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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 8/23/2022City of Glendale 5850 West Glendale Avenue Glendale, AZ 85309 C irwk. &*w Glendale A R I Z O N A Meeting Minutes Tuesday, August 23, 2022 2:00 P.M. Workshop Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Jamie Aidama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Mainar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 2:00 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Absent: Councilmember Joyce Clark Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk WORKSHOP SESSION 1. COUNCIL ITEM OF SPECIAL INTEREST — TRANSIT RIDERSHIP PRE- / POST -PANDEMIC Presented by: Kevin Link, Transit Administrator Shahid Abbas, Transportation Director Ms. Bower read the item by title. Mr. Abbas provided an update on transit ridership numbers post -pandemic compared to pre -pandemic. It focused on the two Glendale Urban Shuttle (GUS) vehicle types and Dial -A -Ride (DAR) services compared to Valley Metro. Mr. Link provided additional information on ridership pre- and post -pandemic and utilization of the transit fleet. Councilmember Tolmachoff asked if the smaller GUS bus was used in 2019. Mr. Link said GUS -One, the larger of the two sizes available, was used in 2019. Councilmember Tolmachoff asked if one GUS bus ran on Sundays. Mr. Link said that was correct. Councilmember Tolmachoff asked if more refined days -of -the -week data was available for GUS ridership. She noted some cities had started to use 9 -passenger vans instead of buses. Mr. Link said GUS -One averaged 160 passengers a day when school was in session. GUS -Two and GUS -Three had reduced ridership in order to accommodate wheelchair users and maintain social distancing. Councilmember Tolmachoff expressed concerns with using a larger bus versus a large van. She asked how often GUS -One was fully utilized with 33 passengers. Mr. Link said excluding the morning and afternoon school rush, it was not often full as it was City Council Meeting Minutes - August 23, 2022 Page 2 of 10 pre -pandemic. Councilmember Tolmachoff asked if there were any GUS -One fleet buses on order and how many miles were on the bus that was to be replaced. Mr. Link said a replacement thirty-three passenger bus was programmed for order during the current fiscal year (FY). However, there were supply issues which delayed ordering the replacement. He said the bus had approximately 130,000 miles. Councilmember Tolmachoff favored waiting to see if the ridership trends continued before ordering a replacement bus. She asked what the cost difference would be to use two, fifteen passenger vans instead. Councilmember Turner asked between the D11 and D12 buses, was the cost difference due to technology or efficiency of the newer bus. Mr. Link said the D12 bus did run more efficiently because it was newer. Councilmember Turner said it was approximately $15,000 more per year to operate the older bus. Mr. Link said the two larger buses had a life expectancy of 250,000 miles or seven years. Councilmember Turner said the GUS program was valuable for its users, and he looked forward to ridership increasing back to pre -pandemic usage. He asked the hours of service. Mr. Link said GUS -One ran until 6:30 pm, GUS -Two ran until 5:00 pm and GUS -Three ran until 4:00 pm. Vice Mayor Aldama asked how it was determined which route ran 365 days a year. Mr. Link said GUS -One had always run 365 days a year and served the highest ridership of the three routes. Vice Mayor Aldama suggested reviewing whether the other two routes also needed to run 365 days a year. Mr. Link said there were other factors besides ridership which attributed to those routes not running 365 days a year. Staff would review to see if services could be expanded. Vice Mayor Aldama asked for Council consensus for staff to return with the additional information. Mayor Weiers requested information on all associated costs included in cost analysis of the buses. Councilmember Tolmachoff asked why GUS -One was being replaced at 150,000 miles when the lifespan was 250,000 miles. Mr. Link said the lifespan, according to the Federal Transit Administration (FTA), was 250,000 miles or seven years, whichever came first. The buses were funded through FTA grants and matched by the region. No City funds were used. Councilmember Tolmachoff asked for the total cost to provide para -transit service. City Council Meeting Minutes - August 23, 2022 Page 3 of 10 Mr. Link said the total cost was approximately $2.2 million. Vice Mayor Aldama asked what the mileage was for each route. Mr. Link said GUS -One was just under seven miles, GUS -Two was eight and a half miles and GUS -Three was just under ten miles. Councilmember Malnar asked whether expanding the program into other parts of the City had been discussed. Mr. Link said there were no plans in the 10 -year plan to expand circulator routes. Councilmember Malnar suggested staff revisit expanding the routes as needs of the residents were changing. Councilmember Turner was interested in adding a loop route from downtown to the Westgate area. Mr. Link said there were possible obstacles with the FTA and duplicating routes. 2. AN -239 - ANNEXATION FOR THE SOUTHWEST CORNER OF PEORIA AVENUE AND COTTON LANE (BACKGROUND UPDATED ON 8/19/22) Presented by: Tabitha Perry, Planning Manager Ms. Bower read the item by title. Ms. Perry said the Cotton and Peoria Retail Center Annexation was a 9 -acre site located at the southwest corner of Peoria Avenue and Cotton Lane. The current County zoning was RU -43, which was similar to RR -45 in the City. The applicant was proposing a Minor General Plan Amendment to Planned Commercial (PC) and rezoning of the property from A-1 to C-2 General Commercial zoning to allow for approximately 37,000 square feet of building area. Ms. Perry said fiscal impacts included one-time fees estimated at $260,000 and a net benefit to the City of $230,000 per year excluding one-time revenues. Staff was seeking consensus to move forward with the annexation process. Councilmember Turner asked if the annual revenue assumptions were based on the developer's interests. He also asked if the restaurants included in the assumption were fast food or sit-down restaurant models. Ms. Perry said the assumption was based on the proposal presented by the applicant. She said there were two restaurants which included a drive-thru and possible sit-down service. Mayor Weiers confirmed consensus to move forward. 3. AN -240 - COTTON 303 INDUSTRIAL ANNEXATION LOCATED AT THE NORTHEAST CORNER OF 173RD AVENUE AND OLIVE AVENUE Presented by: Tabitha Perry, Planning Manager City Council Meeting Minutes - August 23, 2022 Page 4 of 10 Ms. Bower read the item by title. Ms. Perry said the Cotton 303 Industrial Annexation was a 64.09 -acre parcel located at the northeast corner of 173rd Avenue and Olive Avenue. The current County zoning was RU -43, which was similar to A-1 in the City. The applicant was proposing a Minor General Plan Amendment to change the land use designation to RMU and rezone to a Planned Area Development (PAD) to allow for approximately 1 million square feet of industrial development. Ms. Perry said fiscal impacts included one-time fees estimated at $4.2 million and an annual net benefit to the City of $240,000 per year excluding one-time revenues. Staff was seeking consensus to move forward with the annexation process. Councilmember Tolmachoff asked if the area was within the Luke Airforce Base (LAFB) contour. Ms. Perry said it was not. Councilmember Tolmachoff did not favor a development being constructed surrounding a residential area since it was not within the LAFB contour. Mr. Phelps said the City had more control of buffers and setbacks in order to benefit the residents. He did not know the design standards that would be allowed by the County. The City's design standards were typically more robust than for the County. Mayor Weiers asked if the dashes shown at the bottom of the plan displayed railroad tracks. Ms. Perry said that was correct. Councilmember Tolmachoff said the County was also subject to public hearings requirements. Councilmember Turner was not opposed to the annexation but was not comfortable with the purposed use. Randy Huggins, Development Services Director, addressed several of the concerns regarding the conceptual site plan. Councilmember Malnar asked if the property proposed in the AN -239 annexation, was directly north of the proposed conceptual site plan property. Ms. Perry said that was correct. Councilmember Malnar asked if the property to the west of the southern boundary of the conceptual site plan was plotted for a residential neighborhood and if there were existing homes on the lots. Ms. Perry agreed it depicted a subdivision with parcel lots but did not have that information. Mr. Huggins said the parcel was plotted for residential but there were no structures on it. He added there was no access from that parcel onto 173rd Avenue. Councilmember Malnar was comfortable moving forward with the annexation. Councilmember Tolmachoff asked what the height limit would be for the industrial development. City Council Meeting Minutes - August 23, 2022 Page 5 of 10 Mr. Huggins said previous discussions indicated a maximum height of fifty-six feet. Councilmember Tolmachoff did not support moving forward. Ms. Perry explained moving forward with the annexation would give the applicant the opportunity to address the Council's concerns before the annexation was presented for final approval. Councilmember Hugh was in favor of moving forward. Vice Mayor Aldama asked for the one-time revenue estimate for the project. Ms. Perry said the one-time revenue from the project was estimated to be $4.2 million. Annual revenue was projected to be $240,000. Vice Mayor Aldama asked if the County approved the project, where would the $4.2 million go. Ms. Perry said the revenue would go to the County. Councilmember Turner asked if there was additional parking on the east and west side of the building. Ms. Perry said truck stalls were indicated on the east and west side of the building. Councilmember Turner was willing to move forward with the item to obtain additional information. Mayor Weiers confirmed consensus to move forward. 4. FAMILY 12RQh4lS€ V161_AGE MIe11TIFAM11 v onZ oEEniTAi DOGI nnISiT Presented by: Jean Moreno, Director, Community Services Tabitha Perry, Planning Manager The item was removed from the agenda. 5. COUNCIL ITEM OF SPECIAL INTEREST - NAMING OF SPECIAL EVENTS Presented by: Vicki Rios, Assistant City Manager Jim Burke, Director, Public Facilities, Recreation and Special Events Ms. Bower read the item by title. Mr. Burke provided information on the process used to determine the names used for special events. Councilmember Tolmachoff was disappointed that the Council item of special interest took so long to be addressed. She was confused about the name change for Glendale Glitters and was disappointed that Council was not involved in the decision. Vice Mayor Aldama was disappointed with the name changes to traditional events, such as Glendale Glitters. Councilmember Turner was also disappointed with the decisions made, the lack of City Council Meeting Minutes - August 23, 2022 Page 6 of 10 transparency and the comments received by his constituents. He supported changing the event name back to Glendale Glitters in any way possible for the upcoming season and thereafter. Mr. Phelps said the name could be changed back to Glendale Glitters without issue. He said, going forward, discussions would be held with Council before decisions were made as part of the process. Mr. Phelps asked for Council's input on the event formerly known as The Chocolate Affaire. Mayor Weiers believed there was an issue with using the name. Mr. Bailey said there was no restriction on using the name for the event. Mayor Weiers asked if the name had been copyrighted. Mr. Bailey said to his knowledge, it had not. Steps could be taken to protect event names with Council direction. Mayor Weiers believed it would be necessary to copyright the event name. Vice Mayor Aldama said it was important to consider the community when changing the name of a significant event. He was in favor of returning the event names back to Glendale Glitters and The Chocolate Allaire. Councilmember Malnar said it was important to keep the name of Glendale Glitters for the signature event. He suggested incorporating "Glendale" into the name of The Chocolate Affaire event. Councilmember Tolmachoff supported using Glendale Glitters as the name for the event. Mayor Weiers directed Mr. Bailey to copyright both event names as soon as possible. Councilmember Turner supported using'the name The Chocolate Affaire. Mr. Phelps said going forward, new events would be presented to Council before decisions were made. Mr. Bailey said a quick search indicated "Glendale Glitters" had been registered in 2020 by a private business owner. Mayor Weiers directed Mr. Bailey to research the issue further and return to Council with available options. 6. DOWNTOWN CAMPUS REINVESTMENT PROJECT - FOLLOW-UP REPORT Presented by: Kevin R. Phelps, City Manager Ms. Bower read the item by title. Mr. Phelps provided an update on the Downtown Campus Reinvestment Project. A memo was sent to Council providing information on the possibility of relocating the City Hall building to the Westgate area. If it was Council's desire to provide Westgate as an option, he requested consensus to allot financial resources towards the relocation. City Council Meeting Minutes - August 23, 2022 Page 7 of 10 Councilmember Tolmachoff suggested waiting since Councilmember Clark was absent and not able to provide her consensus on the project. Vice Mayor Aldama favored providing consensus on the project immediately. Councilmember Turner was in favor of City Hall remaining in downtown. Councilmember Hugh agreed to proceed as planned downtown. Councilmember Malnar agreed to move forward with the current plan. Mayor Weiers said moving from downtown would be detrimental to the area. He supported moving forward with the project as planned. Vice Mayor Aldama said concentrating on downtown would benefit the City and neighboring business owners. Councilmember Tolmachoff was concerned about the effects of construction in the downtown area. Mayor Weiers said downtown had to draw patrons every day, not just on weekends. Downtown could do much better. The reinvestment in downtown would make the downtown businesses more successful. People had to have a reason to come to downtown Glendale. Vice Mayor Aldama said the project was for the betterment of downtown. He asked residents to support the project. Councilmember Turner supported Vice Mayor Aldama's positive comments regarding downtown. CITY MANAGER'S REPORT Mr. Phelps recognized the Public Affairs Department's Media Team for receiving several nominations for outstanding work in the 2022 Broadcast Industry Award Competition. The award ceremony would be held on October 1, 2022. Mr. Phelps said Sue Breding, Assistant Director of Public Affairs, was selected by the Rocky Mountain Southwest Chapter Board to represent the chapter as a trustee for the National Emmy Organization. CITY ATTORNEY'S REPORT No report COUNCIL ITEMS OF SPECIAL INTEREST Vice Mayor Aldama requested the policy for Council items of special interest require that requests be addressed timely and efficiently. MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION City Council Meeting Minutes - August 23, 2022 Page 8 of 10 A motion was made by Councilmember Bart Turner, seconded by Councilmember Ray Malnar to hold an executive session. AYE: Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Councilmember Joyce Clark (ABSENT) Passed EXECUTIVE SESSION Council met in executive session at 3:59 p.m. for: . Discussion or consultation with designated representatives of the City in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of city property in the Glendale Avenue and the Agua Fria River pursuant to A.R.S. §38-431.03(A)(7) . Discussion and consultation with the City Attorney and City Manager to receive an update, consider its position and provide instruction and direction to the City Attorney and City Manager regarding Glendale's position in connection with agreements associated with the Arena pursuant to A.R.S. § 38-431.03(A)(3)(4)(7) . Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation as it relates to property near 67th Avenue and Glendale Avenue pursuant to A.R.S. §38-431.03 (A)(3)(4) A motion was made by Councilmember Ian Hugh, seconded by Councilmember Lauren Tolmachoff to adjourn the executive session. AYE: Mayor Jerry Weiers Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Vice Mayor Jamie Aldama (ABSENT) Councilmember Joyce Clark (ABSENT) Passed Mayor Weiers adjourned the executive session at 5:18 p.m. ADJOURNMENT Mayor Weiers adjourned the meeting at 5:18 p.m. City Council Meeting Minutes - August 23, 2022 Page 9 of 10 I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 23rd day of August, 2022. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 29th day of August, 2022. ie K. Bower, MMC, City Clerk City Council Meeting Minutes - August 23, 2022 Page 10 of 10