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HomeMy WebLinkAboutMinutes - Agendas - City Council - Meeting Date: 1/9/2024City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 (7 Glendale A R I Z O N A Meeting Minutes Tuesday, January 9, 2024 5:30 P.M. Voting Meeting Civic Center City Council Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 5:30 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Marcela Moreno, Deputy City_ Clerk Vicki Rios, Assistant City Manager Jamsheed Mehta, Assistant City Manager PRAYER/INVOCATION The invocation was offered by Pastor John Torres, New Life Community Church. POSTING OF COLORS PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES 1. APPROVAL OF THE MINUTES OF THE DECEMBER 12, 2023 VOTING MEETING Presented by: Julie K. Bower, City Clerk A motion was made by Councilmember Ian Hugh, seconded by Councilmember Lauren Tolmachoff to approve the minutes of the December 12, 2023 voting meeting. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed PROCLAMATIONS AND AWARDS City Council Meeting Minutes - January 9, 2024 Page 2 of 10 2. PROCLAIM JANUARY 2024 ANTI -HUMAN TRAFFICKING MONTH Presented by: Mayor Jerry P. Weiers Mayor Weiers proclaimed January 2024 Anti -Human Trafficking Month in the City of Glendale. Stacey Sutherland, Police Lieutenant Elaine Singer and members of the Arizona Anti -Trafficking Network accepted the proclamation. CONSENT AGENDA 3. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH STANTEC CONSULTING SERVICES, INC., FOR DESIGN SERVICES RELATED TO THE CORRIDOR ASSESSMENT FOR THE BETHANY HOME ROAD WATERLINE REPLACEMENT FROM 51ST TO 43RD AVENUES PROJECT 4. AUTHORIZATION TO ENTER INTO AGREEMENTS WITH CARUSO TURLEY SCOTT INC. FOR ON -CALL PROFESSIONAL SERVICES 5. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH SOUTHWEST AVIAN SOLUTIONS, LLC FOR BIRD/BAT MANAGEMENT SERVICES 6. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE RECYCLING SERVICES AGREEMENT WITH WM RECYCLE AMERICA, L.L.C. ("WM") FOR RECYCLING PROCESSING SERVICES Presented by: Michelle Woytenko, Director, Field Operations Ms. Woytenko said the City entered into an agreement with Waste Management (WM) in December 2022, to outsource recycling services. The amendment would add two additional transfer stations and correct the original term price of $750,000 to $5 million. Councilmember Turner asked where the new transfer stations were located. Ms. Woytenko said one was located just outside of Sky Harbor International Airport and the second was the SanTan transfer station. Other cities would be able to link to the agreement to use the stations as well. Councilmember Turner asked who would bear the cost to travel to a transfer station. Ms. Woytenko said the City would be responsible for the cost to get materials to the transfer station. Councilmember Turner said the main point of the item was to change the cost from $750,000 to $5 million over the term of the contract. He was concerned about continuing the recycling program at a cost of approximately $1 million per year. He would be voting no on the item. Councilmember Aldama asked what the projected revenues or rebate would be after the City's materials were recycled. Ms. Woytenko said the conservative estimate was a net savings of $350,000 per year depending on the market. The City paid a base amount of $103 per ton and received a percent back based on what was sold. During year one, the City saved approximately City Council Meeting Minutes - January 9, 2024 Page 3 of 10 $400,000 for the calendar year. Councilmember Aldama asked how much money the company had made from City materials. Ms. Woytenko said from the eleven invoiced months, the City had paid approximately $700,000 to process its material. The City had received three proposals with the Request for Qualifications and staff selected WM Recycle America due the location of the facility. It was the closest primary location which would save on operational expense. The amendment was to add the two additional transfer station sites. Councilmember Tolmachoff asked the location of the City's current transfer station and whether Waste Management could reassign the City at its discretion. Ms. Woytenko said the City used Waste Management's primary location off of US 60 in Surprise. The City could decide which of the two transfer stations to use. Councilmember Tolmachoff asked if the $1.25 million was all inclusive for Waste Management fees and charges and the term of the contract. Ms. Woytenko said that was correct. The contract term was for one year and was renewable for four additional years for a total of five years. The request was to approve the second year of the five-year contract. The contract could be extended on an annual basis until it reached five years. December 2024 would be the next amendment to add an additional year to the contract. Vice Mayor Clark said a customer survey had indicated citizens were in favor of recycling. Ms. Woytenko said that was correct. Vice Mayor Clark asked how much revenue was lost when the City oversaw the recycling program directly. Ms. Woytenko said approximately $350,000 in the final year of the program. Vice Mayor Clark asked how much it would cost to remediate the City's recycling facility. Ms. Woytenko said in June 2021, the estimate was $18 million in capital expenses to make the facility efficient. Vice Mayor Clark was in favor of the contract as it was the most reasonable alternative to satisfy the needs of residents in offering a recycling program. Councilmember Tolmachoff asked how many residents took the recycling survey. Ms. Woytenko said there were 7,267 responses to the survey which equaled 13% of qualified households. Councilmember Malnar said his understanding was that the original contract was for a one-year term at $750,000. Ms. Woytenko said the original Council report for the contract requested $750,000 for the term of the contract. In order to ensure full transparency, she was requesting $5 million over five years. City Council Meeting Minutes - January 9, 2024 Page 4 of 10 Councilmember Malnar asked if during the discussions regarding recycling, was it understood that the cost would be in the area of $750,000 per year and if the figure was included in the presentation at the time. Ms. Woytenko did not recall a presentation with the original contract. During the workshop discussion, the information provided was that the overall savings to the City would be approximately $350,000. Councilmember Malnar clarified the correction would extend the contract to five years for $5 million, rather than five years for $750,000. Ms. Woytenko said the correction was to the Council report and since the contract was already approved, the amendment was to add the two transfer stations. Councilmember Malnar asked whether the contract for $5 million was already approved. Ms. Woytenko said that was correct. The Council report had not been clear which was why she was now specifying the contract amount over the term of the agreement. Councilmember Malnar asked if the contract that was brought before Council for approval was correct. Ms. Woytenko said the contract itself included the cost for processing and how calculations would be made. The final amount was not specified. Councilmember Malnar said the contract was a good option to continue recycling and there should not be changes unless prices increased. Ms. Woytenko said that was correct. Mayor Weiers said there were four years remaining on the contract. The City could make adjustments before the next year was approved. Ms. Woytenko said that was correct. Mayor Weiers asked if there was an option to cancel the contract each year. Ms. Woytenko said that was correct. Councilmember Tolmachoff said the two additional transfer locations were being added to the contract. Ms. Woytenko said that was correct. Councilmember Tolmachoff asked Mr. Bailey if the City was obligated under the contract. Mr. Bailey said the transaction was based on the City's needs, and it was not bound to a specific location. Councilmember Malnar said Section 2 of the agreement stated any location could be used within the agreement. Mr. Bailey agreed it was not a mandatory requirement and left the choice to the City. City Council Meeting Minutes - January 9, 2024 Page 5 of 10 A motion was made by Councilmember Ray Malnar, seconded by Vice Mayor Joyce Clark to approve item 6. Councilmember Turner said the amount was much more than originally anticipated. It was the first contract that he preferred to be brought back on an annual basis. He did not know if recycling made financial sense or what was presented to residents regarding the true cost of recycling. He would vote no. The vote on the motion was: AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff NAY: Councilmember Bart Turner Passed 7. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH GETAC, INC. AND EXPENDITURE AUTHORIZATION FOR THE PURCHASE OF MOBILE COMPUTING SOLUTIONS FOR THE GLENDALE POLICE DEPARTMENT UTILIZING A CITY OF TUCSON COOPERATIVE PURCHASING CONTRACT 9. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH HAZEN AND SAWYER, P.C., FOR ENGINEERING SERVICES FOR THE ARROWHEAD HOSPITAL (COG-50) AND SIERRA VERDE PARK (COG-51) WELLS 9. AUTHORIZATION TO ENTER INTO A PURCHASE AGREEMENT WITH GRAY MATTER SYSTEMS, LLC, FOR THE PURCHASE OF THIN CLIENT HARDWARE COMPUTERS 10. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH ARIZONA PNEUMATIC SYSTEMS, INC., FOR GARDNER DENVER SUTORBILT EQUIPMENT PURCHASES, REPAIRS, AND SERVICES 11. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH CONSTRUCTION PRODUCT MARKETING, L.L.C., DBA CPM PIPELINES FOR AIR RELEASE VALVE ASSESSMENTS, REPAIR, REPLACEMENT & REPORTING A motion was made by Councilmember Ray Malnar, seconded by Vice Mayor Joyce Clark to approve Consent Agenda items 3 through 5 and 7 through 11. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama City Council Meeting Minutes - January 9, 2024 Page 6 of 10 Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed CONSENT RESOLUTIONS Ms. Moreno read the Consent Resolutions items by title. 12. RESOLUTION NO. R24-01 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY, ON BEHALF OF THE SHERIFF'S OFFICE, FOR SHARED COMPONENTS AS IT RELATES TO THE SWORN OFFICER BASIC TRAINING ACADEMY, ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Ian Hugh to adopt Resolution No. R24-01. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed BIDS AND CONTRACTS Ms. Moreno read the Bids and Contracts items by title. 13. AUTHORIZATION TO ENTER INTO A SERVICES AGREEMENT WITH KONECRANES, INC., FOR SERVICE AND REPAIR TO LIFTING EQUIPMENT A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Ian Hugh to approve item 13. Vice Mayor Clark said, as was her habit and practice, she would be voting no on all 5-year contracts. The vote on the motion was: AYE: Mayor Jerry Weiers Councilmember Jamie Aldama City Council Meeting Minutes - January 9, 2024 Page 7 of 10 Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed 14. AWARD OF REQUEST FOR PROPOSAL 24-12 AND AUTHORIZATION TO ENTER INTO AGREEMENTS WITH MULTIPLE VENDORS FOR VEHICLE GLASS REPLACEMENT, REPAIR AND WINDOW TINTING SERVICES A motion was made by Councilmember Bart Turner, seconded by Vice Mayor Joyce Clark to approve item 14. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed ORDINANCES 15. ORDINANCE NO. 024-01 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADOPTING THE DEVELOPMENT IMPACT FEES IDENTIFIED IN THE INFRASTRUCTURE IMPROVEMENT PLAN AND LAND USE ASSUMPTION DATED OCTOBER 24, 2023. Presented by: John Murphey, Engineering CIP Administrator Ms. Moreno read the ordinance by title. Mr. Murphey said the proposed ordinance would formally adopt the Water and Wastewater Development Impact Fees identified in the Infrastructure Improvement Plan and the Land Use Assumptions that was adopted by Council on October 24, 2023. The fees would become effective March 25, 2024. A motion was made by Councilmember Ray Malnar, seconded by Vice Mayor Joyce Clark to adopt Ordinance No. 024-01. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh City Council Meeting Minutes - January 9, 2024 Page 8 of 10 Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed NEW BUSINESS 16. COUNCIL SELECTION OF VICE MAYOR Presented by: Ryan Lee, Intergovernmental Programs Director Ms. Moreno read the item by title. Mr. Lee said, per the City Charter, Council was required to nominate and select a Vice Mayor for a term of one year. A motion was made by Vice Mayor Joyce Clark, seconded by Councilmember Lauren Tolmachoff to nominate Councilmember Ian Hugh for Vice Mayor for the year 2024. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed COUNCIL COMMENTS AND SUGGESTIONS Councilmember Clark said Council helped celebrate the 20th Anniversary of what was originally called the Glendale Arena, then Jobing.com Arena, then Gila River Arena and was now the Desert Diamond Arena. It was a pleasure to hear the plans for the renovation of the arena and how well the arena had done since the departure of the Arizona Coyotes. Councilmember Tolmachoff congratulated Vice Mayor Hugh. Councilmember Turner also congratulated Vice Mayor Hugh. Vice Mayor Hugh thanked Council for his selection and thanked Councilmember Clark for her service as Vice Mayor over the past year. Mayor Weiers thanked Councilmember Clark for her service as Vice Mayor. Mayor Weiers thanked everyone for their support during the recent loss of his father-in-law. CITIZEN COMMENTS None City Council Meeting Minutes - January 9, 2024 Page 9 of 10 ADJOURNMENT Mayor Weiers adjourned the meeting at 6:24 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 9th day of January, 2024. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 24th day of January, 2024. Juli . Bower, MMC, City Clerk City Council Meeting Minutes - January 9, 2024 Page 10 of 10