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HomeMy WebLinkAboutAgendas - City Council - Meeting Date: 10/14/2025         City of Glendale City Council Voting Meeting Agenda AMENDED 10/13/2025*  Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Leandro Baldenegro Councilmember Lupe Conchas Jr. Councilmember Dianna T. Guzman Councilmember Ray Malnar Councilmember Bart Turner   5850 West Glendale Avenue Glendale, AZ 85301 Tuesday, October 14, 2025 5:30 PM Civic Center 5750 W Glenn Drive Glendale, AZ 85301      Voting Meeting   One or more members of the City Council may be unable to attend the Council Meeting in person and may participate telephonically, pursuant to A.R.S. § 38-431(4). The public will have access to where the meeting is taking place a minimum of thirty (30) minutes prior to the meeting start time posted on this agenda, pursuant to A.R.S. 38.431.02(H).           CALL TO ORDER   ROLL CALL   PRAYER/INVOCATION Any prayer/invocation that may be offered before the start of regular Council business shall be the voluntary offering of a private citizen, for the benefit of the Council and the citizens present. The views or beliefs expressed by the prayer/invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker. A list of volunteers is maintained by the Mayor’s Office and interested persons should contact the Mayor’s Office for further information.   POSTING OF COLORS   PLEDGE OF ALLEGIANCE   APPROVAL OF THE MINUTES   1.APPROVAL OF THE MINUTES OF THE SEPTEMBER 23, 2025 VOTING MEETING Presented by:  Julie K. Bower, City Clerk    Attachments Draft Minutes 09 23 2025   *BOARDS, COMMISSIONS AND OTHER BODIES   CONSENT AGENDA Items on the consent agenda are of a routine nature or have been previously studied by the City Council. Items on the consent agenda are intended to be acted upon in one motion unless the Council wishes to hear any of the items separately.   2.CONSIDERATION AND ACTION ON THE SECOND AMENDMENT TO THE PURCHASE AND SALE AGREEMENT WITH TERRELL PROPERTIES, LLC Presented by: Michael D. Bailey, City Attorney    Attachments Second Amendment to Agreement with Terrell Properties   3.AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN OWNER AND DESIGN PROFESSIONAL (CONSTRUCTION MANAGER AT RISK) WITH ARCADIS U.S. INC. FOR GMP1 – WEST AREA WATER RECLAMATION FACILITY IMPROVEMENTS CONSTRUCTION ADMINISTRATION SERVICES Presented by: Djordje Pavlovic, Director, Engineering     Attachments Amendment No. 1 to Agreement with Arcadis US Inc   4.AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH DANSON CONSTRUCTION, LLC, FOR CONSTRUCTION SERVICES RELATED TO SAFETY ENHANCEMENTS AT THE GLENDALE REGIONAL PUBLIC SAFETY TRAINING FACILITY FIRING RANGE Presented by: Tom Kaczmarowski, P.E., Principal Engineer    Attachments Linking Agreement with Danson Construction    5.AUTHORIZATION TO ENTER INTO ADDENDUM 1 TO THE CONSTRUCTION AGREEMENT WITH GONZALEZ ASPHALT, INC., FOR THE CITYWIDE CONCRETE AND ASPHALT REPAIRS PROGRAM Presented by: Djordje Pavlovic, P.E., Director, Engineering    Attachments Addendum 1 with Gonzalez Asphalt Inc   6.AUTHORIZATION TO ENTER INTO AMENDMENT NO. 4 TO THE STANDARD 6.AUTHORIZATION TO ENTER INTO AMENDMENT NO. 4 TO THE STANDARD FORM OF AGREEMENT BETWEEN OWNER AND DESIGN PROFESSIONAL (CONSTRUCTION MANAGER AT RISK) WITH HOLLY STREET STUDIO, LLC, FOR THE DOWNTOWN CAMPUS REINVESTMENT PROJECT Presented by: Eddie Garcia, AIA, City Architect, Engineering    Attachments Amendment No. 4 to Agreement with Holly Street Studio LLC (Updated 10/13/2025)*   7.AUTHORIZATION TO ENTER INTO AN AMENDMENT TO THE CONSTRUCTION MANAGER AT RISK AGREEMENT (CONSTRUCTION GMP 4) WITH OKLAND CONSTRUCTION COMPANY, INC., FOR THE DOWNTOWN CAMPUS REINVESTMENT PROJECT Presented by: Eddie Garcia, AIA, City Architect, Engineering    Attachments Amendment to Agreement with Okland Construction   8.AUTHORIZATION TO ENTER INTO AMENDMENT NO.1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH ELEVATED DESIGN STUDIO, LLC FOR PM/CM CONSULTING SERVICES Presented by: Eddie Garcia, AIA, City Architect, Engineering    Attachments Amendment No.1 to Agreement with Elevated Design Studio, LLC   9.AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH SUNBELT RENTALS, INC., FOR TEMPORARY STRUCTURE AND EQUIPMENT RENTAL Presented by: Michelle Woytenko, Director, Field Operations    Attachments Agreement with Sunbelt Rentals Inc   10.AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH TDINDUSTRIES, INC., FOR HVAC PRODUCTS AND SERVICES Presented by: Michelle Woytenko, Director, Field Operations    Attachments Agreement with TDIndustries Inc   11.AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH L.N. CURTIS & SONS FOR FIREFIGHTING EQUIPMENT Presented by: Ryan Freeburg, Fire Chief    Attachments Linking Agreement with LN Curtis & Sons    12.AUTHORIZATION TO RATIFY THE AGREEMENTS WITH MICROSOFT FOR THE CITY'S MICROSOFT 365 AND ENTERPRISE VOLUME LICENSING Presented by: Steven Martin, CIO, Innovation & Technology    Attachments Enterprise Agreement Early Renewal Discount Transparency Form Enterprise Amendment to Agreement Discount Transparency Form   13.AWARD RFP 25-39 AND AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH COFFMAN ASSOCIATES, INC. FOR AIRPORT PLANNING SERVICES FOR AN AIRPORT MASTER PLAN Presented by: Matt Smith, Airport Administrator, Transportation     Attachments Agreement with Coffman Associates Inc   14.AWARD RFP 25-66 AND AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICE AGREEMENT WITH POWER TECH CONTRACTING LLC, FOR STREETLIGHT, PEDESTRIAN, AND OUTDOOR LIGHTING MAINTENANCE & REPAIR SERVICES Presented by: Purab Adabala, Director, Transportation    Attachments Agreement with Power Tech Contracting LLC   15.AUTHORIZATION TO MOVE APPROPRIATION FROM GRANT CONTINGENCY TO TRANSPORTATION GRANTS Presented by: Purab Adabala, Director, Transportation    16.AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH WESCO DISTRIBUTION, INC. FOR STREETLIGHT LUMINAIRES AND SUPPLIES Presented by: Purab Adabala, Director, Transportation    Attachments Agreement with Wesco Distribution Inc   17.AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH HACH COMPANY TO PROVIDE SERVICE ON HACH EQUIPMENT Presented by: Ron Serio, P.E., Director, Water Services    Attachments Agreement with Hach Company     18.AWARD IFB 25-43 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH BRENNTAG PACIFIC, INC. FOR WATER AND WASTEWATER TREATMENT CHEMICALS AND TO RATIFY EXPENDITURES Presented by: Ron Serio, P.E., Director, Water Services    Attachments Agreement with Brenntag Pacific Inc   CONSENT RESOLUTIONS   19.RESOLUTION NO. R25-96 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING SECTION 2 (PLACING ITEMS OF SPECIAL INTEREST ON A WORKSHOP AGENDA) OF THE GLENDALE, ARIZONA CITY COUNCIL GUIDELINES. Presented by: Thomas Adkins, Deputy City Manager    Attachments R25-96   20.RESOLUTION NO. R25-97 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO AN INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY ANIMAL CARE AND CONTROL FOR ANIMAL CONTROL SERVICES.  Presented by: Rick St. John, Deputy City Manager     Attachments R25-97 Agreement with Maricopa County   21.RESOLUTION NO. R25-98 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN MARICOPA COUNTY ADMINISTERED BY ITS HUMAN SERVICES DEPARTMENT AND THE CITY OF GLENDALE, CONCERNING THE NORTHWEST VALLEY SHELTER PROJECT. Presented by: Kimberly Hall, Director, Community Services    Attachments R25-98 IGA with Mar Cty Human Svcs Dept     22.RESOLUTION NO. R25-99 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT (“IGA”) WITH MARICOPA COUNTY FOR ACQUISITIONS SUPPORTING THE 83RD AVENUE GLENDALE TO NORTHERN ROADWAY WIDENING PROJECT. Presented by: Djordje Pavlovic, P.E., Director, Engineering    Attachments R25-99 IGA with Maricopa County   23.RESOLUTION NO. R25-100  A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING AND ENTERING AMENDMENT NO. 2 TO THE SUB-RECIPIENT AGREEMENT REALLOCATION (NO. 24-AZDOHS-HSGP-240809-03) WITH THE ARIZONA DEPARTMENT OF HOMELAND SECURITY AND AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE URBAN AREA SECURITY INITIATIVE (UASI) GRANT AWARD IN THE APPROXIMATE AMOUNT OF $266,131 FOR THE GLENDALE POLICE 2024 UASI RRT SUSTAINMENT.    Presented by: Colby Brandt, Chief of Police    Attachments R25-100 Grant Reallocation   24.RESOLUTION NO. R25-101   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A HIGHWAY SAFETY CONTRACT (NO. 2026-405D-021) WITH THE ARIZONA GOVERNOR’S OFFICE OF HIGHWAY SAFETY AND AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE GRANT AWARD IN THE APPROXIMATE AMOUNT OF $75,919 FOR PERSONNEL SERVICES, EMPLOYEE RELATED EXPENSES, AND MATERIALS AND SUPPLIES FOR THE GLENDALE POLICE DEPARTMENT TO ENHANCE DUI/IMPAIRED DRIVING ENFORCEMENT THROUGHOUT THE CITY OF GLENDALE.  Presented by: Colby Brandt, Chief of Police    Attachments R25-101 Grant Application  Grant Acceptance Agreement     25.RESOLUTION NO. R25-102   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A HIGHWAY SAFETY CONTRACT (NO. 2026-PTS-027) WITH THE ARIZONA GOVERNOR’S OFFICE OF HIGHWAY SAFETY AND AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE GRANT AWARD IN THE APPROXIMATE AMOUNT OF $78,127 FOR PERSONNEL SERVICES EXPENSES, MATERIALS AND SUPPLIES FOR THE GLENDALE POLICE DEPARTMENT TO ENHANCE STEP ENFORCEMENT THROUGHOUT THE CITY OF GLENDALE.    Presented by: Colby Brandt, Chief of Police    Attachments R25-102 Grant Acceptance Agreement   26.RESOLUTION NO. R25-103   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A HIGHWAY SAFETY CONTRACT (NO. 2026-405G-006) WITH THE ARIZONA GOVERNOR’S OFFICE OF HIGHWAY SAFETY AND AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF GRANT FUNDS IN THE APPROXIMATE AMOUNT OF $50,000 FOR PERSONNEL SERVICES AND EMPLOYEE RELATED EXPENSES TO ENHANCE PEDESTRIAN AND BICYCLE SAFETY. Presented by: Colby Brandt, Chief of Police    Attachments R25-103 Grant Agreement   ORDINANCES   27.ORDINANCE NO. O25-43 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING GLENDALE CITY CODE, CHAPTER 14 (EMERGENCY MANAGEMENT), SECTION 14-2 (DEFINITIONS) AND SECTION 14-4 (DIRECTOR GENERALLY) AND SETTING FORTH AN EFFECTIVE DATE. Presented by: Nicole Munson, Emergency Manager, Emergency Management    Attachments O25-43   *NEW BUSINESS   28.*CITY MANAGER EMPLOYMENT AGREEMENT Presented by: Jim Brown, Director, Human Resources and Risk Management    Attachments City Manager Employment Agreement   COUNCIL COMMENTS AND SUGGESTIONS   CITIZEN COMMENTS If you wish to speak on a matter concerning Glendale city government that is not on the printed agenda, please fill out a Citizen Comments Card located in the back of the Council Chambers and give it to the City Clerk before the meeting starts. The City Council can only act on matters that are on the printed agenda, but may refer the matter to the City Manager for follow up. When your name is called by the Mayor, please proceed to the podium. State your name and the city in which you reside for the record. If you reside in the City of Glendale, please state the Council District you live in (if known) and begin speaking. Please limit your comments to a period of three minutes or less.   ADJOURNMENT   Upon a public majority vote of a quorum of the City Council, the Council may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes:    (i) discussion or consideration of personnel matters (A.R.S. § 38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)); (iii) discussion or consultation for legal advice with the city’s attorneys (A.R.S. § 38-431.03(A)(3)); (iv) discussion or consultation with the city’s attorneys regarding the city’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation (A.R.S. § 38-431.03(A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations (A.R.S. § 38-431.03(A)(5)); or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S. § 38-431.03(A)(7)). SPECIAL ACCOMMODATIONS It is the policy of the City of Glendale that all City-sponsored public meetings and events are accessible to people with disabilities. If you need assistance in participating in this meeting or event due to a disability as defined under the ADA, please call the City’s ADA Coordinator at 623-930-2270 or e-mail adacompliance@glendaleaz.com at least three (3) business days prior to the scheduled meeting or event to request an accommodation. POSTING VERIFICATION This agenda was posted on 10/08/2025 at 3:30 p.m. by MR. This amended agenda was posted on 10/13/2025 at 4:30 p.m. by MR.