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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 9/12/2023 (5)City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 COft &77 Glendale A R I Z O N A Meeting Minutes Tuesday, September 12, 2023 5:30 P.M. Voting Meeting Civic Center City Council Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 5:30 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Jamsheed Mehta, Assistant City Manager PRAYER/INVOCATION The invocation was offered by Pastor David Tomb, Bellevue Heights Church. POSTING OF COLORS PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES 1. APPROVAL OF THE MINUTES OF THE AUGUST 22, 2023 VOTING MEETING Presented by: Julie K. Bower, City Clerk A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to approve the minutes of the August 22, 2023 voting meeting. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed PROCLAMATIONS AND AWARDS City Council Meeting Minutes - September 12, 2023 Page 2 of 12 2. PROCLAIM SEPTEMBER 14, 2023, SUPPORT LATINO BUSINESS DAY Presented by: Mayor Jerry P. Weiers Mayor Weiers proclaimed September 14th as Support Latino Business Day in the City of Glendale. The proclamation was accepted by Irma, Jose, Nick and Armando Arellano, owners and operators of the La Purisima Bakery. Councilmember Aldama thanked the Arellanos for all they did for the community. BOARDS, COMMISSIONS AND OTHER BODIES 3. APPROVE RECOMMENDED APPOINTMENTS TO BOARDS, COMMISSIONS & OTHER BODIES Presented by: Councilmember Raymond Malnar A motion was made by Councilmember Ray Malnar, seconded by Vice Mayor Joyce Clark to appoint Nancy Lenox as Chair of the Arts Commission for a term expiring January 31, 2024 and James Smith as Vice Chair of the Arts Commission for term expiring January 31, 2025. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed Mayor Weiers administered the oath of office to the commission member present, James Smith. CONSENT AGENDA 4. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000086-1-12, SR OZZY'S TACOS Y MARISCOS, 5140 W PEORIA AVE STE 144 5. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000085-1-12, CEVICHE 101, 9220 W GLENDALE AVE STE 130 6. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH CITY WIDE PEST CONTROL, INC. FOR PEST CONTROL SERVICES 7. AUTHORIZATION TO ENTER INTO A MEMORANDUM OF UNDERSTANDING (MOU) WITH VETERANS COMMUNITY PROJECT (VCP) City Council Meeting Minutes - September 12, 2023 Page 3 of 12 Ms. Bower read the item by title. Ms. Moreno said said the MOU would develop 50 units of transitional housing for homeless veterans on City -owned property including onsite wraparound services. It would make available $321,450 of funding allocated from the Sate of Arizona's General Fund. The MOU would allow VCP to begin incurring and requesting reimbursement for pre -development expenses associated with the project including hiring consultants to assist with zoning, site plan design, pre -construction activities, fundraising activities, and project management while discussing and negotiating detailed definitive agreements pertaining to the project. Ms. Moreno said the next step would be approval of the development agreement which would include the instrument for making the land available to the organization and committing the rest of the State's General Fund dollars to the project. Maricopa County was also interested in providing funding for the project. Councilmember Tolmachoff said, because it was publicly owned property, the public was entitled to a presentation. The item did not belong on the Consent Agenda. A motion was made by Councilmember Bart Turner, seconded by Councilmember Ian Hugh to approve Consent Agenda item 7. Mayor Weiers said the project was a solution to help homeless veterans to get their lives back together. It would be operated by a nonprofit organization but needed partners. The State had awarded $3.2 million to the project and there was an opportunity for Maricopa County to also invest approximately $3 million in the project. The City -owned land was not currently being utilized. The Veterans of Foreign Wars was also donating land that would be used for a center for veterans. It was a community -oriented project to serve citizens. The vote on the motion was: AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed 8. AUTHORIZATION TO ENTER INTO A JOB ORDER MASTER CONTRACT WITH EDGE CONSTRUCTION, LLC, FOR CITY BUILDING FACILITIES CONTRACTING SERVICES 9. AUTHORIZATION TO ENTER INTO A JOB ORDER MASTER CONTRACT WITH SDB INC., DBA CONTRACTING SERVICES, FOR CITY BUILDING FACILITIES CONTRACTING SERVICES City Council Meeting Minutes - September 12, 2023 Page 4 of 12 10. AUTHORIZATION TO ENTER INTO A JOB ORDER MASTER CONTRACT WITH GCON, INC, FOR CITY BUILDING FACILITIES CONTRACTING SERVICES 11. AUTHORIZATION TO ENTER INTO A JOB ORDER MASTER CONTRACT WITH FCI CONSTRUCTORS, INC., FOR CITY BUILDING FACILITIES CONTRACTING SERVICES 12. AUTHORIZATION TO ENTER INTO A JOB ORDER MASTER CONTRACT WITH BRYCON CORPORATION, FOR CITY BUILDING FACILITIES CONTRACTING SERVICES 13. AUTHORIZATION TO ENTER INTO CONTRACT AMENDMENT NO. 1 WITH ENTELLUS, INC. FOR PROFESSIONAL DESIGN SERVICES RELATED TO THE 75TH AVE — GLENDALE TO NORTHERN AVENUE DESIGN 14. AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH FLUORESCO SERVICES LLC, FOR THE DOWNTOWN CAFE LIGHTING PHASE 2 (PROJECT 221921) Ms. Bower read the item by title. Mr. Bessler said the contract was for the second phase of the Downtown Cafe Lighting Project. It would expand the lighting eastward along Glendale Avenue from 58th Avenue to 57th Drive. Councilmember Aldama asked for the project timeline. Mr. Bessler did not have the information but would provide it to Council at a later date. A motion was made by Councilmember Ian Hugh, seconded by Vice Mayor Joyce Clark to approve Consent Agenda item 14. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed 15. AUTHORIZATION TO ENTER INTO AMENDMENT NO. FOUR TO THE PROFESSIONAL SERVICES AGREEMENT WITH OLSSON, INC., FOR DESIGN SERVICES FOR THE RECONSTRUCTION OF 67TH AVENUE — GREENWAY TO BELL ROAD 16. AUTHORIZATION TO ENTER INTO AGREEMENT WITH GLHN ARCHITECTS AND ENGINEERS, INC. FOR ON -CALL MECHANICAL, PLUMBING AND ELECTRICAL ENGINEERING City Council Meeting Minutes - September 12, 2023 Page 5 of 12 17. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH MARATHON EQUIPMENT COMPANY FOR BULK SOLID WASTE AND RECYCLING EQUIPMENT 18. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH HYPER CUSTOMS, LLC, DOING BUSINESS AS ARIZONA TRUCK PROS, FOR EMERGENCY LIGHTING AND UPFITTING SERVICES 19. AUTHORIZATION TO ENTER INTO AGREEMENT WITH WESTERN TECHNOLOGIES, INC. FOR ON -CALL GEOTECHNICAL PROFESSIONAL SERVICES 20. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH SHORT EQUIPMENT, INC., FOR REPAIR SERVICES TO SOLID WASTE EQUIPMENT 21. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO LINKING AGREEMENT WITH MOHAWK LIFTS, LLC FOR THE COOPERATIVE PURCHASE OF SHOP EQUIPMENT 22. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH AMERIGAS PROPANE L.P., AND APPROVE THE COOPERATIVE PURCHASE OF PROPANE FOR THE TRAINING CENTER FOR THE GLENDALE FIRE DEPARTMENT A motion was made by Councilmember Ian Hugh, seconded by Councilmember Bart Turner to approve Consent Agenda item 22. Vice Mayor Clark said, as was her habit and practice, she would be voting no on all 5-year contracts which included most of the items under Bids and Contracts. The vote on the motion was: AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed 23. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH HOLMATRO USA THROUGH ITS AUTHORIZED DEALER EXTRICATION CONCEPTS, LLC, AND APPROVE THE COOPERATIVE PURCHASE OF HOLMATRO EXTRICATION TOOLS INCLUDING OTHER RELATED EQUIPMENT/PARTS FOR THE GLENDALE FIRE DEPARTMENT 24. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 8 TO LINKING AGREEMENT C-11437 WITH CDW-G SOFTWARE City Council Meeting Minutes - September 12, 2023 Page 6 of 12 25. AUTHORIZATION TO ENTER INTO LINKING AGREEMENT WITH INSIGHT PUBLIC SECTOR, INC. FOR HARDWARE, SOFTWARE, CLOUD PRODUCTS AND RELATED SERVICES A motion was made by Councilmember Bart Turner, seconded by Councilmember Lauren Tolmachoff to approve Consent Agenda item 25. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed 26. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 4 TO THE REDESIGNING, DEVELOPING, AND HOSTING OF CITY'S INTERNET & INTRANET WEBSITES AGREEMENT WITH INTRADO INTERACTIVE SERVICES CORPORATION C18-0606 27. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO LINKING AGREEMENT C22-0993 WITH CARAHSOFT TECHNOLOGY CORPORATION 28. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH LARRY H. MILLER TOYOTA AND EXPENDITURE AUTHORIZATION FOR THE PURCHASE OF THREE VEHICLES FOR THE GLENDALE POLICE DEPARTMENT SPECIAL INVESTIGATIONS UNIT UTILIZING A STATE OF ARIZONA COOPERATIVE PURCHASING CONTRACT 29. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH RITZ SAFETY, LLC FOR SAFETY SUPPLIES & EQUIPMENT A motion was made by Councilmember Ian Hugh, seconded by Vice Mayor Joyce Clark to approve Consent Agenda items 4 through 6, 8 through 13, 15 through 21, 23, 24 and 26 through 29. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed CONSENT RESOLUTIONS Ms. Bower read the Consent Resolutions items by title. City Council Meeting Minutes - September 12, 2023 Page 7 of 12 30. RESOLUTION NO. R23-75 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO OF A LAND USE LICENSE AGREEMENT WITH SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT, FOR THE USE OF THE NORTH BANK OF THE GRAND CANAL LYING WITHIN SECTIONS 9, 10, 14, 15 AND 16, TOWNSHIP 2 NORTH, RANGE 1 EAST, OF THE GILA AND SALT RIVER BASE AND MERIDIAN, MARICOPA COUNTY ARIZONA. 31. RESOLUTION NO. R23-76 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A LAW ENFORCEMENT MUTUAL AID AGREEMENT BETWEEN THE TOHONO O'ODHAM NATION AND THE CITY OF GLENDALE. 32. RESOLUTION NO. R23-77 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY FOR THE MUTUAL WAIVER OF TRAFFIC CONTROL FEES. A motion was made by Councilmember Bart Turner, seconded by Councilmember Jamie Aldama to adopt Consent Resolutions items 30 through 32. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed BIDS AND CONTRACTS Ms. Bower read the Bids and Contracts items by title. 33. AWARD OF IFB 23-11 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH IMPACT PLASTICS CORPORATION FOR FRONT -LOAD AND ROLL -OFF BIN PARTS Presented By: Michele Woytenko, Director, Field Operations A motion was made by Councilmember Ray Malnar, seconded by Councilmember Ian Hugh to approve item 33. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark City Council Meeting Minutes - September 12, 2023 Page 8 of 12 Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed 34. AWARD OF BID, RFP 23-36, AUTHORIZATION TO ENTER INTO A SERVICES AGREEMENT WITH MARICOPA AMBULANCE, LLC FOR EMERGENCY MEDICAL TRANSPORTATION SERVICES Presented by: Ryan Freeburg, Fire Chief A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Ian Hugh to approve item 34. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed 35. AWARD OF IFB 23-44 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH BULLWAY BARRICADES COMPANY, LLC FOR CITYWIDE BARRICADE SERVICES Presented by: Shahid Abbas, Director, Transportation A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to approve item 35. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed 36. AWARD OF IFB 23-44 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH SOUTHWEST BARRICADES, LLC FOR TRAFFIC CONTROL AND CITYWIDE BARRICADE SERVICES Presented by: Shahid Abbas, Director, Transportation City Council Meeting Minutes - September 12, 2023 Page 9 of 12 A motion was made by Councilmember Bart Turner, seconded by Councilmember Ian Hugh to approve item 36. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed ORDINANCES 37. ORDINANCE NO. 023-29 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF EASEMENTS AND DEEDS AT VARIOUS LOCATIONS THROUGHOUT THE CITY AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: Jayme E. Chapin, P.E., Principal Engineer Ms. Bower read the ordinance by title. Ms. Chapin said the proposed ordinance would accept rights -of -way and easements for public infrastructure throughout the City. Staff recommended approval. A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Jamie Aldama to adopt Ordinance No. 023-29. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed 38. ORDINANCE NO. 023-30 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF AN IRRIGATION EASEMENT IN FAVOR OF SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT IN NORTHERN AVENUE WEST OF 67TH AVENUE AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: Jayme E. Chapin, P.E., Principal Engineer City Council Meeting Minutes - September 12, 2023 Page 10 of 12 Ms. Bower read the ordinance by title. Ms. Chapin said the Salt River Project Agricultural Improvement and Power District (SRP) had an existing irrigation pipe at the location and was proposing to add a parallel pipe. SRP was requesting an additional easement area of 352 square feet adjacent to the existing easement. A motion was made by Councilmember Ray Malnar, seconded by Vice Mayor Joyce Clark to adopt Ordinance No. 023-30, AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed NEW BUSINESS 39. A PUBLIC HEARING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REGARDING THE ADOPTION OF THE WATER AND WASTEWATER INFRASTRUCTURE IMPROVEMENT PLAN AND LAND USE ASSUMPTIONS Presented by: John Murphey, Engineering CIP Administrator Ben Griffin, TischlerBise, Consultant Ms. Bower read the item by title. Mayor Weiers opened the public hearing. Mr. Murphey said a public hearing was required prior to the consideration of the ordinance adopting the Water and Wastewater Infrastructure Improvement Plan (IIP) and the Land Use Assumptions (LUA) that would provide the basis for calculating and then subsequently adopting fees to ensure that growth paid its proportional fair share for the impacts to transportation infrastructure. Mr. Murphey said feedback was received regarding the substantial growth in multi -family units. The numbers changed from 2,945 to 5,004, which had an effect on the proposed fee, moving it down from $7,871 to $7,125. The ordinance to formally adopt the Water and Wastewater IIP and LUA would be presented for Council adoption at the October 24, 2023 voting meeting. Mayor Weiers closed the public hearing. City Council Meeting Minutes - September 12, 2023 Page 11 of 12 COUNCIL COMMENTS AND SUGGESTIONS Councilmember Aldama said the 19th Annual Teddy Bear Day had taken place this past weekend. He thanked the Burner family for supporting the Glendale and Phoenix Fire Departments. The event benefited the Trauma Teddy Program. Councilmember Turner said there had been a redevelopment project taking place in the Barrel District on 59th Avenue, between Royal Palm and Butler on the west side of the street. The townhome development started in the 1970s but was never completed, leaving a large vacant lot that attracted undesirable uses. He reported the redevelopment, 59 Evergreen, had been completed and rental units were available. The development had been awarded the 2023 Arizona Multi -Housing Garden Apartment Development of the Year. He said Council and the City had been flexible in helping the project get completed and it was now an asset to the Barrel District. Vice Mayor Clark said the next Yucca District meeting would take place on Monday, October 9th from 6:00 to 8:00 p.m. on the Desert Diamond Terrace at the Desert Diamond Arena. She said everyone was welcome to attend. CITIZEN COMMENTS Stephen Powles, Barrel District, requested that the Glendale Fire Department include the cause of fires in residential units in the City on its webpage. James Ho, Cholla District, addressed concerns regarding the Citizen Bond Committee and the process for ranking capital improvement projects. Helena Johnson Bodine, Cholla District, addressed concerns regarding the Citizen Bond Committee. James Deibler, Phoenix resident, commented on problems at St. Thomas Catholic Church. ADJOURNMENT Mayor Weiers adjourned the meeting at 6:20 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 12th day of September, 2023. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 27th day of September, 2023. K. Bower, MMC, City Clerk City Council Meeting Minutes - September 12, 2023 Page 12 of 12