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Home My WebLink AboutMinutes - Minutes - City Council - Meeting Date: 9/23/2023City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Ci0ft 11-1477 Glendale A R I Z O N A Meeting Minutes Tuesday, September 26, 2023 5:30 P.M. Voting Meeting Civic Center City Council Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoflf Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 5:30 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Jamsheed Mehta, Assistant City Manager Councilmember Turner was not at the dais when the roll was taken. PRAYER/INVOCATION The invocation was offered by Verlon Jose, Chairperson, Tohono O'Odham Nation. POSTING OF COLORS PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Deer Valley High School student Gwendolyn Cole. Tohono O'Odham Nation Chairperson Verlon Jose and Vice Chairperson Carla Johnson provided an update on the Tohono O'Odham Nation and its economic development efforts within the City. Mayor Weiers presented Chairperson Jose with a medallion with the City's seal on one side and a key to the City on the other side in appreciation of the partnership between the City and the Tohono O'Odham Nation. APPROVAL OF THE MINUTES 1. APPROVAL OF THE MINUTES OF THE SEPTEMBER 12, 2023 VOTING MEETING Presented by: Julie K. Bower, City Clerk A motion was made by Councilmember Ian Hugh, seconded by Councilmember Lauren Tolmachoff to approve the minutes of the September 12, 2023 voting meeting. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar City Council Meeting Minutes - September 26, 2023 Page 2 of 8 Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed PROCLAMATIONS AND AWARDS 2. PROCLAIM SEPTEMBER 30, 2023, AS GENERAL FEDERATION OF WOMEN'S CLUB (GFWC) NATIONAL DAY OF SERVICE TO BATTLE FOOD INSECURITY Presented by Mayor Jerry P. Weiers Mayor Weiers proclaimed September 30th as the General Federation of Women's Club National Day of Service to Battle Food Insecurity in the City of Glendale. The proclamation was accepted by Glendale Woman's Club President Sheryl Kappes and Club members. CONSENT AGENDA 3. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000048-1-10, QUIKTRIP #1438, 9755 W NORTHERN AVE 4. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000087-1-12, PIZZERIA MOZZARELLA, 20329 N 59TH AVE STE A9 5. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000027-1-06, STARLITE LOUNGE, 4346 W OLIVE AVE 6. AUTHORIZATION TO ENTER INTO SIXTEEN (16) AGREEMENTS FOR THE FISCAL YEAR 2023-2024 PERFORMING ARTS PARTNERSHIP PROGRAM PROJECT GRANTS 7. AUTHORIZATION TO ENTER INTO A JOB ORDER MASTER CONTRACT WITH SUNLAND ASPHALT & CONSTRUCTION, LLC, FOR PAVEMENT PRESERVATION SERVICES 8. AUTHORIZATION TO ENTER INTO THE PROFESSIONAL SERVICES AGREEMENT WITH VAN BOERUM & FRANK ASSOCIATES, INC. FOR THE DOWNTOWN CAMPUS REINVESTMENT PROJECT 9. AUTHORIZATION TO ENTER INTO LINKING AGREEMENTS WITH MULTIPLE VENDORS FOR MAINTENANCE AND REPAIR SERVICES TO HEAVY-DUTY VEHICLES AND EQUIPMENT AND RATIFICATION OF EXPENSES 10. AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH MCKINSTRY ESSENTION, LLC FOR CONSTRUCTION AND INSTALLATION OF ENERGY SAVING PROJECTS 11. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH DON CHALMERS FORD, INC., DOING BUSINESS AS MHQ OF ARIZONA, FOR ADDING EMERGENCY LIGHTING AND OTHER UPFITTING SERVICES City Council Meeting Minutes - September 26, 2023 Page 3 of 8 12. AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH MIDSTATE ENERGY, LLC FOR CONSTRUCTION AND INSTALLATION OF ENERGY SAVING PROJECTS 13. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE SERVICE AGREEMENT WITH RUMMEL CONSTRUCTION, INC., FOR LANDFILL GAS, GROUNDWATER AND STORMWATER SYSTEMS INSTALLATION MAINTENANCE, PARTS AND SERVICE 14. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH SUNBELT RENTALS, INC., FOR RENTAL OF EQUIPMENT AND TEMPORARY STRUCTURES 15. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH BIDDLE & BROWN FENCE COMPANY LLC. FOR FENCING PRODUCTS AND SERVICES 16. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH AZ PRO SIGNS, INC., FOR VEHICLE DECAL AND GRAPHICS 17. AUTHORIZATION TO AMEND THE LINKING AGREEMENT AND INCREASE EXPENDITURE AUTHORITY WITH IMAGETREND FOR ADDITIONAL COSTS ASSOCIATED WITH ADDITIONAL SOFTWARE NEEDED 18. AUTHORIZATION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH AZ BOARD OF REGENTS AND ARIZONA STATE UNIVERSITY FOR INCREASED ACADEMIC ACHIEVEMENT The item was pulled by Vice Mayor Clark for a separate vote. Ms. Bower read the item by title. A motion was made by Councilmember Bart Turner, seconded by Councilmember Jamie Aldama to approve item 18. Vice Mayor Clark said, as was her habit and practice, she would be voting no on all 5-year contracts. The vote on the motion was: AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed City Council Meeting Minutes - September 26, 2023 Page 4 of 8 19. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH HOOTSUITE INC. FOR SOCIAL MEDIA MANAGEMENT SERVICES 20. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH FULL SPECTRUM GROUP, LLC TO PROVIDE MAINTENANCE SERVICES FOR WATER QUALITY LABORATORY EQUIPMENT 21. AUTHORIZATION TO ENTER INTO A CONSTRUCTION MANAGER AT RISK AGREEMENT WITH MGC CONTRACTORS, INC., FOR CONSTRUCTION SERVICES FOR THUNDERBIRD RESERVOIR AND DISTRIBUTION IMPROVEMENTS 22. AUTHORIZATION TO ENTER INTO A DESIGN PROFESSIONAL AGREEMENT WITH WILSON ENGINEERS, LLC FOR ENGINEERING SERVICES FOR THUNDERBIRD RESERVOIR AND DISTRIBUTION IMPROVEMENTS DESIGN 23. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH BLACK & VEATCH CORPORATION FOR TRANSMISSION MAIN IMPROVEMENTS AND MANHOLE ACCESS AT LOOP 101 AND 59TH AVENUE A motion was made by Councilmember Bart Turner, seconded by Vice Mayor Joyce Clark to approve Consent Agenda items 3 through 17 and 19 through 23. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed CONSENT RESOLUTIONS Ms. Bower read the Consent Resolutions item by title. 24. RESOLUTION NO. R23-78 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT FOR CONTINUED PARTICIPATION IN THE ARIZONA CHILD ABDUCTION RESPONSE TEAM (AZCART) BY THE GLENDALE POLICE DEPARTMENT. A motion was made by Councilmember Ray Malnar, seconded by Vice Mayor Joyce Clark to adopt Resolution No. R23-78. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama City Council Meeting Minutes - September 26, 2023 Page 5 of 8 Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed BIDS AND CONTRACTS Ms. Bower read the Bids and Contracts item by title. 25. AUTHORIZATION TO ENTER INTO A SERVICES AGREEMENT WITH APPRISS INSIGHTS, LLC AND EXPENDITURE AUTHORIZATION FOR COSTS ASSOCIATED WITH THE "VICTIM INFORMATION AND NOTIFICATION EVERYDAY" SERVICE FOR THE POLICE DEPARTMENT A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to approve item 25. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed ORDINANCES 26. ORDINANCE NO. 023-31 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA (1) APPROVING THE SALE, EXECUTION AND DELIVERY OF EXCISE TAX REVENUE OBLIGATIONS IN ORDER TO FINANCE VARIOUS CITY IMPROVEMENTS CONCURRENTLY WITH PREVIOUSLY AUTHORIZED EXCISE TAX REVENUE REFUNDING OBLIGATIONS THAT WOULD OTHERWISE HAVE BEEN PAID FROM CURRENT FUNDS; (2) DELEGATING TO AN AUTHORIZED OFFICER OF THE CITY THE LIMITED AUTHORITY TO APPLY CURRENT FUNDS TO THE DEFEASANCE OF CERTAIN EXCISE TAX BONDS AND (3) AUTHORIZING THE TAKING OF ALL OTHER ACTIONS NECESSARY TO THE CONSUMMATION OF THE TRANSACTIONS CONTEMPLATED BY THIS ORDINANCE, INCLUDING THE EXECUTION OF CERTAIN DOCUMENTS AND DECLARING AN EMERGENCY. Presented by: Levi D. Gibson, Director, Budget and Finance Guest Presenter: Kurt Freund, Managing Director, RBC Capital Markets, LLC Bill DeHaan, Shareholder, Greenberg Traurig, LLC City Council Meeting Minutes - September 26, 2023 Page 6 of 8 Ms. Bower read the ordinance by title. Mr. Gibson said the proposed ordinance authorized the Assistant City Manager or Chief Financial Officer to execute documents and take the necessary actions to cause a cash defeasance of the Series 2015A and Series 2016 Municipal Property Corporation Excise Tax Revenue Bonds totaling approximately $78 million for debt service savings through the issuance of new Series 2023 obligations. A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Ian Hugh to adopt Ordinance No. 023-31. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed COUNCIL COMMENTS AND SUGGESTIONS Councilmember Aldama reminded residents there was a public meeting on September 27th at 6:30 p.m. at the Main Library to provide information regarding the City's upcoming bond election. Councilmember Turner said Glendale resident Beverly May, had passed away in August. Ms. May had devoted her time to addressing the needs of the feral cat and dog populations in the City. She was the inspiration behind the City's feral cat program. Vice Mayor Clark attended Ballet Under the Stars at Sahuaro Ranch Park on Saturday. She said it was absolutely beautiful and a wonderful experience. Vice Mayor Clark invited residents to attend her next Yucca District meeting on Monday, October 9th from 6:00 to 8:00 p.m. on the Desert Diamond Terrace at the Desert Diamond Arena. Mayor Weiers said the 10th annual Stand Up for Veterans event would be held on October 14th at American Christian University. Mayor Weiers said Council was given the opportunity to create a thank you video for City employees. He hoped all employees had an opportunity to view the video. He thanked the employees for all they did to make Glendale a great place to live and work. CITIZEN COMMENTS James Deibler, Phoenix resident, commented on homeless issues. Jonathan Abel, Cactus District resident, commented on issues at Horizon Elementary School. Robert Cruz, Yucca District resident, commented on the City's Question 1 ballot measure regarding road construction projects. City Council Meeting Minutes - September 26, 2023 Page 7 of 8 ADJOURNMENT Mayor Weiers adjourned the meeting at 6:18 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 26th day of September, 2023. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 11 th day of October, 2023. ul' Bower, MMC, City Clerk City Council Meeting Minutes - September 26, 2023 Page 8 of 8