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HomeMy WebLinkAboutMinutes - Minutes - Library Advisory Board - Meeting Date: 2/8/2017City of Glendale Library Advisory Board Meeting Minutes Glendale Public Library, Main Library, Large Meeting Room 5959 West Brown Street Glendale, Arizona 85302 Wednesday, February 8, 2017 6:00pm Call to Order – Chairperson Koory called the meeting to order at approximately 6:00pm. Roll Call Board Members in Attendance: Board Members Ndavu, Kocur, Johnson, Aborne, Heinzel, and Vice Chairperson Collett, and Chairperson Koory were present. Board Member Lund was absent and excused. Staff in Attendance: Michael Beck, Chief Librarian, and Kristin Fletcher- Spear, Administrative Librarian, were present from the City of Glendale. Approval of Minutes – January 11, 2017 Chairperson Koory called for a motion to approve the minutes. Board Members noted the following changes: Page 3, paragraph 3, after Saturday, February 4 add “during the Chocolate Affaire.” Page 4, paragraph 3, after Packing Shed add “January 11 through January 29.” Page 4, paragraph 5, after last Friday’s paper add “and was impressed by the article regarding the IDEA center.” Board Member Johnson made a motion to approve the January 11, 2017 Regular Meeting Minutes as corrected. Vice Chairperson Collett seconded the motion, which was approved with a vote of 7 to 0. Business from the Floor Chairperson Koory called for Business from the Floor. No one was present. Heroes Park Branch Library Update Chairperson Koory asked for the Heroes Park Branch Library update. Mr. Michael Beck, Chief Librarian, provided an update and the tentative timeline regarding the proposed Heroes Park Branch Library Design and Architectural Library Advisory Board Minutes February 8, 2017 Page 2 phase. He reviewed the timeline and stated staff has been directed to move forward and is working with DFDG, the firm that would design the project. He displayed a map showing the Glendale Heroes Regional Park Master Plan depicting both the undeveloped and developed areas. Mr. Beck said it has been nine years since the original library design was first proposed. He reviewed the park’s recent enhancements, which have taken and will take place such as the Archery Range, new-lighted basketball courts, additional parking, a maintenance facility, and new curb, gutter, sidewalk, landscaping and streetlights. Mr. Beck reviewed the conceptual design and where the parking and library building would be located as well as the area for potential library expansion. Mr. Beck reviewed the library business plan for Heroes Park Library. He stated the projected on-going operating expenses are approximately $600,000, with $2.7 million available in Development Impact Fees for construction. The Library would be tentatively open six days a week with a 40-hour week operating schedule. Mr. Beck reviewed the public input received last year regarding what the public would like to see, what features and programs are most wanted and needed, etc. Mr. Beck stated a Working Group would need to be formed soon and should include one to two Board Members. He also said there might be a joint meeting, with the Parks and Recreation Commission, tentatively scheduled for April 12, 2017. Board Members Johnson and Kocur and Vice Chairperson Collett volunteered. Board Member Ndavu made a motion to nominate Board Members Johnson and Kocur and Vice Chairperson Collett to the Working Group. Board Member Heinzel seconded the motion, which was approved with a vote of 7 to 0. Proposed Library Fine and Fee Adjustments Chairperson Koory called for this item. Mr. Beck stated in December 2015, a consultant was commissioned to review, evaluate and make recommendations regarding the fee philosophy Library Advisory Board Minutes February 8, 2017 Page 3 used to derive user fees for the Parks, Recreation and Library Divisions. A financial analysis of the proposed fee recommendations was presented for consideration by the Board. Mr. Beck said there are two recommended types of fine categories. The first is ‘Council-approved fines’ which include facility rentals. Secondly, ‘Market Based fines’ are those such as overdue fees, the market cost of convenience items, recreation memberships fees, overdue library fines, books and book bags for sale, administrative fees, etc. Mr. Beck noted the proposed fee adjustments for the Board that should be considered. Board Member Kocur asked how long it takes for an item to enter collections. Ms. Fletcher Spear said items only go into collections when they have not returned an item. Chairperson Koory called for a motion. Subject to Council discussion and approval, Board Member Johnson made a motion to approve the recommended adjustments in the fines and fees. Vice Chairperson Collett seconded the motion, which was approved with a vote of 7 to 0. Chief Librarian Update Chairperson Koory called for the Chief Librarian Update. Mr. Michael Beck, Chief Librarian, presented information and updated members on current library activities, operations and projects as well as updating them on the Glendale IDEA Center and other Library items. Mr. Beck said the FY17-18 initial budget meeting with City budget staff went well and reviewed several budget supplements. He said the library’s current coin collector machines are approximately 13 years old and are in need of replacement. He said staff researched the feasibility in reopening the libraries on days they are currently closed, Thursdays for Foothills and Fridays for Main and Velma Teague libraries. He said this was one item that patrons indicated in surveys that they would like to see. Also, Mr. Beck said the restoration of some library support staff is being requested. On February 15, 2017, staff will meet with the Building Standards Committee to discuss further options for the IDEA Center. Staff is moving forward to the next phase, which is carpeting a former storage/office area Library Advisory Board Minutes February 8, 2017 Page 4 for future use as a digital lab. Also, a glass-enclosed entrance is being proposed which would require installation. Mr. Beck said staff is working on two LSTA grants; one for the IDEA Center and the other to have a literacy walk within some city parks, which Ms. Spear has been working in collaboration with the Parks Department. Library Advisory Board Comments and Suggestions – Chairperson Koory asked for comments or suggestions from the Board Members. Board Member Kocur thought the Heroes Park Library would be a good location for a Little Library. Board Member Aborne passed a book around to the Board Members, which was written by an author who is 83 years old. Mr. Robert C. Medina has had several books published. Caramba is a composition where he celebrated diversity and tries to keep the colloquial Spanish alive. Board Member Aborne asked about the status of the Library Manager position. Mr. Beck said the city is still recruiting for this position. Board Member Aborne said she attended the recent Yucca District meeting and was given the opportunity to speak about the new Heroes Branch Library. Board Member Aborne was concerned about the proposed total square footage included the future expansion. She stated, including the future expansion, staff initially stated the Library would reach a total of 33,000 square feet. However, staff recently stated the total square footage including a future expansion would bring the total square footage to only 23,000 square feet. Board Member Ndavu asked for an update on the trial run with the self- checkout / bill pay machines at the Foothills Library. Mr. Beck said this would not occur for a few more weeks. There was a merger involving two companies and the library is in the process of receiving new and updated software for the machines. Chairperson Koory said she attended the Songwriters’ event recently and said it was a wonderful event. She added that she appreciated her fellow Board Members and enjoys working with them. Library Advisory Board Minutes February 8, 2017 Page 5 Adjournment – With no further business, Chairperson Koory called for a motion to adjourn. Board Member Johnson made a motion to adjourn. Board Member Ndavu seconded the motion, which was approved unanimously. The meeting adjourned at 7:19pm. The next meeting will be held in the Meeting Room at the Velma Teague Library on Wednesday, March 8, 2017, at 6:00pm.