HomeMy WebLinkAboutAgendas - City Council - Meeting Date: 9/10/2024 (3)
City of Glendale
City Council
Workshop Agenda
AMENDED 09/06/2024*
THE ORDER OF ITEMS HAS BEEN
UPDATED
Mayor Jerry Weiers
Vice Mayor Ian Hugh
Councilmember Leandro Baldenegro
Councilmember Joyce Clark
Councilmember Ray Malnar
Councilmember Lauren Tolmachoff
Councilmember Bart Turner
5850 West Glendale Avenue
Glendale, AZ 85301
Tuesday, September 10, 2024 12:30 PM Glendale Civic Center
5750 W Glenn Drive
Glendale, AZ 85301
Workshop
One or more members of the City Council may be unable to attend the Council Meeting in person and
may participate telephonically, pursuant to A.R.S. § 38-431(4). The public will have access to where the
meeting is taking place a minimum of thirty (30) minutes prior to the meeting start time posted on this
agenda, pursuant to A.R.S. 38.431.02(H).
CALL TO ORDER
ROLL CALL
WORKSHOP SESSION
1.SIERRA VERDE PARK IMPROVEMENTS
Presented by: John Kennedy, Director, Parks and Recreation
Attachments
PowerPoint Presentation
2.BONSALL PARK NORTH MASTER PLAN
Presented by: John Kennedy, Director, Parks and Recreation
Attachments
PowerPoint Presentation (updated 09/06/2024)*
3.*AMERICAN RESCUE PLAN UPDATE
Presented by: Levi D. Gibson, Director, Budget and Finance
Amy Lindsay, Assistant Director, Budget and Finance
Attachments
PowerPoint Presentation (added 09/06/2024)*
4.*INITIATIVE 2023-001
Presented by: Michael D. Bailey, City Attorney
Attachments
Initiative 2023-01
PowerPoint Presentation (added 09/10/2024)*
5.*DOWNTOWN CAMPUS REINVESTMENT PROJECT UPDATE
Presented by: Kevin R. Phelps, City Manager
Attachments
PowerPoint Presentation
CITY MANAGER’S REPORT
This report allows the City Manager to update the City Council. The City Council may only
acknowledge the contents to this report and is prohibited by state law from discussing or acting
on any of the items presented by the City Manager since they are not itemized on the Council
Workshop Agenda.
CITY ATTORNEY'S REPORT
This report allows the City Attorney to update the City Council. The City Council may only
acknowledge the contents to this report and is prohibited by state law from discussing or acting
on any of the items presented by the City Attorney since they are not itemized on the Council
Workshop Agenda.
COUNCIL ITEMS OF SPECIAL INTEREST
Councilmembers may indicate topic(s) they would like to have discussed by the Council at a future
Workshop and the reason for their interest. The Council does not discuss the new topics at the
Workshop where they are introduced.
MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION
EXECUTIVE SESSION
6.LEGAL MATTERS
A.The City Council will meet with the City Attorney for legal advice, discussion and consultation
regarding the City’s position in pending or contemplated litigation, including settlement
discussions conducted in order to avoid or resolve litigation (A.R.S. § 38-431.03(A)(3)(4))
B.Council will meet to discuss and consider records exempt by law from public inspection and
are specifically required to be maintained as confidential by state or federal law (A.R.S. §
38-431.03(A)(4))
7.PROPERTY/LEGAL ADVICE
A.Discussion/consultation with the City Attorney and City Manager to receive an update, to
consider its position, and to provide instruction/direction to the City Attorney and City Manager
regarding Glendale's position in connection with city-owned property located near 91st
Avenue and Cardinals Way (A.R.S. §§ 38-431.03 (A)(3)(4)(7))
B.Discussion/consultation with the City Attorney and City Manager to receive an update, to
consider its position, and to provide instruction/direction to the City Attorney and City Manager
regarding Glendale's position in connection with property located near Olive Avenue and
Litchfield Road (A.R.S. §§ 38-431.03 (A)(3)(4)(7))
8.*PROPERTY
A.Discussion/consultation with the City Attorney and City Manager to receive an update, to
consider its position, and to provide instruction/direction to the City Attorney and City Manager
regarding Glendale's position in connection with city-owned property near 57th Avenue and
Glendale Avenue (A.R.S. §§ 38-431.03 (A)(3)(4)(7))
B.Discussion/consultation with the City Attorney and City Manager to receive an update, to
consider its position, and to provide instruction/direction to the City Attorney and City Manager
regarding Glendale's position in connection with city-owned property near 47th Avenue and
Glendale Avenue (A.R.S. §§ 38-431.03 (A)(3)(4)(7))
ADJOURNMENT
Upon a public majority vote of a quorum of the City Council, the Council may hold an executive session, which will not
be open to the public, regarding any item listed on the agenda but only for the following purposes:
1. Discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal,
salaries, disciplining or resignation of a public officer, appointee or employee of any public body, except that,
with the exception of salary discussions, an officer, appointee or employee may demand that the discussion or
consideration occur at a public meeting. The public body shall provide the officer, appointee or employee with
written notice of the executive session as is appropriate but not less than twenty-four hours for the officer,
appointee or employee to determine whether the discussion or consideration should occur at a public meeting.
(A.R.S. § 38-431.03(A)(1));
2. Discussion or consideration of records exempt by law from public inspection, including the receipt and
discussion of information or testimony that is specifically required to be maintained as confidential by state or
federal law. (A.R.S. § 38-431.03(A)(2));
3. Discussion or consultation for legal advice with the attorney or attorneys of the public body. (A.R.S. §
38-431.03(A)(3));
4. Discussion or consultation with the attorneys of the public body in order to consider its position and instruct
its attorneys regarding the public body's position regarding contracts that are the subject of negotiations, in
pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation.
(A.R.S. § 38-431.03(A)(4));
5. Discussions or consultations with designated representatives of the public body in order to consider its
position and instruct its representatives regarding negotiations with employee organizations regarding the
salaries, salary schedules or compensation paid in the form of fringe benefits of employees of the public body.
(A.R.S. § 38-431.03(A)(5));
6. Discussion, consultation or consideration for international and interstate negotiations or for negotiations by a
city or town, or its designated representatives, with members of a tribal council, or its designated
representatives, of an Indian reservation located within or adjacent to the city or town. (A.R.S. § 38-431.03(A)(6));
7. Discussions or consultations with designated representatives of the public body in order to consider its
position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property.
(A.R.S. § 38-431.03(A)(7));
8. Discussion or consideration of matters relating to school safety operations or school safety plans or
programs. (A.R.S. § 38-431.03(A)(8));
9. Discussions or consultations with designated representatives of the public body in order to discuss security
plans, procedures, assessments, measures or systems relating to, or having an impact on, the security or safety
of buildings, facilities, operations, critical infrastructure information and information technology maintained by
the public body. Records, documentation, notes, or other materials made by, or provided to, the representatives
pursuant to this paragraph are confidential and exempt from public disclosure under this chapter and title 39,
chapter (A.R.S. § 38-431.03(A)(9)).
Confidentiality
Arizona statute precludes any person receiving executive session information from disclosing that
information except as allowed by law. A.R.S. § 38-431.03(F). Each violation of this statute is subject
to a civil penalty not to exceed $500, plus court costs and attorneys’ fees. This penalty is
assessed against the person who violates this statute or who knowingly aids, agrees to aid or
attempts to aid another person in violating this article. The city is precluded from expending any
public monies to employ or retain legal counsel to provide legal services or representation to the
public body or any of its officers in any legal action commenced for violation of the statute unless
the City Council takes a legal action at a properly noticed open meeting to approve of such
expenditure prior to incurring any such obligation or indebtedness. A.R.S. § 38-431.07(A)(B).
SPECIAL ACCOMMODATIONS
For special accommodations, please contact the City Clerk’s Office at 623-930-2252 extension 1 at least 3 business
days prior to the meeting.
POSTING VERIFICATION
This agenda was posted on 08/30/2024 at 2:00 p.m. by MR.
This amended agenda was posted on 09/06/2024 at 1:00 p.m. by MR.
CITY COUNCIL REPORT
MEETING DATE:09/10/2024
SUBMITTED FOR:John Kennedy, Director
DEPARTMENT:Parks and Recreation
Subject
SIERRA VERDE PARK IMPROVEMENTS
Presented by: John Kennedy, Director, Parks and Recreation
Purpose and Recommended Action
The purpose of this item is to discuss the results of the community outreach efforts for possible park
improvements for Sierra Verde Park. Staff is seeking direction from the City Council on what
improvements should be made at the park.
Background
In FY 2022, Sierra Verde Park was selected to receive a large splash pad with the American Rescue
Plan Act (ARPA) funding of $1,500,000. At the March 5, 2024, CIP Council Budget Workshop, Council
recommended staff study the feasibility of removing the sand volleyball court and adding a pickleball
court, rather than adding a splash pad at this location.
Analysis
In the Parks and Recreation Master Plan, approved by Council in May 2021, one of the key findings from
multiple surveys conducted throughout the process, indicated as a top priority for the community “to
improve what is currently offered and allocating resources to improve park amenities”. The Sierra Verde
Park improvements serve to improve upon what is currently offered and feature new park amenities to
encourage increased usage by the community.
On May 28, 2024, Staff presented two options to the City Council, and consensus was given for staff to
reach out to the community to gather their input.
Staff conducted a community engagement meeting on July 9, 2024, with the two options presented to the
attendees. A survey was posted online from July 9 to July 16 for those not able to attend the meeting.
Additionally, postcards with the survey information were sent to 1,756 households within one square mile
of the park.
The two options presented were the following:
Option 1:
• LED upgrade to the existing park lighting, with additional lighting for the pathways and ramadas
• Upgrade to a smart-technological irrigation system
• Replace the existing play and shade structures with upgraded equipment
Future Year Project*
• Sand volleyball court and ramada improvements
*Requires new funding
Option 2: Adding pickleball courts to Sierra Verde Park
• Remove the existing sand volleyball court
• Add two lighted pickleball courts with sound mitigation
• Remove the existing ramada and replace with a new ramada
• Potential for adding a restroom as a Future Year Project*
Future Year Project*
• Replace play structure & shade; upgrade ramadas
• Depending on bond capacity, the budget could be increased to upgrade with LED lights and smart
irrigation technology.
*Requires new funding
The result of the outreach efforts show Option 1 is the preferred option.
On August 12, 2024, staff presented the results of the community outreach efforts to the Parks and
Recreation Advisory Commission. The Commission voted unanimously to recommend Option 1 to City
Council for park improvements at Sierra Verde Park.
Previous Related Council Action
On May 28, 2024, Staff presented two options to the City Council, and consensus was given to reach out
to the community to gather their input.
At the March 5, 2024, CIP Council Budget Workshop, Councilmember Tolmachoff recommended staff
study the feasibility of removing the sand volleyball court and adding a pickleball court rather than adding
a splash pad at this location.
On May 25, 2021, Council approved the Parks and Recreation Master Plan which established the
groundwork necessary to proceed with individual park master plans, capital projects, and operational
improvements.
Community Benefit/Public Involvement
Providing a new landscape plan and park amenities for the community encourages outdoor play for
children and adults and allows the opportunity to increase social interactions within the community.
Attachments
PowerPoint Presentation
CITY COUNCIL REPORT
MEETING DATE:09/10/2024
SUBMITTED FOR:John Kennedy, Director
DEPARTMENT:Parks and Recreation
Subject
BONSALL PARK NORTH MASTER PLAN
Presented by: John Kennedy, Director, Parks and Recreation
Purpose and Recommended Action
The purpose of this item is to review a slight change in the scope of work for the sports courts and a
proposed budget transfer request for Bonsall Park North. Staff is seeking consensus from the City
Council to move forward with the project.
Background
J2 Engineering and Environmental Design, LLC (J2) was selected by the city to examine Bonsall Park
North for improvements and to provide a conceptual design.
Analysis
In the Parks and Recreation Master Plan, approved by Council in May 2021, one of the key findings from
multiple surveys conducted throughout the process, indicated as a top priority for the community “to
improve what is currently offered and allocating resources to improve park amenities”. The Bonsall Park
North conceptual plan serves to improve upon what is currently offered and features new park amenities
to encourage increased usage from the community.
On June 12, 2023, the conceptual design was presented to the Parks and Recreation Advisory
Commission for their consideration. Upon a full review of the conceptual design, the Commission made a
recommendation to move forward with the proposed design.
At the October 24, 2023, Council Workshop, staff presented the Bonsall Park North Master Plan and
received approval to proceed with its design development. The initial cost estimate for the Master Plan
was $2,944,925, while the available budget was $2,451,418. The direction was to advance to design
documents and explore options to either reduce costs or identify additional funding.
In 2024, staff worked with the design consultant to refine the cost estimate. Although the overall scope of
the Master Plan remains largely unchanged, one significant recommendation was made to rebuild the
existing hard surface courts (pickleball, tennis, and basketball) rather than simply resurfacing them. This
recommendation stems from the presence of foundational cracks that would soon compromise a
resurfacing, necessitating a complete rebuild with a new post-tension concrete base. This approach
aligns with our Parks and Recreation Master Plan's goal of maintaining our existing assets.
As a result of the slight change in scope and increases in raw materials and labor costs, the revised cost
estimate has increased to approximately $3,800,000, leading to a shortfall of about $1,400,000. Staff
analyzed a phased approach but felt a phased approach would not meet the needs of the community.
Parks and Recreation staff, in consultation with Budget and Finance, identified available funding to
address the shortfall with a transfer of $1,400,000 of American Recovery Plan Act funding to Parks CIP
Project CIPPK22100 for Bonsall Park Improvements. If Council gives consensus to move forward, the
transfer will be requested at the September 10, 2024, Council Voting meeting.
Previous Related Council Action
At the October 24, 2023, Council Workshop, staff presented the Bonsall Park North Master Plan and
received approval to proceed with its design development.
On May 25, 2021, Council approved the Parks and Recreation Master Plan which established the
groundwork necessary to proceed with individual park master plans, capital projects, and operational
improvements.
Community Benefit/Public Involvement
Providing a new landscape plan and park amenities for the community encourages outdoor play for
children and adults and allows the opportunity to increase social interactions within the community.
Attachments
PowerPoint Presentation (updated 09/06/2024)*
CITY COUNCIL REPORT
MEETING DATE:09/10/2024
SUBMITTED FOR:Levi Gibson, Director
DEPARTMENT:Budget and Finance
Subject
*AMERICAN RESCUE PLAN UPDATE
Presented by: Levi D. Gibson, Director, Budget and Finance
Amy Lindsay, Assistant Director, Budget and Finance
Purpose and Recommended Action
The purpose of this presentation is to provide City Council with an update on the American Rescue Plan
Act (ARPA) strategies, completed projects, and recommendations to ensure that funds are fully obligated
by December 31, 2024 and fully expended by December 31, 2026, in accordance with ARPA program
requirements.
Background
The American Rescue Plan Act (ARPA) was passed by Congress on March 10, 2021, and signed into
law on March 11, 2021.
The ARPA created the Coronavirus State and Local Fiscal Recovery Funds (SLFRF) program to deliver
$350 billion for state, territories, municipalities, counties, and Tribal governments much needed aid. The
city received an allocation of $59,516,611 in ARPA funding.
The key objectives for SLFRF are to:
Support the urgent COVID-19 response efforts to continue to decrease spread of the virus and
bring the pandemic under control.
Replace lost revenue for eligible recipients to strengthen support for vital public services and help
retain jobs.
Support immediate economic stabilization for households and businesses.
Address systemic public health and economic challenges that have contributed to the unequal
impact of the pandemic on certain populations.
ARPA Funding is subject to the requirements and guidance specified in the Interim Final Rule, adopted
on May 10, 2021 and updated an amended by Treasury over the last 3 years to provide even greater
flexibility.
Analysis
Staff will present an update on the ARPA Funding strategies, projects currently underway, completed
projects and look for consensus to fund additional projects with remaining ARPA funding due to changes
in the interim final rule.
Previous Related Council Action
At the September 28, 2021 workshop, Staff presented information on ARPA and potential options for
ARPA funding strategies.
At the January 11, 2022 workshop, staff presented City Council the ARPA funding strategies.
At the Febuary 8, 2022 workshop, staff presented City Council an update on the ARPA Final Rule and
funding strategies.
At the March 5, 2024 budget workshop, staff presented to City Council regarding the status of ARPA
Funded projects.
Attachments
PowerPoint Presentation (added 09/06/2024)*
CITY COUNCIL REPORT
MEETING DATE:09/10/2024
SUBMITTED FOR:Michael Bailey, City Attorney
DEPARTMENT:City Attorney's Office
Subject
*INITIATIVE 2023-001
Presented by: Michael D. Bailey, City Attorney
Purpose and Recommended Action
Information-only session to provide the City Council and the public with factual information regarding
Initiative 2023-001. Council will take no official action, will not participate in debate, and will not provide
any consensus regarding Initiative 2023-001.
Background
Initiative 2023-001 is an initiative measure adding Article VII to Chapter 21 of the Glendale Municipal
Code; relating to minimum wage and worker protection. As of the date of this item, Initiative 2023-001 is
on the November 5, 2024, ballot. The City has received inquiries from the public and the press regarding
what factual information is contained in Initiative 2023-001.
Attachments
Initiative 2023-01
PowerPoint Presentation (added 09/10/2024)*
CITY COUNCIL REPORT
MEETING DATE:09/10/2024
SUBMITTED FOR:Kevin Phelps, City Manager
DEPARTMENT:City Manager's Office
Subject
*DOWNTOWN CAMPUS REINVESTMENT PROJECT UPDATE
Presented by: Kevin R. Phelps, City Manager
Purpose and Recommended Action
The purpose of this presentation is to provide Council with an update on the Downtown Campus
Reinvestment Project.
Previous Related Council Action
September 19, 2017 Council Workshop for the Council to begin discussing the development and
prioritization of 10-year Capital Improvement Projects
June 24, 2019 Council Policy Session on Building Asset Philosophy
October 28, 2019 Council Policy Session on Building Asset Philosophy
December 14, 2021 Council Workshop on City Hall Complex Update
April 2, 2021 City Council Strategy Retreat on Downtown Glendale as part of a Council Item of Special
Interest by Vice Mayor Jamie Aldama
December 14, 2021 Council Workshop on Downtown Campus Reinvestment Project (DCRP)
January 11, 2022 Council Workshop on DCRP
June 28, 2022 Council approves contract with Okland Construction Company for the DCRP
June 28, 2022 Council approves contract with Holly Street Studio LLC as Architect for the DCRP
August 9, 2022 Council Workshop on DCRP
August 23, 2022 Council Workshop on DCRP
September 27, 2022 Council Workshop project update on the Downtown Campus Reinvestment
Project.
October 25, 2022 Council Workshop project update.
November 22, 2022 Council Workshop project update
January 6, 2023 Special Council Workshop project update
January 24, 2023 Council Workshop project update and budget discussion
February 28, 2023 Council Workshop project update
March 28, 2023 Council Workshop project update
April 11, 2023 Council Workshop project update and presentation by Holly Street Studios
May 23, 2023 Council Workshop project update
June 13, 2023 Council Workshop project update and presentation by Holly Street Studios
August 22, 2023 Council Workshop project update
September 26, 2023 Council Workshop project update
October 24, 2023, Council Workshop update and presentation by Economic Development
November 28, 2023 Council Workshop project update and presentation by Holly Street Studios
January 23, 2024 Council Workshop project update and presentation by Holly Street Studios
February 27, 2024 Council Workshop project update
March 26, 2024 Council Workshop project update
April 23, 2024 Council Workshop project update
May 28, 2024 Council Workshop project update
June 25, 2024, Council Workshop project update
Community Benefit/Public Involvement
Glendale’s City Hall was constructed in 1984. The proposed reinvestments into Glendale’s Downtown
Campus include Glendale’s City Hall complex and parking garage, the E. Lowell Rogers amphitheater,
and the adjacent Murphy Park. They are important assets that need reinvestment to ensure they are
accessible and usable for many generations.
Attachments
PowerPoint Presentation