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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 11/28/2023 (3)City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 C0% &7 Glendale A R I Z O N A Meeting Minutes Tuesday, November 28, 2023 5:30 P.M. Voting Meeting Civic Center City Council Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember lay Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Vice Mayor Clark called the meeting to order at 5:30 p.m. ROLL CALL Present: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Absent: Mayor Jerry Weiers Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Jamsheed Mehta, Assistant City Manager PRAYER/INVOCATION The invocation was offered by Councilmember Malnar. POSTING OF COLORS PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES 1. APPROVAL OF THE MINUTES OF THE OCTOBER 24, 2023 VOTING MEETING Presented by: Julie K. Bower, City Clerk A motion was made by Councilmember Ian Hugh, seconded by Councilmember Lauren Tolmachoff to approve the minutes of the October 24, 2023 voting meeting. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed PROCLAMATIONS AND AWARDS City Council Meeting Minutes - November 28, 2023 Page 2 of 18 2. PROCLAIM NOVEMBER 2023 EMPLOYEE GRATITUDE MONTH Presented by: Mayor Jerry P. Weiers Vice Mayor Clark proclaimed November 2023 as Employee Gratitude Month in the City of Glendale to honor and thank Glendale employees who continued to "Improve the Lives of the People We Serve Every Day." BOARDS, COMMISSIONS AND OTHER BODIES 3. APPROVE RECOMMENDED APPOINTMENTS TO BOARDS, COMMISSIONS & OTHER BODIES Presented by: Councilmember Raymond Malnar A motion was made by Councilmember Ray Malnar, seconded by Councilmember Ian Hugh to appoint Paige Hyde to the Arts Commission for a term expiring January 31, 2025 and Norma Cuevas to the Citizens Transportation Oversight Commission for a term expiring January 31, 2025. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed Vice Mayor Clark administered the oath of office to Ms. Hyde and Ms. Cuevas. CONSENT AGENDA 4. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000089-Ll2, JALAPENOS SONORA GRILL, 15224 N 59TH AVE STE 1-2 5. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH TERRACON CONSULTANTS, INC. FOR 62/MYRTLE POST -FIRE CLEANUP 6. AUTHORIZATION TO ENTER INTO ADDENDUM 5 TO A RESIDENTIAL LEASE AGREEMENT WITH MARQUE COHEN FOR HOME REPAIR PROGRAM TEMPORARY RELOCATION 7. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH LOCAL FIRST ARIZONA FOUNDATION FOR DOWNTOWN GLENDALE SMALL BUSINESS SUPPORT City Council Meeting Minutes - November 28, 2023 Page 3 of 18 8. AUTHORIZATION TO ENTER INTO AN AMENDMENT TO THE CONSTRUCTION MANAGER AT RISK AGREEMENT (CONSTRUCTION GMP) WITH CORE CONSTRUCTION, INC., FOR THE POLICE EVIDENCE STORAGE FACILITY 9. AUTHORIZATION TO ENTER INTO AN AMENDMENT TO THE CONSTRUCTION MANAGER AT RISK AGREEMENT (CONSTRUCTION GMP) WITH CORE CONSTRUCTION, INC., FOR THE FIRE STATION #153 REPLACEMENT PROJECT 10. AUTHORIZATION TO ENTER INTO A CONSTRUCTION MANAGER AT RISK AGREEMENT (CONSTRUCTION GMP2) WITH OKLAND CONSTRUCTION COMPANY, INC., FOR THE DOWNTOWN CAMPUS REINVESTMENT PROJECT 11. AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH TALIS CONSTRUCTION CORPORATION FOR A HIGH -INTENSITY ACTIVATED CROSSWALK BEACON (HAWK) AT THE INTERSECTION OF 53RD AVENUE AND CAMELBACK ROAD 12. AUTHORIZATION TO ENTER INTO A CONSTRUCTION CONTRACT WITH SWAINE ASPHALT CORP FOR THE CITYWIDE SPEED CUSHION PROGRAM 13. AUTHORIZATION TO ENTER INTO A DESIGN SERVICES CONTRACT WITH SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT FOR THE DESIGN OF ELECTRICAL FACILITIES FOR STREETLIGHTS ALONG OLIVE AVENUE BETWEEN 59TH AND 67TH AVENUES 14. AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH B & F CONTRACTING, INC. FOR THE ITS AND TRAFFIC SIGNAL OPERATIONS PROGRAM 15. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH DURAMAX HOLDINGS, FOR THE PURCHASE OF RESIDENTIAL REFUSE AND RECYCLING CONTAINERS Presented by: Michelle Woytenko, Director, Field Operations Ms. Bower read the item by title. Ms. Woytenko said the Solid Waste Division replaced approximately 8,000 to 9,000 containers annually. The agreement had been and would continue to be used for the purchase of residential refuse and recycling containers for new homes as well as the replacement of broken or otherwise needed containers. Councilmember Turner said at a workshop in February, there was Council consensus to replace the green recycle containers with the blue containers. The consensus was to replace the containers citywide if a grant was received. If not, the barrels would be replaced through attrition over a period of 15 to 20 years. The City did not receive the grant and he asked if the agreement included purchasing blue containers to replace the green containers through attrition. Ms. Woytenko said that was correct. Councilmember Turner thought it was a mistake for the neighborhoods to make the switch to blue containers. He understood a consensus was reached at a workshop to go down this path City Council Meeting Minutes - November 28, 2023 Page 4 of 18 and did not know what he could do to stop it other than vote no. A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Ian Hugh to approve item 15. AYE: Vice Mayor Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff NAY: Councilmember Jamie Aldama Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed 16. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH STAFFING SPECIALIST NV, LLC.FOR TEMPORARY STAFFING SERVICES 17. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH HERC RENTALS, INC. FOR CONSTRUCTION MACHINERY AND EQUIPMENT RENTAL OR LEASING SERVICES 18. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH GOODMANS INC., FOR NEW FURNITURE PRODUCTS AND RELATED SERVICES 19. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO THE LINKING AGREEMENT WITH FIRE TRUCK SOLUTIONS, LLC, FOR THE COOPERATIVE PURCHASE OF FIRE APPARATUS 20. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH ASH NORTH AMERICA, INC., DOING BUSINESS AS AEBI SCHMIDT NORTH AMERICA, AND DOING BUSINESS AS M-B COMPANIES, FOR THE COOPERATIVE PURCHASE OF EQUIPMENT 21. AUTHORIZATION TO ENTER INTO AMENDMENT NO.1 TO THE AGREEMENT WITH SITECH SOUTHWEST, LLC FOR GLOBAL POSITIONING SYSTEM EQUIPMENT 22. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH NORWOOD EQUIPMENT, LLC, FOR THE COOPERATIVE PURCHASE OF A ROLL OFF TRUCK 23. APPROVAL OF PALMARIE APARTMENTS FINAL PLAT (FP23-07) 24. APPROVAL OF BICKMAN INDUSTRIAL PROJECT FINAL PLAT (FP22-11) 25. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 6 TO THE SERVICE AND MAINTENANCE AGREEMENT C-4543 WITH INFOR PUBLIC SECTOR, INC., FOR THE CITY'S ANNUAL HANSEN MAINTENANCE RENEWAL City Council Meeting Minutes - November 28, 2023 Page 5 of 18 26. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH MICROSOFT FOR OFFICE 365 AND ENTERPRISE VOLUME LICENSING 27. AUTHORIZATION TO ENTER INTO AND RATIFY A LINKING AGREEMENT WITH NORSTAN COMMUNICATIONS, INC. DBA BLACK BOX NETWORK SERVICES FOR CABLING AND RELATED SERVICES 28. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH SHASTA INDUSTRIES, INC. FOR JOB ORDER CONTRACTING SERVICES FOR CITYWIDE POOL CONSTRUCTION SERVICES 29. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH BSN SPORTS, LLC FOR SPORTING GOODS FOR CITYWIDE PARKS, RECREATION FACILITIES AND PROGRAMS, AQUATICS CENTERS, AND SPLASH PADS 30. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH MAGNET FORENSICS FOR GRAYKEY LICENSES 31. AUTHORIZATION TO ENTER INTO AMENDMENT NO. THREE (3) TO THE TRAFFIC ENGINEERING AND OPERATIONS EQUIPMENT CONTRACT WITH AM SIGNAL, LLC., FOR ADDITIONAL FUNDING TO COVER THE PURCHASE OF INTELLIGENT TRANSPORTATION SYSTEMS OPERATING EQUIPMENT 32. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE AGREEMENT WITH GENERAL ELECTRIC COMPANY, DBA GE DIGITAL, LLC FOR SCADA LICENSE SUPPORT SERVICES A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Ian Hugh to approve Consent Agenda items 4 through 14 and 16 through 32. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed CONSENT RESOLUTIONS Ms. Bower read the Consent Resolutions by title. City Council Meeting Minutes - November 28, 2023 Page 6 of 18 33. RESOLUTION NO. R23-88 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF EL MIRAGE AS ONE OF THE WEST VALLEY REGIONAL VETERANS COURT (WVRVC) PARTICIPATING MUNICIPALITIES. 34. RESOLUTION NO. R23-89 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A MEMORANDUM OF UNDERSTANDING BETWEEN MARICOPA COUNTY, ARIZONA AND THE CITY OF GLENDALE, ARIZONA. 35. RESOLUTION NO. R23-90 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE AND ACCEPT A PROPERTY USE LICENSE FROM SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT FOR THE INTERSECTION LOCATED AT 61ST AND OLIVE AVENUES. 36. RESOLUTION NO. R23-91 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO OF A SUBRECIPIENT AGREEMENT AND AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE 2023 ARIZONA DEPARTMENT OF HOMELAND SECURITY GRANT PROGRAM AWARD FOR THE GLENDALE FIRE DEPARTMENT MMRSIMASS CASUALTY SUSTAINMENT PROJECT (AGREEMENT NO. 230203-01), IN THE AMOUNT OF $60,440, ON BEHALF OF THE GLENDALE FIRE DEPARTMENT. 37. RESOLUTION NO. R23-92 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO OF A SUBRECIPIENT AGREEMENT AND AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE 2023 ARIZONA DEPARTMENT OF HOMELAND SECURITY GRANT PROGRAM AWARD FOR THE 2023 URBAN AREA SECURITY INITIATIVE ("UASI") GLENDALE FIRE DEPARTMENT RRT SUSTAINMENT (AGREEMENT NO. 230808-01), IN THE AMOUNT OF $75,725, ON BEHALF OF THE GLENDALE FIRE DEPARTMENT. 38. RESOLUTION NO. R23-93 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A SUB -RECIPIENT AGREEMENT (NO. 23-AZDOHS-HSGP-230204-01) WITH THE ARIZONA DEPARTMENT OF HOMELAND SECURITY AND AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE STATE HOMELAND SECURITY GRANT PROGRAM AWARD IN THE APPROXIMATE AMOUNT OF $73,691 FOR THE GLENDALE POLICE EXPLOSIVE City Council Meeting Minutes - November 28, 2023 Page 7 of 18 DEVICES MITIGATION PROJECT. 39. RESOLUTION NO. R23-94 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A HIGHWAY SAFETY CONTRACT (NO. 2024-PTS-026) WITH THE ARIZONA GOVERNOR'S OFFICE OF HIGHWAY SAFETY AND AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE GRANT AWARD IN THE APPROXIMATE AMOUNT OF $79,000 FOR PERSONNEL SERVICES AND EMPLOYEE RELATED EXPENSES FOR THE GLENDALE POLICE DEPARTMENT STEP ENFORCEMENT PROJECT. 40. RESOLUTION NO. R23-95 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A SUB -RECIPIENT AGREEMENT (NO. 23-AZDOHS-HSGP-230809-01) WITH THE ARIZONA DEPARTMENT OF HOMELAND SECURITY AND AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE URBAN AREA SECURITY INITIATIVE (UASI) GRANT AWARD IN THE APPROXIMATE AMOUNT OF $80,223 FOR THE GLENDALE POLICE 2023 UASI RRT SUSTAINMENT. 41. RESOLUTION NO. R23-96 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A HIGHWAY SAFETY CONTRACT (NO. 2024-405G-004) WITH THE ARIZONA GOVERNOR'S OFFICE OF HIGHWAY SAFETY AND AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE GRANT AWARD IN THE APPROXIMATE AMOUNT OF $55,000 FOR PERSONNEL SERVICES, EMPLOYEE RELATED EXPENSES, AND MATERIALS AND SUPPLIES FOR THE GLENDALE POLICE DEPARTMENT PEDESTRIAN AND BICYCLE SAFETY ENFORCEMENT PROJECT. 42. RESOLUTION NO. R23-97 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A HIGHWAY SAFETY CONTRACT (NO.2024-405d-017) WITH THE ARIZONA GOVERNOR'S OFFICE OF HIGHWAY SAFETY AND AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE GRANT AWARD IN THE APPROXIMATE AMOUNT OF $79,799 FOR PERSONNEL SERVICES, EMPLOYEE RELATED EXPENSES, AND MATERIALS AND SUPPLIES FOR THE GLENDALE POLICE DEPARTMENT DUI/IMPAIRED DRIVING ENFORCEMENT PROJECT. 43. RESOLUTION NO. R23-98 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO A SUBGRANT AGREEMENT (NO.2023-200) WITH THE ARIZONA DEPARTMENT PUBLIC SAFETY; AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE VICTIMS OF CRIME ACT (VOCA) VICTIM ASSISTANCE GRANT PROGRAM AWARD IN THE APPROXIMATE City Council Meeting Minutes - November 28, 2023 Page 8 of 18 AMOUNT OF $185,372; AND APPROVING MATCHING FUNDS IN THE AMOUNT OF $46,343 FOR THE GLENDALE POLICE DEPARTMENT VICTIM ASSISTANCE CRISIS INTERVENTION AFTER HOURS PROJECT. 44. RESOLUTION NO. R23-99 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO A SUBGRANT AGREEMENT (NO.2023-199) WITH THE ARIZONA DEPARTMENT PUBLIC SAFETY; AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE VICTIMS OF CRIME ACT (VOCA) VICTIM ASSISTANCE GRANT PROGRAM AWARD IN THE APPROXIMATE AMOUNT OF $302,827; AND APPROVING MATCHING FUNDS IN THE AMOUNT OF $75,707 FOR THE GLENDALE POLICE DEPARTMENT CRIME VICTIM SERVICES PROJECT. 45. RESOLUTION NO. R23-100 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE GLENDALE POLICE DEPARTMENT AND THE CITY OF PEORIA POLICE DEPARTMENT FOR PARTICIPATION IN THE NATIONAL INTEGRATED BALLISTIC INFORMATION NETWORK FOR THE PURPOSE OF ENHANCING THE EFFORTS TO COMBAT, LINK, AND SOLVE VIOLENT CRIME INVOLVING FIREARMS. 46. RESOLUTION NO. R23-101 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PEORIA FOR DEFINING ROADWAY SIGNING AND PAVEMENT MARKING MAINTENANCE. A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to adopt Consent Resolutions items 33 through 46. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed BIDS AND CONTRACTS Ms. Bower read the Bids and Contracts items by title. City Council Meeting Minutes - November 28, 2023 Page 9 of 18 47. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH EMERGENCY ENVIRONMENTAL SERVICES, LLC FOR 62/MYRTLE POST -FIRE CLEANUP SERVICES A motion was made by Councilmember Ray Malnar, seconded by Councilmember Jamie Aldama to approve item 47. Vice Mayor Clark said, as was her habit and practice, she would be voting no on all items that were 5-year contracts. The vote on the motion was: AYE: Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Other: Mayor Jerry Weiers (ABSENT) Passed 48. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH C&M COMMUNICATIONS, LLC FOR TWO-WAY DIGITAL MOBILE AND HAND-HELD RADIOS AND DIGITAL REPEATER AIRTIME SERVICES A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Ian Hugh to approve item 48. AYE: Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Other: Mayor Jerry Weiers (ABSENT) Passed 49. AUTHORIZATION FOR THE AWARD OF PROPOSAL #24-22 AND FOR THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH FIRSTSTRATEGIC, LLC IN AN AMOUNT NOT TO EXCEED $400,000 FOR COMPREHENSIVE STATE LEGISLATIVE REPRESENTATION AND COMMUNICATION CONSULTING SERVICES A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to approve item 49. AYE: Councilmember Jamie Aldama Councilmember Ian Hugh City Council Meeting Minutes - November 28, 2023 Page 10 of 18 Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Other: Mayor Jerry Weiers (ABSENT) Passed 50. AWARD OF RFP 24-08 AND AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH HEINFELD, MEECH & CO., P.C. FOR THE GLENDALE ONBOARD TRANSPORTATION PROGRAM PERFORMANCE AUDIT A motion was made by Councilmember Ian Hugh, seconded by Councilmember Lauren Tolmachoff to approve item 50. AYE: Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Other: Mayor Jerry Weiers (ABSENT) Passed 51. AWARD OF INVITATION FOR BID 24-17 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH QUALITY ENVIRONMENTAL CONTAINERS INC FOR THE PURCHASE OF SAMPLE BOTTLES A motion was made by Councilmember Bart Turner, seconded by Councilmember Lauren Tolmachoff to approve item 51. AYE: Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Other: Mayor Jerry Weiers (ABSENT) Passed City Council Meeting Minutes - November 28, 2023 Page 11 of 18 LAND DEVELOPMENT ACTIONS 52. ORDINANCE NO. 023-55 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING THE ZONING ORDINANCE OF THE CITY OF GLENDALE, ARIZONA, BY APPROVING ZONING TEXT AMENDMENT ZTA23-01, AMENDING THE ZONING ORDINANCE, ARTICLE 6, SECTION 6.806- PARKING (GLENDALE CENTERLINE OVERLAY DISTRICT) AMENDING THE ZONING ORDINANCE AS FOLLOWS: PROVIDING FOR SEVERABILITY, SETTING FORTH AN EFFECTIVE DATE; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE IS RECORDED. Presented by: Tabitha Perry, Deputy Director, Development Services Ms. Bower read the ordinance by title. Vice Mayor Clark opened the public hearing. Ms. Perry said the amendment to the parking requirement in Article 6, Section 6.08 for the Glendale Centerline Overlay (GCO) District would provide relief of parking requirements for affordable housing developments. The City would allow the development the ability to reduce the parking requirement to .5 parking spaces per unit. The justification would include transit services in the immediate area and how the parking proposal would meet the demands of the housing development. Ms. Perry said the Uniform Development Code (UDC) would come before Council in December. If Council approved the proposed text amendment, it would be codified into the UDC. Councilmember Tolmachoff asked if parking was currently calculated on the number of bedrooms per unit and if the proposed text amendment was half a parking space per unit regardless of the number of bedrooms. Ms. Perry said the current requirement for multifamily parking was one (1) parking space for one (1) bedroom units, two (2) parking spaces for two or more -bedroom units, and for every three (3) dwelling units proposed, one (1) guest parking space be provided. The proposed text amendment required only .5 parking spaces per unit regardless of the number of bedrooms if the developer could demonstrate that there were transit or other types of services to allow the residents to get from one area to another area. In addition, if the developer could demonstrate that there was a grocery or convenience store within walking distance for the residents, the developer could request the lower parking space requirement. Councilmember Tolmachoff asked if there was a guest parking requirement. Ms. Perry said the amendment did not address guest parking. The thought process was that the developer would account for the parking needs of the affordable housing residents. Staff would review the request. Councilmember Tolmachoff understood the reason why the developer would want to reduce the parking area to make the affordable housing project pencil out, but she had experience of the problems created when there was not adequate parking. It could create a hostile City Council Meeting Minutes - November 28, 2023 Page 12 of 18 environment between neighbors. She supported reducing the parking requirement but a half parking space per unit and no amount of guest parking was shortsighted. She would have preferred that the item be presented at a workshop. Ms. Perry said the text amendment gave staff the ability to reduce the parking requirements. It gave the developer an opportunity to meet with staff, make the comparison, and show the parking study that accounted for the different levels of services and parking that was necessary. It was a tool that allowed staff administratively to have flexibility. Councilmember Tolmachoff said there should be more criteria based on the number of bedrooms. Vice Mayor Clark asked if it was part of the UDC and that if there were concerns about some of the provisions of the UDC, it could be brought forward for discussion and amendments. Ms. Perry said if it was approved, it would be codified into the proposed UDC. She said it was correct that there could be text amendments to the UDC. Councilmember Turner asked who was authorized to approve the deviation. Ms. Perry said it would be an administrative process between the Planning and Transportation Departments. Councilmember Turner asked what the cure would be if the parking requirement was reduced and after the project was completed, there was not enough resident parking and there was an excessive amount of on street parking. Ms. Perry said that was one of the questions asked in the parking study and how the developer would mitigate that problem. Councilmember Turner said there would be no cure once the development was built. In the Barrel District, there were examples of insufficient parking with the higher onsite parking requirements. It spilled into the neighborhoods and caused friction. He was concerned that it would be done administratively and that there would be no cure. He agreed that the issue should be brought to a workshop for discussion. Councilmember Aldama did not understand the urgency for the approval of the text amendment. Ms. Perry said staff could bring it back to a workshop on December 12th, followed by action at the voting meeting that evening. Councilmember Aldama supported a workshop on the issue. Councilmember Malnar asked how the .5 parking space number was arrived at. He had also seen apartment complexes that only allowed one parking space per unit, and it was a nightmare. Was the assumption that the residents of an affordable housing development did not have cars and was there data that backed up that assumption. Ms. Perry said it was the developers' assumption that some of the people living in the development would not have cars and the need to have a significant number of spaces might not be as great. The developer would be required to demonstrate that they would be able to provide adequate parking. City Council Meeting Minutes - November 28, 2023 Page 13 of 18 Councilmember Malnar wanted to see that it had been statistically shown that .5 was an adequate number. Councilmember Turner wanted to see the data, if there was data behind the .5. He also wanted staff to verify whether or not existing affordable housing developments were over or under parked. He wanted to see the data because it would be an incurable failure. Councilmember Aldama would like to see the data also. He did not agree that because a person lived in affordable housing, they would not have a vehicle. He asked why there would be such a deviation from the standard for market rate. Ms. Perry said developers had continued to indicate that the current standard resulted in excessive parking. Staff had been evaluating the requirements for the UDC. Councilmember Aldama said there had to be enough parking for the residents. He said every parking stall in the City's Housing Authority properties had cars parked in them. He was not convinced that affordable housing would be any different. No one wished to speak on the matter. Vice Mayor Clark closed the public hearing. A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Jamie Aldama to continue the item for discussion at the workshop and action at the voting meeting on December 12, 2023 AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed ORDINANCES 53. ORDINANCE NO. 023-56 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE SALE OF LOT 1A OF PARCEL NO. APN 146-18-059, LOCATED AT 4705 W. GLENDALE AVENUE, BY THE CITY TO TWG GLENDALE, LP, AND DIRECTING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS FOR THE SALE AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: Jean Moreno, Director, Community Services City Council Meeting Minutes - November 28, 2023 Page 14 of 18 Ms. Bower read the ordinance by title. Ms. Moreno said the sale had been studied by Council since 2021 and would create 105 units of affordable housing in the Midtown Section of the Glendale Centerline Overlay District. The units were much needed in the area. Councilmember Tolmachoff asked if there was a claw back if there was a failure to perform. Ms. Moreno said the agreement did include a requirement for the work to be performed during a certain period of time. The penalties included a repayment of the discount plus any additional fees. The City would be a lienholder. A motion was made by Councilmember Ray Mainar, seconded by Councilmember Lauren Tolmachoff to adopt Ordinance No. 023-56. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Mainar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed 54. ORDINANCE NO. 023-57 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF WARRANTY DEEDS AND DEDICATION OF PUBLIC RIGHTS -OF -WAY AT VARIOUS LOCATIONS THROUGHOUT THE CITY AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: Jayme E. Chapin, P.E., Principal Engineer Ms. Bower read the ordinance by title. Ms. Chapin said construction of public infrastructure was occurring at several locations throughout the City. The owners of the private property had agreed to convey the property interests to allow the City to maintain, operate, repair, replace and remove, if necessary, the associated infrastructure. Additionally, the City was converting portions of City -owned property to public right-of-way for the construction of several bus pullouts. A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Jamie Aldama to adopt Ordinance No. 023-57. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Mainar Councilmember Lauren Tolmachoff Councilmember Bart Turner City Council Meeting Minutes - November 28, 2023 Page 15 of 18 Other: Mayor Jerry Weiers (ABSENT) Passed 55. ORDINANCE NO. 023-58 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF A POWER DISTRIBUTION EASEMENT IN FAVOR OF SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT AT THE GLENDALE SPRING TRAINING COMPLEX AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: Jayme Chapin, P.E., Principal Engineer Ms. Bower read the ordinance by title. Ms. Chapin said the proposed ordinance granted a power distribution easement in favor of Salt River Project Agricultural Improvement and Power District (SRP) at the Glendale Spring Training Complex for the Dodgers Performance Lab. A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to adopt Ordinance No. 023-59. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed 56. ORDINANCE NO. 023-59 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE SALE OF LAND BY THE CITY ALONG THE AGUA FRIA RIVER FROM GLENDALE AVENUE TO BETHANY HOME ROAD TO M R TANNER MINING, INC. AND DIRECTING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS FOR THE SALE AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: Don Bessler, Director of Engineering Ms. Bower read the ordinance by title. Mr. Bessler said it was no longer in the strategic interest of the City to continue to own the property. An invitation to bid was issued and two bids were received. M R Tanner Mining, Inc. was the most responsive bidder that met the requirements and evaluation criteria with a purchase price of $4,750,000.00. Staff recommended approval of the sale. Jeri Kishiyama said she represented the losing bidder, ABC Sand & Rock and Rare Earth LLC. She believed ABC was the most responsive bidder. ABC was required to file a lawsuit City Council Meeting Minutes - November 28, 2023 Page 16 of 18 to receive public records from the City. The records were finally received on November 13th. The email records received formed the basis for a lawsuit ABC had filed yesterday. She believed the procurement code was not followed. Mr. Bailey said the City had not been served and Ms. Kishiyama was not on the pleading. There were no bid protests filed at any time. He would provide legal advice in executive session, if necessary. A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Aldama to hold an executive session. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner ABSENT: Mayor Jerry Weiers Passed Vice Mayor Clark recessed the meeting to go into executive session at 6:44 p.m. Vice Mayor Clark reconvened the meeting at 6:59 p.m. Mr. Bailey requested, based on the advice he provided in the executive session, that Council entertain a motion to approve the contract. A motion was made by Councilmember Ian Hugh, seconded by Councilmember Lauren Tolmachoff to adopt Ordinance No. 023-59. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed NEW BUSINESS 57. A PUBLIC HEARING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REGARDING THE ADOPTION OF THE WATER AND WASTEWATER DEVELOPMENT IMPACT FEES Presented by: John Murphey, Engineering CIP Administrator City Council Meeting Minutes - November 28, 2023 Page 17 of 18 Ms. Bower read the item by title. Vice Mayor Clark opened the public hearing. Mr. Bessler said a public hearing was required prior to the consideration of the ordinance to adopt the Water and Wastewater Infrastructure Development Impact Fees. The ordinance to formally adopt the Water and Wastewater Development Impact Fees would be presented for Council adoption at the January 9, 2024, voting meeting. There was no formal Council action necessary. No one wished to speak on the item. Vice Mayor Clark closed the public hearing. COUNCIL COMMENTS AND SUGGESTIONS Councilmember Aldama said there were a few days left of Employee Gratitude Month and he wanted to let employees know how proud he was of them. It was an organization where leadership came from any position. He said staff had accomplished big projects such as relocating City Hall and a successful Glendale Glitters kickoff. Councilmember Tolmachoff thanked staff for the fabulous work done on Glendale Glitters. The kickoff was well -attended, and it was an important tradition. Councilmember Turner thanked Vice Mayor Clark for chairing the workshop and voting meetings. Councilmember Malnar agreed with the comments regarding the great work of City employees. Vice Mayor Clark recalled a story she had heard about a sanitation worker who assisted a resident with getting her trash can to and from the curb. It exemplified the kind of employees the City had. CITIZEN COMMENTS Brandi Jordan, Barrel District, commented on marijuana's impact on Glendale youth. ADJOURNMENT Vice Mayor Clark adjourned the meeting at 7:11 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 28th day of November, 2023. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 13th day of December, 2023. J . Bower, MMC, City Clerk City Council Meeting Minutes - November 28, 2023 Page 18 of 18