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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 1/23/2024City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 A R t Z O N A Meeting Minutes Tuesday, January 23, 2024 12:30 P.M. Workshop Meeting Civic Center City Council Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 12:30 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Absent: Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Councilmember Turner arrived at 12:31 p.m., after the roll was called. WORKSHOP SESSION 1. SINE BUILDING COVERED PARKING UPDATE Presented by: Don Bessler, Director, Engineering Edgar Felix, Sr. Architect Ms. Bower read the item by title. Mr. Bessler presented information on the following: . Site Property . Project Considerations . Shade options . Cost Estimate . Options Councilmember Turner asked if the solar would be at the angle depicted. If so, would it create a distraction in the area. He asked what the lifespan of the solar canopy would be. Mr. Bessler said the panels would be mounted at an angle but not enough to create a distraction. The lifespan was approximately 20 years. Councilmember Aldama asked if staff would create a standard for parking covers going forward and if the covers could be made taller to accommodate taller vehicles. He asked if the non -solar included lighting underneath and if the lighting could be solar. Mr. Bessler said staff was developing standards for future City projects. Staff would take a look at the height recommendation. He said with solar lighting, staff would need to consider reliability and would look into it. Solar lighting had been used throughout the City in various ways. Staff would need to understand the battery implications and replacement. Councilmember Malnar asked if the City was eligible for federal credits. City Council Meeting Minutes - January 23, 2024 Page 2 of 6 Mr. Bessler said staff did look at federal credits, but the City had to apply for the credits and there was no guarantee the City would get them. Vice Mayor Clark supported going with the non -solar option. Councilmember Turner did not believe solar was a good return on investment and supported the non -solar option. He suggested staff look at the parking lot adjacent to the Sine building to determine if it would be more efficient to cover it at this time as well. Councilmember Tolmachoff said with the size and scope of the project, she agreed that solar was not necessary. Councilmember Aldama thanked staff for coming back with a solution that was much more cost effective than the original $500,000 project presented months ago. Mayor confirmed consensus to move forward. 2. HEART OF GLENDALE NEIGHBORHOOD RECOGNITION PLAQUES Presented by: Tabitha Perry, Deputy Director, Development Services Department Ms. Bower read the item by title. Ms. Perry was seeking consensus to proceed with the process for placing three neighborhood recognition plaques. The presentation included the following: . Heart of Glendale Neighhorhood . Plaque locations . Plaque examples Councilmember Tolmachoff asked if it would be an ongoing process that would include other locations or if it would be the 3 identified locations only. Ms. Perry said it was currently a one-time thing but, in the future, there could be other neighborhoods that were worthy of Council's consideration for recognition. Councilmember Tolmachoff asked what the process was with the Historic Preservation Commission. Ms. Perry said a resident proposed the project for consideration and the 3 locations were presented. The Commission considered the locations and provided feedback. The proposals went back to the neighborhoods and then back to the Commission for approval. Councilmember Tolmachoff was in support but wanted the Historic Preservation Commission to develop an annual process for other locations. Councilmember Turner agreed with Councilmember Tolmachoffs suggestion. He suggested that there should be an English translation of the Spanish phrase on one of the plaques so that English speakers could understand the significance. The plaque for Our Lady of Guadalupe should include a photograph of the historic rock church that was there until the 1970's. Councilmember Turner said, in the past, the City had given out the Ruth Sparks Byrne Historic Preservation Award. It had not been awarded for several years and he wanted to keep that City Council Meeting Minutes - January 23, 2024 Page 3 of 6 tradition alive. 3. Councilmember Aldama said that sometimes there were things said in Spanish that just did not translate well. He felt that the wording should remain in Spanish without translation. It was just a snippet of the contributions of the Hispanic community in Glendale and he was happy to support it. Ms. Perry said if Council decided to move forward, the Historic Preservation Commission was looking at adding a QR code that would give the history of the location. Councilmember Clark supported the idea of the picture and for both English and Spanish to be used to make the information readily available to the community. Mayor Weiers confirmed consensus to add the photograph to the plaque and to move forward with the recommendation. Councilmember Tolmachoff asked if it was possible to get consensus to add other locations. Mayor Weiers asked Mr. Bailey if that would be a separate issue. Mr. Bailey said it was a separate issue, but Mr. Phelps had indicated he would look into moving forward with additional locations. AN-260 PUDA PROPERTY Presented by: Tabitha Perry, Deputy Director, Development Services Department Ms. Bower read the item by title. Ms. Perry was seeking consensus to proceed with an annexation application and presented the following: . Annexation Request . Vicinity Map . Current Annexations map . Annexation Map . Aerial Map . Fiscal Assumptions . Range of Fiscal Impacts & Assumptions *Annexation Next Step/Process Mayor Weiers confirmed consensus to proceed. 4. DOWNTOWN CAMPUS REINVESTMENT PROJECT UPDATE Presented by: Eddie Garcia, City Architect Diane Jacobs and Michael Jacobs, Holly Street Studio Jesse Lee, Okland Construction Mr. Garcia and Ms. Jacobs were seeking consensus on the masonry package. The presentation included the following: . Project Goals . Design Drivers . Design Drivers connected campus Identity City Council Meeting Minutes - January 23, 2024 Page 4 of 6 . Design Drivers: department organization . Next steps Councilmember Clark loved the exterior materials presented. She supported incorporating shade structures, particularly at the amphitheater. Mayor Weiers confirmed consensus for the masonry package presented. CITY MANAGER'S REPORT Mr. Phelps said the City had been awarded a grant from the Water Infrastructure Finance Authority for the Water Conservation Program in the amount of $450,000. Mr. Phelps said a live camera had been installed at the VAI Resort on the Mattel Adventure website. CITY ATTORNEY'S REPORT No report COUNCIL ITEMS OF SPECIAL INTEREST None MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION A motion was made by Councilmember Bart Turner, seconded by Vice Mayor Ian Hugh to hold an executive session. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed EXECUTIVE SESSION Council met in executive session at 1:32 p.m. for: . Discussion/consultation with the City Attorney and City Manager in order to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position regarding negotiations with employee organizations pursuant to A.R.S. §38-431.03(A)(3)(5) . Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with a contract relating to property in the area of Camelback Road and Ballpark Boulevard pursuant to A.R.S. §§ 38-431.03 (A)(3)(4)(7) . Discussion or consultation for legal advice with the City Attorney regarding the Arizona Open City Council Meeting Minutes - January 23, 2024 Page 5 of 6 Meeting Law, Arizona Public Records Law, and Arizona Election Law pursuant to A.R.S. §38-431.03 (A)(3) . Discussion and or consultation, to consider its position, and to provide instruction/direction regarding the evaluation process and performance reviews of the City Manager, City Attorney and City Clerk pursuant to A.R.S. § 38-431.03(A)(1)(4) A motion was made by Councilmember Joyce Clark, seconded by Vice Mayor Ian Hugh to adjourn the executive session. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Other: Councilmember Bart Turner (ABSENT) Passed Mayor Weiers adjourned the executive session at 3:51 p.m. ADJOURNMENT Mayor Weiers adjourned the meeting at 3:51 p.m. hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 23rd day of January, 2024. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 30th day of January, 2024. tuJieKk. Bower, MMC, City Clerk City Council Meeting Minutes - January 23, 2024 Page 6 of 6