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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 4/23/2024City of Glendale 5850 West Glendale Aven Glendale, AZ 85301 Ca &7 Glendale A R I Z O N A Meeting Minute: Tuesday, April 23, 202j 12:30 P.M. Workshop Meeting Civic Center City Council Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Joyce Clar Councilmember Ray Malna Councilmember Lauren Tolmai Councilmember Bart Turne Ocotillo District Vacant CALL TO ORDER Mayor Weiers called the meeting to order at 12:30 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk WORKSHOP SESSION Mayor Weiers said agenda item 6 would be taken out of order and heard first. 1. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, COMMUNITY PLANNING AND DEVELOPMENT GRANT INVESTMENT RECOMMENDATIONS Presented by: Jean Moreno, Director, Community Services Matthew Hess, Revitalization Administrator Trilese DiLeo, Revitalization Grants Supervisor Ms. Bower read the item by title. Ms. Moreno, Mr. Hess and Ms. DiLeo presented information on the following: . Key accomplishments . Staff analysis . Investment recommendations . Affordable housing . Homeless services . Public services grants . Consensus and next steps Councilmember Clark asked how much was being allocated for the program and how much additional funding was being asked for and where it would come from. Mr. Hess said approximately $700,000 per year was being allocated. The current Council policy allocated all HOME funding to the tenant -based rental program including part of the administrative funding. Councilmember Tolmachoff asked how the 15,110 shelter and housing related to the 1,541 clients housed or diverted. Mr. Hess said the numbers were not mutually exclusive. Each was a specific data point, and the clients could receive services in any combination. Councilmember Tolmachoff asked about the spreadsheet Council normally received regarding City Council Meeting Minutes - April 23, 2024 Page 2 of 11 the requests and awards. She asked how many residents were housed at the Treasure House and what the Duets for Homebound Seniors consisted of. Ms. Moreno said Council had received a binder with the applications and rankings a few months ago. Ms. DiLeo said there were 29 residents at the Treasure House. The Duets applications would include providing assistance with food, safety and wellbeing, transportation to medical, grocery, vision appointments and legal assistance services. Ms. Moreno said the program with Treasure House was associated with the work home development. Councilmember Tolmachoff asked if they were doing outreach for Treasure House. She said if $30,000 was only assisting 29 people, they could provide assistance to more people. She asked about Meals on Wheels as well for homebound seniors. Ms. Moreno said applications were presented to the Community Development Advisory Committee (CDAC) and information important for CDAC and Council to consider. The federal funds were not easy to administer or spend. Council was being presented with staff recommendations that were supported by the CDAC. Staff welcomed any recommendations from Council. Councilmember Tolmachoff asked if Duets offered a Meals on Wheels program. She also said $30,000 for 29 people was a lot of money. Ms. Moreno said food delivery was very costly. Ms. DiLeo said the Duets application did not provide information on prepared meals. Councilmember Turner asked if the services of job placement were strictly for residents of Treasure House or if there was outreach to the community. Ms. DiLeo would confirm, but believed it was just for residents. Councilmember Clark asked if the individual grants had been discussed at a workshop. Ms. Moreno said that had not occurred for several years. The process was to take it to the CDAC and bring its recommendations to Council. Councilmember Clark would like to reinstitute Council discussion of the recommendations for allocation of the funds and to review the recommendations of the CDAC. Councilmember Tolmachoff asked if any other programs averaged $1,000 per person. Ms. Moreno said Treasure House was at a $1,034 cost per beneficiary. Valley Life was at $2,250, and they were the two highest. The costs then dropped to $830 for Southwest Fair Housing Council. They did not look at the applicants' fundraising capabilities outside the grant process as a factor when evaluating the grants. The applications were evaluated based on the services provided and their alignment to the Consolidated Plan goals and history of performance and service in the City. She would be happy to workshop an item to get direction from Council as to expectations moving forward. Councilmember Malnar agreed with having -Council review it before bringing it for final City Council Meeting Minutes - April 23, 2024 Page 3 of 11 discussion. Mr. Phelps said staff was following the process Council had directed. These were recommendations and there was nothing that precluded Council from determining it would like an allocation done differently. The process asked the CDAC to review, use a matrix and make recommendations. The recommendations were then scheduled for a workshop for Council consideration. If there were concerns, they could be followed up at another workshop. Nothing had been finalized nor had anything been promised to recipients. Ms. Moreno said the item had to be brought forward for a vote at the May 14th voting meeting. It was possible to bring it to a workshop that same day. Mayor Weiers asked if Treasure House was the only concern Council had. If so, he asked for consensus on everything but Treasure House. Councilmember Clark said the list was heavily weighted to youth programs and only one program was devoted to senior citizens. She asked if it was possible to funnel some of the money to the other agency to bring meals to seniors. Ms. Moreno said there were two organizations geared towards seniors that were not recommended for funding. They each had three items out of normal range for risk and were using a data and risk -based approach for funding. She said staff worked very closely with the organizations outside of actual funding relationships. They have services they were providing under the Glendale Homeless Solutions Alliance. They communicated the need for referrals for other services when they were doing home visits. The relationship was still there but they were not recommended for funding. Councilmember Clark said they did an incredible amount of background work in reviewing the applications. She felt that Council could have information that the CDAC might not have. There should be a workshop for Council to discuss any issues about the recommendations. Ms. Moreno recommended that Council move forward with the recommendations, and set Treasure House aside. The $30,000 could be reallocated to another public service later. It would not hold up the process of the annual action plan being adopted, and it gave Council time to discuss that allocation. Mayor Weiers confirmed consensus on all recommendations except Treasure House. Councilmember Tolmachoff thanked staff and the CDAC for the work it did. Ms. Moreno said the annual action plan would be brought forward for Council adoption at the May 14th voting meeting. The final HUD allocations and the $30,000 would be discussed at a later date. 2. AN-259 - MYRTLE AVENUE AND 81ST AVENUE ANNEXATION - LOCATED AT THE SOUTHEAST CORNER OF 81ST AVENUE AND MYRTLE AVENUE Presented by: Tabitha Perry, Deputy Director, Development Services City Council Meeting Minutes - April 23, 2024 Page 4 of 11 Ms. Bower read the item by title. Ms. Perry presented information on the following: . Annexation Information . Vicinity Map . Current Annexations Map . Annexation Map . Aerial Mao . Fiscal Impacts *Annexation next step/process Mayor Weiers confirmed Council consensus to proceed. 3. REQUEST TO RENAME EL BARRIO PARK Presented by: John Kennedy, Director, Parks and Recreation Ms. Bower read the item by title. Mr. Kennedy presented information on the following- . Renaming of El Barrio Park . Community Outreach Process . Recommendation Councilmember Turner asked if the 1,764 homes that were notified were all from that same neighborhood. Mr. Kennedy said that was correct. A % mile radius was used. Councilmember Tolmachoff asked if the 123 people that signed the petition resided near the park and were Glendale residents. Mr. Kennedy said staff received a petition with signatures. The petition did not include addresses or any other supporting material but was told that it was signed by people in the area. Councilmember Tolmachoff said there was no way of knowing if the signers were local to the park or if they were even Glendale residents. Councilmember Tolmachoff said the highest response to the survey was to keep the current name. Councilmember Clark asked if staff still had the petition and if it could be reviewed to find out where the 123 signers were from. She asked how many people responded to the renaming of El Barrio Park on the online survey. Mr. Kennedy said there were 19 online responses received. Councilmember Clark was not prepared to move forward on the item until she could review the petition signatures. Councilmember Malnar suggested staff go back to the petition provider and ask for the signers' addresses. He asked if the City's park renaming process was followed. City Council Meeting Minutes - April 23, 2024 Page 5 of 11 Mr. Kennedy said the process was followed. Councilmember Malnar supported the recommendation of the Parks and Recreation Advisory Commission (PRAC). Mayor Weiers suggested that the item be continued. Councilmember Tolmachoff asked if there was discussion at the PRAC meeting about the people who signed the petition. Mr. Kennedy said it was part of the discussion during the meeting. Commission members discussed other options and decided to move forward with the recommendation and the vote. Councilmember Tolmachoff did not want to move forward until it was known where the people who signed the petition were from. Mr. Phelps did not know how staff would be able to find out where the 123 signers were from without phone numbers or addresses. He suggested, if Council wanted to continue the item, staff could ask the people who gathered the signatures to go back and see if they could create a similar petition with verifiable addresses. If they did, the process would be restarted and go back to the PRAC. Mayor Weiers said the district where the park was located would have a new Councilmember who could bring the topic to a district meeting. Councilmember Tolmachoff agreed that Councilmember Baldenegro should be involved in the decision. Mayor Weiers confirmed consensus to continue the item. 4. COUNCIL ITEM OF SPECIAL INTEREST REGARDING REPEAT OFFENDERS POLICY/ORDINANCE Presented by: Rick St. John, Deputy City Manager Tim Boling, Code Compliance Official Ms. Bower read the item by title. Mr. St. John and Mr. Boling presented information on the following: . Ordinance . Administrative policy . Definition . Enforcement process . Standard penalties . Proposed ordinance Councilmember Clark asked if the current fine of $20 to $300 fixed by the court was being changed to $400 to $1,000. Mr. Bowling said that the proposed ordinance defined the sanction for a repeat offender. It did not change Chapter 13. It also provided a definition for a repeat offender. City Council Meeting Minutes - April 23, 2024 Page 6 of 11 Councilmember Clark asked if the possibility of a criminal citation for a repeat offender was being removed. Mr. Boling said it was not. It would still be pursued criminally if necessary. If the violation was not addressed with a civil citation, staff would pursue a criminal citation. Mayor Weiers asked what the current penalty was if someone had a third violation. Mr. Boling said it would depend on where it was in the process. If it was a third violation, staff could issue a civil citation ranging from $20 to $300. Mayor Weiers had received calls from residents who were unable to clear the violation due to health or disability. He had been able to reach out to nonprofits who had helped the citizens. It would not give the judge an opportunity to hear the reason. He did not agree with that. Citing someone who could not pay did not help anyone. Councilmember Tolmachoff asked if the case could be paused if the resident had a good reason. Mr. St. John said the ordinance would not change how the Code was enforced. Staff would continue to work with residents to bring properties into compliance. The last resort was to issue a citation unless it was a repeat offender as defined. The ordinance only defined a repeat offender and the fines for that. Mr. Boling said 98% of the cases came into compliance voluntarily. Staff worked with Community Revitalization and nonprofit organizations to provide assistance to residents who were unable to take care of it themselves. The ordinance would address a very small number of people. Mr. Boling said the ordinance would be trailblazing. Staff had not found a similar ordinance in the country that could be used as a reference that established minimum fines for property maintenance. Mayor Weiers said if the fine minimum remained at $400, he would not support the item. He wanted the judge to have an opportunity to make the call. It could affect someone who could not pay a fine. Mr. Boling said the $400 amount was arbitrary and it was up to Council to determine the fine amount. Councilmember Clark disagreed with Mayor Weiers. The addition of repeat offender was designed for people who gamed the system. She asked if staff worked with people who had a hardship. Mr. Boling said staff did work with folks and balanced how the violation affected the neighborhood. It worked with churches and nonprofits to connect volunteers to the properties and even had inspectors go out on their own time to assist senior citizens. Mayor Weiers asked if it was for repeat offenders on more than one issue or for the same issue. Mr. Boling said it was for the same offense. If the violation was a similar issue, staff would probably serve a 7-day notice. The goal was to get the properties into compliance. City Council Meeting Minutes - April 23, 2024 Page 7 of 11 Councilmember Turner said the proposed ordinance defined a repeat offender after two citations. He asked why the conversation was centered around a third violation. Mr. St. John said the second violation would result in the repeat offender designation and a letter. At the third violation, it would be included as a charge. Councilmember Turner said the wording needed to be clearer. He asked how a resident was supposed to defend themselves against having received two verbal warnings. Councilmember Malnar agreed with removing the courtesy and verbal notices from Section B. He supported reducing the $400 fine. Councilmember Clark agreed with removing the verbal and courtesy notices and that after 2 violations within the 12 months, a letter be sent advising the resident that they were a repeat offender and the consequences of that designation. She also supported reducing the fine to $100. Vice Mayor Hugh agreed with the changes that were mentioned, including dropping the $400 fine to $100. Mr. St. John said the proposed ordinance could be brought back for further discussion with the following changes: . Definition of a repeat offender as discussed . Definition of a responsible party as discussed . Third offense in a 12-month period *Amending subsection to remove verbal or non- written warning . Penalty range changed to $100 to $1,000 Mayor Weiers said to be clear, it should be no less than $100 and no more than $1,000 with judicial discretion. Councilmember Tolmachoff asked if the person would be notified that they were classified as a repeat offender and if the letter would advise of new penalties. Mr. Boling said that had always been the policy when the letter was sent after the second offense. It would now include penalty fee changes. Councilmember Malnar wanted the fee to increase with each offense for a repeat offender. Mr. Bailey said staff would try and capture everything that was offered during the discussion. 5. DOWNTOWN CAMPUS REINVESTMENT PROJECT UPDATE Presented by: Kevin R. Phelps, City Manager Ms. Bower read the item by title. Mr. Phelps presented an update on the following: . DCRP demolition activities . North corner of building . Electrical switch gear . Elevator removal . Council Chambers City Council Meeting Minutes - April 23, 2024 Page 8 of 11 . Tours of other City Hall buildings . In the works . Prepare construction permits for submission in May . Velma Teague Library Study April — June *Construction GMP3 in June 6. DESERT DIAMOND ARENA IMPROVEMENTS UPDATE Presented by: Kevin Phelps, City Manager Dale Adams, ASM Global Ms. Bower read the item by title. Mr. Adams presented information on the following: . Introduction . Dedicated partnerships . Local experience and local knowledge . Strategic objective — Fan experience . Aim . Preview of renovation/projects to be discussed. . A better project mix . Key renovation areas . 2nd and Floor level . Main Concourse Level . Upper Suite Level . Gate 4 entry . Exterior enhancements . Schedule Mayor Weiers said Councilmembers had toured an arena in Kansas where people scanned their own concession and asked if the grab and go was the same idea. Mr. Adams said it was a little different. Management was trying to balance the cost of the grab and go versus the walk in/walk out system. Councilmember Tolmachoff said the walk in/walk out system was at the Footprint Center. She asked if the alcohol laws in Arizona required an attendant because the items must be opened before walking out. Mr. Adams said that was correct. There would be an attendant checking IDs and/or pouring the drink into a cup. Councilmember Clark asked how the arena was differentiating itself from other venues in the marketplace. Mr. Adams said the upper suite levels and social lounges concept was not available in other venues. It was a more upscale and face-to-face experience. Councilmember Clark asked if price points would be raised. Mr. Adams said there was no plan to raise prices. It might be necessary eventually. The act dictated the ticket prices. City Council Meeting Minutes - April 23, 2024 Page 9 of 11 Councilmember Turner asked if the scoreboard would remain. He also asked about opening the main concourse to the outside. Mr. Adams said the scoreboard would remain. There were no plans for outdoor dining at the arena at this time. As they moved forward through the years, they would look at different areas. Councilmember Tolmachoff asked if there was anything happening with the outdoor terrace and if it would be in use during the upgrades. Mr. Adams said it was not part of the project and it would not be shut down. It was shut down only if there was bad weather or not in use. CITY MANAGER'S REPORT Mr. Phelps said the City had received the 2024 Healthiest Employer Award from the Cigna Healthcare Business Journal. The City's healthcare costs had dropped, and he believed it was due to the City's employee wellness programs. CITY ATTORNEY'S REPORT No report COUNCIL ITEMS OF SPECIAL INTEREST None MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION EXECUTIVE SESSION Council met in executive session at 3:00 p.m. for . Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with property located at 5450 W Northern Avenue, Glendale, AZ 85302 pursuant to A.R.S. §§ 38-431.03 (A)(3)(4)(7) . Discussion and consultation with the City Attorney regarding the City's position in pending or contemplated litigation, including settlement discussions conducted in order to avoid or resolve litigation pursuant to A.R.S. § 38-431.03(A)(3)(4) A motion was made by Councilmember Joyce Clark, seconded by Vice Mayor Ian Hugh to adjourn the executive session. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner City Council Meeting Minutes - April 23, 2024 Page 10 of 11 Passed Mayor Weiers adjourned the executive session at 3:25 p.m. ADJOURNMENT Mayor Weiers adjourned the meeting at 3.25 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 23rd day of April, 2024. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 3rd day of May, 2024. J ie K. Bower, MMC, City Clerk City Council Meeting Minutes - April 23, 2024 Page 11 of 11