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Contract # : 3964A - ARCHITECTS - Execution Date: 3/28/2000 CONTRACT AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT DATED 9/14/1999 FOR ARROWHEAD RANCH EFFLUENT SYSTEM PROJECT NO. 989028 C S*4 14 This Contract Amendment No.1 made and entered into this A day of/ t.k ,2000, by and between the CITY OF GLENDALE, a municipal corporation of the State of Arizona, hereinafter designated as"City" and Wilson & Company Engineers & Architects, a Partnership of Corporations whose address is 9633 South 48th Street, Suite 290,Phoenix, AZ, 85044,hereinafter designated as"Consultant". AMEND SECTION I—SERVICES OF THE CONSULTANT A. Refer to attached Contract Amendment Number l_—Scope of Services AMEND SECTION III—CONSULTANTS COMPENSATION A. Increase the fee for professional services to the lump sum of Three Hundred Fifty Seven Thousand One Hundred Twenty Four and no/100's Dollars($357,124.00) Original Contract Amount $152,488.00 Contract Amendment No. 1 $204,636.00 Total Professional Services Fees $357,124.00 CITY OF GLENDALE Wilson&Company A municipal corporation James Dowell // ,--) (-N, ,,,,,,..__Q-4 ,\ (... .,9_._<ii Title A �� 1��� � Title: Officer ATTEST: ATTEST: Steve Todd �� _ .g_. "ity Clerk'��� Title: Project Manager CITY ATTORNEY: CITY OF GLENDALE ARROWHEAD RANCH EFFLUENT SYSTEM PROJECT NO. 989028 CONTRACT AMENDMENT NUMBER 1 SCOPE OF SERVICES This Project consists of design and construction related services to develop recharge facilities for treated effluent from the Arrowhead Ranch Water Reclamation Facility. Phase 1, evaluation and identification of recharge alternatives on the 10-acre site near 79th Avenue and Utopia, has been completed. The Scope of Services for this contract amendment are for Phase 2 of this project which includes: permitting, preparation of bid documents, and bid phase services. A. Phase 2 - Preparation of Bid Documents 1. Site Survey. The Engineer will prepare topographic maps of the 10-acre site. Field surveys will include setting the panels for the aerial photography and locating utilities that may impact final design. The scope of these services does not include a boundary survey of the site(s) or completion of ALTA survey plat(s). 2. Construction Plans and Specifications. The Engineer, in conjunction with sub consultants, will prepare plans and specifications for the recommended improvements in the Phase 1 Study. Plans and specifications will be prepared using Glendale's standard format and MAG standards as modified by the City. Plans will be submitted for the City's review at approximately 60%, 90% and 100% for review and comment. The design will include the following principal components and other incidental items required for a complete and operational system: -2 Vadose Zone Recharge Wells -2 Aquifer Storage and Recovery Wells -On-Site Lake With Liner and Aeration -Irrigation Pump Station for Adjacent City Park -On-Site Reclaimed Water Piping -New Electrical Service Entrance and On-Site Distribution -Instrumentation and Control System with Telemetry to the ARWRF All construction plans and specifications will be prepared by Wilson & Company with the exception of the well drilling specifications and the electrical, instrumentation and control plans and specifications. The well drilling specifications will be prepared by our hydrogeologic sub consultant, Southwest Ground-water Consultants, Inc. (SGC). The electrical, instrumentation and 99-110-018 1 City of Glendale February 29, 2000 Arrowhead Ranch Effluent System control plans and specifications will be prepared by our electrical subsconsultant DL engineering & controls, Inc (DLEC). The attached SGC and DLEC scope of services further define the roles of the sub consultants in the preparation of the Construction Plans and Specifications. 3. Cost Estimate. The Engineer will prepare budget cost estimates at the 60%, 90%, and 100% completion stages. 4. Permit Applications. The Engineer, in conjunction with sub consultants, will prepare applications for and assist the City in obtaining the ADWR Facility and Storage Permit, the ADEQ Aquifer Protection Permit, the Maricopa County Approval to Construct, and the ADWR Recovery Well Permit. Wilson & Company will prepare and submit the Maricopa County Approval to Construct application package. Our sub consultant, Goldman, Toy & Associates, Inc. (GTA), will be the primary consultant responsible for preparing the permit application packages for and coordinating with ADWR and ADEQ. Our sub consultant, Southwest Ground-water Consultants, Inc. (SGC), will be responsible for preparing the hydrogeologic portions of the ADWR and ADEQ permits. Wilson & Company will be responsible for reviewing and coordinating all ADWR and ADEQ permit applications. The attached SGC and GTA scope of services further define the roles of the sub consultants in the permitting activities. The Engineer will assist in completing the City's internal building/plan reviews. This scope of services does not include preparing a Section 404 Permit or conducting any cultural, historic and/or endangered species surveys. All permit and review fees will be paid by the City. This task also includes the installation of a permanent sampling pump in the existing MW-1 monitoring well that was installed in Phase 1 of this project. This will allow for the collection of water quality samples, as recommended by ADEQ, from this well to define background ambient groundwater quality in support of the permit application process prior to beginning recharge operations. The installation of this pump will be arranged for and coordinated by our sub consultant, SWG. The attached SWG memorandum further defines the equipment to be installed in MW-1. The City will collect the required samples and pay all costs associated with performing the laboratory analysis. 5. Public Meetings. The Engineer will assist the City in conducting two public meetings during the design phase. The Engineer's activities will be limited to preparing exhibits showing the scope of the planned construction activities and significant project features as well as providing staff to attend both meetings. The City will be responsible for compiling the mailing lists, notifying the public, arranging the meeting location and providing refreshments. 99-110-018 2 City of Glendale February 29, 2000 Arrowhead Ranch Effluent System 6. Monthly Meetings. The Engineer will meet with City staff once each month to review progress of the project, identify outstanding issues and assign tasks necessary to complete the plans and specifications in a timely manner. B. Phase 3 - Bid Services 1. Prebid Conference. The Engineer will attend a Prebid Conference to review the Bid Documents with prospective bidders. The Engineer will prepare meeting minutes to document responses to bidders questions. 2. Materials and Equipment Preapproval. The Engineer will review bidders requests for materials and equipment preapproval and issue an addendum detailing all preapproved alternatives. 3. Interpretations. The Engineer will be available to answer questions from prospective bidders by telephone. 4. Addenda. The Engineer will issue such addenda as may be required to clarify the intent of the bid documents. 5. Bid Opening. The Engineer will attend the bid opening, assist in reviewing the qualifications of the low bidder, and notify the City of any complaints filed with the Registrar of Contractors against the low bidder. 6. Services Provided by the City. The City will print and distribute Bid Documents to prospective bidders, maintain the plan holders list, mail such addenda to plan holders as may be required to clarify the Bid Documents and prepare the Bid Tabulation. END OF SCOPE OF SERVICES 99-110-018 3 City of Glendale February 29, 2000 Arrowhead Ranch Effluent System CITY OF GLENDALE ARROWHEAD RANCH EFFLUENT SYSTEM PROJECT NO. 989028 PHASE 2-FEE PROPOSAL TASK PROJECT SENIOR PROJECT TOTAL LABOR NO. DESCRIPTION MANAGER ENGINEER ENGINEER TECHNICIAN CLERICAL HOURS COST ($140/hr) ($110/hr) ($90/hr) ($75/hr) ($50/hr) A PREPARATION OF BID DOCUMENTS 1 Site Survey 1 4 16 40 61 $ 5,020 2 Construction Documents 8 96 240 240 24 608 $ 52,480 3 Cost Estimates 2 4 40 46 $ 4,320 4 Permit Applications 8 24 48 32 8 120 $ 10,880 5 Public Meetings 8 16 40 40 104 $ 9,480 6 Monthly Meetings 24 32 48 104 $ 11,200 B BID SERVICES 1 Pre Bid Conference 4 6 10 $ 980 2 Preapprovals 1 4 12 17 $ 1,660 3 Answer Questions 1 8 16 25 $ 2,460 4 Prepare Addenda 1 8 24 32 8 73 $ 5,980 5 Attend Bid Opening 4 4 8 $ 800 ^Y MM TOTAL WILSON&COMPANY 54 204 494 384 40 1176 $ 105,260 SUBCONSULTANTS Southwest Ground-water Consultants,Inc. $ 24,680 Southwest Ground-water Consultants, Inc.(Sample Well Pump) $ 2,563 Goldman,Toy&Associates, Inc. $ 43,890 DL Engineering and Controls $ 28,243 TOTAL PHASE 2 FEE $ 204,636 City of Glendale 02/29/2000 Arrowhead Ranch WRF - Recharge Project Schedule for Design and Construction ______ WCEA File No. 99-110-018 MONTHS FROM NTP Activity 1 2 3t 4 5 6 7 8 9 10 111 12 13 14 15 16 171 18 Design 1 1 Site Survey III .. Permitting 60% Plans 1 Plan Review 90% Plans &Specifications Agency Review 061 41z4 1 1 Final Plans and Specs. 1111. Bidding and Award . . Advertise for Bids Bid Opening Council Award 71 1 Construction Construction NTP 1 1116. 11 Construction 1 Commissioning 1 I 1 I Final Completion I 1 I I oc,z ;J:.JeocIO S G C PAGE 02 Southwest Ground-water Consultants, Inc. • January 7, 2000 Steve Todd Wilson & Company 9633 South 48' Street, Suite 290 Phoenix, AZ 85004 Re: Proposal Phase 2 and 3 City of Glendale • Arrowhead Ranch Effluent Recharge System Dear Steve: Southwest Ground-water Consultants, Inc. (SGC) is pleased to submit this proposal in support of Wilson& Company's proposal to the City of Glendale for Phase 2 and 3 of the Arrowhead Ranch Effluent Recharge System. The scope of work in this proposal is based on your Contract Amendment Number I, supplied to us on January 5, 2000. SCOPE OF WORK - PRASE 2 - PREPARATION OF BID DOCUMENTS 1. Site Survey No SGC services. 2. Construction Plans and Specifications SOC will prepare plans and specifications for four (4) test wells. Specifically, SGC will develop conceptual designs for two (2) vadose zone and two (2) aquifer storage and recovery (ASR) wells. Following approval of these designs by Wilson & Co. and the City of Glendale, SGC will prepare specifications for the drilling, construction and testing of these wells. 3. Cost Estimate SOC will prepare cost estimates for the drilling, construction and testing of the four (4) recharge wells. 4538 North 40th Street Phoenix,Arizona 65016-3639 Phoenix, Arizona (602) 955-5547 Fax (602) 955-7585 1 Prescott,Arizona otLczoo t» S G C PAGE 63 • 4. Permit Applications SGC will provide necessary support to Wilson & Co. and the City of Glendale in the preparation and acquisition of permits for a Pilot Underground storage and Recovery Project. Specifically, SGC will: • • Prepare a hydrologic report for submission with the Underground Storage Facility Permit • Establish the area of impact (AOI) • Prepare hydrogeologic and water quality sections of the ADEQ Aquifer Protection Permit (APP) application (Characterization, Impact, Monitoring and Contingency) • Prepare hydrogeologic portion of recovery well permits, as appropriate To the extent possible, this task will utilize data and analyses compiled and completed hi Phase I. In addition, SGC anticipates the development of a computer model of the area for conduct of the mounding analysis and calculation of the AOI. 5; Public Meetings Attend two public hearings to present hydrogeologic conditions and AOI results. Develop appropriate graphical materials to support the Wilson & Co. presentation. • 6. Monthly Meetings Attend monthly team meetings to provide hydrogeologic and well design data and input. PEASE 3 —BID SERVICES X. Pre-bid Conference Attend pre-bid conference to address well drilling, construction arid testing questions. 2. Materials and Equipment Pre-approval Review bidders request for well related materials and equipment pie-approval and prepare, as appropriate, required addenda. 3. interpretations SGC will be available to answer questions from bidders by telephone. 2 - -•• ----''' J--T• -)0 0C1.47ZZ l'OCIM S G C PAGE 02 4. Addenda SGC will prepare addenda related to well drilling, construction and testing, as required. 4. Bid Opening SGC will assist Wilson & Co. in evaluating qualifications of the low bidder. . . COST Estimated costs for tho-SGC portion of the study are given below Costs include all labor, equipment and outside vendor costs. PHASE/TASK HOURS 1 COST ($) PI IASE 2 — PREPARATION OF BID DOCUMENTS Task 1 — Site Survey . 0 o Task 2 — Plans and Specs 50 _ 3,590 Task 3 — Cost Estimate 24 1,560 . Task 4 Permit Applications 170- 12,800 --Task5 —Public Meetings 24 2,010 Task 6 — Monthly_Meetings 20 1 710 • Sub-total 288 . 21 g70 • PHASE, 3 - BID SERVICES Task 1 —Pre-bid Conference 12 1,160 Task 2 — Material Pre-a.iroval 8 640 Tasis_3_7_11__TIte retations 4 380 Task 4 — Addenda 8 640 1 Task 5 —Bid Opening 2 190 Sub-total 34 3,010 r").FA322 24 680 i It has been our pleasure to prepare this proposal for your consideration. If you have any questions do not hesitate to contact us at 602-955-5547. Sincerely yours, Southwest Groynd-water Consultants, Inc.. /d William N . Gr enslade, P.E., R.G. Senior Hy .1-ogeologist, • Mk 3 "Wrif • ,o•••,e • • a•V 1 %.P I ro-Par_ 101 • Southwest Grouncl-watei Consultants, Inc. MEMORANDUM PRIVILEGED AND CONFIDENTIAL TO: Steve Todd - Wilson & Co. DATE: 01/13/00 VIA MATT; fl HAND DEL: fl FAX NO: 480-893-8968 TOT, PGS.: 2 • FROM: Bill Greenslade PROJECT: Wilson/Glendale PROJ. NO.; B. 414 COPY- REMARKS Cost for installation of permenent sampling pump in MW-1 is given below, includes: 1. 10 gpm submersible pump - 440 ft TDH 2. 1.5 HP, single phase motor(requires 3.5 kw generator) 3. 460 ft - 1-in, ID drop pipe and cable 4. Labor to install 10 gpm pump is recommended to keep purge times reasonable (approx. 20 minutes). Assumes no sounding tube is required. Hole will be drilled in check valve to allow measurement of static water level prior to sampling(and during recharge operations). THE INFORMATION CONTAINED IN THIS TRANSMITTAL IS PRIVILEGED AND CONFIDENTIAL.,INTENDED FOR Tilt; USE OF THE ADDRESSEE LISTED ABOVE. IF YOU ARE NEITHER THE INTENDED RECIPIENT NOR THE EMPLOYEE OR AGENT RESPONSIOI.E FOR DELIVERING THIS MESSAGE TO THE INTENDED RECIPIENT. YOU ARE HEREIIY NOTIFIED THAT ANY DISCLOSURE,COPYING,DISTRIBUTION,OR ANY ACTION IN RELIANCE ON THE CONTENTS OF THIS TR ANKMITTED INFORMATION IS STRICTLY PROHIBITED. IF YOU HAVE RECEIVED THIS TRANsmiTrAL IN ERROR, PLEASE IMMEDIATELY NOTIFY US BY TELEPHONE 1-c) ARRANGE FOR THE RETURN oF"rHE DOCUMENT TO US. 4538 N. 40th Street Phoenix, Arizona 85018-3639 Phocnix, Arizona (602) 955-5547 Fax(602) 955-7585 Prescott, Arizona .+a. ave rvvv ar, av Cost of pump installation: Subcontractor(Bloomquist Pump) - $2,056,60 SGC oversight (4 hrs @ $75) $300.00 SGC Handling charge(10%) $205.66 Total $2,562.26 If you have any questions please call at 602-955-5547, THE INFORMATION CONTAINED IN THIS TRANSMITTAL IS PRIVILEGED AND CONFIDENTIAL,INTENDED FOR TI IE USE OF THE ADDRESSEE LISTED ABOVE, IF YOU ARE NEITHER THE INTENDED RECIPIENT NOR THE EMPLOYEE OR AGENT RESPONSIBLE FOR DELIVERING THIS MESSAGE TO THE INTENDED RECIPIENT, YOU ARE HEREBY NOTIFIED THAT ANY DISCLOSURE,COPYING,DISTRIBUTION, OR ANY ACTION IN RELIANCE ON THE CONTENTS OF THIS TRANSMITTED INFORMA'T'ION IS STRICTLY PROHIBITED. IF YOU HAVE RECEIVED THIS TRANSMITTAL. IN ERROR, PLEASE IMMEDIATELY NOTIFY US BY TELEPHONE TO ARRANGE FOR THE RETURN OF THE DOCUMENT TO US. 4538 N. 40th Street Phoenix, Arizona 85018-3639 Phoenix, Arizona (602) 955-5547 Fax (602) 955-7585 Prescott, Arizona fir -AN10Mtl GOLDMAN, TOY & ASSOCIATES, INC. Consulting Engineers - • .7'•• .---------, 1990 W. Comeback Road, Suite 401 • Phoenix, Arizona 85015 TEL (602) 246-7759 FAX(602) 246-7645 e-mail: gta@goldmantoy.com January 7, 2000 Mr. Steve Todd, P.E. Wilson & Company - 9633 South 48th Street Suite 290 Phoenix, Arizona 85044-5658 Re: City of Glendale Arrowhead Ranch Effluent System Phase 2 Dear Mr. Todd: GOLDMAN, TOY AND ASSOCIATES, INC. is please to present this proposal for the above related project. Attached is our proposed scope of services and fee estimate. If this is acceptable, we propose to carry out this work as a contract amendment to our contract dated September 29, 1999. If you any questions, please call me or Doug Toy. Respectfully submitted, Fred E. Goldman, Ph.D., P.E. Attachment c:\AnjoblD\PROPOSAL\Arrow11-1.prp GOLDMAN,TOY&ASSOCIATES,INC. Letter to:Mr. Steve Todd,Y.E. Re:Arrowhead Ranch Effluent System Contract September 29, 1999 Pane Scope of 'ark Arrowhe d Ranch.Effluent Disposal Syste � ease .. :: Introduction The Arrowhead Ranch Effluent Disposal:System is a City of Glendale project which will dispose of excess effluent in the Arrowhead Ranch area. The project is being carried out in several phases. Phase 1, which was recently completed, estimated that the City's 10-acre site could recharge approximately 1,000 gpm. Phase 2 of the project includes the engineering and permit applications for a pilot recharge/recovery project to test the sites recharge capabilities. The Phase 2 work includes the Prepar-ation of Bid Documents and I)esigns for 2 Vadose Zone Recharge Wells and 2 Aquifer Storage and Recovery Wells; Associated Permits for ADEQ, ADWR, and Maricopa Count; Public meetings; and Bid Services. GTA will be the lead consultant to prepare applications for the ADWR Pernits and ADEQ Aquifer Protection Permit. SGC will be responsible for preparing the hydrologic data and carrying out the computer modeling of the aquifer systems response to the recharge project. Wilson and Co. will also provide technical support as it relates lo the detailed desigm and public involvement. GTA will provide technical comments on the Wilson and Co. designs on the ASR wells. Wilson and Co.,will provide the overall project coordinaticn; carry out the detailed. designs of the vadose zone and ASR. wells, public involvement, provide the coordination with City, and provide the bid services. GTA tasks are as follows: Task 2 - Construction Plans and Specifications Wilson and Co. will be responsible for the design and production of the plans and specifications of the vadose zone and ASP. wells. GTA will review and provide technical comments on the ASR well's detailed C:\PJIjobD\PROPOS AL'A rrowH-1 prp GOLDMAN,TOY&ASSOCIATES,INC. Letter to:Mr.Steve Todd,P.E. Re:Arrowhead Ranch Effluent System Contract September 29, 1999 Page 3 designs. We anticipate GTA will review the 10%, 50% and 90% ASR well detailed designs. Task 5 : Permit Applications GTA will be the lead consultant and will prepare the applications for the ADWR Pilot Recharge Projects, the ADWR well recover permit, and the ADEQ Aquifer Protection Permit (APP). GTA's work will include preparing the documents necessary for pre application meetings withe ADEQ and ADWR and attending the pre application meetings. GTA will prepare the permit draft application packages which include, maps, project descriptions, description of the recharge methods, hydrogeolgic information, land ownership information, recharge quantities, site layout, flow measurement devices, and other information required by the agencies GTA will coordinate with SGC to present the hydrogeolgic information and the results of the aquifer simulation computer model. SGC will be responsible for all technical information related to the aquifer and computer model. Wilson and Co., will provide sketches for the site layout which show the recharge project. Estimated Fee The following table shows the estimated hours and fees for each of the above tasks. CAAlljobD\PROPOSAL\ArrowH-1.prp , • GOLDMAN,TOY&ASSOCIATES,INC. Letter to:Mr. Steve Todd,P.E. Re:Arrowhead Ranch Effluent System Contract September 29, 1999 Page 4 Arrowhead Ranch Effluent Disposal System - Phase 2 Staff Hours - Principal Engineer/Tech Drafting Task $125/hr $65/hr $50/hr Hours Fee Task 2-ASR Well Design Review 10% Review 8 8 $1,000 50% Review 8 8 $1,000 90%Review 4 4 $500 General Coordination 4 4 $500 Sub Total 24 • 24 $3,000 • Task 5 Permit Applications • Pre-Application Preparation 8 40 40 88 $5,600 Pre-Application Meeting 4 8 12 $1,020 USF Permit Application 4 24 8 36 $2,460 Pilot Water Storage Permit 16 80 40 136 $9,200 Application Geohydrology Coordination 8 24 32 $2,560 APP Application 8 24 24 56 $3,760 Recovery Permit Application 2 16 18 $1,290 City Monthly Meeting (3) 12 20 8 40 $3,200 ADWR Coordination(after 24 40 16 80 $6,400 initial permit submittals) ADEQ Coordination (after 16 40 16 72 $5,400 initial APP submittal) Subtotal 102 316 152 570 $40,890 Total Tasks 2 & 5 126 316 152 594 $43,890 C:VilljobD1PROPOSADArrowl-1-1.prp __ J.D. JO .400-4-Ja.J DL ENGINEERING PAGE 01 engrorneer ing 41f4P *4"&contt1rolst(ohc„ electrical engineering, 4620 North 16th Street,Suite C115,Phoenix,AZ 85016 InstrumentatIon &control system design and voice 602.266.4658, fax 602.266.4953 programming services CONFIDENTIAL January 10, 2000 Mr. Steve Todd, P.E. Wilson & Company • 9633 S. 48th Street, Suite 290 Phoenix, AZ 85044-5658 • Re: Arrowhead Ranch Effluent System Our No.: EN497.0019 Dear Steve: • DL Engineering & Controls,Inc (DLEC) is pleased to submit this proposal to Wilson& Company (CLIENT) for the services described below. DLEC has developed the following Scope of Services based on discussions with you, and review of the Scope of Services document you emailed to us last week for the City of Glendale Project No. 989028. Scope of Services: 1. Prepare a set of reproducible electrical plans and specifications for the Arrowhead Ranch Effluent System project, in Glendale,Arizona. 2. The project consists of constructing an effluent recharge facility with lake aeration, and an irrigation pump station. The facility will be monitored and controlled from the Arrowhead Ranch Water Reclamation Facility via radio telemetry,per the City of Glendale's specifications. 3. Our design services will consist of the following: a) One pre-design meeting. b) Site visit to determine existing conditions. c) Electrical design calculations. d) Control descriptions and instrument specifications. e) Prepare P&IDs (3 sheets), including legend. CLIENT will furnish AutoCAD version 14 drawings of process piping and equipment for editing. f) Prepare electrical drawings (12 sheets), including legend. CLIENT will furnish AutoCAD version 14 drawings of the site and structures for editing. g) Prepare electrical specifications. h) Opinion of probable construction cost. i) Attend up to four (4) client review meetings. EN497 Arrowhead Ranch Effluent System Page 1 of 3 wyf.,11 .:.E.IGIU ..11:1 :ebb-evJt",3 DL ENGINEERING PAGE 02 j) Generator sizing calculations. k) Site and area lighting design. 1) Project management. m) Quality assurance review. 4. Our bid assistance services will consist of the following: a) Response to contractor questions. b) Addenda preparation. 5. Construction services are not included in this proposal. Responsibilities of Others • 1. CLIENT shall furnish CAD files of P84ID drawings showing process piping and structures in schematic form. DLEC will then add the instrumentation and control signal schematics to those drawings. 2. CLIENT shall furnish CAD files of the project plans to DLEC in AutoCAD v14. 3. CLIENT shall furnish the electrical power and instrumentation requirements for the equipment to be specified on this project, and connected to the power distribution system: 4. CLIENT shall provide descriptions of process control requirements, and identify area classifications per NFPA 820, and other related codes. . Deliverables I. One set of review documents for each submittal phase will be provided in reproducible form. CLIENT will be responsible for duplicating documents for submittal to the Client. 2. Upon completion of the design, we will provide one set of final sealed documents bearing the signature of a registered electrical engineer in the State of Arizona. Please specify in advance if the plans are to be plotted on vellum or mylar. Exclusions and Exceptions 1: DLEC will not obtain any permits. 2. DLEC will not be responsible for reproduction of submittal documents for the Client/Owner's review. 3. On P&Ill drawings, DLEC will not prepare schematic design of process piping and structures. Billing Rates: Our Lump Sum fees for the aforementioned work will be for services provided as follows: 1. Electrical Design Services: Twenty Six Thousand One Hundred Thirty Six Dollars ($26,136.00) 2. Bid Services: One Thousand Seven Hundred Forty Seven Dollars ($1,747.00) 3. Reimbursable expenses: Three Hundred Sixty Dollars ($360.00) EN497 Arrowhead Ranch Effluent System Page 2 of 3 ulf ley zutx 13d 266-4953 DL ENGINEERING PAGE 03 Please refer to the attached Proposal Worksheet(s) for our hourly rates, expenses, and labor-hour breakdown. Any additional services requested by CLIENT that are not included herein will be charged at our Standard Hourly Rates as shown on the attached Proposal Worksheet(s). This proposal will be valid for the next ninety(90) days. We will bill you on a monthly basis for these services. Payment terms are Net 30 days. If you have any question, please contact us at your earliest convenience. • • Sincerely yours, DL Engineering & Controls, Inc. The Client agrees that the technical methods, techniques and pricing information contained in any proposal submitted by ALEC pertaining to this project or in this Agreement or any addendum thereto, are to be considered confidential and • proprietary, and shall not be released or otherwise made Brian D. Downing,P.E. available to any third parry without the express written consent President ofDLEC Accepted for CLTFNT: • • Signature Printed Name Title Date 1 attachment • EN497 Arrowhead Ranch Effluent System Page 3 of 3 tJl,1rJr.:titit7 Ybb-4`3b:3 DL ENGINEERING PAGE 04 DL Engineering a Controls, inc. • Fee Proposal Summary Project Number: EN497.0019 Date: 1/10/00 Project Description: Arrowhead Ranch Effluent System Proposal Summary • Total Engineering Services $27,883 • Total Programming Services $0 Total Engineering Expenses $360 Total Programming Expenses $0. Grand Total: $28,243 The Client agrees that the technical methods,techniques and pricing information contained in any proposal submitted by DLEC pertaining to this project or in this Agreement or any addendum thereto,are to be considered confidential and proprietary,and shall not be released or otherwise made available to any third parry without the express written consent ofDLEC. EN497 Arrowhead Ranch Effluent System Confidential Summary Page 1 of 3 t.11/1.t3j'. .31:11d 13: 38 266-4953 DL ENGINEERING PAGE El5 DL Engineering & Controls Proposal Worksheet Project Number: EN497.0019 Date: 1/10/00 Project Name: Arrowhead Ranch Effluent System . Description Prof, Project Senior Junior CAD Cler. Total Section Section # Task Eng. Mgr Designer Designer Oper. Hours Subtot. Design Tasks 1.1 Pre-design Meeting 1.5 , ' 1.5 1.2 Site Work 1.5 1.5 3.0 • 1.3 Pre-design Report ' 1.4 Utility Coordination 1.2 6.0 3.0 10.2 1.5 Electrical Calculations 1.2 3.0 2.4 6.6 1.6 ,Prepare P&IDs ., 1.5 6.0 12.0 , 12.0 t 15.0 0.8 47.3. - - 1.7 Prepare Elec.Dwgs 6.0 24.0 72.0 60.0 , 72.0 3.0 237.0 1.8 Prepare Control Descriptions 0.3 1.5 . 3.0 1.5 6.3 _ 1.9 Prepare Instrumentation Specs 0.8 3.0 0.8 , 1.5 - �6.0 1.10 Pre•are Electrical S.ecs 3.0 6.0 6.0 6.0 21.0 1.1 1 Cost Estimate 1.2 2.4 4.8 8.4 _ 1.12 Client Review Meetings 8.0 8.016.0 1.13 Project Management 6.0 , 6.0 1.14,Generator Sizing Cates 1.2 3.0 12.0 16.2 - 1.15 Li.htin• Desi:n 0.3 11 2.4 2.4 3.0 9.3 I.I6 A/ C 6.0 _ 6.0 • Sub Total: 38.2 65.6 119.9 74.4 ; 90.0 12.8 400.8 $26,136_a Bid Assistance Tasks 2.1 Pre-bid Meeting • 2.2 _Equipment Pre-qual. 2.3 Contractor Questions 1.2 6.0 7.2 2.4 Addenda Preparation 3.0 6.0 , 2.4 2.4 13.8 -_ 2.5 13id Review 2.6 Conformed Hid Docs. Sub Total: 4.2 12.0 2.4 2.4 21.0 51,747 Construction Servlces 3.1 Electrical Observations -- 3.2 Review Submittals • 3.3 Project Meetings 3.4 Slarto•Testin; 3.5 Prepare Punchlist • 3.6 Review Record 3.6 Review Record Drawings t 4_.___ 3.7 Prepare Record Drawings • 3.8 Review O&M Manuals 3.9 'Generator Testing 3.10 Respond to RFIs Sub Total:- Otlier Services 4.1 Electrical Design Review 4.2 Electrical Plan Checking 4.3 Power System Analysis - 4.4 Electrical System Troubleshooting 4.5 Control System Troubleshooting 4.6 Instrument Cal.&Cert. _-'� 4.7 Misc. , Sub Total: Totals 42.4 77.6 122.3 74.4 90.0 _ 15.2 ] 421.8 I Sid Hourly Rates: $100.00 $90.00 $65.00 S55.00 545.00 $38.00 Total Fees: 54,235 56,984 . S7,946 54,092 $4,050 5576 527,883 EN497 Arrowhead Ranch Effluent System Page of 3 Confidential Engineering -�� ..�-“J i J.JO Lbb-47n..1 DL ENGINEERING PAGE OS DL Engineering & Controls, Inc. Estimated Project Expenses Worksheet Project Number: EN497.0019 Date: 1/10/00 Project Description: Arrowhead Ranch Effluent System Engineering Expenses Programming Expenses Deliveries Deliveries Rate per delivery: 515.00 Rate per delivery: $15.00 Number of deliveries: 4 Number of deliveries: 0 Total Delivery Expense: 560.00 . Total Delivery Expense: $0.00 Printing/Plotting Costs Printing Costs Average cost per sheet: 55.00 Average cost per sheet: $0.10 Number of sheets: iS Number of sheets: 0 Number of submittals: 4 • Number of submittals: 0 Total Printing/Plotting Expense: • 5300.00 Total Printing/Plotting Expense: $0.00 Per diem • Per diem Rate per day: 5150.00 Rate per day: 5150.00 Number of employees: Number of employees: Number of days: Number of days: Total Per Diem Expense: $0.00 Total Per Diem Expense: $0.00 Auto Mileage Auto Mileage Rate per mile: $0.33 Rate per mile: $0.33 Number of trips: Number of trips: Miles per trip: Miles per trip: Total Mileage Expense: 50.00 Total Mileage Expense: $0.00 Airfare Airfare Rate per flight: $0.00 Rate per flight: 50.00 Number of employees: 0. Number of employees: 0 Number of flights: 0 Number of flights: 0 Total Airfare Expense: $0.00 Total Airfare Expense: 50.00 Total Estimated Engineering Expenses: $360 Total Estimated Programming Expenses: $0 • • EN497 Arrowhead Ranch Effluent System Confidential Expenses Page of 3 ■ r City Attorney's Office GLENDfE Date: 3( ?(07) Approved Approved (as amended) Item: /r� tt P r rP dt' � Reviewed by: