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HomeMy WebLinkAboutMinutes - Minutes - Personnel Board - Meeting Date: 11/10/2021l�lendale A R I Z O N A MINUTES PERSONNEL BOARD CITY HALL - HR TRAINING ROOM 8860 W. GLENDALE AVE. GLENDALE, ARIZONA 86301 NOVEMBER 10, 2021 6:00 P.M. 1. CALL TO ORDER Chair Davita Solter called the meeting to order at 6:00 p.m. 2. ROLL CALL Present:: Chair Davita Soper Vice Chair Ray Strahl Board Member Donna Brown Board Member Becky Shady Absent: Board Member Al Lenox Also Present: Jim Brown, Human Resources & Risk Mgmt. Director Debbie Burson, Assistant Human Resources Director Dianne Shoemake, Risk & Worker's Comp. Manager Naomi Jackson, HR Administrator Vicki Moss, HR Administrator, Benefits Marie Bonell, HR Business Partner LeJeune Boone, HR Business Partner Katie Douglas, HR Business Partner Michael Hamblin, Assistant City Attorney 3. CITIZEN COMMENTS There were no citizens present. 4. APPROVAL OF THE MINUTES The Board approved the Personnel Board Minutes of August 20, 2020 Motioned by Vice Chair Ray Strahl, seconded by Board Member Becky Shady AYE: Chair Davita Solter Vice Chair Ray Strahl Board Member Donna Brown Board Member Becky Shady Other: Board Member Al Lenox (ABSENT) Passed 5. HUMAN RESOURCES POLICY REVIEW Jim Brown, Human Resources & Risk Management Director, and other HR staff, communicated to the Board the proposed policy revisions to the following Human Resources Policies and Procedures. A summary of the HR policy revisions is attached to these minutes. 1. No. 201 - Employment 2. No. 202 - Nepotism 3. No. 301 - Compensation and Classification 4. No. 401 - Benefits 5. No. 501 - Performance Planning and Review 6. No. 503 - Workplace Harassment and Violence 7. No. 505 - Drug, Alcohol and Substance Abuse NON -DOT 8. No. 509 - Gratuities 9. No. 513 - Discipline 10. No. 527 - HIPPA 11. No. 528 — Recognition Programs The Board voted to recommend that all proposed policy revisions be adopted by the City, with the exception of No. 528 -Recognition Programs policy. Motioned by Vice Chair Ray Strahl, seconded by Board Member Becky Shady AYE: Chair Davita Solter Vice Chair Ray Strahl Board Member Donna Brown Board Member Becky Shady Other: Board Member Al Lenox (ABSENT) Passed In regard to the Recognition Programs Policy No. 528, Chair Solter and Vice Chair Ray Strahl questioned the necessity of naming a specific vendor of gift cards to be distributed. Vice Chair Strahl stated it would be more appropriate to be generic in identifying the type of gift cards to be distributed. The Board voted to recommend removing the specific vendor name of gift cards from Policy No. 528 proposed policy revision. Motioned by Board Member Donna Brown, seconded by Board Member Becky Shady AYE: Chair Davita Solter Vice Chair Ray Strahl Board Member Donna Brown Board Member Becky Shady Other: Board Member Al Lenox (ABSENT) Passed 6. OPEN MEETING LAW TRAINING A review of the Arizona Open Meeting Law was presented by Michael Hamblin, Assistant City Attorney. His discussion included what constitutes a quorum and when the Open Meeting Law applies. 7. CHAIR AND VICE CHAIR RECOMMENDATIONS FOR 2022 Vice Chair Strahl recommended that current Chair Solter serve again as Board Chair for 2022, and the Board voted to approve that recommendation. Motioned by Vice Chair Ray Strahl, seconded by Board Member Donna Brown AYE: Chair Davita Solter Vice Chair Ray Strahl Board Member Donna Brown Board Member Becky Shady Other: Board Member Al Lenox (ABSENT) Passed Board Member Becky Shady recommended that current Vice Chair Strahl serve again as Vice Chair for 2022, and the Board voted to approve that recommendation. Motioned by Board Member Becky Shady, seconded by Board Member Donna Brown AYE: Chair Davita Solter Vice Chair Ray Strahl Board Member Donna Brown Board Member Becky Shady Other: Board Member Al Lenox (ABSENT) Passed 8. NEXT MEETING The date of the next regular meeting of the Personnel Board will be determined and will be held at 6:00 p.m. in the Human Resources Training Room of City Hall, located at 5850 W. Glendale Ave., Glendale, Arizona, 85301. 9. ADJOURNMENT Chair Solter adjourned the meeting at 7:25 p.m. The Personnel Board meeting minutes of November 10, 2021 were submitted and approved this 8th day of December, 2022. /s/Jim Brown Jim Brown Recording Secretary