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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 11/21/2017City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 I'. Meeting Minutes Tuesday, November 21, 2017 1:30 P.M. Workshop Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 1:31 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager; Tom Duensing, Assistant City Manager; Jim Gruber, Chief Deputy City Attorney; Julie K. Bower, City Clerk_ Attendees: WORKSHOP SESSION 1. AIRPORT LAYOUT PLAN UPDATE NARRATIVE REPORT FOR THE GLENDALE MUNICIPAL AIRPORT Presented By: Trevor Ebersole, Director, Transportation Presented, By: Kenn Potts, Airport Administrator Presented By: Matt Quick, Coffman Associates Ms. Bower read the item by title. Mr. Ebersole said staff was requesting Council to provide direction regarding the Airport Layout Plan (ALP). Council had last approved the ALP in 2009 and there was a need for an update. Mayor Weiers asked where the resting material was specifically located and what material was being used. Mr. Quick explained the material was located on the airport side of the blast fence. He said the material was a crushed concrete system that appeared smooth and would crush under pressure. Mr. Potts provided an explanation of the advantages of the Engineered Materials Arresting System (EMAS). Mayor Weiers asked if a plane couldn't brake fast enough, and used the EMAS, what was the cost to get the EMAS bed back to working order. Mr. Quick said the EMAS bed was expensive to replace and it was typically the responsibility of the aircraft operator to replace or aid in the cost of a replacement. The exact amount was not costed out as part of the project but it would be dependent on the airport's design. Mayor Weiers asked if an aircraft rolled into or landed short in the bed area, would it stop airport operations. Mr. Quick said a notice would be issued but it would not stop daily operations. Mayor Weiers asked if one thousand feet on both ends of the runway was typical of going into the "C" category. City Council Workshop Minutes - November 21, 2017 Page 2 of 17 Mr. Quick confirmed the requirement for a C-2 classification for the runway and the reason for the EMAS bed was due to Glendale Avenue. Mayor Weiers asked if the revenue from aviation activities created funding to install the EMAS bed. Mr. Quick confirmed the cost was eligible through the Federal Aviation Administration's (FAA) Airport Improvement Program. Mayor Weiers said although the building couldn't be moved farther north, a thousand feet could be added to the south end of the airport. He asked if that would be more cost effective than installing an EMAS bed. Mr. Ebersole said additional options for improvement would be covered later in the presentation. Mayor Weiers said the classification seemed backwards regarding airspace. He wanted to confirm that the classification regarded traffic, aircraft size and approach speeds, not airspace. Councilwoman Clark joined the meeting by telephone. She had been watching the presentation on television. Mr. Potts said a hot spot was a pilot or pedestrian deviating from air traffic control instructions. The FAA was working on a program to prohibit access from the apron to the runway. Glendale has had previous deviation issues. The hot spots had been identified through the ALP and solutions presented. Mr. Ebersole reminded Council the plan would be presented to the FAA and items might change. Mayor Weiers noticed stacked dirt on the northeast side of the airport and asked if that had anything to do with the airport or land developers. - Mr. Potts said that was the current north apron rehabilitation project. All excess dirt was being moved to the east side to fill in a large hole. A contractor would be moving the dirt soon. Mayor Weiers asked if the apron and taxiway lighting would be changed to LED. Mr. Potts said the apron lights were not LED but when an upgrade was planned, the lights would be changed to LED. Mayor Weiers asked what the payback period would be with the LED lights at the airport. Mr. Ebersole was not sure of the airport LED conversion return on investment (ROI). The ROI for the street light and traffic signal LED conversion was three to five years. He believed the time frame for the airport would be similar. Councilmember Aldama asked if there was a cost for the EMAS. Mr. Ebersole said the direction being sought was whether or, not to allow the plan to move forward to the FAA. The EMAS was a potential project if the airport was moved into the C-2 category. Councilmember Turner asked what the correct capacity was for based aircraft. Mr. Potts said the airport did not have a capacity to base aircrafts. The tie -down area however, was about two-thirds full. City Council Workshop Minutes - November 21, 2017 Page 3 of 17 Councilmember Turner asked what the community benefit would be to move forward to the C-2 category. Mr. Potts said it would better serve aviation customers. The airport had noticed more incoming business jets. ,J Mr. Ebersole said airport activities promoted economic growth with the higher classification. Councilmember Turner wanted to make sure the plan was rooted in economic development and growth in the area, including a tourism and entertainment component. Councilmember Clarke asked for clarification on the B-2 and C-2 classifications. Mr. Ebersole said the C classification was for larger aircraft. Councilmember Clark asked if the east side development costs were proposed in the Transportation Plan. Mr. Ebersole confirmed the costs were included, however the projects were dependent on development on the east side of the airport. Councilmember Clark wanted to confirm that airport needs were included in the Transportation Plan. Mr. Ebersole confirmed the needs were included. Councilmember Clark said the east side plan was a tremendous economic development tool and it was critical to consider development as soon as possible. Mayor Weiers said because of the economic "boom" in the area, airports would be looking to accommodate more private aircraft and it was a good opportunity. Mayor Weiers asked for a consensus to move forward with the plan. There was Council consensus to proceed. 2. POLICE DEPARTMENT STRATEGIC DIRECTION Presented By: Rick St. John, Police Chief Ms. Bower read the item by title. Chief St. John said there were several strategies the police department was using and a primary strategy was community policing, although slightly different in comparison to other cities. Glendale officers personalized the issues and developed a response that was from the "bottom up" in terms of directed patrol. Chief St. John wanted to move towards proactive strategies that invested officers in the community rather than reactive strategies. Councilmember Aldama wanted to thank the Police Department for its work and said community policing was having a positive effect on the community. He asked if the scorecard would allow them to benchmark specific communities. Chief St. John confirmed the scorecard would show what the average was for each community, -City Council Workshop Minutes - November 21, 2017 Page 4 of 17 allowing the department to push trend lines in the right direction. Councilmember Aldama asked if the department was working with other cities, specifically Phoenix and Peoria. Chief St. John said the department met regularly with other city police agencies. Mayor Weiers asked if doubling the number of beats would require more officers. Chief St. John said it would not. The number of officers in each beat would be changed. He added that the scorecard helped to focus officers on where they were needed based on the type of activity that was reported. Mayor Weiers asked if there would be a traffic division. Police monitoring on main roads was still necessary due to problematic speeding. He supported community policing. Councilmember Tolmachoff asked what the variables were in reporting with other cities. Chief St. John said jurisdictions within the valley only responded to specific crimes related to property or high-level crimes. In Glendale, every crime was responded to, either by an officer or a report was issued through the online reporting system. He said different resources were routed to non -crime related calls to take the burden off patrol divisions, allowing it to focus on crimes. Councilmember Tolmachoff confirmed with the increase in beats, the Police Department would be staffing beats based on the need in a specific beat, not an equal disbursement of officers. Chief St. John said a pilot project in Zone 40 would break down to 8 beats or less. Officers would be deployed into every beat. During slower times, typically graveyard, officers would back up and partner with neighboring beat officers. Ultimately officers would be responsible for their assigned areas and assisting partnering beats as permitted. Mayor Weiers wanted to confirm an officer would be in every beat but each beat would be a different size depending on the need. Chief St. John said that was correct. Councilmember Tolmachoff asked where the cameras were located and where the data came from. Chief St. John said the software had ports that connected to various systems to receive information. There was an expense after the first three years which began on December 15, 2017. The department would need to decide whether or not to pay,for the software with each port having a cost after the trial period. Councilmember Tolmachoff asked if the City decided to move in that direction, the cameras the City had in place now would be able to interface with the Intelligence -Led Policing System (ILPS). Chief St. John confirmed it would work but for certain city -owned cameras, a port wouldn't be used. The business intelligence system would be used to collect and store the information in ILPS. It would reduce the number of ports being used and therefore decrease costs. Councilmember Tolmachoff asked when results would be available from the 2016 tracking of shifts. Chief St. John did not have an exact answer. He hoped to see changes once the program was City Council Workshop Minutes - November 21, 2017 Page -5 of 17 implemented and believed there was an impact on crime due to the community policing philosophy. Councilmember Clark asked how Chief St. John addressed patrol officers having multiple calls and not having the time to participate in community policing. Chief St. John said staff had noticed that much of an officer's time was spent on civil traffic. Two years ago, the department asked Council for five community service officers (CSO) to be responsible for civil traffic issues, which opened up the availability of other officers. Changes were made to how calls were prioritized and responded to which gave officers more availability to create a proactive strategy for the specific areas they were assigned to. Councilmember Clark asked if there was any empirical data regarding others handling traffic situations to allow time for the patrol officers. Chief St. John had statistics from the CSO Program that Council approved previously. He could provide the data to Council, if desired. He did not have empirical data that demonstrated response times on Priority 2 calls. Chief St. John had empirical data on the online reporting system and the amount of time it saved. The ILPS looked at seasonal.trends which helped to better deploy resources during the highest times of need. Councilmember Clark asked if any of the scorecards had been created. Chief St. John said a scorecard was created and implemented on October 1st. f Councilmember Clark asked iwhat were the reporting intervals. Chief St. John said currently, reports were generated weekly. Eventually he would like there to be a business intelligence sol;l tion to have all CAD information automatically populated for real-time reports. Councilmember Clark asked if Chief St. John would share the first report card with the Council to use as a baseline and then periodically thereafter. Chief St. John said he would.) Councilmember Clark was concerned about the smaller beat sizes. She asked what would be considered a small beat. Chief St. John answered the department would be running a pilot in Zone 40 and would have better information after the analytics were run from the pilot. Councilmember Clark asked if, there were approximately sixty officers per shift. Chief St. John answered there were currently more officers on swing shift than there were on days and graves. Councilmember Clark wanted to confirm there were four zones with beats within them. Chief St. John answered there were sixteen beats within four zones. Councilmember Clark asked with one-man ,cars, was the current policy regarding domestic violence calls that the officer did not respond until he or she had back-up. Chief St. John said it depended on the nature and details of the call. Back-up might be cancelled City Council Workshop Minutes - November 21, 2017 Page 6 of 17 at the location or while in route. Councilmember Clark asked if there had been occasions when an officer would go into another beat and leave a beat unserved. Chief St. John said when the officers worked in their area of responsibility, they were tasked with supporting neighboring beats. Due to the areas with higher activity, an officer might not be in his or her beat for a full day. He said the hope was that with the smaller beat size, an officer would at least be driving through the areas every day. Mayor Weiers appreciated the Police presence as part of the community outreach for such things as Habitat for Humanity. 3. RED LIGHT VIOLATION STUDY Presented'By: Rick St. John, Police Chief Ms. Bower read the item by title. Chief St. John said, with Council approval, a 30 -day study had been conducted at the intersection of 59th Avenue and Bell Road. Based on the data collected, there were two options for consideration: Option 1 — Proceed with visible red-light camera systems at one or more dangerous intersections selected within the City. Option 2 — Do'not proceed with red light camera systems and continue with officer presence and observations in an attempt to reduce red light violations. Councilmember Tolmachoff asked if there were pictures taken with each "violation" without being cited. Chief St., John answered no, the camera system installed was for monitoring purposes only and didn't function as a picture -taking system. Councilmember Tolmachoff asked if there would be a different experience for the driver if the camera was being used for enforcement. Chief St. John said systems usually had designations prior to the intersection that a camera system was being used. The system for the study did not have a designation in order to collect broad data. Councilmember Malnar asked if there were statistics for the intersection. Chief St. John said the intersection was in the top four of most dangerous Glendale intersections for 2017. Councilmember Malnar asked what the contributing factors were for the reduction in accidents from previous years. Chief St. John said enforcement efforts and education were factors. Mayor Weiers asked if officers and signs were at intersections, what reductions would be seen at that point. He asked if the policing was geared more towards speeding rather than 'red light enforcement. City Council Workshop Minutes - November 21, 2017 Page 7 of 17 Chief St. John said enforcement was geared towards speeding. Intersection -related traffic enforcement was not recommended with officers on motorcycles. There were other ways to provide enforcement if that was Council's direction. Mayor Weiers would like to,see an officer with radar, measuring speeds in bucket trucks, to show the steps the City was taking regarding enforcement. Councilmember Tolmachoff asked, during the study, did the intersection receive any enhanced enforcement. Chief St. John said there were not specific resources in the intersection before, during or after the study. Councilmember Tolmachoff suggested doubling the fines for red light running. Mayor Weiers asked if other cities were using safety corridors for red light running. Chief St. John wasn't aware of any other cities using safety corridors. He was aware of double fines in construction zones but didn't know if there was legislation that would allow doubling for red light running. Mr. Gruber said his office would conduct research and provide a response. Councilmember Turner asked if the flashing left turn yellow arrows had an impact on the lower accident numbers. Chief St. John said there were no flashing yellow arrows at the intersection. The nearest signals were at 59th Avenue and Union Hills. Councilmember Turner asked if there was any value in conducting another study but with signage alerting drivers. Chief St. John said staff could collect the data without conducting another study. He referenced a newspaper article regarding the City of Scottsdale's red-light camera at an intersection and the reduction in the number of traffic accidents. He said if drivers thought there was a camera or a camera was actually functioning, the number of violations would be reduced. Councilmember Turner believed there could be a significant reduction with signage. Chief St. John said, according to the data, most violations appeared to be traffic traveling to and from work. Mayor Weiers asked if there was any data regarding the valley's grid system roads and whether east and west or north and south travel had more violations. Chief St. John said it seemed the direction of travel was not a factor. Councilmember Aldama asked if signage and cameras could be tested to see if it changed driver behavior. Chief St. John had previously presented a 3 -month study option with a monitoring system that provided warnings to drivers but the cost was approximately $14,000. Councilmember Aldama asked what the cost covered. City Council Workshop Minutes - November 21, 2017 Page 8 of 17 Chief St. John said it was for an installed system that was observable by the public. Councilmember Aldama was in favor of looking at a request for proposals (RFP) to get more information. Vice Mayor Hugh wanted to see reduced traffic accidents within the City. He was in support of an RFP. Councilmember Clarke would like more information and agreed with Councilmember Aldama's suggestion for an RFP. She would also like to see other options not including cameras. Councilmember Tolrhachoff asked how the City would determine which intersections to include in an RFP. Chief St. John said there was an option to conduct an RFP on the three most dangerous intersections. He said 59th Avenue and Bell Road was the fourth most dangerous. Mayor Weiers asked what were the options in having a red-light delay before the other direction turned green. Chief St. John would need the Transportation Department's input on a design to manage traffic across the City. Mayor Weiers believed such methods should be done first before implementing cameras. Chief St. John said that was part of the catered response in the traffic safety plan. Mayor Weiers said until all options had been exercised, he wouldn't be in favor of red light cameras. Councilmember Turner asked if all four directions of an intersection could be red at the same time. Mr. Ebersole answered every intersection was timed differently. Councilmember Turner asked if the red-light delay was already being used in the more dangerous intersections. Mr. Ebersole said there were options that could be explored but it Would impact the level of service to the traffic signal. Councilmember Tolmachoff asked if the top ten most dangerous intersections were all poorly graded. Mr. Ebersole was certain there were improvements that could be made at the intersections. Councilmember Tolmachoff asked if the top five intersections were graded worse than a "D" in the transportation update. Mr. Ebersole said that was correct. Councilmember Tolmachoff said perhaps all intersections wouldn't need to be fixed. Instead, the focus should be on more dangerous intersections in the transportation update and overlaid with what the Police Department was doing. City Council Workshop Minutes - November 21, 2017 Page 9 of 17 Chief St. John said the improvements were designed to impact and improve driving behavior. Councilmember Tolmachoff said enforcing traffic was dangerous and she would like to look at the cost of the top five intersections. Chief St. John said it took a minimum of two officers to enforce one -direction travel. Councilmember Tolmachoff would like to look at what the costs would be and then continue the discussion. Councilmember Malnar wanted to see some of the other options that had been mentioned. He agreed with moving forward with an RFP along with other possible alternatives. Councilmember Aldama said there was;a red light camera at 75th Avenue and Thunderbird. He asked Chief St. John to find _out what complaints had been received regarding the camera and report back to Council. Mayor Weiers asked for a report on the cities in Arizona that had cameras and had removed them. Councilmember Aldama asked that the report indicate of the cameras that were removed, which were speed cameras and which were red-light cameras. Councilmember Clark would like to explore other options before red light cameras were considered. Mayor Weiers asked for a consensus for an RFP. There was Council consensus to proceed. Chief St. John said the direction was -to go out for an RFP, determine the costs of an extended -year contract, provide the requested information and present the findings at a future workshop. Mayor Weiers said he would need to know the costs before making a decision. Councilmember Malnar wanted to be sure other options were brought back along with the RFP information. Chief St. John would bring back all requested information at a future workshop. 4. CODE COMPLIANCE UPDATE AND CODE REVIEW Presented by Tim Boling, Code Compliance Official Ms. Bower read the item by title. Mr. Boling said the purpose of the presentation was to provide an overview of the Code Compliance Division and to get input on continuing the code review process. Mayor Weiers didn't recall Council approval of the change to polycarbonate from plywood in the boarding up of windows in vacant structures. Mr. Boling said it was a change to the administrative standards which were approved by the City Manager. City Council Workshop Minutes - November 21, 2017 Page 10 of 17 Councilmember Malnar asked about the change regarding palm fronds. Mr. Boling explained the word "allow" had presented issues for the Prosecutor's Office because it required the prosecutor to prove the defendant "allowed" it. Councilmember Malnar asked what the difference was between palm trees and other trees. Mr. Boling said palm trees could present a fire hazard. Other trees were categorized as vegetation. Councilmember Malnar asked if a tree had branches hanging above 10 feet, would Code enforce the limit. Mr. Boling said that was correct. He added that vegetation needed to be substantially dead. Councilmember Turner asked what the turnover rate was for the department. Mr. Boling said there had been movement in the past year but positions had been filled. He said by the end of the year, the department should be fully staffed. Councilmember Turner confirmed that there were three resignations in 2016. Mr. Boling did not recall resignations in 2016 but confirmed there were vacancies that were filled. Councilmember Turner asked' if volunteers were used. Mr. Boling said there were currently two volunteers and there was ongoing outreach for more. Councilmember Turner said the work done by, volunteers assisted staff by identifying violations sooner than might have otherwise happened. Councilmember Turner said "feather" signs for businesses had been left out for extended periods of time and he would like the issue addressed. He asked for an explanation of bandit signs. Mr. Boling said bandit signs were attached to street control poles which was illegal. He said feather signs were illegal on private property and along rights-of-way but Code was unable to conduct enforcement because of state statute. Councilmember Turner was supportive of updating language to address the issue. Councilmember Clark asked if there was any value in making Code Enforcement part of the City Attorney's Office. Mr. Boling said Code worked with the Attorney's Office to write code language and in the prosecution of criminal cases. Code did not work with the City Attorney's Office on day-to-day functions. Councilmember Clark asked why the performance goals were modest considering the number of inspectors on staff. Mr. Boling said the goals were due to a mixture of staffing levels and training. Councilmember Clark asked if inspectors would identify rental properties and communicate with the Finance Department to verify taxes had been paid. City Council Workshop Minutes - November 21, 2017 Page 11 of 17 Mr. Boling said information was passed along if it was brought to the inspector's attention. It was not proactively sought. Councilmember Clark asked if the Finance Department was notified when rental properties were found. Mr. Boling said the department did not have a system in place to notify the Finance Department but it would be explored. Councilmember Clark said it would benefit the City by generating revenue. She asked for clarification that if a violation was witnessed by a resident, would Code Enforcement write a violation. Mr. Boling said most situations required an inspector present to testify in court about the citation. He said violations that went through the Prosecutor's Office did not require an inspector. Councilmember Clark asked how Code was sending letters for violations if inspectors were not present. Mr. Boling said the letters explained the property was "turned in" and was not a ticket. Councilmember Clark asked how long it took to complete the 12 steps presented, to resolve an issue. Mr. Boling said the typical case would take about three months. However at step 9, the owner could appeal to the Maricopa County Superior Court which added to the length of time. Councilmember Clark asked why the wording regarding violation limits for vacant buildings was removed from the presentation packet. Mr. Boling said it made the language stricter. Councilmember Clark asked why the height restriction for palm fronds was changed. Mr. Boling said research had shown that other municipalities had the 10 -foot restriction. Councilmember Clark asked if it was possible to keep the restriction at seven feet. Mr. Boling said at seven feet, palm fronds were closer to the ground and the 10 -foot limit was more restrictive. Councilmember Clark supported the items that were brought forward. She was concerned about the turnover rate within the department. She requested a report of the code violations that were opened within each Councilmember's district in the past month. Councilmember Tolmachoff asked why the verbiage regarding palm fronds' changed from "dry" to "dead". Mr. Boling said the language was copied from a jurisdiction that had success with palm fronds. Councilmember Tolmachoff was concerned about the wording and wondered how it would be determined if the palm fronds were dead. Councilmember Tolmachoff asked how volunteers were recruited. City Council Workshop Minutes - November 21, 2017 Page 12 of 17 Mr. Boling said a notice was posted on several City web pages and information was given out at meetings and events. Councilmember Tolmachoff would be happy to communicate the volunteer opportunity through her network. Mayor Weiers asked if volunteers were allowed to drive City vehicles and were the volunteers in uniform. Mr. Boling said the volunteers were trained on safety practices and did drive marked City vehicles. Volunteer wore hats and safety vests. - Mayor Weiers asked if volunteers had the same level of protection as a City employee, if an attack occurred. Mr. Gruber did not have the answer. Mayor Weiers requested information regarding the level of protection for a volunteer. Councilmember Tolmachoff asked what the ratio was between citizen -reported complaints and inspector -found complaints. Mr. Boling said in FY 16/17, 37% of the cases were opened by inspectors. Councilmember Tolmachoff confirmed that if a police officer reported a complaint, it would be categorized as a citizen complaint. Mr. Boling said that was correct. Councilmember Malnar asked if the City would require existing abandoned buildings to replace wood coverings with polycarbonate. Mr. Boling said that was correct. Any opening visible from the street was required to be covered by polycarbonate. If it wasn't visible from the street, painted wood could be used. Councilmember Malnar asked if the City would require existing boarded -up vacant structures to replace the wood with polycarbonate. Mr. Boling said that was correct Councilmember Malnar was interested in the Council's consensus regarding currently boarded and painted openings and whether they should be required to change to the polycarbonate. Councilmember Malnar favored further study and review. Mr. Duensing said staff was asking direction on two items, the polycarbonate issue and the accumulation of dead palm tree fronds. He suggested staff prioritize other issues for a future workshop date. Councilmember Malnar added a third item of viewing violations from the street. Mayor Weiers was concerned about the cost of the polycarbonate versus plywood. Polycarbonate was two and a half times more expensive than plywood. He supported perhaps grandfathering current boarded locations because of the costs. He asked who was responsible for the costs if the property was abandoned. City Council Workshop Minutes - November 21, 2017 Page 13 of 17 Mr. Boling said staff would be reasonable with securing openings at known locations. Councilmember Clark said Council had previously reviewed code along with staff to make changes and believed it could be done again. She asked if could be done regarding the polycarbonate change. Councilmember Tolmachoff asked, if there was an inventory of boarded properties. Mr. Boling said boarded properties were not tracked. Staff could look up which properties should be boarded. Councilmember Tolmachoff said an inventory was required so property owners could be contacted. An inventory should be compiled before any change was made. Mr. Duensing said grandfathering in properties would be a large issue°and could become a legal issue. Councilmember Tolmachoff agreed with Councilmember Clark regarding district reporting. She would also like the lifecycle of a code complaint to be included. There was Council consensus to table the polycarbonate issue. There was Council consensus regarding palm fronds. Councilmember Turner suggested changing the language to specify where a violation could be viewed. Mayor Weiers said it seemed violations were originating from a property's back yard. Mr. Boling said there were land -locked properties and gated communities where evidence wouldn't be able to be collected for court proceedings. Councilmember Tolmachoff said an area other than a public street or sidewalk was too gray an area to agree on. Mr. Boling said there were still fourth amendment rights. He said if the language was changed to say, "beyond the bounds of property" inspectors could be in a private easement at land -locked properties. Mayor Weiers asked if the easement was used for City access purposes, was it still considered private property. Mr. Boling said that was correct. Mayor Weiers was not supportive. Mr. Boling would bring photos to a future meeting that would illustrate the issue. Mayor Weiers asked if a safety issue would make a difference. Mr. Boling said said if it was a health and safety issue, it would require the fire department or the County sign -off. It was rarely used to enter an occupied property. Councilmember Turner asked if the language of "looking into" the backyard would make a City Council Workshop Minutes - November 21, 2017 Page 14 of 17 difference. Mr. Gruber would speak with the Prosecutor's Office. Mr. Duensing said staff would focus on the items where there was consensus and work with the Prosecutor's Office on the other issues. S. GENERAL OBLIGATION BOND FUNDED CAPITAL PROGRAM Presented by: Tom Duensing, Assistant City Manager Presented by: Jack Friedline, Assistant City Manager Presented by: Vicki Rios, Budget and Finance Director Ms. Bower read the item by title. Mr. Duensing said the goal was to prioritize projects that could be General Obligation (GO) Bond funded and bring back a proposed list to Council for approval. Councilmember Tolmachoff asked would the Council receive only the final product or all submissions. Mr. Duensing said there would be a detailed description of each project that indicated if it was a staff or Council request. Each project would be scored based on specific criteria. Council could reorder the list of priorities and move projects forward. Councilmember Turner asked what projects would be categorized as mandatory. Mr. Friedline said it could be an obligation the Council agreed to, would be in the cycle of the capital improvement program (CIP) and would be considered a priority. It would be a project that was previously approved and required capital expenditure. Councilmember Tolmachoff asked if operation and maintenance (O&M) costs would be part of the data and in the scoring process. Mr. Friedline said that was correct. Ms. Rios said that information was important beause once in place, the new projects would be part of the general fund. Mr. Friedline said the score was data driven. The criteria was determined by the Council to be able to move forward. There.would be adequate data for Council to make an informed decision. Councilmember Turner said protecting health and safety was important. Mr. Friedline said many of the public health and safety projects fell under strategic planning. Ultimately, if the general.fund could support the ongoing operations and maintenance and Council approved, the project would move forward. Mr. Duensing presented a sample ranking list. He explained projects costing up to available funding would be shown on the list as well as plans for ongoing funding. Mayor Weirs asked if each item could be weighted differently. Mr. Duensing said the points system was a tool that could be used. However, Council had discretion on which projects were a priority. He said every category could be weighted differently. City Council Workshop Minutes - November 21, 2017 Page 15 of 17 Mayor Weiers wanted to reserve the opportunity to update the tool if necessary. Councilmember Turner wanted to see the category of protecting public health and safety at a 20- point value. It was a core function of local government. Councilmember Tolmachoff agreed with Councilmember Turner's suggestion of changing the scale for health and safety to 20 points. She wanted to leave O&M at 20 points and take 5 points off of the leveraging external funding category. Councilmember Clark disagreed with how data was collected to determine values of each category. Mr. Duensing reminded the Council it was a preliminary list and Council had the ability to change project rankings as desired. The list was simply a best practice tool and Council changes were acceptable. Councilmember Clark asked why there wasn't criteria given to resident concerns or needs. She asked if there was the ability to add the category to the list for future planning development. Mayor Weiers pointed out that on page 18 of the presentation packet there was a category for serving community needs. Councilmember Clark said the explanation of that category didn't involve any of the issues she was speaking about. Ms. Rios said more points could be added to an item. An assumption was made by staff that some of the categories would be covered under Council Strategy. Mayor Weiers suggested changing the total points available to 110 and include a "Quality of Life" category with 10 points allotted to it. Councilmember Malnar agreed with Mayor Weiers' addition. Councilmember Clark also agreed with Mayor Weiers' suggestion. There was Council consensus to add a "Quality of Life" category worth 10 points. Mr. Duensing said there was an input sheet which displayed criteria to assist in developing a list. He explained a similar process would be used next year for the CIP budget planning. Councilmember Turner asked where was the revenue coming from for the category of "Generating Revenue." Mr. Duensing answered it would come from the revenue generated by a project such as recreation facilities, which would included both direct and indirect revenue. Ms. Rios said the plan was to use the scoring for this year's GO projects and then return to Council for feedback. The process would be updated based on Council's direction. There was Council consensus to proceed. CITY MANAGER'S REPORT Mr. Duensing had no report. City Council Workshop Minutes - November 21, 2017 Page 16 of 17 CITY ATTORNEY'S REPORT Mr. Gruber had no report. COUNCIL ITEMS OF SPECIAL INTEREST None EXECUTIVE SESSION No executive session was held. ADJOURNMENT Mayor Weiers adjourned the meeting at 6:29 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 21st day of November, 2017.' 1 further certify that the meeting was duly called and held and that a quorum was present. "Dated this 18th day of November, 2017. J ' K. Bower, MMC, City Clerk City Council Workshop Minutes - November 21; 2017 Page 17 of 17