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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 6/27/2023 r _ City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 (7) . Glendale ARIZONA Meeting Minutes Tuesday, June 27, 2023 12:30 P.M. Workshop Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember lan Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner 1 _ e CALL TO ORDER Mayor Weiers called the meeting to order at 12:30 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk WORKSHOP SESSION 1. GLENDALE ELEMENTARY SCHOOL DISTRICT (GESD) SYSTEM OF CARE PARTNERSHIP UPDATE Presented by: Jean Moreno, Director, Community Services Ms. Bower read the item by title. Ms. Moreno presented information regarding the relocation of the City of Glendale Human Services and Community Vitality Programs to the Glendale Elementary School District(GESD) System of Care Center. Councilmember Aldama asked if City staff would be in its own area. Ms. Moreno said that was correct. Councilmember Aldama asked what services would be provided. Ms. Moreno said the Community Action Program, the Community Revitalization Program, the Community Engagement Division, the Public Housing Division and all the administrative positions would be at the location. Councilmember Aldama asked if there was a children's waiting/play area. Ms. Moreno said there would be a lot of waiting areas and toys could be incorporated. There were playgrounds and outdoor areas for family members to watch the children while another family member was meeting with staff. Vice Mayor Clark asked if the location was moving away from cubicles and traditional workspaces. Ms. Moreno said the City's design standards would be used for all the workspaces. Some members of staff would be in cubicles at the new location. City Council Meeting Minutes -June 27, 2023 Page 2 of 7 Vice Mayor Clark asked if there would be covered parking for all 53 employees. Ms. Moreno said the covered parking would be completed in the next fiscal year. Councilmember Tolmachoff asked if temporary space was available for use. Ms. Moreno said that was correct. Staff would use existing furniture to update the temporary space at no cost. Mayor Weiers said there was consensus to proceed. 2. WATER AND WASTEWATER INFRASTRUCTURE IMPROVEMENT PLAN AND DEVELOPMENT IMPACT FEE UPDATE Presented by: John Murphey, Administrator, Budget & CIP Ben Griffin, TischlerBise, Consultant Ms. Bower read the item by title. Mr. Murphey said the item was to provide an update on the progress of the Glendale Water and Wastewater Infrastructure Improvement Plan and Development Impact Fees. The scope included: • Development Fee Basics •Land Use Assumptions • Infrastructure Improvements Plan • Fee Comparison •Adoption Timeline Vice Mayor Clark asked the source of the population and housing unit numbers. Mr. Griffin said the data was provided by the Maricopa Association of Governments (MAG). The Planning Department agreed with the numbers provided. Councilmember Tolmachoff asked if the development planning was based on new wells. Mr. Griffin said future wells for groundwater was included. Ron Serio, Water Services Director, said wells were being added to the portfolio for emergency use. Vice Mayor Clark asked why it was only occurring east of 115th Avenue. Mr. Griffin said the area west of 115th Avenue would be provided by private water companies. 3. COUNCIL ITEM OF SPECIAL INTEREST-AMPHITHEATHER BUSINESS PLAN Presented by: Jessi Pederson, Assistant Director, Economic Development City Council Meeting Minutes -June 27, 2023 Page 3 of 7 Ms. Bower read the item by title. Ms. Pederson provided information regarding the development of a business plan for the amphitheater. Councilmember Aldama asked if there was a cost for the consultant. Ms. Pederson said that would be a step staff would take if there was Council consensus to move forward with the item of special interest. Councilmember Aldama was in support of the request. Councilmember Tolmachoff wanted to find out what worked for other cities with amphitheaters before the City invested money in its amphitheater. She supported the request. Vice Mayor Clark asked if any of the City's other public facilities had a business plan in place. Ms. Pederson was not aware of any business plans. Vice Mayor Clark would not support a business plan for the amphitheater. Councilmember Hugh said a business plan was not necessary for the building of the amphitheater. Councilmember Malnar asked if the City planned to turn the amphitheater into a for-profit operation. Ms. Pederson said that was not currently the plan. Councilmember Malnar said it was premature to discuss a business plan. He asked if there would be a fee structure for the use of the amphitheater. Mr. Phelps said the City would continue to manage the amphitheater and use City resources to hire local entertainment for a fee to play in downtown to generate foot traffic. The plan was to make the amphitheater available to outside promoters to bring more events to downtown. Councilmember Aldama suggested changing the name from business plan to operation plan. Once Council knew what the focus of the amphitheater was going to be, it could change the name. Councilmember Tolmachoff agreed with Councilmember Aldama regarding the name. Data should be collected before the City spent money on things that would not be used. Vice Mayor Clark said there was no need for a consultant. Staff should do it. The item was premature. She was not in favor of a business plan. Councilmember Turner was not trying to cancel the amphitheater. He wanted to know what the costs would be for the amphitheater to make sure it was successful. Mr. Phelps said an operational plan was a good idea and recommended waiting until more was known about the design of the amphitheater. Councilmember Aldama asked what the budget would be to run the amphitheater. City Council Meeting Minutes-June 27, 2023 Page 4 of 7 Ms. Pederson did not know. There would be more information once the design was completed. Councilmember Aldama said a plan of some sort was a good idea. Mayor Weiers confirmed consensus to move forward with Mr. Phelps' suggestion. 4. COUNCIL ITEM OF SPECIAL INTEREST - GLENDALE GLITTERS Presented by: Jessi Pederson, Assistant Director, Economic Development Ms. Bower read the item by title. Ms. Pederson provided information regarding the restoration of Glendale Glitters and was seeking guidance to move forward with further review at a future workshop. Councilmember Aldama said it was time to think about restoring Glendale Glitters as the renovation was underway. He requested support from Council to bring back Glendale Glitters as it was in the past, not just the lights. Councilmember Tolmachoff requested a survey of residents be included in the workshop update and asked for a consensus to conduct a survey. Vice Mayor Clark said there was opportunity for a modified version of Glendale Glitters. It was too early to discuss any downtown events. Councilmember Turner approved of a scaled down version of Glendale Glitters. It was the right time to work on the design. Councilmember Malnar agreed with an enhanced version of Glendale Glitters that incorporated the amphitheater. Councilmember Hugh enjoyed the lights, and his constituents had provided positive feedback. Mayor Weiers did not like the crowds of Glendale Glitters in the past. He suggested asking one of the City's commissions to make recommendations to Council. Councilmember Aldama supported asking the community for its input. He modified the item to include recommendations from a commission and community participation. Vice Mayor Clark supported the suggestion of asking the Parks and Recreation Advisory Commission to envision what Glendale Glitters meant to it. She disagreed that the decision needed to be made at this time. Councilmember Aldama agreed with Mayor Weiers and wanted to bring Glendale Glitters back. Mr. Phelps said some of the electrical needed to be updated. The project could be done in phases. Mayor Weiers said there was a consensus on the modified version of the item. Councilmember Malnar wanted to wait to see what Murphy Park would look like after the remodel. Mr. Phelps said Council needed to decide what Glendale Glitters would look like and tell the City Council Meeting Minutes-June 27, 2023 Page 5 of 7 architects what they needed to do. Councilmember Aldama said if Glendale Glitters was to be modified, it should be decided before determining what Murphy Park should look like. Councilmember Malnar was not in favor of bringing back Glendale Glitters. Vice Mayor Clark said Council should come to consensus on a concept for Glendale Glitters and speak with residents about a vision for Glendale Glitters. Councilmember Aldama did not want Glendale Glitters to be what it was before. He wanted to study how to bring it back. Mayor Weiers confirmed consensus for Ms. Pederson to return with a new scope for the project. CITY MANAGER'S REPORT No report CITY ATTORNEY'S REPORT No report COUNCIL ITEMS OF SPECIAL INTEREST None MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION A motion was made by Councilmember Bart Turner, seconded by Councilmember Ian Hugh to hold an executive session. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed EXECUTIVE SESSION Council met in executive session at 2:22 p.m. for: • Discussion/consultation regarding the City's position in pending or contemplated litigation, including settlement discussions conducted in order to avoid or resolve litigation pursuant to A.R.S. §38-431.03(A)(3)(4) • Discussion/consultation with the City Attorney and City Manager to receive an update, to City Council Meeting Minutes -June 27, 2023 Page 6 of 7 consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with contracts, agreements and/or development agreements in, near and surrounding 95th Avenue and Maryland Avenue pursuant to A.R.S. § 38-431.03 (A)(3)(4) • Discussion/consultation to consider its position, and to provide instruction/direction regarding personnel matters in the Glendale Municipal Court and discussion/consultation for legal advice with the City Attorney pursuant to A.R.S. §38-431.03(A)(1)(3) A motion was made by Vice Mayor Joyce Clark, seconded by Councilmember Jamie Aldama to adjourn the executive session. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed Mayor Weiers adjourned the executive session at 4:06 p.m. ADJOURNMENT Mayor Weiers adjourned the meeting at 4:06 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 27th day of June, 2023. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 5th day of July, 2023. . Bower, MMC, City Clerk City Council Meeting Minutes-June 27, 2023 Page 7 of 7