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Home My WebLink AboutAgendas - City Council - Meeting Date: 9/12/2023 (5) City of Glendale City Council Workshop Agenda Amended 9/8/2023* Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner 5850 West Glendale Avenue Glendale, AZ 85301 Tuesday, September 12, 2023 12:30 PM Glendale Civic Center 5750 W Glenn Drive Glendale, AZ 85301 Workshop One or more members of the City Council may be unable to attend the Council Meeting in person and may participate telephonically, pursuant to A.R.S. § 38-431(4). CALL TO ORDER ROLL CALL WORKSHOP SESSION 1.PERFORMANCE BASED CONTRACTS UPDATE Presented by: Michelle Woytenko, Director Field of Operations Charles Thomas, Deputy Director of Field Operations Attachments PowerPoint Presentation (updated 9/8/2023) 2.UPDATE ON EXCISE TAX OBLIGATIONS REFUNDING AND REVIEW OF CASH OPTIMIZATION PLAN Presented by: Levi D. Gibson, Budget and Finance Director Kurt Freund, RBC Capital Markets, LLC Attachments PowerPoint Presentation (added 9/7/2023) 3.PRESENTATION REGARDING THE UNIFIED DEVELOPMENT CODE (UDC) Presented by: Tabitha Perry, Deputy Director, Development Services Matthew Klyszeiko, with Michael Baker International, Inc. Attachments PowerPoint Presentation (added 9/8/2023) 4.PAVEMENT MANAGEMENT PROGRAM UPDATE Presented by: Shahid Abbas, Director, Transportation Attachments PowerPoint Presentation (updated 9/7/2023) 5.ITEM OF INTEREST REGARDING JUNETEENTH AND INDIGENOUS PEOPLES' DAY AS OFFICIAL CITY HOLIDAYS Presented by: Jim Brown, Director of Human Resources and Risk Management CITY MANAGER’S REPORT This report allows the City Manager to update the City Council. The City Council may only acknowledge the contents to this report and is prohibited by state law from discussing or acting on any of the items presented by the City Manager since they are not itemized on the Council Workshop Agenda. CITY ATTORNEY'S REPORT This report allows the City Attorney to update the City Council. The City Council may only acknowledge the contents to this report and is prohibited by state law from discussing or acting on any of the items presented by the City Attorney since they are not itemized on the Council Workshop Agenda. COUNCIL ITEMS OF SPECIAL INTEREST Councilmembers may indicate topic(s) they would like to have discussed by the Council at a future Workshop and the reason for their interest. The Council does not discuss the new topics at the Workshop where they are introduced. MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION EXECUTIVE SESSION 6.LEGAL MATTERS A.The City Council will meet with the City Attorney for legal advice, discussion and consultation regarding the City’s position in pending or contemplated litigation, including settlement discussions conducted in order to avoid or resolve litigation (A.R.S. § 38-431.03(A)(3)(4)) B.Council will meet to discuss and consider records exempt by law from public inspection and are specifically required to be maintained as confidential by state or federal law (A.R.S. § 38-431.03(A)(4)) 7.PROPERTY/CONTRACTS A.Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with property located at 6832 N 58th Ave, Glendale, AZ 85301 (A.R.S. §§ 38-431.03 (A)(3)(4)(7)) 8.EMPLOYMENT A.Discussion and or consultation, to consider its position, and to provide instruction/direction regarding personnel matters in the Glendale Municipal Court, including the recruitment of a City Judge and discussion/consultation for legal advice with the City Attorney (A.R.S. §38-431.03(A)(1)(3)) 9.LEGAL ADVICE A.Discussion/consultation with the City Attorney for legal advice and to receive an update, to consider its position, and to provide instruction/direction to the City Attorney regarding Glendale's position in connection with the Unform Development Code (“UDC”) (A.R.S. §§38-431.03 (A)(3)) 10.PERSONNEL MATTERS A.The City Council will be discussing appointments and matters relating to the following boards, commissions and other bodies (A.R.S. § 38-431.03(A)(3)(4)): Arts Commission1. Audit Committee2. Aviation Advisory Commission3. Board of Adjustment4. Citizen Bond Election Committee (Ad Hoc)5. Citizens Transportation Oversight Commission6. Citizens Utility Advisory Commission7. Community Development Advisory Committee8. Glendale Municipal Property Corporation9. Historic Preservation Commission10. Human Relations Commission11. Industrial Development Authority12. Library Advisory Board13. Municipal Property Corporation14. Parks and Recreation Advisory Commission15. Personnel Board16. Planning Commission17. Public Safety Personnel Retirement Boards - Fire and Police18. Risk Management/Workers Compensation Trust Fund Board19. 11.*PROPERTY/LEGAL ADVICE A.Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with property at the SWC of Sarival Avenue and Orangewood Avenue (A.R.S. §§ 38-431.03 (A)(3)(4)) ADJOURNMENT Upon a public majority vote of a quorum of the City Council, the Council may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of personnel matters (A.R.S. § 38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)); (iii) discussion or consultation for legal advice with the city’s attorneys (A.R.S. § 38-431.03(A)(3)); (iv) discussion or consultation with the city’s attorneys regarding the city’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation (A.R.S. § 38-431.03(A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations (A.R.S. § 38-431.03(A)(5)); or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S. § 38-431.03(A)(7)); (vii) Discussions or consultations with designated representatives of the public body in order to discuss security plans, procedures, assessments, measures or systems relating to, or having an impact on, the security or safety of buildings, facilities, operations, critical infrastructure information and information technology maintained by the public body. Records, documentation, notes, or other materials made by, or provided to, the representatives pursuant to this paragraph are confidential and exempt from public disclosure under this chapter and title 39, chapter 1 (A.R.S. § 38-431.03(A)(9)). Confidentiality Arizona statute precludes any person receiving executive session information from disclosing that information except as allowed by law. A.R.S. § 38-431.03(F). Each violation of this statute is subject to a civil penalty not to exceed $500, plus court costs and attorneys’ fees. This penalty is assessed against the person who violates this statute or who knowingly aids, agrees to aid or attempts to aid another person in violating this article. The city is precluded from expending any public monies to employ or retain legal counsel to provide legal services or representation to the public body or any of its officers in any legal action commenced for violation of the statute unless the City Council takes a legal action at a properly noticed open meeting to approve of such expenditure prior to incurring any such obligation or indebtedness. A.R.S. § 38-431.07(A)(B). SPECIAL ACCOMMODATIONS For special accommodations please contact the City Clerk’s Office at 623-930-2252 extension 1 at least 3 business days prior to the meeting. POSTING VERIFICATION This agenda was posted on 9/1/2023 at 3:00 p.m. by MR. This amended agenda was posted on 9/8/2023 at 5:00 p.m. by MR.