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Home My WebLink AboutAgendas - City Council - Meeting Date: 9/26/2023 City of Glendale City Council Voting Meeting Agenda Amended 9/22/2023* Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner 5850 West Glendale Avenue Glendale, AZ 85301 Tuesday, September 26, 2023 5:30 PM Civic Center 5750 W Glenn Drive Glendale, AZ 85301 Voting Meeting One or more members of the City Council may be unable to attend the Council Meeting in person and may participate telephonically, pursuant to A.R.S. § 38-431(4). CALL TO ORDER ROLL CALL PRAYER/INVOCATION Any prayer/invocation that may be offered before the start of regular Council business shall be the voluntary offering of a private citizen, for the benefit of the Council and the citizens present. The views or beliefs expressed by the prayer/invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker. A list of volunteers is maintained by the Mayor’s Office and interested persons should contact the Mayor’s Office for further information. POSTING OF COLORS PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES 1.APPROVAL OF THE MINUTES OF THE SEPTEMBER 12, 2023 VOTING MEETING Presented by: Julie K. Bower, City Clerk Attachments Draft Minutes 9 12 2023 *PROCLAMATIONS AND AWARDS 2.PROCLAIM SEPTEMBER 30, 2023, AS GENERAL FEDERATION OF WOMEN'S CLUB (GFWC) NATIONAL DAY OF SERVICE TO BATTLE FOOD INSECURITY Presented by Mayor Jerry P. Weiers CONSENT AGENDA Items on the consent agenda are of a routine nature or have been previously studied by the City Council. Items on the consent agenda are intended to be acted upon in one motion unless the Council wishes to hear any of the items separately. 3.RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000048-L10, QUIKTRIP #1438, 9755 W NORTHERN AVE Presented by: Levi D. Gibson, Director, Budget and Finance Attachments QuikTrip #1438 Map QuikTrip #1438 Calls for Service 4.RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000087-L12, PIZZERIA MOZZARELLA, 20329 N 59TH AVE STE A9 Presented by: Levi D. Gibson, Director, Budget and Finance Attachments Pizzeria Mozzarella Calls for Service Pizzeria Mozzarella Map 5.RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000027-L06, STARLITE LOUNGE, 4346 W OLIVE AVE Presented by: Levi D. Gibson, Director, Budget and Finance Attachments StarliteMap StarliteCallsforService 6.AUTHORIZATION TO ENTER INTO SIXTEEN (16) AGREEMENTS FOR THE FISCAL YEAR 2023-2024 PERFORMING ARTS PARTNERSHIP PROGRAM PROJECT GRANTS Presented by: Jessi Pederson, Director, Economic Development Attachments Drum Arizona Agreement Sacred G's Agreement Red Rocks Agreement Spotlight Youth Theatre Agreement Phoenix Brass Collective Agreement ProMusica Agreement ABT Performing Art Agreement One Step Beyond Agreement Phoenix Theatre Company Agreement Sifiso Shibmbo Agreement Glendale Pipe and Drums Agreement Ballet Arizona Agreement Phoenix Conservatory Agreement Driftwood Quintet Agreement Childsplay Agreement Mill Ave Chamber Agreement 7.AUTHORIZATION TO ENTER INTO A JOB ORDER MASTER CONTRACT WITH SUNLAND ASPHALT & CONSTRUCTION, LLC, FOR PAVEMENT PRESERVATION SERVICES Presented by: Tom Kaczmarowski PE, CFM, Principal Engineer Attachments Job Order Master Contract 8.AUTHORIZATION TO ENTER INTO THE PROFESSIONAL SERVICES AGREEMENT WITH VAN BOERUM & FRANK ASSOCIATES, INC. FOR THE DOWNTOWN CAMPUS REINVESTMENT PROJECT Presented by: Eddie Garcia, City Architect Attachments Agreement 9.AUTHORIZATION TO ENTER INTO LINKING AGREEMENTS WITH MULTIPLE VENDORS FOR MAINTENANCE AND REPAIR SERVICES TO HEAVY-DUTY VEHICLES AND EQUIPMENT AND RATIFICATION OF EXPENSES Presented by: Michelle Woytenko, Director, Field Operations Attachments Agreement Balar Agreement Norwood Agreement RWC 10.AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH MCKINSTRY ESSENTION, LLC FOR CONSTRUCTION AND INSTALLATION OF ENERGY SAVING PROJECTS Presented by: Michelle Woytenko, Director, Field Operations Attachments Agreement 11.AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH DON CHALMERS FORD, INC., DOING BUSINESS AS MHQ OF ARIZONA, FOR ADDING EMERGENCY LIGHTING AND OTHER UPFITTING SERVICES Presented by: Michelle Woytenko, Director, Field Operations Attachments Agreement 12.AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH MIDSTATE ENERGY, LLC FOR CONSTRUCTION AND INSTALLATION OF ENERGY SAVING PROJECTS Presented by: Michelle Woytenko, Director, Field Operations Attachments Midstate Contract 13.AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE SERVICE AGREEMENT WITH RUMMEL CONSTRUCTION, INC., FOR LANDFILL GAS, GROUNDWATER AND STORMWATER SYSTEMS INSTALLATION MAINTENANCE, PARTS AND SERVICE Presented by: Michelle Woytenko, Director, Field Operations Attachments Amendment 14.AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH SUNBELT 14.AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH SUNBELT RENTALS, INC., FOR RENTAL OF EQUIPMENT AND TEMPORARY STRUCTURES Presented by: Michelle Woytenko, Director, Field Operations Attachments Agreement 15.AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH BIDDLE & BROWN FENCE COMPANY LLC. FOR FENCING PRODUCTS AND SERVICES Presented by: Michelle Woytenko, Director, Field Operations Attachments Agreement 16.AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH AZ PRO SIGNS, INC., FOR VEHICLE DECAL AND GRAPHICS Presented by: Michelle Woytenko, Director, Field Operations Attachments Agreement 17.AUTHORIZATION TO AMEND THE LINKING AGREEMENT AND INCREASE EXPENDITURE AUTHORITY WITH IMAGETREND FOR ADDITIONAL COSTS ASSOCIATED WITH ADDITIONAL SOFTWARE NEEDED Presented by: Ryan Freeburg, Fire Chief Attachments Agreement 18.AUTHORIZATION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH AZ BOARD OF REGENTS AND ARIZONA STATE UNIVERSITY FOR INCREASED ACADEMIC ACHIEVEMENT Presented by: Jim Brown, Director of Human Resources and Risk Management Attachments MOU AZ State University Board of Regents-7-12-23 SIGNED COPY 19.AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH HOOTSUITE INC. FOR SOCIAL MEDIA MANAGEMENT SERVICES Presented by: Sue Breding, Communications Director Attachments Hootsuite Agreement 20.AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH FULL SPECTRUM GROUP, LLC TO PROVIDE MAINTENANCE SERVICES FOR WATER QUALITY LABORATORY EQUIPMENT Presented by: Ron Serio, P.E., Director, Water Services Attachments SA Full Spectrum Vendor Signed 21.AUTHORIZATION TO ENTER INTO A CONSTRUCTION MANAGER AT RISK AGREEMENT WITH MGC CONTRACTORS, INC., FOR CONSTRUCTION SERVICES FOR THUNDERBIRD RESERVOIR AND DISTRIBUTION IMPROVEMENTS Presented by: Ron Serio, P.E., Director, Water Services Attachments MGC- City CM@Risk Contract Agreement 22.AUTHORIZATION TO ENTER INTO A DESIGN PROFESSIONAL AGREEMENT WITH WILSON ENGINEERS, LLC FOR ENGINEERING SERVICES FOR THUNDERBIRD RESERVOIR AND DISTRIBUTION IMPROVEMENTS DESIGN Presented by: Ron Serio, P.E., Director, Water Services Attachments CM@Risk DP Agreement - Wilson Thunderbird Reservoir - Vendor Signed 23.AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH BLACK & VEATCH CORPORATION FOR TRANSMISSION MAIN IMPROVEMENTS AND MANHOLE ACCESS AT LOOP 101 AND 59TH AVENUE Presented by: Ron Serio, P.E., Director, Water Services Attachments 232405 PSA BV - ADOT manholes Agreement BV Signed CONSENT RESOLUTIONS 24.RESOLUTION NO. R23-78 24.RESOLUTION NO. R23-78 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT FOR CONTINUED PARTICIPATION IN THE ARIZONA CHILD ABDUCTION RESPONSE TEAM (AZCART) BY THE GLENDALE POLICE DEPARTMENT. Presented by: Chris Briggs, Police Chief Attachments R23-78 Agreement - IGA for AZCART BIDS AND CONTRACTS 25.AUTHORIZATION TO ENTER INTO A SERVICES AGREEMENT WITH APPRISS INSIGHTS, LLC AND EXPENDITURE AUTHORIZATION FOR COSTS ASSOCIATED WITH THE "VICTIM INFORMATION AND NOTIFICATION EVERYDAY" SERVICE FOR THE POLICE DEPARTMENT Presented by: Chris Briggs, Police Chief Attachments Agreement - Services Agmt with Appriss Insights ORDINANCES 26.ORDINANCE NO. O23-31 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA (1) APPROVING THE SALE, EXECUTION AND DELIVERY OF EXCISE TAX REVENUE OBLIGATIONS IN ORDER TO FINANCE VARIOUS CITY IMPROVEMENTS CONCURRENTLY WITH PREVIOUSLY AUTHORIZED EXCISE TAX REVENUE REFUNDING OBLIGATIONS THAT WOULD OTHERWISE HAVE BEEN PAID FROM CURRENT FUNDS; (2) DELEGATING TO AN AUTHORIZED OFFICER OF THE CITY THE LIMITED AUTHORITY TO APPLY CURRENT FUNDS TO THE DEFEASANCE OF CERTAIN EXCISE TAX BONDS AND (3) AUTHORIZING THE TAKING OF ALL OTHER ACTIONS NECESSARY TO THE CONSUMMATION OF THE TRANSACTIONS CONTEMPLATED BY THIS ORDINANCE, INCLUDING THE EXECUTION OF CERTAIN DOCUMENTS AND DECLARING AN EMERGENCY. Presented by: Levi D. Gibson, Director, Budget and Finance Guest Presenter: Kurt Freund, Managing Director, RBC Capital Markets, LLC Bill DeHaan, Shareholder, Greenberg Traurig, LLC Attachments O23-31 COUNCIL COMMENTS AND SUGGESTIONS CITIZEN COMMENTS If you wish to speak on a matter concerning Glendale city government that is not on the printed agenda, please fill out a Citizen Comments Card located in the back of the Council Chambers and give it to the City Clerk before the meeting starts. The City Council can only act on matters that are on the printed agenda, but may refer the matter to the City Manager for follow up. When your name is called by the Mayor, please proceed to the podium. State your name and the city in which you reside for the record. If you reside in the City of Glendale, please state the Council District you live in (if known) and begin speaking. Please limit your comments to a period of three minutes or less. ADJOURNMENT Upon a public majority vote of a quorum of the City Council, the Council may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of personnel matters (A.R.S. § 38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)); (iii) discussion or consultation for legal advice with the city’s attorneys (A.R.S. § 38-431.03(A)(3)); (iv) discussion or consultation with the city’s attorneys regarding the city’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation (A.R.S. § 38-431.03(A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations (A.R.S. § 38-431.03(A)(5)); or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S. § 38-431.03(A)(7)). SPECIAL ACCOMMODATIONS For special accommodations please contact the City Clerk’s Office at 623-930-2252 extension 1 at least 3 business days prior to the meeting. POSTING VERIFICATION This agenda was posted on 9/20/2023 at 5:00 p.m. by MR. This amended agenda was posted on 9/22/2023 at 5:00 p.m. by MR.