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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 2/14/2023 (3)City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 C &7 Glendale A R I Z O N A Meeting Minutes Tuesday, February 14, 2023 5:30 P.M. Voting Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 5:30 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Absent: Councilmember Jamie Aldama Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Councilmember Aldama arrived after the roll was taken. PRAYER/INVOCATION The invocation was offered by Pastor David Tomb of the Bellevue Heights Church. POSTING OF COLORS PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES 1. APPROVAL OF THE MINUTES OF THE JANUARY 24, 2023 VOTING MEETING Presented by: Julie K. Bower, City Clerk A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Ian Hugh to approve the minutes of the January 24, 2023 voting meeting. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed PROCLAMATIONS AND AWARDS City Council Meeting Minutes - February 14, 2023 Page 2 of 12 2. PROCLAIM FEBRUARY 2023 AS BLACK HISTORY MONTH IN THE CITY OF GLENDALE Presented by: Mayor Jerry P. Weiers Mayor Weiers proclaimed February as Black History Month in the City of Glendale and presented the proclamation to Marcia Garland, President of the Glendale Black Business Owners Coalition. CONSENT AGENDA 3. RATIFY THIRD AMENDMENT TO THE AGREEMENT FOR PURCHASE OF REAL ESTATE WITH TWG DEVELOPMENT, LLC 4. AUTHORIZATION TO EXECUTE AN AGREEMENT TO ENTER INTO A HOUSING ASSISTANCE PAYMENTS CONTRACT FOR PROJECT BASED VOUCHERS WITH CENTERLINE ON GLENDALE, LLC The item was continued to the February 28, 2023 voting meeting. 5. AUTHORIZATION TO EXECUTE AN AGREEMENT TO ENTER INTO A HOUSING ASSISTANCE PAYMENTS CONTRACT FOR PROJECT BASED VOUCHERS WITH CENTERLINE ON GLENDALE TWO, LLC The item was continued to the February 28, 2023 voting meeting. 6. AUTHORIZATION TO ENTER INTO AMENDMENT 1 TO THE SUBRECIPIENT AGREEMENT WITH A NEW LEAF, INC FOR TENANT BASED RENTAL ASSISTANCE UNDER THE HOME INVESTMENT PARTNERSHIP PROGRAM 7. AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH GONZALEZ ASPHALT, INC., FOR PUBLIC SAFETY PARKING IMPROVEMENTS AT THE GLENDALE REGIONAL PUBLIC SAFETY TRAINING CENTER !! rei Tj irim w rais a k y0_]Iram mrakq n LT, rilkq riTC4Nr7.r 7C�7!ard_79Ji1iIJ\ti The item was moved to New Business. 9. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH BTE BODY COMPANY, INC., FOR VEHICLE EQUIPMENT PARTS AND REPAIR SERVICES AND RATIFICATION OF EXPENDITURES 10. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH HAWKEYE ELECTRIC, INC. FOR ELECTRICAL PARTS, SERVICE AND INSTALLATION 11. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH EATON SALES & SERVICE, LLC, FOR THE FUEL STORAGE TANK REPLACEMENT PROJECT AT THE GLENDALE OPERATIONS CAMPUS City Council Meeting Minutes - February 14, 2023 Page 3 of 12 12. AUTHORIZATION TO INCREASE EXPENDITURE AUTHORITY TO THE LINKING AGREEMENT WITH MATLICK ENTERPRISES, INC. DBA UNITED FIRE EQUIPMENT CO. FOR ADDITIONAL COSTS AND ADDITION TO THE SCOPE OF WORK 13. AUTHORIZATION TO ENTER INTO AN PROFESSIONAL SERVICES AGREEMENT WITH COMPSYCH FOR THE EMPLOYEE ASSISTANCE PROGRAM AND TRAUMATIC EVENT COUNSELING SERVICES FOR PUBLIC SAFETY PERSONNEL Vice Mayor Clark requested a separate vote on the item. It was a 5-year contract, and it was her habit and practice to vote no on all 5-year contracts. A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Ian Hugh to approve item 13. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed 14. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO THE LINKING AGREEMENT WITH WEST COAST ARBORISTS, INC. (C19-0436) WHICH INCREASES THE SCOPE OF WORK TO INCLUDE PALM PRUNING SERVICES FOR PARKS, AND ADDITIONAL TREE WORK FOR THE CITY'S RIGHTS -OF -WAYS AND MEDIANS 15. APPROVAL OF WESTMAC 303 FINAL PLAT (FP21-23) 16. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH BROWN'S PARTSMASTER, INC. FOR THE PURCHASE OF PLUMBING SUPPLIES A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Jamie Aldama to approve Consent Agenda items 3, 6, 7, 9 through 12 and 14 through 16. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed City Council Meeting Minutes - February 14, 2023 Page 4 of 12 CONSENT RESOLUTIONS Ms. Bower read the Consent Resolutions items by title. 17. RESOLUTION NO. R23-09 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO COMMUNITY DEVELOPMENT BLOCK GRANT LOAN DOCUMENTS ASSOCIATED WITH THE CENTERLINE ON GLENDALE MULTI -FAMILY CONSTRUCTION PROJECT. The item was continued to the February 28, 2023 voting meeting. 18. RESOLUTION NO. R12-10 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, APPROVING AND AUTHORIZING THE ACCEPTANCE OF HUD -VETERANS AFFAIR SUPPORTIVE HOUSING (HUD-VASH) VOUCHERS AWARD ISSUED BY THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) NOT TO EXCEED $1,500,000 AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS RELATED TO THIS PROGRAM INCLUDING THE ACCEPTANCE OF ADDITIONAL VOUCHERS IF NEEDED. 19. RESOLUTION NO. R23-11 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF LITCHFIELD PARK AS ONE OF THE WEST VALLEY REGIONAL VETERANS COURT (WVRVC) PARTICIPATING MUNICIPALITIES. 20. RESOLUTION NO. R23-12 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE TOWN OF WICKENBURG AS ONE OF THE WEST VALLEY REGIONAL VETERANS COURT (WVRVC) PARTICIPATING MUNICIPALITIES. 21. RESOLUTION NO. R23-13 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO AMENDMENT NO. 1 TO THE INTERGOVERNMENTAL AGREEMENT FOR WASTE COLLECTION AND TRANSPORTATION MUTUAL AID, NUMBER C-19-0356, WITH MULTIPLE CITIES AND TOWNS. A motion was made by Councilmember Ian Hugh, seconded by Vice Mayor Joyce Clark to adopt Consent Resolutions items 18 through 21. AYE: Mayor Jerry Weiers City Council Meeting Minutes - February 14, 2023 Page 5 of 12 Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed BIDS AND CONTRACTS Ms. Bower read the Bids and Contracts items by title. 22. AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH HYDRA CONTRACTING, LLC, FOR WATER LINE VALVE AND FIRE HYDRANT REMOVAL AND REPLACEMENT THROUGHOUT THE CITY A motion was made by Councilmember Ray Malnar, seconded by Vice Mayor Joyce Clark to approve item 22. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed 23. AUTHORIZATION TO AWARD RFP 23-10 AND ENTER INTO AN AGREEMENT WITH BROWN AND WHITE, INC FOR THE INSTALLATION, REPAIR, AND MAINTENANCE OF GUARDRAILS, CABLE RAIL, ATTENUATORS, SIGNS, AND MARKINGS A motion was made by Councilmember Bart Turner, seconded by Councilmember Lauren Tolmachoff to approve item 23. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed City Council Meeting Minutes - February 14, 2023 Page 6 of 12 24. AUTHORIZATION TO AWARD RFP 23-10 AND ENTER INTO AN AGREEMENT WITH FALCON CONTRACTING, INC FOR THE INSTALLATION, REPAIR, AND MAINTENANCE OF GUARDRAILS, CABLE RAIL, ATTENUATORS, SIGNS, AND MARKINGS A motion was made by Councilmember Ian Hugh, seconded by Councilmember Jamie Aldama to approve item 24. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed 25. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH FIELD DATA SERVICES OF ARIZONA INCORPORATED FOR TRAFFIC COUNTING SERVICES A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to approve item 25. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed 26. AUTHORIZATION TO AWARD RFP 23-10 AND ENTER INTO AN AGREEMENT WITH PAVEMENT MARKING LLC FOR THE INSTALLATION, REPAIR, AND MAINTENANCE OF GUARDRAILS, CABLE RAIL, ATTENUATORS, SIGNS, AND MARKINGS A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Ian Hugh to approve item 26. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed City Council Meeting Minutes - February 14, 2023 Page 7 of 12 27. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH XCESSORIES SQUARED SOUTHWEST, INC. FOR THE INSTALLATION, AND REPAIR OF GUARDRAILS, SIGNS, AND MARKINGS A motion was made by Councilmember Ray Malnar, seconded by Vice Mayor Joyce Clark to approve item 27. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed 28. AWARD OF IFB 23-11 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH BTE BODY COMPANY, INC. FOR FRONT -LOAD AND ROLL -OFF BIN PARTS A motion was made by Councilmember Bart Turner, seconded by Vice Mayor Joyce Clark to approve item 28. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed 29. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH TITAN POWER, INC. FOR PREVENTATIVE MAINTENANCE AND REPAIR SERVICES TO UNINTERRUPTIBLE POWER SUPPLY UNITS A motion was made by Councilmember Ian Hugh, seconded by Councilmember Lauren Tolmachoff to approve item 29. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark City Council Meeting Minutes - February 14, 2023 Page 8 of 12 Passed LAND DEVELOPMENT ACTIONS 30. ORDINANCE NO. 023-02 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REZONING 1.05 ACRES LOCATED AT 4850 W. GLENDALE AVENUE FROM GCO (GLENDALE CENTERLINE OVERLAY) TO C-3 (HEAVY COMMERCIAL); AMENDING THE ZONING MAP; PROVIDING FOR AN EFFECTIVE DATE; AND ORDERING THAT A CERTIFIED COPY OF THE ORDINANCE IS RECORDED. (PUBLIC HEARING - CONTINUED FROM JANUARY 24, 2023) Presented by: Tabitha Perry, Planning Manager Ms. Bower read the ordinance by title. Mayor Weiers opened the public hearing. Ms. Perry said the applicant was requesting a continuance to the February 28, 2023 voting meeting. A motion was made by Councilmember Ray Malnar, seconded by Vice Mayor Joyce Clark to continue the matter to the February 28, 2023 voting meeting. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed ORDINANCES 31. ORDINANCE NO. 023-04 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING CHAPTER 26 OF THE GLENDALE CITY CODE AS IT RELATES TO SOLICITING. Presented by: Rick St. John, Deputy City Manager Ms. Bower read the ordinance by title. Mr. St. John said the proposed ordinance would add specific definitions for prohibited solicitation in Section 26-74 to help strengthen the existing ordinance previously adopted by Council. City Council Meeting Minutes - February 14, 2023 Page 9 of 12 A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Ian Hugh to adopt Ordinance No. 023-04. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed NEW BUSINESS 32. AUTHORIZATION TO ENTER INTO A CONSTRUCTION MANAGER AT RISK AGREEMENT (CONSTRUCTION GMP1) WITH OKLAND CONSTRUCTION COMPANY, INC., FOR THE DOWNTOWN CAMPUS REINVESTMENT PROJECT Presented by: Eddie Garcia, Principal Architect Ms. Bower read the item by title. Mr. Garcia said the request was to increase the project budget by $1.6 million to a total of $3.2 million. The long-term investment was for the relocation of staff to the Bead Museum and the Civic Center Annex for the next two years while the renovation of City Hall was taking place. Inflation was also a factor in the increase. Infrastructure and life safety items would be upgraded to current standards for the safety of staff being relocated there and for the future use of the buildings. He said savings from other relocation projects would be used to augment the funding. Councilmember Tolmachoff asked if staff would report back to Council regarding the savings that would be applied to the project. Mr. Garcia said staff would provide the information to Council. A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to approve item 32. Councilmember Aldama said it was the right time to invest in the buildings for use in the future. Councilmember Turner said the buildings were valuable City assets, and it was important to bring them up to modern standards for future use. The vote on the motion was: AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama City Council Meeting Minutes - February 14, 2023 Page 10 of 12 Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed 33. APPROVAL OF GROUND LEASE WITH AEG MANAGEMENT LLC Presented by: Kevin Phelps, City Manager Ms. Bower read the item by title. Mr. Phelps said his office and Council had been working on the agreement for almost a year. He was excited to bring it forward for Council's consideration. The agreement would sunset the current arena management agreement with ASM Global. It changed it to a tenant lease agreement for the facility and extended the term to 20 years with renewal options. ASM would take on the risk associated with the management and upkeep of the facility. Over a 20 year period, the benefit to taxpayers would be approximately $135 million. Mr. Phelps said ASM Global had been totally invested in the entertainment district since arriving in 2016. ASM was also the manager for State Farm Stadium and was the largest owner and manager of arenas and stadiums in the world. It was also the largest content partner for live entertainment in the world. The agreement would establish a new relationship going forward. The agreement contained provisions to allow ASM to acquire the building as well. A motion was made by Councilmember Bart Turner, seconded by Councilmember Lauren Tolmachoff to approve item 33. Councilmember Turner said the agreement was beneficial to residents and taxpayers. It was an incredible cost savings measure for the City and shifted the risk of operation to ASM. It created an opportunity to have a greater variety of activities at the arena. Vice Mayor Clark was on Council when the original arena vote was taken. The intent was for the City to pay off the debt and the City's partner at the time to pay all operations and maintenance costs. That did not happen and the City ended up paying for everything. The agreement restored the City's original intent. Mayor Weiers said it was a great opportunity for the City. There would be opportunity for more and better events and freed up the City. It took a long time, but the original intent was a good idea. The vote on the motion was: AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff City Council Meeting Minutes - February 14, 2023 Page 11 of 12 Councilmember Bart Turner Passed COUNCIL COMMENTS AND SUGGESTIONS Councilmember Hugh shared a text he had received from a park user who had positive remarks about how many people were using the park. Councilmember Turner recognized management and staff for the flawless execution of the City's third Super Bowl. He said it was unimaginable how many pieces and parts had to be managed into place for more than a year to make it come off as smoothly and cleanly as it did on Sunday. Vice Mayor Clark recognized and thanked the City staff who had worked behind the scenes on the Super Bowl such as Special Events, Budget and Finance, Economic Development and Public Affairs. Mayor Weiers reminded everyone that the Mecum Auto Auction would be held March 28th through April 1 st at State Farm Stadium. It was the auction's 5th year in Glendale. Mayor Weiers said today was Arizona's birthday as well as Valentine's Day. CITIZEN COMMENTS Pedro Rivero, Sahuaro District resident commented on homelessness issues and parking enforcement. He thanked all Glendale Police Officers for the service they provided to the community. ADJOURNMENT Mayor Weiers adjourned the meeting at 6:17 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 14th day of February, 2023. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 1st day of March, 2023. Bower, MMC, City Clerk City Council Meeting Minutes - February 14, 2023 Page 12 of 12