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HomeMy WebLinkAboutAgendas - City Council - Meeting Date: 3/26/2024 (3)         City of Glendale City Council Voting Meeting Agenda    Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner 5850 West Glendale Avenue Glendale, AZ 85301 Tuesday, March 26, 2024 5:30 PM Civic Center 5750 W Glenn Drive Glendale, AZ 85301      Voting Meeting   One or more members of the City Council may be unable to attend the Council Meeting in person and may participate telephonically, pursuant to A.R.S. § 38-431(4). The public will have access to where the meeting is taking place a minimum of thirty (30) minutes prior to the meeting start time posted on this agenda, pursuant to A.R.S. 38.431.01(H).           CALL TO ORDER   ROLL CALL   PRAYER/INVOCATION Any prayer/invocation that may be offered before the start of regular Council business shall be the voluntary offering of a private citizen, for the benefit of the Council and the citizens present. The views or beliefs expressed by the prayer/invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker. A list of volunteers is maintained by the Mayor’s Office and interested persons should contact the Mayor’s Office for further information.   POSTING OF COLORS   PLEDGE OF ALLEGIANCE   APPROVAL OF THE MINUTES   1.APPROVAL OF THE MINUTES OF THE FEBRUARY 27, 2024 VOTING MEETING Presented by: Julie K. Bower, City Clerk   Attachments Draft Minutes 2 27 2024   2.APPROVAL OF THE MINUTES OF THE MARCH 5, 2024 SPECIAL VOTING MEETING Presented by: Julie K. Bower, City Clerk   Attachments Draft Minutes 3 5 2024   PROCLAMATIONS AND AWARDS   3.PROCLAIM APRIL 2024 AS WATER AWARENESS MONTH IN THE CITY OF GLENDALE Presented by: Mayor Jerry P. Weiers   CONSENT AGENDA Items on the consent agenda are of a routine nature or have been previously studied by the City Council. Items on the consent agenda are intended to be acted upon in one motion unless the Council wishes to hear any of the items separately.   4.RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000099-L12, MAMA LUPITA'S BAR & GRILL/MEXOLOGY, 5702 W GLENDALE AVE Presented by: Levi D. Gibson, Director, Budget and Finance   Attachments Mama Lupita's Map MamaLupitaCallsforService   5.AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO THE SPONSORSHIP AGREEMENT WITH THE ARIZONA BASKETBALL COACHES ASSOCIATION Presented by: Jessi Pederson, Director, Economic Development   Attachments Amendment No. 2 to agreement with Az Basketball Coaches Association   6.AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH 6.AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH COMBS CONSTRUCTION COMPANY, INC. FOR THE BUS PULLOUT LOCATED AT 59TH AVENUE AND BELL ROAD  Presented by: David D. Beard, PE, City Engineer   Attachments Construction Agreement with Combs Construction Company Inc.    7.AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH VISUS ENGINEERING CONSTRUCTION, INC. FOR THE BUS PULLOUT LOCATED AT 59TH AVENUE AND BETHANY HOME ROAD  Presented by: David D. Beard, PE, City Engineer   Attachments Construction Agreement with Visus Engineering Construction, Inc.   8.AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH TIERRA RIGHT OF WAY SERVICES, LTD. FOR ACQUISITION SERVICES FOR THE RECONSTRUCTION OF 83RD AVENUE FROM GLENDALE AVENUE TO NORTHERN AVENUE Presented by: Jayme Chapin, PE, Principal Engineer   Attachments Professional Service Agreement with Tierra Right of Way Services, LTD   9.AUTHORIZATION TO ENTER INTO AN AMENDMENT TO THE CONSTRUCTION MANAGER AT RISK AGREEMENT (CONSTRUCTION GMP1) WITH WILLMENG CONSTRUCTION, INC., FOR THE HEROES REGIONAL PARK BALL FIELDS PROJECT Presented by: Eddie Garcia, AIA, City Architect   Attachments Amendment 1 to agreement with Willmeng Construction Inc   10.AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH LARRY H. MILLER TOYOTA FOR NEW VEHICLE PURCHASES  Presented by: Michelle Woytenko, Director Field Operations   Attachments Amendment No. 1 with Larry Miller Toyota   11.AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING 11.AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH ARIZONA RECREATION/JP & SONS, (CONTRACT NO. C22-0046) FOR PLAYGROUND, SPLASH PAD, OUTDOOR FITNESS, AND RELATED EQUIPMENT AND SERVICES FOR CITYWIDE PARKS, RECREATIONAL FACILITIES, AQUATICS CENTERS, AND SPLASH PADS Presented by: John Kennedy, Director, Parks and Recreation   Attachments Amendment 1 to linking agreement with Arizona Recreation/JP & Sons   12.APPROVAL OF FINAL PLAT FP23-14 – IRONWOOD HOMES AT THE ROSE FIELD – SEC OF NORTHERN PARKWAY AND SARIVAL AVENUE Presented by: Tabitha Perry, Deputy Director, Development Services   Attachments Final Plat  Zoning Map  Aerial Map    13.AUTHORIZATION TO AMEND AN AGREEMENT WITH MICHAEL BAKER INTERNATIONAL, INC FOR CITY REWRITE SERVICES TO AUTHORIZE AN INCREASE TO THE ORIGINAL COMPENSATION AMOUNT FOR ADDITIONAL SERVICES WITHIN THE SCOPE OF WORK Presented by: Tabitha Perry, Deputy Director, Development Services   Attachments Amendment to Agreement with Michael Baker International Inc   14.AUTHORIZATION TO ENTER INTO AMENDMENT NO. 6 TO THE CDW GOVERNMENT AGREEMENT AND RATIFICATION OF EXPENSES Presented by: Feroz Merchhiya, CIO, Innovation & Technology   Attachments Amendment No. 6 to linking agreement with CDW Government    15.AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT C23-0424 WITH PROFORCE MARKETING, INC., DOING BUSINESS AS PROFORCE LAW ENFORCEMENT Presented by: Chris Briggs, Police Chief   Attachments Amendment No. 1 to Linking Agreement with Proforce Marketing Inc.    16.AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN & ASSOCIATES, INC. FOR PROFESSIONAL CONSULTING ENGINEERING SERVICES FOR THE DEVELOPMENT OF STRUCTURAL CALCULATIONS AND TRAFFIC SIGNAL POLE STANDARDS Presented by: Shahid Abbas, Director Transportation   Attachments Professional Service Agreement with Kimley-Horn & Associates Inc SCOPE   17.AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH GEOLOGIC ASSOCIATES, INC., DOING BUSINESS AS CLEAR CREEK ASSOCIATES, LLC FOR HYDROLOGIC STUDY & UNDERGROUND STORAGE FACILITY PERMIT RENEWAL AT ARROWHEAD RANCH RECHARGE FACILITY Presented by: Ron Serio, P.E., Director, Water Services   Attachments Amendment No. 1 to agreement with Geologic Associates, Inc.    18.AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH STRATEGY MANAGEMENT GROUP, INC DBA BALANCED SCORECARD INSTITUTE Presented by: Jenny Durda, Director, Organizational Performance   Attachments Agreement with Balanced Scorecard Balanced Scorecard Training Program   19.AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH CLIFFCO, LLC FOR MACHINE SHOP SERVICES AND AWARD OF RSOQ 24-28  Presented by: Ron Serio, P.E., Director, Water Services   Attachments Agreement with Cliffco, LLC    20.AWARD OF RSOQ 24-28 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH DEVICE DEVELOPMENT, LLC FOR MACHINE SHOP SERVICES   Presented by: Ron Serio, P.E., Director, Water Services   Attachments Agreement with Device Development LLC     21.AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH BLACK & VEATCH CORPORATION FOR CONSTRUCTION ADMINISTRATION SERVICES FOR THE GLENDALE-PHOENIX WATER SUPPLY INTER-CONNECTS Presented by: Ron Serio, P.E., Director, Water Services   Attachments 212238.1 - Glendale-Phoenix Interconnects CAI - PSA Signed   CONSENT RESOLUTIONS   22.RESOLUTION NO. R24-12 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE MARICOPA COUNTY PUBLIC HEALTH DEPARTMENT FOR HEAT RELIEF RESPITE CENTERS. Presented by: Jean Moreno, Director, Community Services   Attachments R24-12 Intergovernmental Agreement   23.RESOLUTION NO. R24-14 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A SUBRECIPIENT AGREEMENT WITH MARICOPA COUNTY, DEPARTMENT OF EMERGENCY MANAGEMENT AND AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE SECURING THE CITIES GRANT AWARD IN THE APPROXIMATE AMOUNT OF $37,952 FOR THE GLENDALE POLICE AND FIRE DEPARTMENTS FOR PERSONNEL EXPENSES RELATED TO CERTAIN TRAINING, DRILLS, AND EXERCISES.   Presented by: Nicole Munson, Emergency Manager, Emergency Management   Attachments R24-14 Subrecipient Agreement with Maricopa County Department of Emergency Mgt    24.RESOLUTION NO. R24-15 24.RESOLUTION NO. R24-15 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A MEMORANDUM OF UNDERSTANDING BETWEEN MARICOPA COUNTY, ARIZONA AND THE CITY OF GLENDALE, ARIZONA.  Presented by: Nicole Munson, Emergency Manager, Emergency Management   Attachments R24-15 Memorandum of Understanding with Maricopa County   25.RESOLUTION NO. R24-16 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, DESIGNATING THE CITY’S EMERGENCY MANAGER AS AUTHORIZED REPRESENTATIVE AND AUTHORIZING THE REPRESENTATIVE TO EXECUTE APPLICATIONS WITH THE ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS, DIVISION OF EMERGENCY MANAGEMENT AND THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) FOR THE PURPOSE OF OBTAINING FINANCIAL ASSISTANCE UNDER THE DISASTER RELIEF ACT. Presented by: Nicole Munson, Emergency Manager, Emergency Management   Attachments R24-16 Agreement with Az Department of Emergency & Military Affairs    26.RESOLUTION NO. R24-17 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, SETTING FORTH LIBRARY USAGE FEES; AND ESTABLISHING AN EFFECTIVE DATE. Presented by: Jean Moreno, Director, Community Services   Attachments R24-17    27.RESOLUTION NO. R24-18 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING ACCEPTANCE AND DIRECTING THE ENTERING INTO OF THE GRANT-IN-AID AWARD OF $40,000 FROM THE TOHONO O’ODHAM NATION FOR THE NEW LIFE COMMUNITY CHURCH. Presented by: José Echeverría Vega, Grant Program Manager, Budget and Finance     Attachments R24-18 Grant-In-Aid Agreement with TOHONO O’ODHAM Nation    28.RESOLUTION NO. R24-19 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A LICENSE AGREEMENT WITH RAINBOW INVESTMENTS, FOR USE OF CITY-OWNED REAL PROPERTY TO SUPPORT DOWNTOWN RESTAURANT OPERATIONS ADJACENT TO 6729 N. 57TH DRIVE, GLENDALE, AZ 85301. Presented by: Jessi Pederson, Director, Economic Development   Attachments R24-19 License agreement with Rainbow Investments LLC   29.RESOLUTION NO. R24-20 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO OF AN AGREEMENT WITH BRYCER, LLC FOR A FIRE PROTECTION SYSTEM INSPECTION, TEST, AND MAINTENANCE DATABASE AND FEE COLLECTION FOR THE CITY OF GLENDALE. Presented by: Ryan Freeburg, Fire Chief   Attachments R24-20 Agreement with Brycer, LLC   30.RESOLUTION NO. R24-21 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE CHILD AND FAMILY ADVOCACY CENTER FUND GRANT (PROJECT# AG24-0005-003), IN THE APPROXIMATE AMOUNT OF $70,515.25, FROM THE OFFICE OF THE ARIZONA ATTORNEY GENERAL. Presented by: Chris Briggs, Police Chief   Attachments R24-21 Agreement - AGO Grant RFGA# AG24-0005   31.RESOLUTION NO. R24-22 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND FILE A MODIFICATION OF DESIGNATION OF ASSURED WATER SUPPLY APPLICATION WITH THE ARIZONA DEPARTMENT OF WATER RESOURCES. Presented by: Ron Serio, P.E., Director, Water Services   Attachments R24-22 DAWS Application 2023 Council   BIDS AND CONTRACTS   32.AWARD OF RFP 24-11 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH QUESTICA, LTD. FOR PURCHASE OF A BUDGET AND PLANNING SOFTWARE SOLUTION Presented by: Levi D. Gibson, CPA, M.Acc., Director of Budget & Finance   Attachments Agreement with Questica LTD   33.AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH ABBCO SIGN GROUP INC., FOR THE CITYWIDE SIGN REPLACEMENT PROJECT Presented by: David D. Beard, PE, City Engineer   Attachments Construction Agreement with Abbco Sign Group   34.AUTHORIZATION TO ENTER INTO A SERVICES AGREEMENT WITH PERENNIAL ENERGY, LLC, FOR THE LANDFILL FLARE SYSTEM PREVENTATIVE MAINTENANCE PARTS AND SERVICES Presented by: Michelle Woytenko, Director, Field Operations   Attachments Agreement with Perennial Energy LLC          LAND DEVELOPMENT ACTIONS   35.PUDA PROPERTY ANNEXATION, AN-260 ANNEXATION OF 2.9 ACRES LOCATED AT THE SOUTHWEST CORNER OF NORTHERN AVENUE AND ALSUP AVENUE (PUBLIC HEARING) Presented by: Tabitha Perry, Development Services, Deputy Director   Attachments Narrative Blank Petition Recorded Case Map LDN Noise Contour Map Aerial Photo PowerPoint Presentation   ORDINANCES   36.ORDINANCE NO. O24-06      AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING GLENDALE CITY CODE, CHAPTER 20, AND SETTING FORTH AN EFFECTIVE DATE. Presented by: Jean Moreno, Director, Community Services   Attachments O24-06   37.ORDINANCE NO. O24-07       AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF DEEDS AND DEDICATION AT VARIOUS LOCATIONS THROUGHOUT THE CITY AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: Jayme E. Chapin, P.E., Principal Engineer   Attachments O24-07   COUNCIL COMMENTS AND SUGGESTIONS     CITIZEN COMMENTS If you wish to speak on a matter concerning Glendale city government that is not on the printed agenda, please fill out a Citizen Comments Card located in the back of the Council Chambers and give it to the City Clerk before the meeting starts. The City Council can only act on matters that are on the printed agenda, but may refer the matter to the City Manager for follow up. When your name is called by the Mayor, please proceed to the podium. State your name and the city in which you reside for the record. If you reside in the City of Glendale, please state the Council District you live in (if known) and begin speaking. Please limit your comments to a period of three minutes or less.   ADJOURNMENT   Upon a public majority vote of a quorum of the City Council, the Council may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes:    (i) discussion or consideration of personnel matters (A.R.S. § 38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)); (iii) discussion or consultation for legal advice with the city’s attorneys (A.R.S. § 38-431.03(A)(3)); (iv) discussion or consultation with the city’s attorneys regarding the city’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation (A.R.S. § 38-431.03(A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations (A.R.S. § 38-431.03(A)(5)); or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S. § 38-431.03(A)(7)). SPECIAL ACCOMMODATIONS For special accommodations please contact the City Clerk’s Office at 623-930-2252 extension 1 at least 3 business days prior to the meeting. POSTING VERIFICATION This agenda was posted on 3/20/2024 at 3:00 p.m. by MR.