Minutes - Minutes - Public Safety Personnel Retirement Boards - Meeting Date: 9/27/2023 (3)Glendale
A R I Z O N A
MINUTES
PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM
LOCAL FIRE BOARD
GLENDALE REGIONAL PUBLIC SAFETY TRAINING CENTER
11550 W. GLENDALE AVE.
1st FLOOR, CONFERENCE ROOM 103
GLENDALE, ARIZONA 85307
SEPTEMBER 27, 2023
9:30 A.M.
CALL TO ORDER A JOINT MEETING OF THE LOCAL FIRE AND POLICE BOARDS
Chair Jerry Weiers called the meeting to order at 9:30 a.m.
2. ROLL CALL FOR THE JOINT MEETING OF THE LOCAL FIRE AND POLICE BOARDS
Present:
Mayor & Chair Jerry Weiers
City Manager & Board Member Kevin Phelps
Fire Board Member Kyle Borg, Fire Captain
Fire Board Member Anthony Love, Fire Engineer
Police Board Member Mitchell Ervin Police Officer
Police Board Member Justin Harris, Police Officer
Absent:
Board Member Charles Erickson
Staff Present:
Jim Brown, Board Secretary & Director of Human Resources & Risk Mgmt.
Vicki Moss, Assistant Director of Human Resources & Risk Mgmt.
Levi Gibson, Director of Budget & Finance
Mike Hamblin, Assistant City Attorney
Gary Benson, Assistant Fire Chief
John Davidge, Police Sergeant
Charlotte Beadles, HR Benefits Analyst
Lisa Chill, HR Operations Analyst
Other Attendees:
Board Attorney Cynthia Kelley
Kathryn Baillie, Attorney for Stephanie Fikejs
Stephanie Fikejs, Police Officer (via telephone conferencing)
Lucero Ruiz, former Police Officer (via telephone conferencing)
3. CITIZEN COMMENTS
There were no citizens present.
4. REVIEW OF THE JUNE 30, 2022 ANNUAL ACTUARIAL VALUATION OF MEMBERS FOR
GLENDALE FIRE AND POLICE COVERED BY THE PSPRS
Budget & Finance Director Levi Gibson led a discussion of the actuarial data and the city's
strategy to manage pension liabilities.
5. ANNUAL OPEN MEETING LAW TRAINING
Assistant City Attorney Mike Hamblin presented the annual Arizona Open Meeting Law
training.
6. EXECUTIVE SESSION
Upon a public majority vote of a quorum of the joint session of the Local Fire Board and the
Local Police Board, the Boards may hold an executive session, which will not be open to the
public, regarding any item listed on the agenda but only for the following purposes:
(ii) discussion or consideration of records exempt by law from public inspection (A.R.S.
§38-431.03(A)(2));
(ii) discussion or consultation for legal advice with the Boards' attorneys
(A. R.S.§38-431.03(A)(3))
The Boards voted to go into Executive Session. All attendees that are not Board members or
supporting staff exited the conference room prior to executive session.
Motioned by Police Board Member Justin Harris, seconded by Police Board Member
Mitchell Ervin
AYE: Mayor Jerry Weiers
Board Member Kevin Phelps
Fire Board Member Kyle Borg
Fire Board Member Anthony Love
Police Board Member Mitchell Ervin
Police Board Member Justin Harris
Other: Board Member Charles Erickson (ABSENT)
Passed
Both Boards jointly discussed the Boards' independent legal representation.
7. ADJOURN EXECUTIVE SESSION AND RECONVENE IN OPEN JOINT SESSION
The Boards adjourned executive session and reconvened in open session.
8. CONSIDERATION AND POSSIBLE ACTION ON EXECUTIVE SESSION ITEM
The Boards jointly voted to move forward with Cynthia Kelly, Esq. and her new firm, Kelley
Law Group, for independent legal representation.
Motioned by Police Board Member Justin Harris, seconded by Fire Board Member
Anthony Love
AYE: Mayor Jerry Weiers
Board Member Kevin Phelps
Fire Board Member Kyle Borg
Fire Board Member Anthony Love
Police Board Member Mitchell Ervin
Police Board Member Justin Harris
Other: Board Member Charles Erickson (ABSENT)
Passed
9. ADJOURN THE JOINT MEETING OF THE LOCAL FIRE AND POLICE BOARDS
Chair Weiers adjourned the joint meeting of both Boards at 10:05 a.m.
10. CALL TO ORDER THE LOCAL FIRE BOARD
Chair Jerry Weiers called the meeting to order at 10:05 a.m.
11. ROLL CALL
Present:
Mayor & Chair Jerry Weiers
City Manager & Board Member Kevin Phelps
Board Member Kyle Borg, Fire Captain
Board Member Anthony Love, Fire Engineer
Absent:
Board Member Charles Erickson
Staff Present:
Jim Brown, Board Secretary & Director of Human Resources & Risk Mgmt.
Vicki Moss, Assistant Director of Human Resources & Risk Mgmt.
Mike Hamblin, Assistant City Attorney
Police Board Member Mitchell Ervin Police Officer
Police Board Member Justin Harris, Police Officer
Gary Benson, Assistant Fire Chief
John Davidge, Police Sergeant
Charlotte Beadles, HR Benefits Analyst
Lisa Chill, HR Operations Analyst
Other Attendees:
Board Attorney Cynthia Kelley
Kathryn Baillie, Attorney for Stephanie Fikejs
Stephanie Fikejs, Police Officer (via telephone conferencing)
Lucero Ruiz, former Police Officer (via telephone conferencing)
12. CITIZEN COMMENTS
There were no citizens present.
13. APPROVAL OF THE MINUTES
The Board voted to approve the Public Safety Personnel Retirement System - Local Fire
Board Minutes of July 26, 2023
Motioned by Board Member Anthony Love, seconded by Board Member Kevin Phelps
AYE: Mayor Jerry Weiers
Board Member Kevin Phelps
Board Member Kyle Borg
Board Member Anthony Love
Other: Board Member Charles Erickson (ABSENT)
Passed
14. NEW BUSINESS
There was no new business for open session.
15. EXECUTIVE SESSION
Upon a public majority vote of a quorum of the Local Fire Board, the Board may hold an
executive session, which will not be open to the public, regarding any item listed on the
agenda but only for the following purposes:
(i) discussion or consideration of records exempt by law from public inspection (A.R.S. §
38-431.03(A)(2));
(ii) discussion or consultation for legal advice with the Board's attorneys (A.R.S. §
38-431.03(A)(3))
The Board voted to go into Executive Session. All attendees that are not Board members or
supporting staff exited the conference room prior to executive session.
Motioned by Board Member Anthony Love, seconded by Board Member Kevin Phelps
AYE: Mayor Jerry Weiers
Board Member Kevin Phelps
Board Member Kyle Borg
Board Member Anthony Love
Other: Board Member Charles Erickson (ABSENT)
Passed
The Board reviewed Medical Evaluations for seven (7) New City of Glendale Fire Personnel:
Savannah B. Graf
Caden Holland
Travis A. Levario
Eric Leyva
Giovanni Lopez
James P. Newsome
Daniel Perez
16. ADJOURN EXECUTIVE SESSION AND RECONVENE IN OPEN SESSION
The Board adjourned executive session and reconvened in open session.
17. CONSIDERATION AND POSSIBLE VOTE ON EXECUTIVE SESSION ITEMS
The Board voted to approve the admission of seven (7) New Fire Personnel into the Public
Safety Personnel Retirement System (PSPRS) with any pre-existing conditions noted on the
Pre -Existing Conditions Reports:
Savannah B. Graf
Caden Holland
Travis A. Levario
Eric Leyva
Giovanni Lopez
James P. Newsome
Daniel Perez
Motioned by Board Member Anthony Love, seconded by Board Member Kyle Borg
AYE: Mayor Jerry Weiers
Board Member Kevin Phelps
Board Member Kyle Borg
Board Member Anthony Love
Other: Board Member Charles Erickson (ABSENT)
Passed
18. BOARD COMMENTS AND SUGGESTIONS
There were no Board comments or suggestions.
19. NEXT MEETING
The next regular meeting of the Public Safety Personnel Retirement System Local Fire Board
will be held on October 25, 2023 at 9:30 a.m., at the Glendale Regional Public Safety Training
Center (GRPSTC) in the 1st Floor Conference Room 103, located at 11550 W. Glendale
Ave., Glendale, Arizona, 85307.
20. ADJOURN THE LOCAL FIRE BOARD MEETING
Chair Weiers adjourned the meeting at 10:12 a.m.
The Public Safety Personnel Retirement System Local Fire Board meeting minutes of September 27,
2023 were submitted and approved on this 24th day of January 2024.
/s/Jim Brown
Jim Brown
Recording Secretary