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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 1/10/2023City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 . C&7 Glendale A R I Z O N A Meeting Minutes Tuesday, January 10, 2023 12:30 P.M. Workshop Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 12:30 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Absent: Councilmember Joyce Clark Also Present: Kevin Phelps, City Manager Jim Gruber, Deputy City Attorney Julie K. Bower, City Clerk WORKSHOP SESSION 1. LANDFILL RATES DISCUSSION Presented by: Michelle Woytenko, Director, Field Operations Michael Carr, Deputy Director Ms. Bower read the item by title. Ms. Woytenko said the item was the continuation of an October 2021 presentation to Council regarding landfill rates and gate rates were the focus of the presentation. The Citizen Utility Advisory Commission considered the item at its meeting on January 4, 2023 and gave consensus to bring the item forward to Council. Mr. Carr presented information on the following: . Background . Landfill Gate Rate and Approved Fees . Rate Adjustment . Landfill Environmental Surcharge Mr. Carr said there would be no impact to the citizens of Glendale. The environmental service fee of two dollars per ton would cover operations and maintenance for water monitoring, run-off containment and gas well systems. An annual increase of one dollar per year for fiscal years 23-27, and an increase to FY27 rate adjustments was proposed. He requested consensus on the proposed rate adjustments. Councilmember Tolmachoff asked if a gate rate was the same as tipping fees and whether it applied to other cities. Mr. Carr said the gate rate would apply to other cities bringing in waste and confirmed the gate fee was essentially a tipping fee. He said intergovernmental agreements (IGA) had a separate cost per ton, and fees would be assessed in accordance with those IGAs. Councilmember Tolmachoff asked if Phoenix's tipping fee per ton was $44. City Council Meeting Minutes - January 10, 2023 Page 2 of 15 Ms. Woytenko said that was correct. Councilmember Tolmachoff said Glendale's tipping fee was substantially lower than competitors. Ms. Woytenko said the consultant's recommendation of 10% over time to get the rate to where it needed to be was the best route in order to retain customers and still cover landfill costs. Councilmember Tolmachoff asked if staff checked the fees charged by Republic Services. Ms. Woytenko said Republic Services did not have a landfill open to the public in an area that would serve Glendale customers. Staff looked only at places that could serve Glendale's customers. Councilmember Tolmachoff asked for the difference between the minimum fee and the gate rate. Mr. Carr said the minimum transaction fee was for anything that was brought in under one ton. Councilmember Tolmachoff said if less than one ton was dropped off, the customer would be charged the minimum fee rather than the gate rate. Mr. Carr said that was correct. Councilmember Tolmachoff said every ton brought in by an outside party shortened the lifespan of the landfill for Glendale residents. She was not sure if it was better to be more competitive so the lifespan of the landfill would not be shortened. Ms. Woytenko said in 2019, a financial model was developed to see what the cost per ton would be if only Glendale residents used the landfill. The model kept the internal rate as low as possible for residents, while others paid a premium rate. Councilmember Tolmachoff was not sure of the strategy for Glendale to have the lowest tipping fees. Councilmember Turner asked if a partial ton was prorated. Mr. Carr said for loads under one ton, the minimum transaction fee was charged. For loads over one ton, it was prorated by weight. Councilmember Turner suggested the minimum fee and the one -ton rate be the same. He also suggested adding five dollars to the gate rate and one dollar per year going forward, which was still below the competition and continue with the additional one dollar increase each year. Mr. Carr said a model was used to show tonnage brought in and the life of the landfill, which was based on a consistent 420,000 tons per year. He said if it was raised too high, too fast, tonnage might be reduced, and less revenue would be generated to cover capital expenses. He said there were current capital expenses due to the expansion of the north cell. Ms. Woytenko said the proposed two dollar environmental fee also applied per ton and the FY24 total gate rate would be $39.25 per ton. Councilmember Turner said the proposal was to increase the gate rate to $38.25 per ton which included the $2.00 Environmental Fee. City Council Meeting Minutes - January 10, 2023 Page 3 of 15 Ms. Woytenko said that was correct. Vice Mayor Aldama asked for confirmation that none of the increases would affect Glendale residents. Ms. Woytenko said that was correct. Vice Mayor Aldama asked if there was any strategic planning on keeping the City's partnerships with West Valley cities. Mr. Carr said the challenge was increasing the rate but still having tonnage come into the landfill in order to recover costs and fund capital projects. The City currently had IGAs with Goodyear, Avondale and Peoria. Vice Mayor Aldama asked for an explanation of the IGAs and asked how much space was at the landfill for each of the IGA partners. Mr. Carr said there was not a specific amount allotted. It was based on a price per ton. He said Peoria was the largest of the IGA partners. Peoria's fee was up for renewal in FY2024 and that was when adjustments would be made. Vice Mayor Aldama asked if the proposed increases would still be necessary if the Peoria IGA fees were increased. Mr. Carr said that was correct. Vice Mayor Aldama asked when Council would see the IGAs. Mr. Carr said the Goodyear IGA was up for renewal on January 24, 2023. Peoria's renewal was in July 2024 and Avondale's would expire in 2025. The City had the ability to amend and adjust the IGAs, if necessary. Vice Mayor Aldama asked Mr. Phelps to provide the dollar amounts of the three IGAs. Mr. Phelps said the rate goal was to maintain a rate as low as possible for the citizens and set up pricing that contributed to capital improvements without taking up a maximum amount of capacity. The direction received in 2019 was to continue to push toward outside customers and to continue to present rate plans to Council. Councilmember Malnar asked if the expense estimate for the gas well system was net of revenues, and whether there was a contract in place regarding the sale of the gas from the plant. Mr. Carr said the cost presented was what the City was currently spending annually for maintenance and regulatory compliance for Arizona Department of Environmental Quality (ADEQ) permits of the gas wells. The City was in the process of reviewing a gas -selling contract and it would be brought to Council in the near future. Councilmember Malnar asked if residents paid extra for hard -to -handle waste or tire disposal. Mr. Carr said the landfill did not accept the disposal of tires and there was not an extra charge for residents to dispose of hard -to -handle waste. City Council Meeting Minutes - January 10, 2023 Page 4 of 15 Councilmember Malnar supported the rate increase and believed the residents would benefit from it. Councilmember Tolmachoff asked if capacity was limited in the IGAs. Mr. Carr said there was no limit language in the IGAs nor were businesses limited. The lifespan of the landfill was projected to beover forty years. Councilmember Tolmachoff said it was important to preserve the landfill for the residents for as long as possible. She requested the projection of the landfill lifespan without outside waste. Mayor Weiers understood the concern. He recalled staff developed procedures that increased the life of the landfill another twenty years. Ms. Woytenko said that was correct. Mayor Weiers was not in favor of raising the rates to residents because commercial users were no longer able to use the landfill. Councilmember Tolmachoff asked if staff would monitor use to see if the City's rates were attracting more tonnage than its competitors, and if so, bring the information back to Council. Vice Mayor Aldama said the proposed strategy was in the best interest of Glendale citizens and the longevity of the landfill. He was in favor of moving forward. Mr. Carr said the recommendation was to add an environmental service fee of two dollars per ton, implement an annual increase to the gate rate of one dollar per year for fiscal years 23 through 27 and one dollar rate adjustments in FY27. Mayor Weiers said there was consensus to proceed. 2. DISCUSSION ON GLENDALE'S OPIOID SETTLEMENT FUNDS Presented by: Elise Smith, City of Glendale Public Health Fellow Rick St. John, Deputy City Manager Dr. Marcy Flanagan, Executive Director, Maricopa County Department of Public Health Ms. Bower read the item by title. Ms. Smith gave a presentation on Glendale's opioid settlement funds. Glendale received the first disbursement. The City must determine if it was best to retain the funding or return it to Maricopa County. If the City chose to retain the funds, it would have to spend the funds as required and follow the reporting requirements of the Attorney General's Office for the next 18 years. The City would have to create an infrastructure to address substance abuse in the City. The current disbursement amount was unlikely to fully cover the cost of a program and would have to be subsidized from another funding source. Ms. Smith said if the City chose to return its funds, the funds would be reabsorbed into the County's account and Glendale would no longer be responsible for the reporting requirements. Maricopa County intended to support Glendale in taking on the task and helping define what was appropriate for the needs of Glendale. Vice Mayor Aldama said the City, along with others, had been impacted by opioids and needed City Council Meeting Minutes - January 10, 2023 Page 5 of 15 the resources. He asked if the City chose to retain the funds could the funds be given to nonprofit organizations to administer the resources. He asked if there was a staffing concern to manage the program. Ms. Smith said the funds could go to nonprofits working in the nine eligible spending domains. Mr. St. John did not think the reporting requirements would be too burdensome and if the funds were returned, the public health fellow position would be eliminated. The City would lose the opportunity to develop a plan after the fellowship ended. Vice Mayor Aldama supported retaining the funds for the most impactful use in the City. Councilmember Tolmachoff asked if the County was distributing all the funds to the cities. She said Maricopa County had programs and infrastructure to manage the issue. She asked who was responsible for reporting if the funds were passed to nonprofits. Dr. Flanagan said the City would still be responsible for reporting. Councilmember Tolmachoff said a fellow could be rolled into the Community Services division to work on other issues as well. She supported returning the funds to the County because it could do more with the funds and $124,000 would not have much of an impact in the City. She asked if Narcan was being obtained through grants. Ms. Smith said that Narcan was being provided by the State and the City was still receiving it for free. Councilmember Tolmachoff asked if additional funding was needed for Narcan. Mr. St. John said funding was not currently needed but he did not know if there would be a cost in the future. Mayor Weiers asked staff to provide a simulation of how the program would work if the funds were retained. A full-time employee would use most of the disbursement but there were residents who needed help. Ms. Smith said the funds had a 15% cap for administrative fees, so only 15% of the $124,000 could be used to supplement a salary. Mr. St. John said staff would do an analysis to determine how the funds might be best used. If the funds were returned to the County, staff had been given assurances some of the funds would be used for Glendale. Councilmember Turner said the issue was regional and economies of scale could leverage the funds more efficiently. He would like the option to bring the funds back in house in the future. Vice Mayor Aldama asked staff to study how the opioid crisis had impacted Glendale. The funds should be kept in the City. He asked if the funds could be used within the nine categories, but in a preventive way. Ms. Smith believed the funds could be used for general prevention. Mayor Weiers asked for more information to be brought back in about two months. Mr. St. John said the Attorney General might be making some changes to the reporting City Council Meeting Minutes - January 10, 2023 Page 6 of 15 requirements and staff would come back to Council at the end of June when more information was known. 3. AFFORDABLE HOUSING DEVELOPMENT INCENTIVE PROGRAM Presented by: Jean Moreno, Director, Community Services Ms. Bower read the item by title. Ms. Moreno presented information on affordable housing and the Development Incentive Program. Vice Mayor Aldama asked which area of Glendale was at the poverty level. Ms. Moreno said the majority of census tracts were in the 85301 zip code, with a few pockets in northern Glendale. She would send the map of census tracts to Council. Vice Mayor Aldama asked if there was data demonstrating the reason poverty was so high in 85301. He said there were no programs that were a call to build and asked if it would help. Ms. Moreno said staffs proposals would help give Glendale a competitive advantage to attracting affordable development to the City. She said there were parcels of land owned by nonprofits or governmental organizations in the City's boundaries and staff could conduct proactive outreach to these organizations. One of the biggest challenges to affordable housing was land cost. Vice Mayor Aldama said the data showed and demonstrated targeted resources were needed in sections of the City. Ms. Moreno said the incentive proposal included a Community Development Fee Waiver Program, which was usually about 1 % of construction costs. She provided Council with a proposed draft of the ordinance. The County required demonstration of a local commitment from the municipality for it to provide gap funding for affordable projects in the pipeline. Staff submitted a proposal to the County for $16.6 million and the fee waiver was a way to show Glendale was financially committed to the projects. Councilmember Malnar asked if there was a minimum number of units a developer would be required to build to attain the fee waiver. Ms. Moreno said there was no formal minimum, however, to make the project pencil out, a minimum number of units would have to be developed. She said over the last 30 years, the lowest number she had seen was sixteen units in a development that received a tax -credit project, which was in 1997. Councilmember Malnar asked if the tax credits were only applied to the unit and not the entire project. Ms. Moreno said it could be either. Councilmember Tolmachoff asked about the new verbiage in the ordinance. Ms. Moreno clarified the new addition was Section 2.3(e). Councilmember Tolmachoff suggested the verbiage needed to be tighter by indicating a fee City Council Meeting Minutes - January 10, 2023 Page 7 of 15 waiver would only be offered for the number of affordable units. There was no requirement for long-term ownership or property management, which was a very important part of the project. The waiver should be on a case -by -case basis. Ms. Moreno agreed adding more specific language was important. It was possible ownership of an affordable development could change but she had not seen it due to the level of requirements. A new owner would be required to maintain the period of affordability. Councilmember Tolmachoff said if a developer did not have to use tax credits, they did not have to follow the requirements. An incentive should be offered on a case -by -case basis. Property management was important to maintain a good place for families to live. It was good to inform the public the City would waive fees for the right project however, it should not be carte blanche. Ms. Moreno said verbiage could be added that restricted it to State tax credit developments. She hoped mission -based developers would come into the community and develop affordable units without relying on federal funds and tax credit programs in the future. Mayor Weiers asked if there was verbiage from other cities that could be utilized for these types of projects. Ms. Moreno believed Glendale would be the first to offer a program with the 100% fee waiver. Verbiage could be included that restricted the developments to tax credit projects and the fee waiver would be a proportionate amount of the number of units maintained at the affordable rate within the entire project. Mr. Phelps said the goal was to attract affordable housing projects. Developers were looking for assurance the Council would approve a tax credit. The policy could always be modified or changed, and Council could review all the approved projects annually. Council could tighten the program if it was out of alignment. The program would allow the City to be one step ahead of other cities in attracting developers with assurances of a fee waiver. Councilmember Tolmachoff asked if there was a maximum cap on a fee waiver. Ms. Moreno said the maximum would be equivalent to what the City's fees were, which were posted in the Fees Schedule. The fees were typically 1 % of the overall project. The program would provide the City a competitive advantage. Vice Mayor Aldama said the program was a targeted resource to sections of Glendale that needed it, and he did not want to put a program together with too many restrictions that would discourage developers from coming. There should be attainable incentives that worked for Glendale. Council could get bogged down with the requests and the City Manager would make the right decision. He said the City Attorney would have advised of any issues in the proposed ordinance wording. He supported the proposal. Councilmember Turner was interested in how to expand affordable housing beyond the Centerline. There was need for affordable housing in the hospital and medical corridor, the university areas, and the entertainment district. He was concerned that tying it in to the State grant program might make it harder to meet reporting requirements. He asked if an affordable developer would receive an expedited review process. Ms. Moreno said with the fee waiver, the developer would have less value engineering to do in other areas. The land cost was the biggest cost, and the fee waiver might help with more geographically dispersed affordable housing. The fee waiver would be a good tool in the City Council Meeting Minutes - January 10, 2023 Page 8 of 15 Centerline Overlay District and residential was already allowed so the zoning process was bypassed. Councilmember Tolmachoff asked about an annual cap for the fee waiver. She asked if incorporating the same rules for tax credits was possible to avoid flips. Property management was very important and should be required. She asked if the program would involve an application process and how it would be administered. Ms. Moreno said the process was long and there was already an application through the Development Services Department. The program would send a message that the City was interested in affordable development. There was no cap for an annual fee waiver. It was a way to incentivize additional affordable development. If it did not work, it could be rolled back. Councilmember Malnar believed the program would evolve as a case -by -case process as staff would evaluate the projects to determine if they met the criteria. It was important to have staff report back to Council on how the program was benefitting residents, and how it was affecting both the homeless and affordable housing situations. The reporting should be soon and be done on a regular basis. He wanted to assist Glendale residents, but not draw everyone to Glendale for affordable housing. Vice Mayor Aldama reminded Council the City would not be giving money out, rather it was a waiver of a fee to do what was right. He was in support of the program. Mr. Phelps requested consensus to have a program in place which allowed the City Manager to waive the fees. Before it was implemented, staff could come back with program rules and criteria that did not tie Council's hands too tight. A unique project, that did not meet all criteria, could be brought to Council on a case -by -case basis. It might be appropriate to offer waiver of the fee for the entire development if it encouraged more developers to include affordable housing along with market -rate housing. Receiving a fee waiver only on the affordable units was not a big incentive or more developers would be doing it. He said the strategy should be discussed and brought back to Council Mayor Weiers confirmed consensus for the proposal with staff coming back to Council with additional information on the strategy. Ms. Moreno provided information on the Affordable Development Gap Funding Pilot Program. It was a three-year pilot with an initial one-time revolving funding of $1.75 million and future contributions from construction sales tax as units were operationalized ($2,400). The program would create a sustainable fund to promote housing development for Glendale residents. The program could be further refined and she asked if there was Council interest in such a program. Mayor Weiers asked if the initial funds were for a three-year project or if it was per year for three years and asked for clarification on the one-time funding. Ms. Moreno said the financial details could be worked a little more, and the initial proposal was high level. It would be one-time funding of $1.8 million, with the ability to sustain dependent upon how many new units came into play. Councilmember Malnar asked how a developer would use the funds. Ms. Moreno said it would be a grant program and the developer would have to demonstrate sources and uses of funding and that there was a gap. The chances of addressing the gap for every project was limited so there would have to be a competitive grant process. City Council Meeting Minutes - January 10, 2023 Page 9 of 15 Councilmember Tolmachoff asked for the definition of a one-time revolving fund and asked if the future contributions were $2,400 per affordable unit regardless of other units being built. Ms. Moreno said that was correct. The one-time investment of $1.75 million would create a revolving fund. The fund balance would continue to roll-over or revolve. Councilmember Tolmachoff asked if there would be a cap per project or was it possible one project could use all the funds. Ms. Moreno said there would have to be a cap, as the current projects had a gap of approximately $3.3 million on average. The cap could be a percentage or dollar amount. She did not want to see all the funding go to just one project. Councilmember Turner asked if the $2,400 per affordable unit, which would already be collected in construction sales tax, would be routed to the pilot program instead of the General Fund. He asked for confirmation that the $2,400 would come from the construction sales tax. Ms. Moreno had proposed only a portion of the estimated collection per unit. She said if Council desired to move forward in developing a program, she would work with Development Services. The $2,400 represented about 50% of the collection per unit. Mayor Weiers confirmed consensus to move forward in developing a pilot program. 4. HOMELESSNESS RESPONSE UPDATE Presented by: Rick St. John, Deputy City Manager Jean Moreno, Community Services Director Ms. Bower read the item by title. Mr. St. John and Ms. Moreno provided a presentation on homeless services and initiatives, housing, shelter, and eviction information, and the recommended indirect impact initiatives and mid -year budget request. Councilmember Turner asked about the total services of 36,526 provided over eighteen months, which came out to approximately 100 per workday. He asked if the services were provided to unique individuals or if there was overlap. He asked for a breakdown of the 0-17-year-old age group receiving services, such as 0 to 15 and 15 to 17. Ms. Moreno said there was overlap based on all the services provided. It was possible that data collection could be challenging, and she would ask if the number could be drilled down further. Councilmember Turner said the eviction itself was not the cause of homelessness, rather the factors behind the eviction were the cause of homelessness. The percentage of rental units to owner occupied .units would vary by community depending on how many rental units a community had. Councilmember Tolmachoff said 4% of people receiving services were evicted. Ms. Moreno said there might have been other people evicted. The 4% only represented those who had received services. City Council Meeting Minutes - January 10, 2023 Page 10 of 15 Vice Mayor Aldama asked how many Section 8 vouchers had gone unused and asked if there was a long list of people waiting. Ms. Moreno said the program was at 105% of budget capacity on the housing choice vouchers. The wait lists were limited to one or two years wait time and said there was currently no need to re -open the wait lists. Vice Mayor Aldama asked who determined the cap for the maximum amount that could be spent. Ms. Moreno said it was the Department of Housing and Urban Development (HUD). Vice Mayor Aldama asked if the City would have to request an increase. Ms. Moreno said HUD would look at the City's total spend and because the City was at 105% the City should get more funding from HUD to increase the housing assistance payments over the next cycle. HUD was coming out with new voucher programs, and she anticipated the City would receive additional vouchers. Councilmember Tolmachoff asked about the term, "activate parks." Mr. St. John explained 'activating' meant when the park was being used for its intended use with programming or an event. Mr. St. John said the mid -year budget request was for a Misdemeanor Repeat Offender Program (MROP) Squad. He provided details of the proposed team, which would include seven new FTE's: a sergeant, four officers, and two civilian support staff. Mayor Weiers asked how a team of seven could have the time to serve a population of 260,000. Mr. St. John said the team was placed in the organization where it would have the support of the Neighborhood Response Squad and the Community Action Teams so resources could be shared. The Patrol Division would also be involved. Vice Mayor Aldama said in the downtown area, there was a significant issue with homeless activity, health issues, and crime concerns. He asked about using patrol officers on bicycles in the downtown and adjacent areas. Mr. St. John said Police Chief Briggs agreed a bicycle squad was a benefit to the community and they were working on a separate initiative within existing resources. Vice Mayor Aldama asked if there was budget for the initiative already. Mr. St. John said there were budget requests coming forward next fiscal year and current budgeted positions. Vice Mayor Aldama asked if the City had bicycles and equipment to be used currently. Mr. St. John said it did, but he was not sure if it was outdated or would need improvements. Vice Mayor Aldama asked why the initiative had to wait until June or July and could not be implemented now. City Council Meeting Minutes - January 10, 2023 Page 11 of 15 Mr. St. John would speak with Chief Briggs. Mr. St. John said the budget request for the squad was $639,040 (100% of all one-time costs) and $349,500 (50% of annual ongoing costs) for the mid -year and $699,005 (100% of annual ongoing costs) for the FY2023-24 budget supplemental. It would be for four sworn officer positions and two civilians. Chief Briggs believed the sector lieutenant or lieutenants could manage without a sergeant in place. Mr. St. John recommended adding the additional sergeant, which would be a cost on top of the presented budget. Mr. St. John provided details on a request for three new full time park rangers. The budget request for the proposal was $152,439 (100% of all one-time costs) and $133,928 (50% of annual ongoing costs) for the mid -year and $267,856 (100% of annual ongoing costs) for the FY2023-24 budget supplemental. Councilmember Turner supported the requests. Councilmember Malnar agreed with moving the requests forward. Mayor Weiers confirmed consensus to move the budget requests forward. 5. SHOPPING CART ORDINANCE Presented by: Rick St. John, Deputy City Manager Ms. Bower read the item by title. Mr. St. John presented the proposed shopping cart ordinance. Staff was seeking Council consensus on amending the City Code by adding Section 21.5. Councilmember Malnar asked how the restrictive device worked. Mr. St. John said it was a device connected to one wheel of the shopping cart that locked the wheel if it left the premises. Councilmember Tolmachoff said there were stores that had a bar on the shopping cart to prevent the carts from leaving the store. She asked if that would be sufficient. Mr. St. John said if the store could demonstrate the cart could not leave the store, it would be sufficient. Vice Mayor Aldama supported the proposed ordinance. He and other Councilmembers had previously requested the item, but no action had been taken. He asked what changed for the City to initiate the proposed ordinance. Mr. St. John explained it had become a bigger problem over recent years. The Police Department had been collecting more and more shopping carts and brought the issue to the task force. Vice Mayor Aldama said there was homelessness in all areas of the City, which might be the reason for the change. Mayor Weiers asked if the carts would have to be tagged with the name of the owner. Mr. St. John said that was correct. Each individual shopping cart needed appropriate contact City Council Meeting Minutes - January 10, 2023 Page 12 of 15 information. Councilmember Turner asked if there would be flexibility in terms of possession for a good Samaritan who picked up a shopping cart to return to the facility. Mr. St. John said that was correct. Mayor Weiers confirmed consensus. 6. COUNCIL DISCUSSION REGARDING SELECTION OF A VICE MAYOR Presented by: Brent Stoddard, Deputy City Manager Ms. Bower read the item by title. Mr. Stoddard said the City Charter required Council to appoint from its membership, one person to serve a one-year term as Vice Mayor at the first workshop meeting in January of each year. The item was on the agenda for tonight's voting meeting. Vice Mayor Aldama thanked his colleagues for appointing him as Vice Mayor. It had been an honor and a privilege to serve. He intended to nominate Councilmember Clark as the next Vice Mayor at the voting meeting. CITY MANAGER'S REPORT Mr. Phelps said ASM Global, the arena manager, notified staff that the Desert Diamond Arena had concluded its most profitable year to date. The total gross ticket sales for 2023 exceeded the previous highest year by more than $10 million. Mr. Phelps said in the weeks prior to the Super Bowl, a banner would be installed over the arena with the name and logo of Desert Diamond Casino. CITY ATTORNEY'S REPORT No report COUNCIL ITEMS OF SPECIAL INTEREST Councilmember Malnar requested information on Federal Aviation Administration (FAA) regulations regarding drones flying in neighborhoods and whether the City had authority to regulate them. Councilmember Tolmachoff requested a discussion on having a policy for the handling of presumptive cancer claims and an informational presentation on how the State funding worked. Vice Mayor Aldama requested an update on the paved roadway at Westgate along Glendale Avenue between the freeway and 91 st Avenue, which was badly deteriorated. MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION A motion was made by Vice Mayor Jamie Aldama, seconded by Councilmember Ian Hugh to hold an executive session. City Council Meeting Minutes - January 10, 2023 Page 13 of 15 AYE: Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Councilmember Joyce Clark (ABSENT) Passed EXECUTIVE SESSION Council met in executive session at 3:58 p.m. for: . Discussion and or consultation, to consider its position, and to provide instruction/direction regarding the evaluation process and performance reviews of the City Manager, City Attorney and City Clerk and discussion/consultation for legal advice with the City Attorney pursuant to A.R.S. § 38-431.03(A)(1)(3)(4) . Discussion and or consultation, to consider its position, and to provide instruction/direction regarding the evaluation process and reappointment process for the City Judge and discussion/consultation for legal advice with the City Attorney pursuant to A.R.S. §38-431.03(A)(1)(3)(4) . Discussion/consultation with the City Attorney to receive an update, to consider its position, and to provide instruction/direction to the City Attorney regarding Glendale's position in connection with a contract relating to property in the area of 58th Avenue and Lamar Road pursuant to A.R.S. §§ 38-431.03 (A)(3)(4)(7) . Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with a property at 5750 W. Glenn Drive pursuant to A.R.S. §§ 38-431.03 (A)(3)(4)(7) . Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with a property at 4705 W. Glendale Avenue pursuant to A.R.S. §§ 38-431.03 (A)(3)(4)(7) . Discussion regarding appointments and matters relating to various boards, commissions and other bodies pursuant to A.R.S. § 38-431.03(A)(3)(4) A motion was made by Vice Mayor Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to adjourn the executive session. AYE: Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Councilmember Joyce Clark (ABSENT) Passed City Council Meeting Minutes - January 10, 2023 Page 14 of 15 Mayor Weiers adjourned the executive session at 4:47 p.m. ADJOURNMENT Mayor Weiers adjourned the meeting at 4:47 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 10th day of January, 2023. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 20th day of January, 2023. K. Bower, MMC, City Clerk City Council Meeting Minutes - January 10, 2023 Page 15 of 15