HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 3/26/2024 (3)City of Glendale
5850 West Glendale Avenue
Glendale, AZ 85301
Glendale
A R I Z 0 N A
Meeting Minutes
Tuesday, March 26, 2024
5:30 P.M.
Voting Meeting
Civic Center
City Council
Mayor Jerry Weiers
Vice Mayor Ian Hugh
Councilmember Jamie Aidama
Councilmember Joyce Clark
Councilmember Ray Malnar
Councilmember Lauren Tolmachoff
Councilmember Bart Turner
CALL TO ORDER
Mayor Weiers called the meeting to order at 5.30 p.m.
ROLL CALL
Present: Mayor Jerry Weiers
Vice Mayor Ian Hugh
Councilmember Jamie Aldama
Councilmember Joyce Clark
Councilmember Ray Malnar
Councilmember Lauren Tolmachoff
Councilmember Bart Turner
Also Present: Kevin Phelps, City Manager
Michael Bailey, City Attorney
Julie K. Bower, City Clerk
Vicki Rios, Assistant City Manager
Jamsheed Mehta, Assistant City Manager
PRAYER/INVOCATION
The invocation was offered by Pam Prine, Community Relations Director, Phoenix Metro Area Church
of Jesus Christ of Latter-day Saints.
POSTING OF COLORS
PLEDGE OF ALLEGIANCE
APPROVAL OF THE MINUTES
1. APPROVAL OF THE MINUTES OF THE FEBRUARY 27, 2024 VOTING MEETING
Presented by: Julie K. Bower, City Clerk
A motion was made by Vice Mayor Ian Hugh, seconded by Councilmember Joyce Clark to
approve the minutes of the February 27, 2024 voting meeting.
AYE: Mayor Jerry Weiers
Vice Mayor Ian Hugh
Councilmember Jamie Aldama
Councilmember Joyce Clark
Councilmember Ray Malnar
Councilmember Lauren Tolmachoff
Councilmember Bart Turner
Passed
2. APPROVAL OF THE MINUTES OF THE MARCH 5, 2024 SPECIAL VOTING MEETING
Presented by: Julie K. Bower, City Clerk
City Council Meeting Minutes - March 26, 2024 Page 2 of 11
A motion was made by Vice Mayor Ian Hugh, seconded by Councilmember Lauren
Tolmachoff to approve the minutes of the March 5, 2024 special voting meeting.
AYE: Mayor Jerry Weiers
Vice Mayor Ian Hugh
Councilmember Jamie Aldama
Councilmember Joyce Clark
Councilmember Ray Malnar
Councilmember Lauren Tolmachoff
Councilmember Bart Turner
Passed
PROCLAMATIONS AND AWARDS
3. PROCLAIM APRIL 2024 AS WATER AWARENESS MONTH IN THE CITY OF GLENDALE
Presented by: Mayor Jerry P. Weiers
Mayor Weiers proclaimed April as Water Awareness Month in the City of Glendale. The
proclamation was accepted by boardmembers from Marshall Ranch and West Glen Estates
Homeowners' Associations and engineers from Honeywell International.
CONSENT AGENDA
4. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000099-1-12, MAMA LUPITA'S
BAR & GRILL/MEXOLOGY, 5702 W GLENDALE AVE
5. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO THE SPONSORSHIP
AGREEMENT WITH THE ARIZONA BASKETBALL COACHES ASSOCIATION
6. AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH COMBS
CONSTRUCTION COMPANY, INC. FOR THE BUS PULLOUT LOCATED AT 59TH AVENUE
AND BELL ROAD
7. AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH VISUS
ENGINEERING CONSTRUCTION, INC. FOR THE BUS PULLOUT LOCATED AT 59TH
AVENUE AND BETHANY HOME ROAD
8. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH
TIERRA RIGHT OF WAY SERVICES, LTD. FOR ACQUISITION SERVICES FOR THE
RECONSTRUCTION OF 83RD AVENUE FROM GLENDALE AVENUE TO NORTHERN
AVENUE
9. AUTHORIZATION TO ENTER INTO AN AMENDMENT TO THE CONSTRUCTION
MANAGER AT RISK AGREEMENT (CONSTRUCTION GMP1) WITH WILLMENG
CONSTRUCTION, INC., FOR THE HEROES REGIONAL PARK BALL FIELDS PROJECT
City Council Meeting Minutes - March 26, 2024 Page 3 of 11
10. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE. LINKING AGREEMENT
WITH LARRY H. MILLER TOYOTA FOR NEW VEHICLE PURCHASES
11. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT
WITH ARIZONA RECREATION/JP & SONS, (CONTRACT NO. C22-0046) FOR
PLAYGROUND, SPLASH PAD, OUTDOOR FITNESS, AND RELATED EQUIPMENT AND
SERVICES FOR CITYWIDE PARKS, RECREATIONAL FACILITIES, AQUATICS CENTERS,
AND SPLASH PADS
12. APPROVAL OF FINAL PLAT FP23-14 — IRONWOOD HOMES AT THE ROSE FIELD - SEC
OF NORTHERN PARKWAY AND SARIVAL AVENUE
13. AUTHORIZATION TO AMEND AN AGREEMENT WITH MICHAEL BAKER
INTERNATIONAL, INC FOR CITY REWRITE SERVICES TO AUTHORIZE AN INCREASE
TO THE ORIGINAL COMPENSATION AMOUNT FOR ADDITIONAL SERVICES WITHIN
THE SCOPE OF WORK
14. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 6 TO THE CDW GOVERNMENT
AGREEMENT AND RATIFICATION OF EXPENSES
15. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT
C23-0424 WITH PROFORCE MARKETING, INC., DOING BUSINESS AS PROFORCE LAW
ENFORCEMENT
16. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH
KIMLEY-HORN & ASSOCIATES, INC. FOR PROFESSIONAL CONSULTING ENGINEERING
SERVICES FOR THE DEVELOPMENT OF STRUCTURAL CALCULATIONS AND TRAFFIC
SIGNAL POLE STANDARDS
17. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE PROFESSIONAL
SERVICES AGREEMENT WITH GEOLOGIC ASSOCIATES, INC., DOING BUSINESS AS
CLEAR CREEK ASSOCIATES, LLC FOR HYDROLOGIC STUDY & UNDERGROUND
STORAGE FACILITY PERMIT RENEWAL AT ARROWHEAD RANCH RECHARGE
FACILITY
18. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH STRATEGY MANAGEMENT
GROUP, INC DBA BALANCED SCORECARD INSTITUTE
19. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH CLIFFCO, LLC FOR MACHINE
SHOP SERVICES AND AWARD OF RSOQ 24-28
20. AWARD OF RSOQ 24-28 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH
DEVICE DEVELOPMENT, LLC FOR MACHINE SHOP SERVICES
21. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH
BLACK & VEATCH CORPORATION FOR CONSTRUCTION ADMINISTRATION SERVICES
FOR THE GLEN DALE -PHOENIX WATER SUPPLY INTER -CONNECTS
City Council Meeting Minutes - March 26, 2024 Page 4 of 11
A motion was made by Councilmember Jamie Aldama, seconded by Councilmember
Lauren Tolmachoff to approve Consent Agenda items 4 through 21.
AYE: Mayor Jerry Weiers
Vice Mayor Ian Hugh
Councilmember Jamie Aldama
Councilmember Joyce Clark
Councilmember Ray Malnar
Councilmember Lauren Tolmachoff
Councilmember Bart Turner
Passed
CONSENT RESOLUTIONS
Ms. Bower read the Consent Resolutions items by title.
22. RESOLUTION NO. R24-12
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,
ARIZONA, DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL
AGREEMENT WITH THE MARICOPA COUNTY PUBLIC HEALTH DEPARTMENT FOR
HEAT RELIEF RESPITE CENTERS.
23. RESOLUTION NO. R24-14
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,
ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A SUBRECIPIENT
AGREEMENT WITH MARICOPA COUNTY, DEPARTMENT OF EMERGENCY
MANAGEMENT AND AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE
SECURING THE CITIES GRANT AWARD IN THE APPROXIMATE AMOUNT OF $37,952
FOR THE GLENDALE POLICE AND FIRE DEPARTMENTS FOR PERSONNEL EXPENSES
RELATED TO CERTAIN TRAINING, DRILLS, AND EXERCISES.
24. RESOLUTION NO. R24-15
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,
ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A MEMORANDUM
OF UNDERSTANDING BETWEEN MARICOPA COUNTY, ARIZONA AND THE CITY OF
GLENDALE, ARIZONA.
25. RESOLUTION NO. R24-16
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,
ARIZONA, DESIGNATING THE CITY'S EMERGENCY MANAGER AS AUTHORIZED
REPRESENTATIVE AND AUTHORIZING THE REPRESENTATIVE TO EXECUTE
APPLICATIONS WITH THE ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY
AFFAIRS, DIVISION OF EMERGENCY MANAGEMENT AND THE FEDERAL EMERGENCY
MANAGEMENT AGENCY (FEMA) FOR THE PURPOSE OF OBTAINING FINANCIAL
ASSISTANCE UNDER THE DISASTER RELIEF ACT.
City Council Meeting Minutes - March 26, 2024 Page 5 of 11
26. RESOLUTION NO. R24-17
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,
ARIZONA, SETTING FORTH LIBRARY USAGE FEES; AND ESTABLISHING AN
EFFECTIVE DATE.
27. RESOLUTION NO. R24-18
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,
ARIZONA, AUTHORIZING ACCEPTANCE AND DIRECTING THE ENTERING INTO OF THE
GRANT-IN-AID AWARD OF $40,000 FROM THE TOHONO O'ODHAM NATION FOR THE
NEW LIFE COMMUNITY CHURCH.
28. RESOLUTION NO. R24-19
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,
ARIZONA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A LICENSE
AGREEMENT WITH RAINBOW INVESTMENTS, FOR USE OF CITY -OWNED REAL
PROPERTY TO SUPPORT DOWNTOWN RESTAURANT OPERATIONS ADJACENT TO
6729 N. 57TH DRIVE, GLENDALE, AZ 85301.
29. RESOLUTION NO. R24-20
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,
ARIZONA, AUTHORIZING THE ENTERING INTO OF AN AGREEMENT WITH BRYCER,
LLC FOR A FIRE PROTECTION SYSTEM INSPECTION, TEST, AND MAINTENANCE
DATABASE AND FEE COLLECTION FOR THE CITY OF GLENDALE.
30. RESOLUTION NO. R24-21
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,
ARIZONA, AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE CHILD AND
FAMILY ADVOCACY CENTER FUND GRANT (PROJECT# AG24-0005-003), IN THE
APPROXIMATE AMOUNT OF $70,515.25, FROM THE OFFICE OF THE ARIZONA
ATTORNEY GENERAL.
31. RESOLUTION NO. R24-22
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,
ARIZONA, AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND FILE
A MODIFICATION OF DESIGNATION OF ASSURED WATER SUPPLY APPLICATION WITH
THE ARIZONA DEPARTMENT OF WATER RESOURCES.
A motion was made by Councilmember Bart Turner, seconded by Vice Mayor Ian Hugh to
adopt Consent Resolutions items 22 through 31.
AYE: Mayor Jerry Weiers
Vice Mayor Ian Hugh
Councilmember Jamie Aldama
City Council Meeting Minutes - March 26, 2024 Page 6 of 11
Councilmember Joyce Clark
Councilmember Ray Malnar
Councilmember Lauren Tolmachoff
Councilmember Bart Turner
Passed
BIDS AND CONTRACTS
Ms. Bower read the Bids and Contracts items by title.
32. AWARD OF RFP 24-11 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH
QUESTICA, LTD. FOR PURCHASE OF A BUDGET AND PLANNING SOFTWARE
SOLUTION
A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember
Jamie Aldama to approve item 32.
Councilmember Clark said, as was her habit and practice, she would be voting no on all
5-year contracts.
The vote on the motion was:
AYE: Mayor Jerry Weiers
Vice Mayor Ian Hugh
Councilmember Jamie Aldama
Councilmember Ray Malnar
Councilmember Lauren Tolmachoff
Councilmember Bart Turner
NAY: Councilmember Joyce Clark
Passed
33. AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH ABBCO SIGN
GROUP INC., FOR THE CITYWIDE SIGN REPLACEMENT PROJECT
A motion was made by Councilmember Lauren Tolmachoff, seconded by Vice Mayor Ian
Hugh to approve item 33.
AYE: Mayor Jerry Weiers
Vice Mayor Ian Hugh
Councilmember Jamie Aldama
Councilmember Ray Malnar
Councilmember Lauren Tolmachoff
Councilmember Bart Turner
NAY: Councilmember Joyce Clark
Passed
City Council Meeting Minutes - March 26, 2024 Page 7 of 11
34. AUTHORIZATION TO ENTER INTO A SERVICES AGREEMENT WITH PERENNIAL
ENERGY, LLC, FOR THE LANDFILL FLARE SYSTEM PREVENTATIVE MAINTENANCE
PARTS AND SERVICES
A motion was made by Councilmember Ray Malnar, seconded by Vice Mayor Ian Hugh to
approve item 34.
AYE: Mayor Jerry Weiers
Vice Mayor Ian Hugh
Councilmember Jamie Aldama
Councilmember Ray Malnar
Councilmember Lauren Tolmachoff
Councilmember Bart Turner
NAY: Councilmember Joyce Clark
Passed
LAND DEVELOPMENT ACTIONS
35. PUDA PROPERTY ANNEXATION, AN-260 ANNEXATION OF 2.9 ACRES LOCATED AT
THE SOUTHWEST CORNER OF NORTHERN AVENUE AND ALSUP AVENUE
(PUBLIC HEARING)
Presented by: Tabitha Perry, Development Services, Deputy Director
Ms. Bower read the item by title.
Mayor Weiers opened the public hearing.
Ms. Perry said the subject property was approximately 2.9 acres located at the southwest
corner of West Northern and Alsup Avenues. It was currently zoned RU-43 (Rural Zoning
District) in Maricopa County. If annexed, an RR-45 (Rural Residence-45) zoning would be
applied. The applicant proposed to rezone the property to C-2 (General Commercial District),
to allow for commercial uses on the site. The applicant did not have a tenant user at the
current time.
Cathy Brink Jordan, Litchfield Park, expressed concerns about what type of business would
be located on the property.
Councilmember Turner said the staff report indicated the intent was to accommodate either
integrated or freestanding commercial uses and services that served at both the neighborhood
and community levels, and might attract regional shoppers. He asked if it was anticipated the
use would be retail.
Ms. Perry said the report referenced the types of permitted uses, such as retail, restaurant or
office uses.
Councilmember Tolmachoff asked if Ms. Brink Jordan's business would be within the
notification area.
Ms. Perry said it was. The next step in the process was a public hearing before the Planning
City Council Meeting Minutes - March 26, 2024 Page 8 of 11
Commission on April 25th.
Councilmember Clark asked if the annexation would create a county island.
Ms. Perry said it would not create a county island.
Mayor Weiers closed the public hearing.
ORDINANCES
36. ORDINANCE NO. 024-06
AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,
ARIZONA, AMENDING GLENDALE CITY CODE, CHAPTER 20, AND SETTING FORTH AN
EFFECTIVE DATE.
Presented by: Jean Moreno, Director, Community Services
Ms. Bower read the ordinance by title.
Ms. Moreno said the proposed ordinance would amend the City Code relating to library
operations. It would align language, remove unnecessary or obsolete language, update the
section on failure to return library property, and refresh Library Advisory Board powers and
duties to reflect contemporary operations.
Councilmember Clark asked what changes the ordinance made to library fines.
Ms. Moreno said the fines were adopted by resolution. Council had just adopted a resolution
that eliminated fines for overdue items which was a significant barrier to library services for
patrons.
A motion was made by Councilmember Joyce Clark, seconded by Vice Mayor Ian Hugh to
adopt Ordinance No. 024-06.
AYE: Mayor Jerry Weiers
Vice Mayor Ian Hugh
Councilmember Jamie Aldama
Councilmember Joyce Clark
Councilmember Ray Malnar
Councilmember Lauren Tolmachoff
Councilmember Bart Turner
Passed
37. ORDINANCE NO. 024-07
AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,
ARIZONA, AUTHORIZING THE EXECUTION OF DEEDS AND DEDICATION AT VARIOUS
LOCATIONS THROUGHOUT THE CITY AND DIRECTING THE CITY CLERK TO RECORD
A CERTIFIED COPY OF THIS ORDINANCE.
Presented by: Jayme E. Chapin, P.E., Principal Engineer
City Council Meeting Minutes - March 26, 2024 Page 9 of 11
Ms. Bower read the ordinance by title.
Ms. Chapin said the proposed ordinance would accept right-of-way at three locations so the
City could operate and maintain the associated roadway improvements.
A motion was made by Councilmember Ray Malnar, seconded by Councilmember Joyce
Clark to adopt Ordinance No. 024-07.
AYE: Mayor Jerry Weiers
Vice Mayor Ian Hugh
Councilmember Jamie Aldama
Councilmember Joyce Clark
Councilmember Ray Malnar
Councilmember Lauren Tolmachoff
Councilmember Bart Turner
Passed
Councilmember Malnar left the meeting at 6:04 p.m.
COUNCIL COMMENTS AND SUGGESTIONS
Councilmember Aldama said it was his last official .meeting as the Councilmember for the Ocotillo
District. He was vacating his seat effective April 1, 2024 to be a candidate for Glendale mayor in the
2024 election. It had been an honor to serve the residents of Glendale as Councilmember and Vice
Mayor. His dedication to the betterment of the community and the City remained steadfast. He
thanked City staff for its support and expertise. Councilmember Aldama also thanked the members of
City Council and his family.
Councilmember Clark said the Yucca District meeting was scheduled for Wednesday, April 17th at
Desert Diamond Arena at 6:00 p.m.
Councilmember Tolmachoff said the Cholla District Spring Mixer was scheduled for Thursday, May 2nd
at the Foothills Recreation and Aquatics Center at 5:30 p.m.
Councilmember Turner thanked Councilmember Aldama for his service over the past ten years. He
wished him luck in his future endeavors.
Vice Mayor Hugh invited people to attend the Easter Egg Hunt being held at Glendale Community
College (GCC) on March 30th at 11:00 a.m.
Vice Mayor Hugh said the next Cactus District meeting was scheduled for March 28th at Manistee
Ranch.
Mayor Weiers said the Easter Egg Hunt would be held at the GCC football field.
City Council Meeting Minutes - March 26, 2024 Page 10 of 11
CITIZEN COMMENTS
Warren Wilfong, Ocotillo District resident, commented on code enforcement.
Joyce Capson, Sahuaro District resident, commented on code enforcement.
Rory Gorec, Ocotillo District resident, thanked Councilmember Aldama for his service on the Council.
ADJOURNMENT
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the
meeting of the Glendale City Council of Glendale, Arizona, held on the 26th day of March,
2024. 1 further certify that the meeting was duly called and held and that a quorum was
present.
Dated this 10th day of April, 2024.
J e . Bower, MMC, City Clerk
City Council Meeting Minutes - March 26, 2024 Page 11 of 11