HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 3/19/2024West Glendale
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City of Glendale 585 Gendae, AZ 85301nue
Glendale ARTS COMMISSION
A R I Z O N A MINUTES
March 19, 2024� 6:00 PM Glendale Civic Center Annex
5752 W. Glenn Dr.
Glendale, AZ 85301
1.
2.
3.
4.
CALL TO ORDER
Chairperson Lenox called the meeting to order at 6:07 PM.
ROLL CALL
Present: Nancy Lenox, Chair
James Smith, Vice Chair
Jose Aguinaga, Commissioner
Anne Marie Chaney, Commissioner
Dalaina Hand, Commissioner
Paige Hyde, Commissioner
Absent: Derrell Barber, Commissioner
Also Present: Chris Taylor, Arts & Culture Administrator
Jessi Pederson, Director, Economic Development
Daniel Sabillon, Deputy Director, Economic Development
CITIZEN COMMENTS
No Comments were received.
APPROVAL OF THE MINUTES
a. Arts Commission Minutes of February 20, 2024
Motioned by Vice Chair James Smith, seconded by Commissioner Jose Aguinaga To
approve the Arts Commission minutes of February 20, 2024 with an amendment to update
the minutes with two date changes (Feb. 21 was incorrectly written in two areas, and has
since been updated to the correct date of Feb. 20, 2024)
AYE: Chair Nancy Lenox
Vice Chair James Smith
Commissioner Jose Aguinaga
Commissioner Anne Marie Chaney
Commissioner Dalaina Hand
Commissioner Paige Hyde
Passed
5. NEW BUSINESS
a) INFORMATION: Update on Current Projects
Staff will give a progress report of current projects.
Mr. Sabillon and Mr. Taylor brought the commission up to speed on completed projects
including Folk and Heritage Festival, LIVE at the Lot, Arts and Culture Festival, and
Thunderbird Field.
b) Action: Approval of Grant Guidelines for the 24/25 Performing Arts Grants
Mr. Sabillon guided the commissioners through updates and changes to the 24/25 guidelines,
including...
Mr. Sabillon and Mr. Taylor presenting only those applications to the. Commissioners that meet
the requirements of the grant.
An increase of the funding for the FY 24/25 Performing Arts Grants to $60,000.
Discussions of the Grant Guidelines included...
Who is eligible to apply? (Any organization can apply so long as they perform in Glendale)
(Asked by Commissioner Paige Hyde)
Any unexpected funds not spent must be returned? Language was changed to "unexpended".
(Asked by Chair Nancy Lennox)
Increasing the Grant Cycle beyond the confines of the Fiscal Year. The city is not obligated to
end this specific program June 30. We are able to extend the grant cycle through August 31,
2025. The Grant Cycle used to start October 1 — June 30. This did not allow any summer
programs. The goal is to allow programs to produce Sept. 1 — Aug. 31. We are looking to open
the application window April 1 — May 30, 2024. (Asked by Director Jessi Pederson)
How much money per organization is available? ($4000). (Asked by Director Jessi Pederson)
What was the average requested amount of funds per project? ($4000) (Asked by Vice Chair
James Smith)
Can organizations within the city request for additional funding vs. organizations outside
Glendale? The recommendation was to look at the exact organizations that receive funding for
2024/25, and then re -visit this question for 2025/26 funding. (Asked by Commissioner Paige
Hyde)
Any dates that say June 30 should be changed to August 31. (Updated to the Commission by
Chair Nancy Lennox)
Motioned by Commissioner Paige Hyde, seconded by Commissioner Dalaina Hand Motion:
To review and approve the Grant Guidelines with the caveat of changing the word
"unexpected" to "unused" funds must be returned to the City of Glendale, and with caveat of
extending the Grant through August 31, 2025.
AYE: Chair Nancy Lenox
Vice Chair James Smith
Commissioner Jose Aguinaga
Commissioner Anne Marie Chaney
Commissioner Dalaina Hand
Commissioner Paige Hyde
Passed
6. STAFF REPORTS
a. Mr. Sabillon reported on the following:
. Thanking the commission for their involvement.
. An update of the Arts Master Plan is coming at the next meeting.
. Performing Arts grants that were approved for this current fiscal year are still available to
attend. Examples include: One Step Beyond (March 23), and Mill Avenue Chamber
Players (March 28).
. Commitment to increasing communication with the Commissioners.
7. COMMISSION COMMENTS AND SUGGESTIONS
. Where can citizens find to look for Performing Arts Grant performances? (Asked by
Commissioner Anne Marie Chaney)
. Can the commissioners get e-mail reminders of Performing Arts Grant Performances?
(Asked by Vice Chair James Smith)
. Reaffirm our commitment to communicating more with the Arts Commission about
these performing arts programs.
. How does the community find out about these events beyond the Glendale Paper? (As
part of the grant program, organizations are responsible for their own marketing
purposes. Organizations then send the City of Glendale their marketing strategies, which
the city, in turn, uses to help market and promote the specific program.) (Asked by
Commissioner Anne Marie Chaney)
8. NEXT MEETING
The next regular meeting of the Glendale Arts Commission will be held on April 16th, 2024 at
6:00 p.m., in the Vault Conference Room, at the Glendale Civic Center Annex. 5752 W. Glenn
Drive, Glendale, Arizona, 85301.
9. ADJOURNMENT
Motioned by Vice Chair James Smith, seconded by Commissioner Paige Hyde to adjourn
the Arts Commission meeting at 6:43 PM.
AYE: Chair Nancy Lenox
Vice Chair James Smith
Commissioner Jose Aguinaga
Commissioner Anne Marie Chaney
Commissioner Dalaina Hand
Commissioner Paige Hyde
Passed
The Arts Commission meeting minutes of March 19, 2024 were submitted and approved this 16th day
of April, 2024.
at-i6
Chris Taylor
Recording Secretary