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Home My WebLink AboutAgendas - City Council - Meeting Date: 8/8/2023City of Glendale City Council Voting Meeting Agenda Amended 8/4/2023* Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner 5850 West Glendale Avenue Glendale, AZ 85301 Tuesday, August 8, 2023 5:30 PM Civic Center 5750 W Glenn Drive Glendale, AZ 85301 Voting Meeting One or more members of the City Council may be unable to attend the Council Meeting in person and may participate telephonically, pursuant to A.R.S. § 38-431(4). CALL TO ORDER ROLL CALL PRAYER/INVOCATION Any prayer/invocation that may be offered before the start of regular Council business shall be the voluntary offering of a private citizen, for the benefit of the Council and the citizens present. The views or beliefs expressed by the prayer/invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker. A list of volunteers is maintained by the Mayor’s Office and interested persons should contact the Mayor’s Office for further information. POSTING OF COLORS PLEDGE OF ALLEGIANCE Posted 8/4/23 by MR APPROVAL OF THE MINUTES 1.APPROVAL OF THE MINUTES OF THE JUNE 27, 2023 VOTING MEETING Presented by: Julie K. Bower, City Clerk Attachments Draft Minutes 6 27 2023 CONSENT AGENDA Items on the consent agenda are of a routine nature or have been previously studied by the City Council. Items on the consent agenda are intended to be acted upon in one motion unless the Council wishes to hear any of the items separately. 2.RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000047-L10, A1 STOP, 6505 N 59TH AVE Presented by: Levi D. Gibson, Director, Budget and Finance Attachments A1StopMap A!CallsforService 3.AUTHORIZATION TO ENTER INTO ADDENDUM 2 TO A RESIDENTIAL LEASE AGREEMENT WITH KIMBERLEE SWANSON FOR HOME REPAIR PROGRAM TEMPORARY RELOCATION Presented by: Jean Moreno, Director, Community Services Attachments Addendum 2 Lease Agreement 4.AUTHORIZATION TO ENTER INTO AMENDMENT TWO TO THE PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC. FOR THE CITYWIDE BUS PULLOUT DESIGN Presented by: David D. Beard, P.E., City Engineer Attachments Amendment Two 5.AUTHORIZATION TO ENTER INTO AMENDMENT ONE TO THE PROFESSIONAL Posted 8/4/23 by MR 5.AUTHORIZATION TO ENTER INTO AMENDMENT ONE TO THE PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC., FOR INTERSECTION IMPROVEMENTS AT 61ST AND OLIVE AVENUES Presented by: David D. Beard, P.E., City Engineer Attachments Amendment One 6.AUTHORIZATION TO ENTER INTO AMENDMENT ONE TO THE PROFESSIONAL SERVICES AGREEMENT WITH NINYO & MOORE GEOTECHNICAL AND ENVIRONMENTAL SCIENCES CONSULTANTS, INC., FOR THE DOWNTOWN CAMPUS REINVESTMENT PROJECT Presented by: Eddie Garcia, AIA, Principal Architect Attachments Amendment 7.AUTHORIZATION TO ENTER INTO A DESIGN PROFESSIONAL SERVICES AGREEMENT WITH DIG STUDIO, INC. FOR THE DESIGN OF THE HEROES REGIONAL PARK BALL FIELDS Presented by: Eddie Garcia, AIA, Principal Architect Attachments Agreement 8.AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH CHASSE BUILDING TEAM, INC. FOR GENERAL CONTRACTING SERVICES Presented By: Michelle Woytenko, Director, Field Operations Attachments Agreement 9.AUTHORIZATION TO ENTER INTO AGREEMENTS WITH MULTIPLE VENDORS FOR ON-CALL LAND SURVEYING PROFESSIONAL SERVICES Presented By: Michelle Woytenko, Director, Field Operations Attachments Agreement Hilgart Agreement Olsson Agreement Ardurra Agreement Entellus Agreement EPS Posted 8/4/23 by MR 10.AUTHORIZATION TO ENTER INTO AGREEMENTS WITH MULTIPLE VENDORS FOR ON-CALL GEOTECHNICAL PROFESSIONAL SERVICES Presented By: Michelle Woytenko, Director, Field Operations Attachments Agreement Integer Agreement Ninyo Agreement Speedie Agreement Terracon 11.AUTHORIZATION TO ENTER INTO AGREEMENTS WITH MULTIPLE VENDORS FOR ON-CALL MECHANICAL, ELECTRICAL AND PLUMBING PROFESSIONAL SERVICES Presented By: Michelle Woytenko, Director, Field Operations Attachments Agreement LSW Agreement VBFA Agreement CM Agreement Mckinstry 12.AUTHORIZATION TO ENTER INTO AGREEMENTS WITH MULTIPLE VENDORS FOR ON-CALL STRUCTURAL PROFESSIONAL SERVICES Presented By: Michelle Woytenko, Director, Field Operations Attachments Agreement AZTEC Agreement ASE Agreement Jacobs Agreement MWG 13.AUTHORIZATION TO ENTER INTO AGREEMENTS WITH MULTIPLE VENDORS FOR ON-CALL ARCHITECTURAL PROFESSIONAL SERVICES Presented By: Michelle Woytenko, Director, Field Operations Attachments Agreement Architekton Agreement DWL Agreement GH2 Agreement LEA Agreement RSP Posted 8/4/23 by MR 14.AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH BRYCON CORPORATION FOR JOB ORDER CONTRACTOR CONTRACT Presented by: Michelle Woytenko, Director, Field Operations Attachments Agreement 15.AUTHORIZATION TO ENTER INTO LINKING AGREEMENT WITH ARNOLD MACHINERY COMPANY FOR EQUIPMENT, PARTS AND SERVICES FOR FORKLIFTS AND OTHER HEAVY EQUIPMENT Presented By: Michelle Woytenko, Director, Field Operations Attachments Agreement 16.AUTHORIZATION TO ENTER INTO AMENDMENT ONE TO THE SERVICE AGREEMENT WITH TANK WORLD CORPORATION FOR WATER TOWER RECONDITIONING Presented By: Michelle Woytenko, Director, Field Operations Attachments Agreement 17.AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH WASTEQUIP MANUFACTURING COMPANY, LLC FOR FRONT LOAD AND ROLL-OFF CONTAINERS Presented By: Michelle Woytenko, Director, Field Operations Attachments Agreement 18.AUTHORIZATION TO EXTEND THE CONTRACT WITH MARICOPA AMBULANCE, LLC IN ORDER TO COMPLETE THE RFP PROCESS Presented by: Ryan Freeburg, Fire Chief Attachments Agreement 19.AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT, AND APPROVE Posted 8/4/23 by MR 19.AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT, AND APPROVE EXPENDITURE OF FUNDS TO PURCHASE FITNESS EQUIPMENT FROM WOODWAY USA, INC. Presented by: Ryan Freeburg, Fire Chief Attachments Linking Agreement Grant Approval 20.AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO LINKING AGREEMENT C19-0616 WITH QCM TECHNOLOGIES, INC. TO ACQUIRE TECHNOLOGY HARDWARE, SOFTWARE, SECURITY SERVICES, EQUIPMENT, AND SUPPORT Presented by: Feroz Merchhiya, CIO, Innovation & Technology Attachments QCM Amendment 1 21.AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH EPIFINI LANDSCAPING, INC. FOR LANDSCAPE IRRIGATION CONSTRUCTION SERVICES FOR PARKS Presented by: Jim Burke, Director, Parks and Recreation Attachments Linking Agreement 22.EXPENDITURE AUTHORIZATION FOR COSTS ASSOCIATED WITH CONTINUED PARTICIPATION IN THE REGIONAL WIRELESS COOPERATIVE IN FISCAL YEAR 2023-24 Presented by: Chris Briggs, Police Chief 23.AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO TRANSLOC, INC. PREVIOUSLY KNOWN AS DOUBLEMAP, INC., FOR AUTOMATIC VEHICLE LOCATION AND PASSENGER COUNTER SYSTEM FOR CIRCULATOR TRANSIT BUSES (GUS) Presented By: Shahid Abbas, Director, Transportation Attachments Amendment 24.AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT Posted 8/4/23 by MR 24.AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH GHD, INC., FOR TREATMENT EVALUATION AT THE CAMELBACK RANCH WELL SITE Presented By: Ron Serio, P.E., Director, Water Services Attachments 222309 GHD PSA June 2023_CAO 7.12.23 CONSENT RESOLUTIONS 25.RESOLUTION NO. R23-68 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT ENTITLED “COST PARTICIPATION AGREEMENT BETWEEN THE CITY OF GLENDALE AND THE ROOSEVELT IRRIGATION DISTRICT ASSOCIATED WITH THE RID CC2 CANAL-MARYLAND AVENUE EXTENSION”. Presented by: David D. Beard, P.E., City Engineer Attachments R23-68 Agreement 26.RESOLUTION NO. R23-69 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO A DATA- SHARING AGREEMENT (NO. 225512) FOR DATA EXCHANGE WITH THE ARIZONA DEPARTMENT OF ECONOMIC SECURITY, DIVISION OF EMPLOYMENT AND REHABILITATION SERVICES, ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. Presented by: Chris Briggs, Police Chief Attachments R23-69 Agreement - Data Sharing Agmt 225512 with AZDES 27.RESOLUTION NO. R23-70 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN EQUITABLE SHARING AGREEMENT WITH THE UNITED STATES DEPARTMENT OF JUSTICE FOR CONTINUED PARTICIPATION IN THE FEDERAL EQUITABLE SHARING PROGRAM ON BEHALF OF THE GLENDALE Posted 8/4/23 by MR POLICE DEPARTMENT. Presented by: Chris Briggs, Police Chief Attachments R23-70 Agreement - Equitable Sharing Agmt & Cert 2023 28.RESOLUTION NO. R23-71 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR THE INSTALLATION OF A HAWK (HIGH-INTENSITY ACTIVATED CROSSWALK) SIGNAL AT CAMELBACK ROAD AND 53RD AVENUE IN THE CITY OF GLENDALE. Presented By: Shahid Abbas, Director, Transportation Attachments R23-71 IGA 29.RESOLUTION NO. R23-72 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY FOR THE EXCHANGE OF SERVICES (ENTENTE). Presented By: Shahid Abbas, Director, Transportation Attachments R23-72 IGA 30.RESOLUTION NO. R23-73 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE U.S. DEPARTMENT OF TRANSPORTATION FEDERAL HIGHWAY ADMINISTRATION (AWARD NO. 693JJ32340355) FOR ACCEPTANCE AND EXPENDITURE OF THE SAFE STREETS FOR ALL GRANT FUNDING FOR THE DEVELOPMENT OF A SAFETY ACTION PLAN. Presented By: Shahid Abbas, Director, Transportation Posted 8/4/23 by MR Attachments R23-73 Grant BIDS AND CONTRACTS 31.AUTHORIZATION TO ENTER INTO A SERVICES AGREEMENT WITH UTILITY EQUIPMENT & SUPPLY, INC., DOING BUSINESS AS UTILITY CRANE & EQUIPMENT, FOR SERVICE AND REPAIR OF HEAVY-DUTY EQUIPMENT AND RATIFICATION OF EXPENDITURES Presented By: Michelle Woytenko, Director, Field Operations Attachments Agreement 32.AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO LINKING AGREEMENT C19-1201 WITH MYTHICS, INC Presented by: Feroz Merchhiya, CIO, Innovation & Technology Attachments Amendment 2 33.AWARD OF RFP 23-14 AND AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH CIVICPLUS, LLC FOR A COMMUNITY AND RECREATION SCHEDULING SYSTEM FOR PARKS AND RECREATION Presented by: Jim Burke, Director, Parks and Recreation Attachments Agreement Civic Plus 34.AWARD OF IFB 24-01 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH INDEPENDENT UMPIRE, LLC FOR UMPIRE/REFEREE SERVICES FOR RECREATION Presented by: Jim Burke, Director, Parks and Recreation Attachments Agreement 35.AWARD OF IFB 23-37 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT Posted 8/4/23 by MR 35.AWARD OF IFB 23-37 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH WESCO DISTRIBUTION, INC. FOR STREET LIGHTING LUMINAIRES AND SUPPLIES Presented By: Shahid Abbas, Director, Transportation Attachments IFB Agreement 36.AUTHORIZATION TO ENTER INTO A SERVICES AGREEMENT WITH DXP ENTERPRISES FOR SEEPEX PUMPS, PARTS & SERVICES Presented By: Ron Serio, P.E., Director, Water Services Attachments PA DXP Enterprises, Inc 37.AUTHORIZATION TO ENTER INTO PROFESSIONAL SERVICES AGREEMENTS FOR ON-CALL ENVIRONMENTAL SERVICES Presented By: Ron Serio, P.E., Director, Water Services Attachments PSA On call Env Svcs Aztec Eng PSA On call Env Svcs Ninyo & Moore PSA on Call Env. Svcs Partner Assessment PSA Terracon On Call Environmental Svcs ORDINANCES 38.ORDINANCE NO. O23-26 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND SALE OF CITY OF GLENDALE, ARIZONA GENERAL OBLIGATION BONDS IN ONE OR MORE SERIES FOR THE PURPOSE OF PROVIDING FUNDS TO PAY ALL OR A PORTION OF THE COSTS OF CERTAIN PROJECTS OF THE CITY AND TO PAY ALL NECESSARY LEGAL, FINANCIAL, ARCHITECTURAL, ENGINEERING AND OTHER COSTS IN CONNECTION THEREWITH; PROVIDING FOR THE SALE OF SAID BONDS; AUTHORIZING THE EXECUTION OF A BOND REGISTRAR AND PAYING AGENT AGREEMENT; AUTHORIZING AN OFFICIAL STATEMENT; AUTHORIZING THE EXECUTION OF A CONTINUING DISCLOSURE UNDERTAKING AND CERTAIN OTHER DOCUMENTS AND THE TAKING OF CERTAIN OTHER ACTIONS IN CONNECTION WITH THE ISSUANCE AND DECLARING AN EMERGENCY. Presented by: Levi Gibson, Director, Budget and Finance Guest Presenter: Kurt Freund, Managing Director, RBC Capital Markets, LLC Bill DeHaan, Shareholder, Greenberg Traurig, LLPPosted 8/4/23 by MR Bill DeHaan, Shareholder, Greenberg Traurig, LLP Attachments O23-26 GO Bond Projects 2023 Issuance (Added on 8/4/23) 39.*ORDINANCE NO. O23-27 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ASSUMING JURISDICTION FROM THE OFFICE OF THE STATE FIRE MARSHAL FOR PRESCRIBING AND ENFORCING FIRE AND LIFE SAFETY CODES AND STANDARDS WITHIN THE CITY OF GLENDALE AT THE MULTI-PURPOSE STADIUM FACILITY AND SURROUNDING PRIVATE PROPERTY AND DECLARING AN EMERGENCY. Presented by: Ryan Freeburg, Fire Chief Attachments O23-27 COUNCIL COMMENTS AND SUGGESTIONS CITIZEN COMMENTS If you wish to speak on a matter concerning Glendale city government that is not on the printed agenda, please fill out a Citizen Comments Card located in the back of the Council Chambers and give it to the City Clerk before the meeting starts. The City Council can only act on matters that are on the printed agenda, but may refer the matter to the City Manager for follow up. When your name is called by the Mayor, please proceed to the podium. State your name and the city in which you reside for the record. If you reside in the City of Glendale, please state the Council District you live in (if known) and begin speaking. Please limit your comments to a period of three minutes or less. ADJOURNMENT Upon a public majority vote of a quorum of the City Council, the Council may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of personnel matters (A.R.S. § 38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)); (iii) discussion or consultation for legal advice with the city’s attorneys (A.R.S. § 38-431.03(A)(3)); (iv) discussion or consultation with the city’s attorneys regarding the city’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation (A.R.S. § 38-431.03(A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations (A.R.S. § 38-431.03(A)(5)); or Posted 8/4/23 by MR (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S. § 38-431.03(A)(7)). SPECIAL ACCOMMODATIONS For special accommodations please contact the City Clerk’s Office at 623-930-2252 extension 1 at least 3 business days prior to the meeting. POSTING VERIFICATION This agenda was posted on 8/2/23 at 5:00 p.m. by MR. This amended agenda was posted on 8/4/23 at 5:00 p.m. by MR. Posted 8/4/23 by MR