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HomeMy WebLinkAboutContract # : C19-0045 - THE CENTER FOR HABILITATION DBA ASDD DOCUMENT DESTRUCTION - Execution Date: 1/24/2019 Cl 9-0045 LINKING AGREEMENT BETWEEN THE CITY OF GLENDALE,ARIZONA AND The Centers for Habilitation dba ASDD Document Destruction nuavii THIS LINKING AGREEMENT(this"Agreement") is entered into as of this Z' day of 2019,between the City of Glendale,an Arizona municipal corporation(the"City"),and The Centers for Habilitation d/b/a ASDD Document Destruction, an Arizona corporation ("Contractor"), collectively,the"Parties." • RECITALS A. On December 1, 2014, the State of Arizona entered into a contract with Contractor to purchase the goods and services described in the State of Arizona Contract ADSPO15- 080052, which is attached as Exhibit A (the "Cooperative Purchasing Agreement"). The Cooperative Purchasing Agreement permits its cooperative use by other governmental agencies,including the City. B. Section 2-149 of the City's Procurement Code permits the Materials Manager to procure goods and services by participating with other governmental units in cooperative purchasing agreements when the best interests of the City would be served. C. Section 2-149 of the City's Procurement Code also provides that the Materials Manager may enter into such cooperative agreements without meeting the formal or informal solicitation and bid requirements of Glendale City Code Sections 2-145 and 2-146. D. The City desires to contract with Contractor for supplies or services identical, or nearly identical,to the supplies or services Contractor is providing other units of government under the Cooperative Purchasing Agreement. Contractor consents to the City's utilization of the Cooperative Purchasing Agreement as the basis of this Agreement,and Contractor desires to enter into this Agreement to provide the supplies and services set forth in this Agreement. AGREEMENT NOW,THEREFORE,in consideration of the foregoing recitals,which are incorporated by reference, and the covenants and promises contained in this Agreement,the parties agree as follows: 1. Term of Agreement. The City is purchasing supplies and/or services from Contractor pursuant to the Cooperative Purchasing Agreement. According to the Cooperative Purchasing Agreement, purchases can be made by governmental entities from the date of award,which was December 1,2014,until the date the contract expires on December 1,2019 The term of this Agreement, therefore, is the period from the Effective Date of this Agreement until December 1,2019,unless the Cooperative Purchasing Agreement is extended by mutual agreement of the original contracting parties and Glendale and Contractor renew this Agreement.Glendale renewals are not automatic and shall only occur if the City gives the Contractor notice of its intent to renew. The City may give the Contractor notice of its intent 1/29/1s to renew this Agreement 30 days prior to December 1, 2019, in order to effectuate such renewal(in the event the Cooperative Purchasing Agreement was extended). 2. Scope of Work:Terms.Conditions,and Specifications. A. Contractor shall provide City the supplies and/or services identified in the Scope of Work attached as Exhibit B. B. Contractor agrees to comply with all the terms, conditions and specifications of the Cooperative Purchasing Agreement. Such terms, conditions and specifications are specifically incorporated into and are an enforceable part of this Agreement 3. Compensation. A. City shall pay Contractor compensation at the same rate and on the same schedule as provided in the Cooperative Purchasing Agreement,. B. The total purchase price for the supplies and/or services purchased under this Agreement shall not exceed five thousand dollars ($5,000) annually or ten thousand dollars ($10,000) for the entire term of the Agreement(initial term plus any renewals). 4. Cancellation. This Agreement maybe cancelled pursuant to A.R.S. § 38-511, 5. Non-discrimination. Contractor must not discriminate against any employee or applicant for employment on the basis of race,color,religion,sex,national origin,age,marital status,sexual orientation,gender identity or expression,genetic characteristics, familial status,U.S.military veteran status or any disability. Contractor will require any Sub-contractor to be bound to the same requirements as stated within this section. Contractor, and on behalf of any subcontractors,warrants compliance with this section. 6. Insurance Certificate. A certificate of insurance applying to this Agreement must be provided to the City prior to the Effective Date. 7. E-verify. Contractor complies with A.R.S. § 23-214 and agrees to comply with the requirements of A.R.S.§41-4401. 8. No Boycott of Israel. The Parties agree that they are not currently engaged in and agree that for the duration of the Agreement they will not engage in,a boycott of Israel,as that term is defined in AILS. §35-393. 9. Attestation of PCI Compliance. When applicable, the Contractor will provide the City annually with a Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate signed by an officer of Contractor with oversight responsibility. 10. Notices. Any notices that must be provided under this Agreement shall be sent to the Parties' respective authorized representatives at the address listed below: 2 1/29.18 City of Glendale c/o Julie K. Bower 5850 W. Glendale Ave. Glendale,AZ 85301 and The Centers for Habilitation ASDD Document Destruction c/o Brian Kochert 225 W.Lodge Dr. Tempe,AZ 85283 IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of the date and year set forth above. "City" "Contractor" City of Glendale, an Arizona The Center for Habilitation, municipal corporation • a(n)Arizona Corporation By: By: Kevin Phelps Name: Brian Kochert City Manager Tide: Manager of Sales &Marketing A 11hST: 41012t7% Juli':ower (SEAL) City lerk APPROVED AS TO FORM: Mic . D. B iley City Attorney 3 1/29.18 LINKING AGREEMENT BETWEEN THE CITY OF GLENDALE,ARIZONA AND The Centers for Habilitation Elba ASDD Document Destruction EXHIBIT A State Contract ADSPOI5-080052 4 t/z9.t8 LINKING AGREEMENT BETWEEN THE CITY OF GLENDALE,ARIZONA AND The Centers for Habilitation dba ASDD Document Destruction EXHIBIT A State Contract ADSPOI5-080052 4 1/29.18 LINKING AGREEMENT BETWEEN THE CITY OF GLENDALE,ARIZONA AND The Centers for Habilitation dba ASDD Document Destruction EXHIBIT B Scope of Work PROJECT Services consist of records destruction. 5 1/27.18 LINKING AGREEMENT BETWEEN THE CITY OF GLENDALE,ARIZONA AND The Centers for Habilitation dba ASDD Document Destuction EXHIBIT C METHOD AND AMOUNT OF COMPENSATION Payments for service invoices will be paid by purchase card(PCard) on an as needed basis. NOT TO EXCEED AMOUNT The total amount of compensation paid to Contractor for full completion of all work requited by the Project must not exceed$5,000 annually or$10,000 for the entire term of the Agreement. 6 1/29.18 .y, ayYy. STATEWIDE TERM CONTRACT SUMMARY tat', State of Arizona ���=-. "` PAGE State Procurement r �� t SOLICITATION NO.: ADSP015-080052 Office '� 100 N 15th Ave., Suite 4414 TITLE: Records, Media&Hard Drive Shredding & of 201 Phoenix, AZ 85007 Destruction Services—Mandatory Set-Aside 30 CONTRACT NO: ADSP015-080052 DESCRIPTION: Records, Media&Hard Drive Shredding &Destruction Services-SET ASIDE EFFECTIVE: December 1,2014 4 one-year optional renewals available CONTRACTOR(S): Contact: Ryan Shinn Address: The Centers for Habilitation ASDD Document Destruction 225 W. Lodge Drive Tempe,Arizona 85283 Telephone: (480)7304233 Fax: (480)730-5214 Email: ryanshinn(d)tch-az.com z,;.�� Table of Contents State of Arizona It`���� PAGE State Procurement r SOLICITATION NO.:ADSPo15-080052 2 Office � 'i� 100 N 15th Ave., Suite TITLE: Records, Media&Hard Drive Shredding& OF 201 Phoenix, AZ 85007 Destruction Services—Mandatory Set-Aside 30 OFFER AND ACCEPTANCE FORM 3 SCOPE OF WORK 4 SPECIAL TERMS AND CONDITIONS 12 UNIFORM TERMS AND CONDITIONS 20 PRICING - 28 43/4._ Offer and Acceptance State ctArizona "`' T l "� State Procurement Office A r�s :5 > �a SOLICITATION Na:ADSP016 aet3052 PAGE - 100 N 15th Ave.;Suite 201 �" Phoenix,AZ.85007 �Yiii OF _ OFFFEROR ASOD.Document Destruction , 30 OFFER • TO THE STATE-OF ARIZONA: The Undersigned hereby tiffors and agrees to furnish the material, services or mnstructlon in compliance with all terms, conditionsspetxficadorls grid amendments in the Soiktitadon and any written exaepborte N the otter. ;Sig'r eWie also certifies Smell Business status. . / ` .S� All • - O/At/ Centers .rH..d room/i. r P Da uentDe:t ctl. • ���� j •:. sr./erne `b •. Sao slyn O8x • 225 W.Lodge Dr. Ryan 'h-nn Address • PrintedNenia • Tempe Arizona 55 Director of Sates&Marketing • City State Zip • Title rvanshipnlaltoh-az,Garn roc 480-73113214 Catlett Emelt Address . By signature St the Offer secvon above,the Offeror coathe5. 1.The aihmesaen,rx inc Offer did not involve collusion°ratter wta/1'0 bn practces. 2 The Moor shall not dsarmmate against any employee or appestat for employment in violation of Federal Exact/eve Orris/11246 State Emaubre at 2000 9 orAR.3 §§41-1491 through 1455 3 The Offerable not given,offend to filve.nor nlmids to gne at arty lane hereafter any monocrat opp5rtuney,Mn empliotnent oil.loan,grainy;epeeist discount,tip,favor,anneal to a public servant m tannedlon v.*tte submitted offer,Faiure to protide a veld Madam akrmdng the stgwlaspm tepuied by this douse shagsuh mm ralagbn of the eller,signing the offer with e false etalemett stall void She offer.any attuning mMrad and may be sugea to legal rem mires provided by law. 4.11toOfferer eerbhes that the above referenced orgaatbeton_lel JL_IS NOT a small business wait less than 100 employees or has gross revenues of$4 mfbon ar less r ACCEPTANCE OF OFFER The Offer le hereby accepted. The Contractor is rtotiv bound to sell the materials Cr services listed by the attached contract and based upon the solkaation, including all terms;conditions,speclficstions,amendments,etc.,andthe Contractors Offer as accepted'by theState This Contract shell henceforth be referred to as Contract No. •ADSP015-080052 . The effective date of the Contrata;is December 1..2014 , The Contractor is cautioned notiu commence any billable work or to provide any material or service under this contract until Contractor receives purchase order,contact ref eate document or written notice to proceed. State of Arizona . Awarded this 14- day of November 2014 dribcVf AJ � Procurement Officer r - �;3=rv,. Scope of Work Pity, �� State of Arizona t�� SOLICITATION NO.:ADSPOI5.080052 PAGE State Procurement Office ' � a 100 N 15th Ave., Suite 201 -crirr O TITLE: Records, Media& Hard Drive Shredding & OF Phoenix, AZ 85007 Destruction Services-Mandatory Set-Aside 30 1. Background Per the Arizona Set Aside Procurement Program Committee vote, dated _October 15, 2014, and as specifically authorized under A.A.C. R2-7-1006, R2-7-1007 and R2-7-1008, this establishes an optional, Statewide fixed price term contract for Records, Media&Hard Drive Shredding &Destruction Services-Set-Aside. The Contractor shall be responsible for providing all materials, labor, services, and equipment required to provide Records, Media & Hard Drive Shredding & Destruction Services - Set-Aside in accordance with the Terms and Conditions and Specifications contained herein. 2. Purpose The Contractor shall provide the State of Arizona with Records, Media & Hard Drive Shredding&Destruction Services for mandatory State agency use, permissive Cooperative members use. 3. Experience and Expertise The Center for Habilitation (ASDD) is a Certified Non-Profit Agencies for Disabled Individuals, are organized under Arizona law in the interest of disabled individuals, comply with all applicable occupational health and safety standards, and exceed 60% employees with significant disabilities in the program. ASDD is certified with the National Association for Information Destruction, a member of the Secure Document Alliance. Nationally certified and audited, ASDD has been serving the State in the capacity of document destruction for five years. Scope of Work �� Y State of Arizona 7 Vim. F PAGE State Procurement Office T-0 ;,t.s. , i� SOLICITATION NO.:ADSP01&080052 g '%\` 100 N 15th Ave., Suite 201 44iirreier TITLE: Records, Media&Hard Drive Shredding & OF Phoenix,AZ 85007 Destruction Services—Mandatory Set-Aside 30 Document Shredding Services—Off-Site ITEM - DESCRIPTION Document Shredding Services, Printed Scheduled service from daily to quarterly. Include up Materials Off-Site(Contractor facilities), to two bins.(additional bins above 2 are extra) Regularly Scheduled—Phoenix Metro Document Shredding Services, Printed Scheduled service from daily to quarterly. Include up Materials Off-Site(Contractor facilities), to two bins. (additional bins above 2 are extra) Regularly Scheduled—Counties Covered Apache, Coconino, Gila, Graham, Greenlee, La Paz, Maricopa(outside Phoenix Metro), Mohave, Navajo, Pinal,Yavapai&Yuma Document Shredding Services, Printed Scheduled service from daily to quarterly. Include up Materials Off-Site(Contractor facilities),Will to two bins. (additional bins above 2 are extra) Call—Phoenix Metro Document Shredding Services, Printed Scheduled service from daily to quarterly. Include up Materials Off-Site(Contractor facilities),Will to two bins. (additional bins above 2 are extra) Call—Counties Covered Apache, Coconino, Gila, Graham,Greenlee, La Paz, Maricopa (outside Phoenix Metro), Mohave, Navajo, Pinal,Yavapai&Yuma Will call, pick up of boxes of documents to be Bankers Box Purge -Off-Site(Contractor destroyed. Box Sizes up to 10x12x15 (30 lbs) facilities) Will call, pick up of boxes of documents to be Double Bankers Box Purge -Off-Site destroyed. Box Sizes up to 10x12x24(50 lbs) (Contractor facilities) Fee for special travel services-Service off schedule out of Phoenix Metro. Travel Fee ,;,3:} �y Scope of Work w , : State of Arizona '' t om SOLICITATION NO.:ADSP015-080052 PAeGE State Procurement Office `�G''.±y.7 v ,, _� 100 N 15th Ave., Suite 201 44friVit Phoenix, AZ 85007 TITLE: Records, Media&Hard Drive Shredding & OF Destruction Services—Mandatory Set-Aside 30 Document Shredding Services—On-Site _ _ . ITEM DESCRIPTION Document Shredding Services, Printed Scheduled service from daily to quarterly. Include up Materials On-Site(Contractor facilities), to two bins. (additional bins above 2 are extra) Regularly Scheduled—Phoenix Metro Shredding services performed on-site Document Shredding Services, Printed Scheduled service from daily to quarterly. Include up Materials On-Site(Contractor facilities), to two bins. (additional bins above 2 are extra) Regularly Scheduled—Counties Covered Shredding services performed on-site Apache, Coconino, Gila,Graham, Greenlee, La Paz, Maricopa(outside Phoenix Metro), Mohave, Navajo, Pinal,Yavapai&Yuma Document Shredding Services, Printed Scheduled service from daily to quarterly. Include up Materials On-Site(Contractor facilities),Will to two bins.(additional bins above 2 are extra) Call—Phoenix Metro Shredding services performed on-site Document Shredding Services, Printed Scheduled service from daily to quarterly. Include up Materials On-Site(Contractor facilities),Will to two bins.(additional bins above 2 are extra) Call—Counties Covered Apache, Coconino, Shredding services performed on-site Gila, Graham, Greenlee, La Paz, Maricopa (outside Phoenix Metro), Mohave, Navajo, Pinal, Yavapai &Yuma Will call destruction of boxes of documents to be Bankers Box Purge -On-Site(Contractor destroyed. Box Sizes up to 10x12x15(30 lbs) facilities) Will call destruction of boxes of documents to be Double Bankers Box Purge -On-Site destroyed. Box Sizes up to 10x12x24(50 lbs) (Contractor facilities) Fee for special travel services-Service off schedule out of Phoenix Metro. Travel Fee _,Y:,yF� Scope of Work c+ State of Arizona t��w.'.ey I. �' uI. SOLICITATION NO.:ADSPOI5-080052 PAGE State Procurement Office L.,:44r ` 100 N 15th Ave., Suite 201 cae Phoenix, AZ 85007 TITLE: Records, Media&Hard Drive Shredding& OF Destruction Services—Mandatory Set-Aside 30 Hard Drive Shredding Services ITEM': DESCRIPTION ,' Hard Drives are pick up and destroyed off-site (contractor's facility) Hard Drive Shredding Off-Site Hard Drives are destroyed On-Site with a hard drive punch. The drives are destroyed by punching out the core of the hard drive Hard Drive Shredding On-Site Hard Drives are first punched on site and then transported back to the contractor's facility to be shredded. Hard Drive Combo Shredding Media Shredding Services • ' ITEM:• ," DESCRIPTION: Minimum fee to pick up media items to be destroyed Media Pick Up -Minimum Fee Destruction Off-Site LTO, DLT or Other Data Tape Drive Destruction Off-Site Destruction Off-Site Video/Audio Tape,VHS/Cassette Tape Destruction Off-Site Destruction Off-Site Microfiche, Microfilm tapes/rolls Destruction Off-Site CD/DVD Destruction Off-Site Destruction Off Site Destruction Off-Site Microfiche, Microfilm sheets Destruction Off- Site Destruction Off-Site Laminated Documents, Plastic Sheets, ID Cards&Sticker Destruction Off-Site Plastic Blueprints Destruction Off-Site Destruction Off-Site Pill Bottle Destruction Off-Site Destruction Off-Site Destruction Off-Site Mixed Media Bin Service-Destruction Off-Site Scope of Work .frt. State of Arizona �a i` 4' SOLICITATION NO.:ADSPOI5-080062 PAGE State Procurement Office ` fra 100 N 15th Ave., Suite 201 N5rin Phoenix,AZ 85007 TITLE: Records, Media& Hard Drive Shredding & OF Destruction Services—Mandatory Set-Aside 30 Shred Events ITEM , : DESCRIPTION, Off-Site truck is at your event for 2 hours and participants can dump documents to be shred into secure containers to be destroyed at the contractor's 2 Hour Event w/Off-Site Truck facility. Off-Site truck is at your event for 4 hours and participants can dump documents to be shred into secure containers to be destroyed at the contractor's 4 Hour Event w/Off-Site Truck facility. On-Site truck is at your event for 2 hours and participants cart dump documents into bins to be 2 Hour Event w/On-Site Truck shred at the event. On-Site truck is at your event for 4 hours and participants can dump documents into bins to be 4 Hour Event w/On-Site Truck shred at the event. 4. Availability/Delivery Items listed on the Pricing sheet(s) shall have a delivery of no more than 30 days after receipt of order. ASDD customer service is available through email and telephone Monday— Friday 7 AM to 5 PM except State and Federal holidays. Our customer service representatives are well-trained and courteous and can quickly respond to customer questions and concerns and resolve issues in most cases immediately. 5. ASDD Services DESCRIPTION OF SERVICES: ASDD will furnish secured, locked bins at the requesting agency's location where the material to be destroyed is deposited. The bins and boxes are serviced as per the agency's schedule and replaced with empty bins.The material is transported in a sealed truck by trained employees to our secure state-of-the- art facility where the contents are protected at multiple perimeters by access-control and 24 hour video surveillance until they are destroyed (unless On-Site destruction Is ordered). Witness destruction is available by appointment and a certificate of destruction is provided on every invoice. Every employee has undergone a Federal background check. II. EQUIVALENCY: State-contracted shredding is processed at the same high level of quality as ASDD's private sector customers. Both accounts are picked up on the same routes, serviced by the same personnel, and the same security if afforded to both government and private customers. III. STATEMENT OF WORK: ASDD shall be responsible for providing all materials,labor, services and equipment required to perform Off-Site&On-Site Records Destruction Services, Printed Materials Destruction Services, Media Destruction Services and Hard Drive Shredding In accordance with the terms and conditions and specifications contained herein for prices set forth on the attached price sheets. COMPLIANCE RESPONSIBILITY: ASDD shall comply with all Federal, State and Local laws, ordinances or policies and procedures that pertain to the destruction of public records when utilizing this contract.These would include, but may not be limited to; HIPPA and the Arizona State Library and Archive statutes, rules and procedures. In the event ;.mkt Scope of Work er"j L, State of Arizona �j PAGE State Procurement Office :�,;.,, ; SOLICITATION NO.:ADSP015-080052Isr;`�f , s 100 N 15th Ave., Suite 201 mai Phoenix, AZ 85007 TITLE: Records, Media&Hard Drive Shredding& OF Destruction Services—Mandatory Set-Aside 30 that Federal, State and Local laws, ordinances or policies and procedures require that document destruction be performed by means other than those specified herein,we shall not utilize this contract. Public records eligible for destruction, will be identified on records retention and disposition schedules(ARS§41- 1345), approved by Arizona State Library, Archives and Public Records[ASLAPR].ASDD understands that public records that may be relevant to pending litigation or other investigations must be protected from destruction, even if those records' retention period has elapsed. DOCUMENT DESTRUCTION: Shall be done in accordance with the Internal Revenue Service Physical Security Standards Handbook 1.16.8, Chapter 3.3.4.2, Information Protection,and Destruction Precautions. Documents(paper data)shall be destroyed (shredded)to a size of 5/16 inches in width or smaller strips. Protected information contained on any other form of media will be removed, obliterated, or the media destroyed by or in the presence of an agency employee or contractor employee in such a manner that the information is totally unrecoverable. Off-site shredding shall be done within two business days of pick-up or as mutually agreed upon by ASDD and the ordering agency,with the exception of large will-call service pickups.Will-call pickups larger than 5,000 pounds will be shredded in five business days or less. 6. Service Types Off-Site Services, Regularly Scheduled: Pre-determined service schedules will be mutually agreed upon by ASDD and the ordering agency at the agencies designated location. Service dates and locations shall be identified on ordering agencies contract release order/purchase order. Service schedules shall be between the hours of 8:00am to 5:00pm Monday through Friday(excluding state observed holidays). Off-Site destruction of records, printed materials, media&hard drive shredding in Maricopa, Yavapai, Coconino, Yuma, La Paz, Mohave, Navajo,Apache, Greenlee, Graham, Gila and Pinal counties shall be at ASDD's facility, 225 W.Lodge Dr.,Tempe,AZ 85283. Off-Site Services,Will Call: Intermittent or one-time only services will be provided when given 72 hours of notification. The service date and location shall be identified on the ordering agency's contract release order/purchase order.The service schedule shall be between the hours of 8:00am to 5:00pm Monday through Friday(excluding state observed holidays). On-site Services: ASDD will schedule a Shred Truck for records &printed materials to service the ordering agency at the agency's location in Maricopa, Yavapai, Coconino,Yuma, La Paz, Mohave, Navajo, Apache,Greenlee, Graham, Gila and Pinal counties.Service dates and locations shall be identified on ordering agencies contract release order/purchase order.Service schedules shall be between the hours of 8:00am to 5:00pm Monday through Friday (excluding state observed holidays). Shred Events: ASDD will participate in Shred Events when scheduled. 7. Security ASDD secures all customer documents, media and hard drives from unauthorized access before destruction and ensures all customer documents, media and hard drives are secure and properly contained during transfer from customer custody to destruction vehicle. All transported records remain in locked containers and locked trucks. All customer materials remain secured and in the control and custody of authorized company personnel until destroyed by shredding or media destruction equipment. Multiple security systems are in place to protect all records in any format: Alarm System: • All work areas are protected by an alarm system that utilizes a combination of door and motion sensors. • The alarm system is monitored by a security company 24 hours per day, 7 days per week, 365 days per year. ,1641,t, Scope of Work _fact State of Arizona ill'l ,=�ris'F PAGE State Procurement Office -4', l,;t i ,..- 7..• SOLICITATION NO.:ADSP015.080052 tp z `nom �� 100 N 15th Ave., Suite 201 aTe Phoenix, AZ 85007 TITLE: Records, Media&Hard Drive Shredding& OF Destruction Services-Mandatory Set-Aside 30 Proximity Card Access Control System: • • This system controls access to each external door. • Only specific staff has access to the work areas, and access times are restricted to the appropriate work hours for each group: Management Truck Drivers Material Handlers Training Associates Job Coaches • The entire system has backup battery protection to ensure security in the event of a power failure. • The system logs all accesses and attempted accesses. Video Surveillance System • A video surveillance system is utilized to record activity within the work areas. • The use of personal cellular telephones, digital cameras, camcorders, and other recording devices are prohibited on the sorting and shredding floor. Access to equipment and material is limited to management, employees and AbilityOne Training Associates. Policies and procedures are documented and routinely audited for compliance. All employees complete a training course when they are hired, and they complete an annual UNIX IRS Security refresher course at least once every year. 8. ASDD Equipment COLLECTION CONTAINERS: Secured, locked document collection containers will be provided and secured by ASDD for all requesting agencies. Collection containers shall comply with current and applicable Occupational Safety and Health Standards of this State.Collection containers shall be undamaged and neat in appearance(uniformly painted or coated).Any collection container found to be damaged, unclean and/or not kept in a safe and sanitary condition shall be replaced within 24 hours of notification. Requesting agencies shall work with ASDD to establish the number, size, and locations for all collection containers. Changes may be made as mutually agreed upon. All collection containers shall remain the property of ASDD and all costs associated with their purchase, maintenance, delivery and pick-up at each agency's location shall be borne by the contractor. ASDD shall provide and maintain both secured transport and mobile shredding vehicles.ASDD understands that these secured vehicles shall be the only vehicles used to transport documents, hard drives and media under this contract. No personal or unsecured vehicles shall ever be used.Vehicles shall remain locked during document transport and shall remain locked and kept in a secured area while at the contractors facility(before records are to be destroyed). Should any Issue arise in the delivery of off-site records destruction services, the following contact information can be used: MEDIA DESTRUCTION: Our media disintegrators meet the requirements of NSA/CSS Specification 02-02, High Security Disintegrators and NSA/CSS 04-02, Optical Media Destruction Devices. Waste Is continuously cut until it is small enough to pass through a waste-sizing screen 3/32 of an inch. The media disintegrator destroys microfilm,tapes,x-rays, microfiche, pill bottles, CD-ROMs and DVRs, blueprints, laminated documents, ID cards,flash drives and any other non-paper media that needs to be securely destroyed. HARD DRIVE SHREDDING: ASDD is NAID AAA certified for Hard Drive Shredding Process for hard drive destruction: Shreds the drives into 1 '/z'strips or 38mm ,., 1,� • Scope of Work *} '1f'. State of Arizona tom;=y ! PAGE State Procurement Office .i t- ,_5� SOLICITATION NO.:ADSP015-080052 it \<r it` b t 100 N 15th Ave., Suite 201 rWir Phoenix, AZ 85007 TITLE: Records, Media&Hard Drive Shredding & OF Destruction Services—Mandatory Set-Aside 30 The State is offered two options upon contracting ASDD:serial numbers tracking or waive serial numbers tracking. With Serial Number Tracking: • The requesting agency will be given a form to fill out the serial numbers of each drive and provide this back to the contractors before the pickup. • A secure vehicle team will arrive to pick up the drives at this time do a physical count to ensure the correct number of drives is taken. If the count is short or over the department will be notified before our team takes possession of the drives. Upon arrival at our secure facility we will verify all serial numbers match and store the drives for 24 hours. If there is a discrepancy in any of the numbers the department will be notified and we will not proceed with shredding without department approval. • After 24 hours the drives'serial numbers will be checked off as each drive is shredded. • After all drives are shredded the department will be provided a copy of the checklist, verifying each serial number was shredded. • Recycling by approved partners to reduce your carbon footprint Waive Serial Number Tracking: Our secure chain of custody Shredding to 38mm In a secure location Itemized Certificate of Destruction Recycling by approved partners to reduce your carbon footprint 9. Certificate of Destruction ASDD shall submit, Included on the invoice,a Certificate of Destruction to the ordering agency for each pick-up and service location within 72 hours after document destruction is complete. The Certificate shall contain, at a minimum, the following: •The contract number or purchase order number •Pick-up/delivery location •Pick-up/delivery date •Name of Agency Disclosure Officer at agency(s)location(s) •Any other information as determined necessary by the using agency 10. QUALITY CONTROL ASDD is NAID AAA Certified to protect, control, and secure data. We are members of the Secure Document Alliance (SDA), and HIPAA, FACTA, FERPA compliant. We strive to meet or exceed industry standards for physical and electronic security. Our company's position on security and quality has been a focal point of expanding our systems to meet or exceed NAID standards. Special Terms and Conditions war State of Arizona �' . -i SOLICITATION NO.: ADSPOI5-080052 PAGE State Procurement Office � �y -., v 12 <\ 100 N 15th Ave., Suite 201 rsr Phoenix, AZ 85007 TITLE: Records, Media&Hard Drive Shredding & OF Destruction Services—Mandatory Set-Aside 30 1. Purpose Pursuant to provisions of the Arizona Procurement Code, A.R.S. 41-2501 Et Seq., the State of Arizona intends to establish a Contract for the materials or services as listed herein in service to the State. 2. Term of Contract The term of any resultant Contract shall commence on date of award and shall continue for a period of one (1) year thereafter, unless terminated, canceled or extended as otherwise provided herein. 3. Contract Extensions five(5)Year Maximum The Contract term is for the stated period subject to additional successive periods of twelve(12)months per extension with a maximum aggregate including all extensions not to exceed five(5)years. 4. Contract Type x Fixed Price Cost Reimbursement 5. Eligible Agencies This Contract shall be for the use of all State of Arizona departments, agencies, commissions and boards. In addition, eligible State Purchasing Cooperative members may participate at their discretion. In order to participate in this contract, a cooperative member shall have entered into a Cooperative Purchasing Agreement with the Department of Administration, State Procurement Office as required by Arizona Revised Statute(A.R.S.)§41-2632. Membership in the State Purchasing Cooperative is available to all Arizona political subdivisions Including cities, counties, school districts,and special districts. Membership is also available to all non-profit organizations, as well as State governments, the U.S. Federal Government and Tribal Nations. Non-profit organizations are defined in A.R.S. §41-2631(4)as any non-profit corporation as designated by the internal revenue service under section 501(c)(3) through 501(c)(6). 6. Non-Exclusive Contract Any Contract resulting from this document shall be awarded with the understanding and agreement that it is for the sole convenience of the State of Arizona. The State reserves the right to obtain like goods or services from another source when necessary, or when determined to be in the best Interest of the State. 7. Administrative Fee/Usage 7.1 Contractor shall assess an administrative fee In the amount of one(1%)against all contract sales to members of the State Purchasing Cooperative—including cities,counties, school districts and other qualified members.The administrative fee Is calculated against all sales under this contract minus any taxes or regulatory fees, minus any returns or credits, and minus any shipping charges not already included in the unit prices.An updated list of State Purchasing Cooperative members may be found at http://soo.az.00v/Cooperative Procurement/SPC/default.asp. 7.2 At its option, the State may expand or narrow the applicability of this fee. The State shall provide thirty(30) days written notice prior to exercising or changing this option. ,iliff4K,, Special Terms and Conditions w. c : State of Arizona ' C' , SOLICITATION NO.: ADSPOI5-080052 PAGE State Procurement Office '-"""�'% 100 N 15th Ave., Suite 201 r.moi►' ..C_ %cal& Phoenix, AZ 85007 TITLE: Records, Media&Hard Drive Shredding& OF Destruction Services—Mandatory Set-Aside 30 7.3 The Administrative Fee shall be a part of the Contractor's unit prices and is not to be charged directly to the customer in the form of a separate line item.Statewide contracts shall not have separate prices for State Agency customers and State Purchasing Cooperative customers. 7.4 Contractors shall submit a Quarterly Usage Report documenting all contract sales. The proper Usage Report Forms may be found on the State Procurement Office's web site at http://spo.az.00v/Contractor Resources/Admin Fee/default.asp.Any alternate Quarterly Usage Report format shall be approved by the Procurement Officer. If there are no contract sales during a quarter, a quarterly Usage Report indicating"no contract sales"shall be submitted to satisfy this requirement. Although not required under this reporting activity, the contractor shall provide itemized usage reports detailing all acquisitions against this contract upon request. 7.5 The applicable Administrative Fee shall be submitted, along with a Quarterly Usage Report to the State Procurement Office no later than the last day of the month following the end of each calendar quarter. Administrative Fees shall be submitted to the following address: Arizona Department of Administration State Procurement Office Attention:'Statewide Contract Administrative Fee 100 N. 15th Avenue, Suite 201 Phoenix, AZ 85007. 7.6 The submission schedule for Administrative Fees and Usage reports shall be as follows: July through September(FY Q1)—Due October 31 October through December(FY Q2)—Due January 31 January through March(FY Q3)—Due by April 30 April through June(FY Q4)—Due by July 31 7.7 Contractor's failure to remit accurate administrative fees and quarterly usage reports in a timely manner consistent with the contract's requirements may result in the State exercising any recourse available under the contract or as provided for by law. 8. Contractor Performance Reports Program management shall document Contractor performance, both exemplary and needing improvements where corrective action is needed or desired. Copies of corrective action reports will be forwarded to the Procurement Office for review and any necessary follow-up. The Procurement Office may contact the Contractor upon receipt of the report and may request corrective action.The Procurement Office shall discuss the Contractor's suggested corrective action plan with the Procurement Specialist for approval of the plan. 9. Licenses The Contractor shall maintain in current status, all federal, state and local licenses and permits required for the operation of the business conducted by the Contractor. 10.Employees of the Contractor All employees of the Contractor employed In the performance of work under the Contract shall be considered employees of the Contractor at all times, and not employees of the State. The Contractor shall comply with the Social Security Act, Workman's Compensation laws and Unemployment laws of the State of Arizona and all State, local and Federal legislation relevant to the Contractor's business. don, Special Terms and Conditions =A� *W PAGE State of Arizona ", •• . v (� SOLICITATION NO.: ADSPO75-080052 State Procurement Office �';t. 9„ 14 % , ,. _�! 100 N 15th Ave., Suite 201 ©rni, TITLE: Records, Media&Hard Drive Shredding & OF Phoenix, AZ 85007 Destruction Services—Mandatory Set-Aside 30 11. Information Disclosure The Contractor shall establish and maintain procedures and controls that are acceptable to the State for the purpose of assuring that no information contained in its records or obtained from the state or from others in carrying out its functions under the contract shall be used or disclosed by it, its agents, officers, or employees, except as required to efficiently perform duties under the Contract. Persons requesting such information should be referred to the State. The Contractor also agrees that any information pertaining to individual persons shall not be divulged other than to employees or officers of the Contractor as needed for the performance of duties under the Contract, unless otherwise agreed to in writing by the State. 12. Volume of Work The State does not guarantee a specific amount of work either for the life of the Contract or on an annual basis. 13. Pricing 13.1 Rate Adjustment. The Contractor may request a rate adjustment, but the State will not review or approve an increase until the Contract has been in effect for one (1) year. The State will review any requested rate increase to determine whether such request is reasonable in relation to increased supplier or material costs. Contractor shall provide written justification for any rate adjustment requested, including information contained in the Consumer Price Index or similar official cost analysis to support any requested price increase. Any rate increase adjustment, if approved, will be effective upon execution of a written Contract amendment. Likewise, the Contractor shall offer the State a rate adjustment reduction concurrent with reduced costs from their suppliers. Price reductions will become effective upon execution of a Contract amendment. 13.2 Rate Reduction Rate. reductions shall be submitted to the State for consideration at any time during the Contract Period. All price reductions shall be formally amended into any resultant contract via a bilateral contract amendment. No price promotions, or one time price reductions to select customers shall be provided or accepted. Price reductions shall not be deemed effective until fully executed and posted to ProcureAZ. 14. Ordering The award of a Contract shall be in accordance with the Arizona Procurement Code. Any attempt to represent any material and/or service not specifically awarded as being under contract with the State is a violation of the Contract and the Arizona Procurement Code. Any such action is subject to the legal and contractual remedies available to the State inclusive of, but not limited to,contract cancellation, suspension and/or debarment of the Contractor. 14.1. Order Acknowledgement. Contractor shall acknowledge receipt of all Orders. Contractor shall notify the Customer, in writing or electronically, within one (1) business day of Order receipt. Customers may accept verbal Order acknowledgment when time and circumstances require. 14.2. Any attempt to represent any material and/or service not specifically awarded, as being under contract with the State of Arizona is a violation of the contract and the Arizona Procurement Code. Any such action is subject to the legal and contractual remedies available to the State inclusive of, but not limited to, contract cancellation, suspension and/or debarment of the Contractor. 15. Billing All billing notices or invoices shall be sent to the Eligible Agency whose address appears on the contract release order/purchase order as the'bill to address'and should contain, at a minimum,the following information. 15.1 Name and address of the Contractor; i;;, _,r,. Special Terms and Conditions war State of Arizona �"�L-u`1'�W PAGE �' 1= SOLICITATION NO.: ADSP015.080052 State Procurement Office -:q ?.,.3. 15 ,►�<t 100 N 15th Ave., Suite 201 �a�r� TITLE: Records, Media&Hard Drive Shredding& OF Phoenix, AZ 85007 Destruction Services—Mandatory Set-Aside 30 15.2 Both the contract number and contract release/purchase order number; 15.3 The Contractors federal tax identification number; 15.4 The Contractor's remittance address; 15.5 A description of the goods or services provided; 15.6 Quantity and delivery/service timeframe; 15.7 Itemized (if applicable)and total invoice pricing. 16. Payment Procedures The State will not make payments to any Entity, Group or individual other than the Contractor with the Federal Employer Identification (FEI) Number identified in the Contract. Contractor invoices requesting payment to any Entity, Group or individual other than the contractually specified Contractor shall be returned to the Contractor for correction. The Contractor shall review and insure that the invoices for services provided show the correct Contractor name prior to sending them for payment. If the Contractor Name and FEI Number change, the Contractor must complete an "Assignment and Agreement"form transferring contract rights and responsibilities to the new Contractor. The State must indicate consent on the form. A written Contract Amendment must be signed by both parties and a new W-9 form must be submitted by the new Contractor and entered into the system prior to any payments being made to the new Contractor. 17. Indemnification Clause Contractor shall indemnify, defend, save and hold harmless the State of Arizona, its departments,agencies, boards, commissions, universities and its officers, officials, agents, and employees (hereinafter referred to as°Indemnitee") from and against any and all claims, actions, liabilities, damages, losses, or expenses (including court costs, attorneys'fees, and costs of claim processing, investigation and litigation) (hereinafter referred to as"Claims")for bodily injury or personal injury(including death), or loss or damage to tangible or intangible property caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or omissions of Contractor or any of its owners, officers, directors, agents,employees or subcontractors.This indemnity includes any claim or amount arising out of, or recovered under, the Workers'Compensation Law or arising out of the failure of such contractor to conform to any federal, state or local law, statute, ordinance, rule, regulation or court decree. It is the specific intention of the parties that the Indemnitee shall, in all instances, except for Claims arising solely from the negligent or willful acts or omissions of the Indemnitee, be indemnified by Contractor from and against any and all claims. It is agreed that Contractor will be responsible for primary loss investigation, defense and judgment costs where this indemnification is applicable. In consideration of the award of this contract, the Contractor agrees to waive all rights of subrogation against the State of Arizona, Its officers,officials, agents and employees for losses arising from the work performed by the Contractor for the State of Arizona. This indemnity shall not apply if the contractor or sub-contractor(s)Is/are an agency, board, commission or university of the State of Arizona. 18. Insurance Requirements Contractor and subcontractors shall procure and maintain until all of their obligations have been discharged, including any warranty periods under this Contract, are satisfied, insurance against claims for injury to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. y ,3,,Y,, Special Terms and Conditions ' � State of Arizona SOLICITATION NO.: ADSPO15-080052 P16E State Procurement Office <%t." ►'~;=c 100 N 15th Ave., Suite 201 Rl446-Wier Phoenix, AZ 85007 TITLE: Records, Media&Hard Drive Shredding& of Destruction Services—Mandatory Set-Aside 30 The insurance requirements herein are minimum requirements for this Contract and In no way limit the indemnity covenants contained In this Contract. The State of Arizona in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the work under this contract by the Contractor, its agents, representatives, employees or subcontractors,and Contractor is free to purchase additional insurance. MINIMUM SCOPE AND LIMITS OF INSURANCE: Contractor shall provide coverage with limits of liability not less than those stated below. 1. Commercial General Liability—Occurrence Form Policy shall include bodily injury, property damage, personal injury and broad form contractual liability coverage. General Aggregate $2,000,000 Products—Completed Operations Aggregate $1,000,000 Personal and Advertising Injury $1,000,000 Blanket Contractual Liability—Written and Oral $1,000,000 Fire Legal Liability $ 50,000 Each Occurrence $1,000,000 a. The policy shall be endorsed to include the following additional insured language: "The State of Arizona, its departments, agencies, boards, commissions, universities and its officers, officials,agents, and employees shall be named as additional insureds with respect to liability arising out of the activities performed by or on behalf of the Contractor". b. Policy shall contain a waiver of subrogation against the State of Arizona, its departments,agencies, boards, commissions, universities and its officers, officials,agents, and employees for losses arising from work performed by or on behalf of the Contractor. 2. Business Automobile Liability Bodily Injury and Property Damage for any owned, hired, and/or non-owned vehicles used in the performance of this Contract. Combined Single Limit(CSL) $1,000,000 a. The policy shall be endorsed to include the following additional insured language: "The State of Arizona, Its departments, agencies, boards, commissions, universities and Its officers, officials,agents, and employees shall be named as additional insureds with respect to liability arising out of the activities performed by or on behalf of the Contractor, Involving automobiles owned, leased, hired or borrowed by the Contractor". b. Policy shall contain a waiver of subrogation against the State of Arizona, its departments,agencies, boards,commissions, universities and its officers, officials, agents, and employees for losses arising from work performed by or on behalf of the Contractor. 3. Worker's Compensation and Employers' Liability Workers'Compensation Statutory Employers'Liability Each Accident $ 500,000 Disease—Each Employee $ 500,000 Disease—Policy Limit $1,000,000 a. Policy shall contain a waiver of subrogation against the State of Arizona, Its departments, agencies, boards, commissions, universities and its officers, officials,agents,and employees for losses arising from work performed by or on behalf of the Contractor. Special Terms and Conditions tak+- State of Arizona -y i PGE State Procurement Office `�%� SOLICITATION NO.: ADSPOIS-080052 � 'r4' � 100 N 15th Ave., Suite 201 � 40. TITLE: Records, Media &Hard Drive Shredding& of Phoenix, AZ 85007 Destruction Services—Mandatory Set-Aside 30 b. This requirement shall not apply to: Separately, EACH contractor or subcontractor exempt under A.R.S.23-901,AND when such contractor or subcontractor executes the appropriate waiver(Sole Proprietor/Independent Contractor)form. 4. Professional Liability(Errors and Omissions Liability) Each Claim $1,000,000 Annual Aggregate $2,000,000 a. In the event that the Professional Liability insurance required by this Contract is written on a claims- made basis,the Contractor warrants that any retroactive date under the Policy shall precede the effective date of this Contract;and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two(2)years beginning at the time work under this Contract is completed. b. The Policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Work of this Contract. ADDITIONAL INSURANCE REQUIREMENTS: The policies shall include, or be endorsed to Include,the following provisions: 1. The State of Arizona, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees wherever additional insured status is required.Such additional insured shall be covered to the full limits of liability purchased by the Contractor, even if those limits of liability are in excess of those required by this Contract. 2. The Contractor's insurance coverage shall be primary insurance with respect to all other available sources. 3. Coverage provided by the Contractor shall not be limited to the liability assumed under the indemnification provisions of this Contract. NOTICE OF CANCELLATION: Each insurance policy required by the insurance provisions of this Contract shall provide the required coverage and shall not be suspended, voided,canceled, or reduced in coverage or in limits except after thirty(30)days prior written notice has been given to the State of Arizona. Such notice shall be sent directly to(State of Arizona Department Representative's Name&Address)and shall be sent by certified mail, return receipt requested. ACCEPTABILITY OF INSURERS: Insurance is to be placed with duly licensed or approved non-admitted insurers in the state of Arizona with an"A.M. Best° rating of not less than A-VII. The State of Arizona in no way warrants that the above-required minimum insurer rating is sufficient to protect the Contractor from potential insurer insolvency. VERIFICATION OF COVERAGE: Contractor shall furnish the State of Arizona with certificates of insurance (ACORD form or equivalent approved by the State of Arizona)as required by this Contract. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates and endorsements are to be received and approved by the State of Arizona before work commences. Each insurance policy required by this Contract must be in effect at or prior to commencement of work under this Contract and remain in effect for the duration of the project. Failure to maintain the insurance policies as required by this Contract,or to provide evidence of renewal, is a material breach of contract. All certificates required by this Contract shall be sent directly to(State of Arizona Department Representative's Name and Address). The State of Arizona project/contract number and project description -tf:,y_3ry Special Terms and Conditions A�i.�;r„ State of Arizona j �.I + PAGE State Procurement Office ,4 4>. i v SOLICITATION NO.: ADSP015-1180052 , 5$$ 100 N 15th Ave., Suite 201 cfe� Phoenix, AZ 85007 TITLE: Records, Media& Hard Drive Shredding& of Destruction Services—Mandatory Set-Aside 30 shall be noted on the certificate of insurance. The State of Arizona reserves the right to require complete, certified copies of all insurance policies required by this Contract at any time. DO NOT SEND CERTIFICATES OF INSURANCE TO THE STATE OF ARIZONA'S RISK MANAGEMENT DIVISION. SUBCONTRACTORS: Contractors'certificate(s)shall include all subcontractors as insureds under its policies or Contractor shall furnish to the State of Arizona separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to the minimum requirements identified above. APPROVAL: Any modification or variation from the insurance requirements in this Contract shall be made by the Department of Administration, Risk Management Division, whose decision shall be final. Such action will not require a formal Contract amendment, but may be made by administrative action. EXCEPTIONS: In the event the Contractor or sub-contractor(s) is/are a public entity, then the Insurance Requirements shall not apply. Such public entity shall provide a Certificate of Self-Insurance. If the contractor or sub-contractor(s)is/are a State of Arizona agency, board,commission,or university, none of the above shall apply. 19. Access Constraints and Requirements Contractor access to State facilities and resources shall be properly authorized by State personnel, based on business need and will be restricted to least possible privilege. Upon approval of access privileges,the Contractor shall maintain strict adherence to all policies, standards, and procedures. Policies/Standards,ADOA/ASET Policies/ Procedures, and Arizona Revised Statues(ARS)28-447, 28-449, 28-450, 38-421, 13-2408, 13-2316,41-770). Failure of the Contractor, its agents or subcontractors to comply with policies, standards, and procedures including any person who commits an unlawful breach or harmful access (physical or virtual) will be subject to prosecution under all applicable state and/or federal laws. Any and all recovery or reconstruction costs or other liabilities associated with an unlawful breach or harmful access shall be paid by the Contractor. 20. Section 508 Compliance Unless specifically authorized In the Contract, any electronic or information technology offered to the State of Arizona under this Contract shall comply with A.R.S. § 41-2531 and § 41-2532 and Section 508 of the Rehabilitation Act of 1973, which requires that employees and members of the public shall have access to and use of information technology that is comparable to the access and use by employees and members of the public who are not individuals with disabilities. 21. Health Insurance Portability and Accountability Act of 1996 The Contractor warrants that it is familiar with the requirements of HIPAA, as amended by the Health Information Technology for Economic and Clinical Health Act (HITECH Act) of 2009, and accompanying regulations and will comply with all applicable HIPAA requirements in the course of this Contract. Contractor warrants that it will cooperate with the State in the course of performance of the Contract so that both the State and the Contractor will be in compliance with HIPAA, including cooperation and coordination with the Arizona Strategic Enterprise Technology (ASET) Group, Statewide Information Security and Privacy Office (SISPO), Chief Privacy Officer and HIPAA Coordinator and other compliance officials required by HIPAA and its regulations. Contractor will sign any documents that are reasonably necessary to keep the State and Contractor in compliance with HIPAA, including but not limited to, business associate agreements. If requested, the Contractor agrees to sign a "Pledge to Protect Confidential Information" and to abide by the statements addressing the creation, use and disclosure of confidential information, including information designated "got,. Special Terms and Conditions \a-, - ;W State of Arizona ' PAGE State Procurement Office ffce 100 N 15th Ave.,Suite 201 441rnlit? TITLE: Records, Media&Hard Drive Shredding & OF Phoenix, AZ 85007 Destruction Services—Mandatory Set-Aside 30 as protected health information and all other confidential or sensitive information as defined in policy. In addition, if requested, Contractor agrees to attend or participate In job related HIPAA training that is: (1) intended to make the Contractor proficient in HIPAA for purposes of performing the services required and(2) presented by a HIPAA Privacy Officer or other person or program knowledgeable and experienced in HIPAA and who has been approved by the ASET/SISPO Chief Privacy Officer and HIPAA Coordinator. `, , , �� Uniform Terms and Conditions ..tmlaM': State of Arizona K/ ;*' PAGE State Procurement Office � +j,w SOLICITATION NO.:ADSP015-080052 :, n. 20 100 N 15th Ave., Suite 201 %" O. TITLE: Records, Media&Hard Drive Shredding& OF Phoenix, AZ 85007 Destruction Services—Mandatory Set-Aside 30 Version 9 1. Definition of Terms As used in this Solicitation and any resulting Contract,the terms listed below are defined as follows: 1.1. Attachment"means any item the Solicitation requires the Offeror to submit as part of the Offer. 1.2. "Contract"means the combination of the Solicitation, Including the Uniform and Special Instructions to Offerors, the Uniform and Special Terms and Conditions, and the Specifications and Statement or Scope of Work;the Offer and any Best and Final Offers;and any Solicitation Amendments or Contract Amendments. 1.3. "Contract Amendment"means a written document signed by the Procurement Officer that is issued for the purpose of making changes in the Contract. 1.4. "Contractor"means any person who has a Contract with the State. 1.5. "Days"means calendar days unless otherwise specified. 1.6. "Exhibit"means any item labeled as an Exhibit in the Solicitation or placed in the Exhibits section of the Solicitation. 1.7. "Gratuity'means a payment, loan, subscription, advance, deposit of money, services, or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value is received. 1.8. "Materials"means all property, including equipment, supplies, printing, insurance and leases of property but does not include land, a permanent interest in land or real property or leasing space. 1.9. "Procurement Officer"means the person, or his or her designee, duly authorized by the State to enter into and administer Contracts and make written determinations with respect to the Contract. 1.10. "Services"means the furnishing of labor,time or effort by a contractor or subcontractor which does not involve the delivery of a specific end product other than required reports and performance, but does not include employment agreements or collective bargaining agreements. 1.11. "Subcontract"means any Contract, express or implied, between the Contractor and another party or between a subcontractor and another party delegating or assigning, in whole or in part, the making or furnishing of any material or any service required for the performance of the Contract. 1.12. "State"means the State of Arizona and Department or Agency of the State that executes the Contract. 1.13. "State Fiscal Year"means the period beginning with July 1 and ending June 30. 2. Contract Interpretation 2.1. Arizona Law. The Arizona law applies to this Contract including, where applicable, the Uniform Commercial Code as adopted by the State of Arizona and the Arizona Procurement Code,Arizona Revised Statutes(A.R.S.)Title 41, Chapter 23, and its implementing rules,Arizona Administrative Code (A.A.C.)Title 2, Chapter 7. 2.2. Implied Contract Terms. Each provision of law and any terms required by law to be in this Contract are a part of this Contract as if fully stated in it. 2.3. Contract Order of Precedence. In the event of a conflict in the provisions of the Contract, as accepted by the State and as they may be amended, the following shall prevail in the order set forth below: 2.3.1. Special Terms and Conditions; 2.3.2. Uniform Terms and Conditions; 2.3.3. Statement or Scope of Work; 2.3.4. Specifications; ,r Uniform Terms and Conditions t _ State of Arizona '� j w PAGE State Procurement Office #'I SOLICITATION NO.: ADSPO15-11811052 21 � 100 N 15th Ave., Suite 201 440T TITLE: Records, Media& Hard Drive Shredding& of Phoenix,AZ 85007 Destruction Services—Mandatory Set-Aside 30 2.3.5. Attachments; 2.3.6. Exhibits; 2.3.7. Documents referenced or included in the Solicitation. 2.4. Relationship of Parties. The Contractor under this Contract is an independent Contractor. Neither party to this Contract shall be deemed to be the employee or agent of the other party to the Contract. 2.5. Severability. The provisions of this Contract are severable. Any term or condition deemed illegal or invalid shall not affect any other term or condition of the Contract. 2.6. No Parole Evidence. This Contract is intended by the parties as a final and complete expression of their agreement. No course of prior dealings between the parties and no usage of the trade shall supplement or explain any terms used in this document and no other understanding either oral or in writing shall be binding. 2.7. No Waiver. Either party's failure to insist on strict performance of any term or condition of the Contract shall not be deemed a waiver of that term or condition even tf the party accepting or acquiescing in the nonconforming performance knows of the nature of the performance and fails to object to it. 3. Contract Administration and Operation 3.1. Records. Under A.R.S.§35-214 and§35-215,the Contractor shall retain and shall contractually require each subcontractor to retain all data and other"records" relating to the acquisition and performance of the Contract for a period of five years,after the completion of the Contract. All records shall be subject to inspection and audit by the State at reasonable times. Upon request, the Contractor shall produce a legible copy of any or all such records. 3.2. Non-Discrimination. The Contractor shall comply with State Executive Order No. 2009-09 and all other applicable Federal and State laws, rules and regulations, including the Americans with Disabilities Act. 3.3. Audit. Pursuant to ARS§35-214, at any time during the term of this Contract and five(5)years thereafter,the Contractor's or any subcontractor's books and records shall be subject to audit by the State and,where applicable,the Federal Government, to the extent that the books and records relate to the performance of the Contract or Subcontract. 3.4. Facilities Inspection and Materials Testing. The Contractor agrees to permit access to its facilities, subcontractor facilities and the Contractor's processes or services, at reasonable times for inspection of the facilities or materials covered under this Contract. The State shall also have the right to test, at its own cost, the materials to be supplied under this Contract. Neither inspection of the Contractor's facilities nor materials testing shall constitute final acceptance of the materials or services. If the State determines non-compliance of the materials, the Contractor shall be responsible for the payment of all costs incurred by the State for testing and inspection. 3.5. Notices. Notices to the Contractor required by this Contract shall be made by the State to the person Indicated on the Offer and Acceptance form submitted by the Contractor unless otherwise stated in the Contract. Notices to the State required by the Contract shall be made by the Contractor to the Solicitation Contact Person indicated on the Solicitation cover sheet, unless otherwise stated in the Contract. An authorized Procurement Officer and an authorized Contractor representative may change their respective person to whom notice shall be given by written notice to the other and an amendment to the Contract shall not be necessary. 3.6. Advertising, Publishing and Promotion of Contract. The Contractor shall not use, advertise or promote information for commercial benefit concerning this Contract without the prior written approval of the Procurement Officer. 3.7. Property of the State. Any materials, including reports, computer programs and other deliverables, created under this Contract are the sole property of the State. The Contractor is not entitled to a patent or copyright on those materials and may not transfer the patent or copyright to anyone else. The Contractor shall not use or release these materials without the prior written consent of the State. 3.8. Ownership of Intellectual Property. Any and all intellectual property, including but not limited to copyright, invention,trademark, trade name, service mark,and/or trade secrets created or conceived pursuant to or as a ;,, Uniform Terms and Conditions r'.. State of Arizona �/ ,W PAGE State Procurement Office 1 SOLICITATION NO.:ADSP015 080052 Zz >^-K 100 N 15th Ave., Suite 201 44r'F TITLE: Records, Media&Hard Drive Shredding & OF Phoenix, AZ 85007 Destruction Services—Mandatory Set-Aside 30 result of this contract and any related subcontract(Intellectual Property'), shall be work made for hire and the State shall be considered the creator of such Intellectual Property. The agency, department,division, board or commission of the State of Arizona requesting the issuance of this contract shall own (for and on behalf of the State)the entire right, title and interest to the Intellectual Property throughout the world. Contractor shall notify the State,within thirty(30)days, of the creation of any Intellectual Property by it or its subcontractor(s). Contractor, on behalf of itself and any subcontractor(s), agrees to execute any and all document(s)necessary to assure ownership of the Intellectual Property vests in the State and shall take no affirmative actions that might have the effect of vesting all or part of the Intellectual Property in any entity other than the State.The Intellectual Property shall not be disclosed by contractor or its subcontractor(s)to any entity not the State without the express written authorization of the agency, department, division, board or commission of the State of Arizona requesting the issuance of this contract. 3.9. Federal Immigration and Nationality Act.The contractor shall comply with all federal,state and local immigration laws and regulations relating to the immigration status of their employees during the term of the contract. Further, the contractor shall flow down this requirement to all subcontractors utilized during the term of the contract.The State shall retain the right to perform random audits of contractor and subcontractor records or to inspect papers of any employee thereof to ensure compliance. Should the State determine that the contractor and/or any subcontractors be found noncompliant,the State may pursue all remedies allowed by law, including, but not limited to; suspension of work, termination of the contract for default and suspension and/or debarment of the contractor. 3.10 E-Verify Requirements. In accordance with A.R.S.§41-4401, Contractor warrants compliance with all Federal immigration laws and regulations relating to employees and warrants its compliance with Section A.R.S.§23- 214, Subsection A. 3.11 Offshore Performance of Work Prohibited. Any services that are described in the specifications or scope of work that directly serve the State of Arizona or its clients and involve access to secure or sensitive data or personal client data shall be performed within the defined territories of the United States. Unless specifically stated otherwise in the specifications,this paragraph does not apply to indirect or'overhead'services,redundant back-up services or services that are incidental to the performance of the contract. This provision applies to work performed by subcontractors at all tiers. 4. Costs and Payments 4.1. Payments. Payments shall comply with the requirements of A.R.S.Titles 35 and 41, Net 30 days. Upon receipt and acceptance of goods or services, the Contractor shall submit a complete and accurate Invoice for payment from the State within thirty(30)days. 4.2. Delivery. Unless stated otherwise in the Contract, all prices shall be F.O.B. Destination and shall include all freight delivery and unloading at the destination. 4.3. Applicable Taxes. 4.3.1. Payment of Taxes. The Contractor shall be responsible for paying all applicable taxes. 4.3.2. State and Local Transaction Privilege Taxes. The State of Arizona is subject to all applicable state and local transaction privilege taxes. Transaction privilege taxes apply to the sale and are the responsibility of the seller to remit. Failure to collect such taxes from the buyer does not relieve the seller from its obligation to remit taxes. 4.3.3. Tax Indemnification. Contractor and all subcontractors shall pay all Federal, state and local taxes applicable to its operation and any persons employed by the Contractor. Contractor shall, and require all subcontractors to hold the State harmless from any responsibility for taxes, damages and interest, if applicable, contributions required under Federal, and/or state and local laws and regulations and any other costs including transaction privilege taxes, unemployment compensation insurance, Social Security and Worker's Compensation. 4.3.4. IRS W9 Form. In order to receive payment the Contractor shall have a current I.R.S.W9 Form on file y3 Uniform Terms and Conditions voik'° State of Arizona =1R'"' W PAGE 416. SOLICITATION NO.:ADSP015-080052 23 State Procurement Office CA AW 100 N 15th Ave., Suite 201 441i" TITLE: Records, Media& Hard Drive Shredding& OF Phoenix, AZ 85007 Destruction Services—Mandatory Set-Aside 30 with the State of Arizona, unless not required by law. 4.4. Availability of Funds for the Next State fiscal year. Funds may not presently be available for performance under this Contract beyond the current state fiscal year. No legal liability on the part of the State for any payment may arise under this Contract beyond the current state fiscal year until funds are made available for performance of this Contract. 4.5. Availability of Funds for the current State fiscal year. Should the State Legislature enter back into session and reduce the appropriations or for any reason,and these goods or services are not funded,the State may take any of the following actions: 4.5.1. Accept a decrease in price offered by the contractor; 4.5.2. Cancel the Contract;or 4.5.3. Cancel the contract and re-solicit the requirements. 5. Contract Changes 5.1. Amendments. This Contract is issued under the authority of the Procurement Officer who signed this Contract. The Contract may be modified only through a Contract Amendment within the scope of the Contract. Changes to the Contract, including the addition of work or materials,the revision of payment terms, or the substitution of work or materials,directed by a person who is not specifically authorized by the procurement officer in writing or made unilaterally by the Contractor are violations of the Contract and of applicable law. Such changes, including unauthorized written Contract Amendments shall be void and without effect, and the Contractor shall not be entitled to any claim under this Contract based on those changes. 5.2. Subcontracts. The Contractor shall not enter into any Subcontract under this Contract for the performance of this contract without the advance written approval of the Procurement Officer. The Contractor shall clearly list any proposed subcontractors and the subcontractor's proposed responsibilities. The Subcontract shall incorporate by reference the terms and conditions of this Contract. 5.3. Assignment and Delegation. The Contractor shall not assign any right nor delegate any duty under this Contract without the prior written approval of the Procurement Officer. The State shall not unreasonably withhold approval. 6. Risk and Liability 6.1. Risk of Loss: The Contractor shall bear all loss of conforming material covered under this Contract until received by authorized personnel at the location designated in the purchase order or Contract. Mere receipt does not constitute final acceptance. The risk of loss for nonconforming materials shall remain with the Contractor regardless of receipt. 6.2. Indemnification 6.2.1. ContractorNendor Indemnification (Not Public Agency) The parties to this contract agree that the State of Arizona, its departments, agencies, boards and commissions shall be Indemnified and held harmless by the contractor for the vicarious liability of the State as a result of entering into this contract. However,the parties further agree that the State of Arizona, its departments, agencies, boards and commissions shall be responsible for its own negligence. Each party to this contract is responsible for its own negligence. 6.2.2. Public Agency Language Only Each party(as'indemnitor)agrees to indemnify, defend, and hold harmless the other party(as 'indemnitee')from and against any and all claims, losses,liability, costs,or expenses(including reasonable attorney's fees)(hereinafter collectively referred to as'claims')arising out of bodily injury of any person(including death)or property damage but only to the extent that such claims which result in vicarious/derivative liability to the Indemnitee, are caused by the act, omission, negligence, misconduct, or other fault of the indemnitor, its officers, officials,agents, employees,or volunteers." 6.3. Indemnification-Patent and Copyright.The Contractor shall indemnify and hold harmless the State against any liability, including costs and expenses,for infringement of any patent, trademark or copyright arising out of ,Y, Uniform Terms and Conditions .w'-ASa State of Arizona '� _ia"" PAGE �; ,4 SOLICITATION NO.:ADSPOI5.080052 24 State Procurement Office J :I �� Is �y �^ 100 N 15th Ave., Suite 201 �rfe TITLE: Records, Media&Hard Drive Shredding& OF Phoenix, AZ 85007 Destruction Services—Mandatory Set-Aside 30 Contract performance or use by the State of materials furnished or work performed under this Contract. The State shall reasonably notify the Contractor of any claim for which it may be liable under this paragraph. If the contractor is insured pursuant to A.R.S.§41-621 and§35-154,this section shall not apply. 6.4. Force Maieure. 6.4.1 Except for payment of sums due, neither party shall be liable to the other nor deemed in default under this Contract if and to the extent that such party's performance of this Contract is prevented by reason of force majeure. The term °force mejeure"means an occurrence that is beyond the control of the party affected and occurs without its fault or negligence. Without limiting the foregoing,force majeure includes acts of God;acts of the public enemy;war; riots;strikes; mobilization; labor disputes;civil disorders;fire;flood; lockouts; injunctions-intervention-acts;or failures or refusals to act by government authority;and other similar occurrences beyond the control of the party declaring force majeure which such party is unable to prevent by exercising reasonable diligence. 6.4.2. Force Majeure shall not include the following occurrences: 6.4.2.1. Late delivery of equipment or materials caused by congestion at a manufacturer's plant or elsewhere,or an oversold condition of the market; 6.4.2.2. Late performance by a subcontractor unless the delay arises out of a force majeure occurrence in accordance with this force majeure term and condition;or 6.4.2.3. Inability of either the Contractor or any subcontractor to acquire or maintain any required insurance, bonds, licenses or permits. 6.4.3. If either party is delayed at any time in the progress of the work by force majeure, the delayed party shall notify the other party in writing of such delay, as soon as is practicable and no later than the following working day, of the commencement thereof and shall specify the causes of such delay in such notice. Such notice shall be delivered or mailed certified-return receipt and shall make a specific reference to this article, thereby invoking its provisions. The delayed party shall cause such delay to cease as soon as practicable and shall notify the other party in writing when it has done so. The time of completion shall be extended by Contract Amendment for a period of time equal to the time that results or effects of such delay prevent the delayed party from performing in accordance with this Contract. 6.4.4. Any delay or failure in performance by either party hereto shall not constitute default hereunder or give rise to any claim for damages or loss of anticipated profits if, and to the extent that such delay or failure is caused by force majeure. 6.5. Third Party Antitrust Violations. The Contractor assigns to the State any claim for overcharges resulting from antitrust violations to the extent that those violations concern materials or services supplied by third parties to the Contractor, toward fulfillment of this Contract. 7. Warranties 7.1. Liens. The Contractor warrants that the materials supplied under this Contract are free of liens and shall remain free of liens. 7.2. Quality. Unless otherwise modified elsewhere in these terms and conditions,the Contractor warrants that,for one year after acceptance by the State of the materials,they shall be: 7.2.1. Of a quality to pass without objection in the trade under the Contract description; 7.2.2. Fit for the intended purposes for which the materials are used; 7.2.3. Within the variations permitted by the Contract and are of even kind, quantity, and quality within each unit and among all units; 7.2.4. Adequately contained, packaged and marked as the Contract may require; and 7.2.5. Conform to the written promises or affirmations of fact made by the Contractor. • 7.3. Fitness. The Contractor warrants that any material supplied to the State shall fully conform to all requirements of , Uniform Terms and Conditions Aa:+! State of Arizona +'r ,=r, PAGE State Procurement Office _i,_z� ;;� SOLICITATION NO.:ADSPO15-080052 j, -yt'K 100 N 15th Ave., Suite 201 TITLE: Records, Media&I-lard Drive Shredding & of Phoenix, AZ 85007 Destruction Services—Mandatory Set-Aside 30 the Contract and all representations of the Contractor, and shall be fit for all purposes and uses required by the Contract. 7.4. Inspection/Testing. The warranties set forth in subparagraphs 7.1 through 7.3 of this paragraph are not affected by inspection or testing of or payment for the materials by the State. 7.5. Compliance With Applicable Laws. The materials and services supplied under this Contract shall comply with all applicable Federal, state and local laws, and the Contractor shall maintain all applicable license and permit requirements. 7.6. Survival of Rights and Obligations after Contract Expiration or Termination. 7.6.1. Contractor's Representations and Warranties. All representations and warranties made by the Contractor under this Contract shall survive the expiration or termination hereof. In addition,the parties hereto acknowledge that pursuant to A.R.S. § 12-510, except as provided in A.R.S. § 12-529,the State is not subject to or barred by any limitations of actions prescribed in A.R.S.,Title 12, Chapter 5. 7.6.2. Purchase Orders. The Contractor shall, in accordance with all terms and conditions of the Contract,fully perform and shall be obligated to comply with all purchase orders received by the Contractor prior to the expiration or termination hereof, unless otherwise directed in writing by the Procurement Officer, including,without limitation, all purchase orders received prior to but not fully performed and satisfied at the expiration or termination of this Contract. 8. State's Contractual Remedies 8.1. Right to Assurance. If the State in good faith has reason to believe that the Contractor does not intend to, or is unable to perform or continue performing under this Contract, the Procurement Officer may demand in writing that the Contractor give a written assurance of intent to perform. Failure by the Contractor to provide written assurance within the number of Days specified in the demand may, at the State's option, be the basis for terminating the Contract under the Uniform Terms and Conditions or other rights and remedies available by law or provided by the contract. 8.2. Stop Work Order. 8.2.1. The State may, at any time, by written order to the Contractor, require the Contractor to stop all or any part, of the work called for by this Contract for period(s)of days indicated by the State after the order is delivered to the Contractor. The order shall be specifically identified as a stop work order issued under this clause. Upon receipt of the order,the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. 8.2.2. If a stop work order issued under this clause is canceled or the period of the order or any extension expires,the Contractor shall resume work. The Procurement Officer shall make an equitable adjustment in the delivery schedule or Contract price,or both, and the Contract shall be amended in writing accordingly. 8.3. Non-exclusive Remedies. The rights and the remedies of the State under this Contract are not exclusive. 8.4. Nonconforming Tender. Materials or services supplied under this Contract shall fully comply with the Contract. The delivery of materials or services or a portion of the materials or services that do not fully comply constitutes a breach of contract. On delivery of nonconforming materials or services,the State may terminate the Contract for default under applicable termination clauses in the Contract,exercise any of its rights and remedies under the Uniform Commercial Code, or pursue any other right or remedy available to it. 8.5. Right of Offset. The State shall be entitled to offset against any sums due the Contractor,any expenses or costs incurred by the State, or damages assessed by the State concerning the Contractor's non-conforming performance or failure to perform the Contract, including expenses, costs and damages described in the Uniform Terms and Conditions. Uniform Terms and Conditions w+�!. State of Arizona UtIda J" SOLICITATION NO.:ADSP015-080052 PAGE State Procurement Office 100 N 15th Ave., Suite 201 orf TITLE: Records, Media&Hard Drive Shredding & OF Phoenix, AZ 85007 Destruction Services—Mandatory Set-Aside 30 9. Contract Termination 9.1. Cancellation for Conflict of Interest. Pursuant to A.R.S. §38-511, the State may cancel this Contract within three (3)years after Contract execution without penalty or further obligation if any person significantly involved in Initiating, negotiating, securing, drafting or creating the Contract on behalf of the State is or becomes at any time while the Contract or an extension of the Contract is in effect an employee of or a consultant to any other party to this Contract with respect to the subject matter of the Contract. The cancellation shall be effective when the Contractor receives written notice of the cancellation unless the notice specifies a later time. If the Contractor is a political subdivision of the State, it may also cancel this Contract as provided in A.R.S. §38-511. 9.2. Gratuities. The State may, by written notice, terminate this Contract, in whole or in part, if the State determines that employment or a Gratuity was offered or made by the Contractor or a representative of the Contractor to any officer or employee of the State for the purpose of influencing the outcome of the procurement or securing the Contract, an amendment to the Contract, or favorable treatment concerning the Contract, including the making of any determination or decision about contract performance. The State, in addition to any other rights or remedies, shall be entitled to recover exemplary damages in the amount of three times the value of the Gratuity offered by the Contractor. 9.3. Suspension or Debarment. The State may, by written notice to the Contractor, immediately terminate this Contract if the State determines that the Contractor has been debarred,suspended or otherwise lawfully prohibited from participating in any public procurement activity, including but not limited to, being disapproved as a subcontractor of any public procurement unit or other governmental body. Submittal of an offer or execution of a contract shall attest that the contractor is not currently suspended or debarred. If the contractor becomes suspended or debarred, the contractor shall immediately notify the State. 9.4. Termination for Convenience. The State reserves the right to terminate the Contract, in whole or in part at any time when in the best interest of the State,without penalty or recourse. Upon receipt of the written notice, the Contractor shall stop all work, as directed in the notice, notify all subcontractors of the effective date of the termination and minimize all further costs to the State. In the event of termination under this paragraph,all documents, data and reports prepared by the Contractor under the Contract shall become the property of and be delivered to the State upon demand. The Contractor shall be entitled to receive just and equitable compensation for work in progress, work completed and materials accepted before the effective date of the termination. The cost principles and procedures provided In A.A.C. R2-7-701 shall apply. 9.5. Termination for Default. 9.5.1. In addition to the rights reserved in the contract,the State may terminate the Contract in whole or in part due to the failure of the Contractor to comply with any term or condition of the Contract,to acquire and maintain all required insurance policies, bonds, licenses and permits, or to make satisfactory progress in performing the Contract. The Procurement Officer shall provide written notice of the termination and the reasons for it to the Contractor. 9.5.2. Upon termination under this paragraph,all goods, materials, documents, data and reports prepared by the Contractor under the Contract shall become the property of and be delivered to the State on demand. 9.5.3. The State may, upon termination of this Contract, procure, on terms and in the manner that it deems appropriate, materials or services to replace those under this Contract. The Contractor shall be liable to the State for any excess costs incurred by the State in procuring materials or services in substitution for those due from the Contractor. 9.6. Continuation of Performance Through Termination. The Contractor shall continue to perform, in accordance with the requirements of the Contract, up to the date of termination, as directed in the termination notice. 10. Contract Claims All contract claims or controversies under this Contract shall be resolved according to A.R.S.Title 41, Chapter 23,Article 9, and rules adopted thereunder. • 11. Arbitration y;;,33v, Uniform Terms and Conditions wa'+• State of Arizona ".--.,1 PAGE State Procurement Office =� SOLICITATION NO.:ADSP015-080052 " . 27 100 N 15th Ave., Suite 201 �<uie TITLE: Records, Media& Hard Drive Shredding & OF Phoenix, AZ 85007 Destruction Services—Mandatory Set-Aside 30 The parties to this Contract agree to resolve all disputes arising out of or relating to this contract through arbitration,after exhausting applicable administrative review, to the extent required by A.R.S.§ 12-1518, except as may be required by other applicable statutes(Title 41). 12. Comments Welcome The State Procurement Office periodically reviews the Uniform Terms and Conditions and welcomes any comments you may have. Please submit your comments to:State Procurement Administrator, State Procurement Office, 100 North 151h Avenue, Suite 201, Phoenix,Arizona, 85007. `y;rx.tra_ Pricing tr=<_�rcl ;t� State of Arizona ';, iv At SOLICITATION NO.:ADSP015.080052 PAGE State Procurement Office 's^,:44t i` 28 100 N 15th Ave., Suite 201 �LlF+� TITLE: Records, Media& Hard Drive Shredding& OF Phoenix, AZ 85007 Destruction Services—Mandatory Set-Aside 30 1 - Off-Site Shredding ` ° 201442019 Pricing ' ,. Flat fee-Regularly scheduled* in Metro Phoenix(up to two bins) $30 Flat fee-Regularly scheduled* outside Metro Phoenix(up to two bins) $50 Flat fee-Will Call in Metro Phoenix(up to two bins) $50 Flat fee-Will Call outside Metro Phoenix(up to two bins) $70 Addition fee per bin(beyond Included 2)per visit $10 Purge Bankers Box 10x12x15 (30 lbs) $1.50 Purge Double Bankers Box 10x12x24(50 Ibs) $2.50 Travel Fee—Applies to special service given off schedule outside Metro Phoenix Normal Service fee+$1 per mile 'Regularly scheduled-reoccurring service scheduled in advance from every day to once every 12 weeks Pricing State of Arizona u;M znl PAGE State Procurement Office =f! SOLICITATION NO.:ADSP015 080052 P9 � 100 N 15th Ave., Suite 201 ' St TITLE: Records, Media& Hard Drive Shredding & OF Phoenix, AZ 85007 Destruction Services—Mandatory Set-Aside 30 Ol -Site'Shredding = • - 2014-2019 Pricing. Flat fee-Regularly scheduled* In Metro Phoenix(up to two bins) $50 Flat fee-Regularly scheduled outside Metro Phoenix(up to two bins) $70 Flat fee-Will Call in Metro Phoenix(up to two bins) $70 Flat fee-Will Call outside Metro Phoenix(up to two bins) $90 Addition fee per bin(beyond included 2)per visit $10 Purge Bankers Box 10x12x15 (30 lbs) $3.00 Purge Double Bankers Box 10x12x24(50 lbs) $5.00 Travel Fee--Applies to special service given off schedule outside Metro Phoenix Normal Service fee+$1 per mile 'Regularly scheduled-reoccurring service scheduled in advance from every day to once every 12 weeks Hard Drive Shredding 2014-2019 Pricing Hard Drive Shredding Off-Site (shredded) $7 per drive Hard Drive Punch On-Site(Core of the drive punched out) $10 per drive Hard Drive Shredding/Punch On- Site Combo(Core of the drive punched out on-site and shredded off-site) $12 per drive �.y,,, Pricing task- State of Arizona ilj ySOLICITATION NO.:ADSPOI5-080052 PAGE State Procurement Office ?' ;nt-' 30 100 N 15th Ave., Suite 201 �rtc>0. TITLE: Records, Media&Hard Drive Shredding& OF Phoenix, AZ 85007 Destruction Services—Mandatory Set-Aside 30 Media Destruction . 2014-2019 Pricings Media Pick Up -Minimum Fee $50 per service LTO,DLT or Other Data Tape Drive Destruction Off-Site $7 per drive Video/Audio Tape,VHS/Cassette Tape Destruction Off-Site $1 per tape Microfiche,Microfilm tapes/rolls I Destruction Off-Site $1 per tape/roll CD/DVD Destruction Off-Site $15 per box Microfiche,Microfilm sheets Destruction Off-Site $15 per box Laminated Documents,Plastic Sheets,ID Cards&Sticker Destruction Off-Site $15 per box Plastic Blueprints Destruction Off- Site $5 per roll Pill Bottle Destruction Off-Site $0.25 per bottle Mixed Media Bin Service- Destruction Off-Site $200 per bin Shred Events**—Metro - :: Phx - 2014-2019 Pricing 2 Hour Event w/Off-Site Truck $250 4 Hour Event w/Off-Site Truck $500 2 Hour Event w/On-Site Truck $400 4 Hour Event w/On-Site Truck $800 ••Travel Fee applies outside Metro Phoenix