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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 9/27/2022City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 � C Glendale A R I Z O N A Meeting Minutes Tuesday, September 27, 2022 12:30 P.M. Workshop Meeting Council Chambers City Council Mayor Jerry Wefers Vice Mayor Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 12:30 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk WORKSHOP SESSION 1. AN -243 - PARKWAY 303 EAST ANNEXATION LOCATED AT THE NORTHEAST CORNER AND NORTHWEST CORNER OF SARIVAL AVENUE AND OLIVE AVENUE Presented by: Tabitha Perry, Planning Manager Ms. Bower read the item by title. Ms. Perry said the Parkway 303 East Annexation was a 276 -acre site located at the northwest and northeast corner of Sarival Avenue and Olive Avenue. The current County zoning was RU -43, which was similar to RR -45 in the City. The applicant was proposing a major General Plan Amendment to light industrial and a rezone to PAD (Planned Area Development) to allow approximately 4.38 million square feet of industrial building area. Ms. Perry said fiscal impacts included one-time fees estimated at $16.9 million and an annual net benefit to the City of $1.49 million per year excluding one-time revenues. Staff was seeking consensus to move forward with the annexation process. Councilmember Tolmachoff asked if there was a buffer between the residential neighborhood to the north of the property. Ms. Perry said there was approximately seventy feet of additional land and Ironwood Road. Councilmember Tolmachoff asked the purposed building height. Ms. Perry estimated the building would be approximately fifty-six feet in height. Councilmember Tolmachoff asked if the parcel would be used strictly for industrial. Ms. Perry said the proposal consisted of a mixture of industrial land uses with residential buffering. Councilmember Clark said she had met with the applicant to discuss plans to install a buffer between the site and the residential area to the north. She was comfortable moving forward City Council Meeting Minutes - September 27, 2022 Page 2 of 12 with the project. Councilmember Turner said there was not an intersection at Olive Avenue and the Loop 303 Freeway. Ms. Perry said that was correct. Mayor Weiers confirmed consensus to move forward. 2. VALLEY BENCHMARK COMMUNITIES 2020-2021 REPORT Presented by: Khala Stanfield, Director, Department of Organizational Performance Jenny Durda, Business Intelligence & Analytics Officer, Department of Organizational Performance Ms. Bower read the item by title. Ms. Stanfield presented information on the current status of the Valley Benchmark Communities (VBC), which included: . Purpose *Participants and Partners .Organizational Chart . Staff Engagement . Updates/Report . Future Goals . Community Benefit Ms. Durda provided additional information on the VBC and details on the annual report update. 3. WATER RESOURCES UPDATE Presented by: Craig Johnson, P.E., Director, Water Services Megan Sheldon, Deputy Director, Water Services Drew Swieczkowski, Water Resources Manager, Water Services Ms. Bower read the item by title. Mr. Johnson presented the Water Resources update which included the following: . Activities since May 2022 Workshop . 2021 Glendale Water Use . Overview of Conditions for the Salt River Project System . Overview of Colorado River Conditions . Water Resources Plans for Shortage . Next Steps Ms. Sheldon provided an update on activities since the May 2022 Workshop. Mr. Swieczkowski provided an update on water resources including the Salt River Project (SRP) Reservoirs and the Colorado River conditions. Councilmember Tolmachoff asked if the Bureau of Reclamation had the authority to cut water usage in California. Mr. Swieczkowski explained the goal was to reach water conservation of 2-4 million acre City Council Meeting Minutes - September 27, 2022 Page 3 of 12 feet to save Lake Meade and Lake Powell. Councilmember Tolmachoff asked if there were discussions regarding water conservation among neighboring states. Mr. Swieczkowski said ongoing discussions were held on a weekly basis. He agreed other states needed to step up conservation efforts. Councilmember Tolmachoff asked if it was possible for the Bureau of Reclamation to void water credits that had been saved. Mr. Swieczkowski hoped the ongoing efforts made by Ted Cooke, General Manager of the Central Arizona Project Management Council and Tom Buschatzke the Arizona Department of Water Resources Director, to encourage other states regarding conservation would be realized by the Bureau of Reclamation and Arizona would not be penalized. Mr. Johnson said the Bureau of Reclamation recently held a summit at the Colorado River Basin in Santa Fe, New Mexico. He would share updates from those discussions once staff received the information. Councilmember Clark suggested mandating water savings to residents sooner rather than later. Mr. Johnson said discussions had begun with staff regarding plans for stage two and stage three of water saving efforts, which would be brought to Council prior to implementation. Vice Mayor Aldama asked if there was an incentive for homeowners associations (HOA) and residents regarding over seeding landscaped areas. Mr. Phelps said there was a presentation for incentives later in the meeting. Councilmember Tolmachoff asked if there was infrastructure to recharge effluent water in the northern area. Ms. Sheldon confirmed there was infrastructure at the water treatment facility. Councilmember Turner requested at the next update, information on the duration and percentage of cuts available for the City. He requested a presentation from electric utilities on water -generated power and suggested creating a Council policy for residences that used CAP water. He asked if the City and the Bureau of Reclamation's drought management plans could be better aligned. Mr. Swieczkowski said the City's Drought Management Plan was updated to better align with the Bureau of Reclamation's plan as well as SRP's plan. 4. SRP -CAP INTERCONNECTION FACILITY (SCIF) REPORT Presented by: Craig Johnson, P.E., Director, Water Services Megan Sheldon, Deputy Director, Water Services Drew Swieczkowski, Water Resources Manager, Water Services City Council Meeting Minutes - September 27, 2022 Page 4 of 12 Ms. Bower read the item by title. Mr. Johnson said the SCIF was an interconnection facility for SRP and CAP canals to interchangeably share water. He requested consensus for the City to move forward with a memorandum of understanding (MOU) for initial planning, which would be approved at the next voting meeting. The presentation included information and discussion on the following: *Overview of the SRP/CAP Interconnection Facility (SCIF) . Benefits of the SCIF . Costs . Future Actions Mr. Swieczkowski provided an overview of the SCIF. Mayor Weiers asked if the City would be charged the cost of transferring water. Mr. Swieczkowski said the cost was for construction of the facility and $150 per acre foot of water for the transfer. Mayor Weiers said the City was not gaining more water using the facility. He asked if the cost savings was because instead of having water pumped, which required electricity, it was done by gravity flow. Mr. Swieczkowski said that was correct. The savings came from SRP supplies and credits that could be used in the CAP delivery area. Mr. Johnson explained the transportation fees and how water would be allocated between SRP and CAP. Mayor Weiers asked if there would be cost savings in using SRP water. Mr. Johnson said it would cost more to treat SRP water since it had more turbidity in it. Councilmember Malnar asked if other cities were participating in the proposal. Mr. Swieczkowski said there were thirteen participants. Councilmember Tolmachoff supported moving forward. She asked if the project needed to be added to the 2023 Capital Improvement Plan (CIP). Ms. Sheldon said it would be added to the 2024 CIP, when costs were incurred. Councilmember Tolmachoff asked if the cost of SRP water was lower than CAP water. Mr. Swieczkowski said it was and the use of the facility allowed for additional cost savings. Ms. Sheldon said once exchange agreements were in place, staff would return to Council with final costs. Mr. Johnson said the cost to treat potable water was similar to treating SRP water. He would present information on the equalization of costs at a future meeting. Ms. Sheldon requested consensus to move the item forward for approval at the next Voting meeting. City Council Meeting Minutes - September 27, 2022 Page 5 of 12 Mayor Weiers confirmed consensus to move forward. 5. WATER CONSERVATION INCENTIVES PROGRAM UPDATE Presented by: Craig Johnson, P.E., Director, Water Services Megan Sheldon, Deputy Director, Water Services Joanne Toms, Environmental Programs Administrator, Water Services Ms. Bower read the item by title. Ms. Toms presented a proposal to update the City's Water Conservation Incentives as a follow up to the May 22nd Workshop. The proposal was presented to the Citizens Utility Advisory Commission at its September 3rd meeting.The proposal included changes to existing landscape rebates and the creation of new rebates. Water Services was seeking consensus to move forward with the proposed changes and additions to the rebate program. Mayor Weiers encouraged increasing the incentive towards smart irrigation that was not dependent on the number of people in a home and saved the most water. Councilmember Tolmachoff asked if the xeriscape rebate applied to backyards. Ms. Tom said up to two rebates per property could be earned. Councilmember Tolmachoff asked if a pool was converted to turf instead of xeriscape, would the homeowner qualify for the rebate. Ms. Tom said the property would receive either a xeriscape incentive or a turf rebate but not both. Councilmember Tolmachoff asked if the property would still receive the pool removal rebate. Ms. Tom said that was correct. Vice Mayor Aldama asked why there was not an incentive for a flush -o -meter to allow for a single or dual flush for commercial toilets. Ms. Tom clarified non-residential included commercial use, which included meters for single and dual flush toilets. Mr. Phelps suggested strengthening the building code to make the use of water -saving measures a building standard. Staff was researching recommendations for consideration on new construction requirements and building incentives. Councilmember Clark asked if the rebates took inflation into account. She also asked what the cost for a smart irrigation controller was. Ms. Tom said the smart irrigation timer costs varied from as little $100 to several thousand dollars for commercial grade. Councilmember Clark was concerned about rising inflation and the amount of the rebates. She agreed with Mayor Weiers' suggestion to focus on outside irrigation and changing building codes on new builds to require the use of gray water outdoors. City Council Meeting Minutes - September 27, 2022 Page 6 of 12 Mayor Weiers suggested quadrupling the irrigation rebate. Councilmember Tolmachoff suggested communicating the cost savings for residents to conserve water in addition to receiving a rebate. Councilmember Turner asked if a pool had to be active to receive the pool rebate. Ms. Tom said that was correct. It had to have been in use within the last twelve months. Councilmember Turner was in favor of increasing the rebate amounts and utilizing a Colorado River bonus to save additional water for those users. Mayor Weiers said it was important for the City to take part in water -saving efforts and convert toilets in City buildings. Mr. Johnson requested Council consensus to increase the program. Mayor Weiers asked that updates to the proposal be shared with Council before final approval. 6. CODE COMPLIANCE UPDATE Presented by: Rick St. John, Deputy City Manager Ms. Bower read the item by title. Mr. St. John provided a summary of Code Enforcement's activities for the last year and information on the processes used by the department. Mr. Boling reviewed the following topics: . Background .Organization Overview . Scope of Services . FY 2021-22 Results . Most Common Violations . Code Challenges . Code Modifications Councilmember Tolmachoff asked for clarification on tracking a violation within GlendaleOne and asked what prompted the ticket in the system to be revisited. Mr. Boling said it was manually taken off hold and a follow-up inspection was done then put back on hold until the next step in the process. Councilmember Malnar asked if comments that were inputted were visible by the public. Mr. Boling said an automatic message was sent to the complainant at each step. Councilmember Malnar asked if the complainant knew there was a waiting period to allow the resident to fix the violation. Mr. Boling said the process was explained to the complainant. Councilmember Malnar suggested information be included in the outgoing message and City Council Meeting Minutes - September 27, 2022 Page 7 of 12 making the hold times clearer in the notes as to what was happening in the system. Vice Mayor Aldama asked how many weekends staff worked. Mr. Boling said at least two staff members worked all weekends, except for holiday weekends. Vice Mayor Aldama asked how many inspectors worked on weekends. Mr. Boling said the inspectors rotated weekend shifts throughout the year with two working each weekend. Councilmember Tolmachoff asked if inspectors worked both Saturday and Sunday. Mr. Boling said typically inspectors worked on Saturdays. Work could be adjusted in response to a Sunday -specific inspection. The inspectors worked a ten-hour shift. Councilmember Clark questioned the number of resolved cases to the number of opened complaint cases. Mr. Boling said cases opened by inspectors did not correlate with the number of resolved cases. He said 9,379 cases were opened, 5,045 of which were resident complaints. The remaining cases were opened by inspectors proactively. Councilmember Clark asked the basis for rejecting approximately 10,000 complaint calls. Mr. Boling said that was the total number of calls into the department. Not every call turned into a complaint. Councilmember Clark asked how many total complaints were received in FY2021-22. Mr. Boling estimated the total number was 9,000 but would provide information to Council. Vice Mayor Aldama asked the results of the 1,023 weekend inspections. Mr. Boling said depending on the inspection, a notice would be served or there would be a conversation with the resident. Vice Mayor Aldama requested the data from the 1,023 weekend inspections. Mayor Weiers asked if Saturdays were a typical workday. Mr. Boling said there were more confrontations on Saturdays since residents were typically home. Inspectors might have a police officer with them. Councilmember Tolmachoff asked if Saturdays were proactive inspections or complaint responses. Mr. Boling said Saturday inspectors did find proactive cases. Not many complaints were Saturday -specific. Councilmember Tolmachoff asked for clarification on what Saturday -specific meant. Mr. Boling said the information from the complainant indicated that the activity only occurred on Saturday. City Council Meeting Minutes - September 27, 2022 Page 8 of 12 Vice Mayor Aldama did not agree that 1,023 weekend inspections were a significant amount without data to support it. He asked if weekend inspections took place on Saturday and Sunday or just Saturday. Mr. Boling said most inspections took place on Saturday, but there were exceptions to inspect on Sunday. Councilmember Clark had several frustrations regarding the processes of the department, including the 9 -month gap with the postcard notifications. Mr. St. John said the postcards were part of a pilot program. The majority of the time was used to address violations. Councilmember Tolmachoff wanted to standardize the use expectations of GlendaleOne citywide to better communicate with its main users. She supported increasing the number of Saturday inspectors to two groups, once the department was fully staffed. Mayor Weiers requested information be provided on increasing the number of Saturday inspectors. Vice Mayor Aldama asked when additional code compliance officers were added to the budget. Mr. Boling said three grid inspectors, one senior inspector and one administrative staff were added to the current fiscal year. The department would be fully staffed in October. He said 6 months of data would be provided after June. Vice Mayor Aldama asked if all of the positions had been filled. Mr. Boling said there had been delays in the hiring process but expected all to be in the field and working by November or early December. Councilmember Malnar asked that the follow-up include information on repeat offenders and the possible tools that could be utilized to address the violations. Mr. St. John reviewed the repeat offender program. Councilmember Turner agreed that additional comments on the GlendaleOne system would be useful for users. He asked if the Police Department enforced issues on the street. Mr. St. John said that was correct. Councilmember Turner asked if it was possible for Code Enforcement to enforce parking issues on streets as well as on private property, or if the Police Department could be quicker in addressing the issues. Councilmember Tolmachoff asked if a Community Service Officer (CSO) could address street parking issues. Mr. St. John said traffic enforcement did enforce parking issues separate from sworn officers. 7. DOWNTOWN CAMPUS REINVESTMENT PROJECT UPDATE Presented by: Kevin R. Phelps, City Manager City Council Meeting Minutes - September 27, 2022 Page 9 of 12 Ms. Bower read the item by title. Mr. Phelps provided the monthly update on the Downtown Campus Reinvestment Project. Councilmember Tolmachoff asked if all employees who currently had an office at City Hall, would have one off-site. Mr. Phelps said there would be space available for all departments to allow for a continuity of operations. Staff did anticipate hybrid schedules for some departments. Councilmember Tolmachoff asked how meeting spaces would be utilized. Mr. Phelps said staff had anticipated the need for meeting space, although it would not be centralized. He would provide a report on the space available to use for meetings at each facility. Vice Mayor Aldama asked how many stakeholder meetings were planned regarding the project. Mr. Phelps said several community meetings would be held during several phases of the project. Vice Mayor Aldama asked if one community meeting during the design phase was enough. Mr. Phelps said one meeting was adequate, but additional meetings could be scheduled, if necessary. Vice Mayor Aldama asked that the day and time of the meeting be considered to allow for maximum public participation. He was concerned about community access during the construction. Mr. Phelps said a one-stop shop would be at the Civic Center campus. Councilmember Tolmachoff asked if the Civic Center would be available for rentals during the construction period. Mr. Phelps said the Civic Center was not part of providing a continuity of services but if that changed, Council would be notified. CITY MANAGER'S REPORT Mr. Phelps said the Super Bowl Chalk Art Campaign, developed by the Economic Development team, would begin with 3D art pieces around the community. The first installation was scheduled for October to kick off LIVE! @ Murphy Park. CITY ATTORNEY'S REPORT No report City Council Meeting Minutes - September 27, 2022 Page 10 of 12 COUNCIL ITEMS OF SPECIAL INTEREST Councilmember Clark asked for the City to develop a comprehensive plan to introduce more art into the community. Councilmember Tolmachoff asked to revisit the short-term rental ordinance and discuss adopting stronger language. Councilmember Turner requested a briefing from utility partners on power management. MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION A motion was made by Vice Mayor Jamie Aldama, seconded by Councilmember Ray Malnar to hold an executive session. AYE: Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed EXECUTIVE SESSION Council met in executive session at 4:00 p.m. for: . Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with contracts, agreements and/or development agreements pertaining to festivals that are the subject of negotiations pursuant to A.R.S. §§ 38-431.03 (A)(3)(4)(7) . Discussion/consultation with the City Attorney to receive an update, to consider its position, and to provide instruction/direction to the City Attorney regarding Glendale's position in connection with a contract relating to property in the area of 91 st Avenue and Glendale Avenue pursuant to A.R.S. §§ 38-431.03 (A)(3)(4)(7) . Discussion and consultation with the City Attorney and City Manager to receive an update, consider its position and provide instruction and direction to the City Attorney and City Manager regarding Glendale's position in connection with agreements associated with the Arena pursuant to A.R.S. § 38-431.03(A)(3)(4)(7) A motion was made by Vice Mayor Jamie Aldama, seconded by Councilmember Joyce Clark to adjourn the executive session. AYE: Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh City Council Meeting Minutes - September 27, 2022 Page 11 of 12 Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed Mayor Weiers adjourned the executive session at 4:24 p.m. ADJOURNMENT Mayor Weiers adjourned the meeting at 4:24 p.m. hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 27th day of September, 2022. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 4th day of October, 2022. K. Bower, MMC, City Clerk City Council Meeting Minutes - September 27, 2022 Page 12 of 12