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Home My WebLink AboutMinutes - Minutes - City Council - Meeting Date: 8/9/2022 (3)City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Meeting Minutes Tuesday, August 9, 2022 5:30 P.M. Voting Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner 111AO:111419k Mayor Weiers called the meeting to order at 5:30 p.m. Present: Mayor Jerry Weiers, Vice Mayor Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray MaInar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Jamsheed Mehta, Interim Assistant City Manager I The invocation was offered by Reverend Armando Portillo of the Glendale Pentecostal Church. A motion was made by Councilmember Joyce Clark, seconded by Councilmember Lauren Tolmachoff to approve the minutes of the June 28, 2022 voting meeting. AYE: Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray MaInar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed City Council Meeting Minutes - August 9, 2022 Page 2 of 1.1 2. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000006-LO7, AJ'S #117,20050 N 67TH AVE RECOMMEND3. APPROVAL LIQUOR # 600000036-1_10, ♦ ! #154,16880 59TH AVE EA 9111'' 1 W BUSINESS5. RECOMMENDED APPROVAL OF EXPENDITURES FROM THE MUNICIPAL ARTS FUNI FOR INCLUSION OF PUBLIC ART FOR SIERRA VERDE PARK WELL SITE 6. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO AGREEMENT NO. C20-0895 WITH STANDARD PRINTING COMPANY, INC., DBA INFORMATION OUTSOURCE FOR PROFESSIONAL PRINTING, MAILING, AND PROCESSING SERVICES FOR UTILITY BILLING & 7. AWARD OF RFP 21-40 AND AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH MADDEN PREPRINT MEDIA, LLC FOR MARKETING AND ADVERTISING SERVICES FOR THE . ♦ CONVENTION O & VISITORS ! B1,♦ CIVIC CENTER, AND SPECIAL EVENTS 8. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH GALFAB, LLC FOR FRONT LOAD REFUSE AND ROLL -OFF CONTAINERS 113. AUTHORIZATION TO AMEND AN EXISTING LINKING AGREEMENT WITH SOUTHWEST SLURRY SEAL, LLC, FOR PAVEMENT PRESERVATION AND REPAIR SERVICES 10. AfTHORIZATION TO ENTER INTO A SMALL MUNICIPAL AND COUNTY GOVERNMENT ENTERPRISE AGREEMENT WITH ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, AUTHORIZATION TO ENTER INTO AMENDMENT NO. 5 TO LINKING AGREEMENT 1437 WITH ! SOFTWARE ♦ ! RATIFICATION ♦ O EXPENSES 12. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 4 TO THE LINKING AGREEMEN] WITH CORE & MAIN, LP FOR WATERWORKS SUPPLIES 13. AUTHORIZATION TO ENTER INTO AMENDMENT AGREEMEN WITH GRUBER TECHNICAL, INC. FOR UNINTERRUPTIBLE POWER SUPPLY: NEW EQUIPMENT, SERVICE AND MAINTENANCE I A motion was made by Councilmember Lauren Tolmachoff, seconded by Vice Mayo Jamie Aldama to approve Consent Agenda items 2 through 13. Vice Mayor Jamie Aldama Councilmember Joyce Clark Councilmember City Council Meeting Minutes - August 9, 2022 M Councilmember Ray # # Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed Bower read the ConsentResolutions • _ ^s COUNCILA RESOLUTION OF THE il,MARICOPA COUNTY, MOUNTAINARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH DEER VALLEY UNIFIED SCHOOL DISTRICT FOR A SCHOOL RESOURCE OFFICER AT DEER VALLEY HIGH SCHOOL AND ODURING A- .RESOLUTIONOF THE COUNCIL OF THE CITY OF GLENDALE,-, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH PEORIA UNIFIED SCHOOL DISTRICT FOR A SCHOOL RESOURCE OFFICER AT CACTUS HIGH SCHOOL, IRONWOOD HIGH AND RAYMOND SCHOOL2022-23 OO YEAR. A RESOLUTION rO OF THE CITY OF GLENDALE, MARICOPA COUNTY, FORTHARIZONA, ADJUSTING SOLID WASTE FEES FOR COMMERCIAL CUSTOMERS AND MULTI -UNIT PROPERTIES PURSUANT TO GLENDALE CITY CODE; AND SETTING DATES. • RESOLUTIONOF OF 'AMARICOPA COUNTY, ARIZONA, ADJUSTING SOLID WASTE FEES FOR RESIDENTIAL PROPERTIES PURSUANT TO GLENDALE CITY CODE;AND SETTING FORTH EFFECTIVE DATES. Presented .. e! ! ! Director, Field! # ! IT1s. Bower read the resolution by title. Ms. Woytenko said the proposed resolution would adjust residential solid waste rates effective for bills issued on or*after September 1, 2022, January 1, 2024, January 1, 2025 and January 1, 2026 respectively and would add a temporary fuel surcharge effective September 1, 2022 through June 1 2023. iTTIs. Woytenko said a financial analysis determined the division was in crisis due to the impact of increases in fuel and insurance costs. The fuel crisis impact on the solid waste forecast was presented to Council on June 28, 2022 at which time consensus was given for the City Council Meeting Minutes • Page wg` 1111111 11111111 11111111 r 1111111111111111 111!! 11, 1111 111 1 1� 11111� II I Ms. Woytenko said the fuel surcharge was temporary and would continue to be discussed during the next budget process. She said the financial update had been presented to the Citizens Utility Advisory Commission (CUAC) in May and the increases had been discussed at the CUAC's August meeting. Councilmember Tolmachoff asked for more detail on the escalation of the 5 -year rate increases. Ms. Woytenko said the following rate increases were adopted in November 2021: January 2023 January 2024 - $1.00 January 2025 - $1.00 January 2026 - $0.90 Ms. Woytenko said the January 2023 and 2024 rate increases would be combined and would go into effect on September 1, 2022. The 2025 increase would occur in 2024 and the 2026 increase would occur in 2025. In the end, it would be the same rate, it was just an acceleration of the increases. 1111pliq 1 1!111111 Ms. Woytenko said that was correct. The plan had been to draw down the fund balance. Because of inflation, there was no fund balance to draw down, so the acceleration was necessary because of increased insurance costs and expenses. Councilmember Tolmachoff said the fund balance was incorrect when Council considered the rate increases. Ms. Woytenko said that was correct. Councilmember Tolmachoff said the fund balance was Council policy. She asked about the importance of maintaining a fund balance in the enterprise fund. Ms. Rios said other cities with a healthy enterprise fund balance were able to absorb the increases. The City's water enterprise fund had a large enough fund balance to weather the storm and did not have to react so rapidly as did the solid waste enterprise fund. The fund balance policy was very important and was considered a best practice. Councilmember Tolmachoff said the item was on the Consent Agenda because it did not require a public hearing, but she had pulled it so that residents could understand what was happening. She was philosophically opposed to a 5 -year rate plan because of the volatility of the economy. Rates should be adjusted ever 1 to 2 years. Councilmember Clark said the fuel costs were decreasing. She asked if the costs continued to decrease, was there a chance the rates would decrease. Ms. Woytenko said the fuel surcharge was a temporary charge through June. It would be discussed with Council during the budget process in March or April. Councilmember Turner asked if the fuel surcharge would be tracked separately so that it couli, be compared with actual fuel costs. City Council Meeting Minutes - August 9, 2022 Page 5 of 12 Councilmember Turner asked if money had been borrowed from the fund for the National Hockey M millionMs. Rios said that was correct. Because of the situation, payment in the amount of $1.6 being advanced which left . balance due of $8 25,000 to the fund. Councilmember Turner would have preferred to pay the entire loan amount back which might have resulted in a smaller fuel surcharge. Amotionw made b `Mayor Jamie J , M w seconded oda Councilmember Ian Hugh to adopt Resolution No. R22-72. AYE: Mayor Jerry Weiers Vice Mayor + ♦ Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember NAY: Councilmember Lauren Tolmachoff l ♦ b' Bart Turner Passed A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, A r O• AND •ENTERING♦ DEVELOPMENT AGREEMENT RYAN Ow♦ ♦ MINNESOTA CORPORATION WEST GLENDALE SERVICE AREA FOR STREET IN -LIEU FEES AND STREET A RESOLUTION OF GLENDALE, A A COUNT ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION (IGA 22-0008646-1) FOR THE INSTALLATION OF SIDEWALKS AN ENHANCEMENT FACILITIES A • A BOUNDED BY MARYLAND AVENUE, 43RD AVENUE, BETHANY HOME ROAD AND 59TH AVENUE. A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNT ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL O•A ♦ R ARIZONA r wAr TRANSPORTATION (IGA 22-0008643-1) FOR THE INSTALLATION OF SIDEWALKS AN ENHANCEMENT OF BICYCLE FACILITIES IN THE AREA BOUNDED BY MISSOURI AVENUE, AVENUE, BETHANY HOME ROAD, ♦ AVE AND 51ST AVENUE. I City Council Minutes AugustPage 6 of 1 i A RESOLUTION OF THE COUNCIL OF THE CITY OF i, COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE TOWN OF MARANA FOR THE USE 0 THE TAX APPLICATION FOR ACCESS AND THE ABILITY TO INTERACT WITH STATEWIDE TAX DATA PROVIDED BY THE DEPARTMENT OF REVENUE. I A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING " # OF AN INTERGOVERNMENTAL AGREEMENT ! USE OF THE TAX APPLICATION FOR ACCESS AND THE ABILITY TO INTERACT WITH STATEWIDE TAX DATA PROVIDED BY THE DEPARTMENT OF REVENUE. 1 RESOLUTION OOOF THE COUNCIL OF THE CITY OF , MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL i - THE TAX APPLICATION FOR ACCESS AND THE ABILITY TO INTERACT WITH STATEWIDE TAX DATA PROVIDED BY THE DEPARTMENT OF REVENUE. A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, 1 O- AND DIRECTING O O , INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PRESCOTT FOR THE USE OF THE TAX APPLICATION FOR ACCESS AND THE ABILITY TO INTERACT WITH STATEWIDE TAX DATA PROVIDED BY THE DEPARTMENT OF REVENUE. A motion was made by Councilmember Ian Hugh, seconded by Councilmember Lauren Tolmachoff to adopt Consent Resolutions items 14 through 16 and 18 through 24. AT'E: Mayor Jerry Weiers Vice Mayor Jamie Aldama • • ♦ Joyce Councilmember ! •. Councilmember Lauren • . • • • Bart Turner Passed CouncilMs. Bower read the Bids and Contracts items by title. City ,.. # August• 25. AUTHORIZATION TO ENTER INTO THE FIRST AMENDMENT TO THE MASTER SERVICES AND PURCHASING AGREEMENT WITH AXON ENTERPRISE, INC. AND EXPENDITURE AUTHORIZATION CONSOLIDATION IMPLEMENTATION ADDITIONAL POLICE A motion was made by Councilmember Ray Mainar, seconded by Councilmember Ian Hugh # approve Councilmember Clark would be voting no on all Bids # Contracts items. The length the contracts ranged from 5 to 7 years and because of that, there would be no continuity of oversight # yCouncil. Mayor Jerry Weiers Vice Mayor Jamie Aldama CouncilmemberIan Hugh Councilmemberw r a' Councilmember Lauren # a # r Bart Turner NAY: Councilmember Joyce Clark Passed 26. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH ABM ELECTRICAL POWER SERVICES, LLC. FOR HIGH VOLTAGE ELECTRICAL SERVICES A motion was made by Councilmember Bart Turner, seconded by Vice Mayor Jamie Aldama to approve item 26. ♦ Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember w. # Councilmember Ray w inar of r # r.. Lauren Tolmachoff # # • Bart Turner ♦ Councilmember Joyce Clark Passed 27. AWARD OF RFP 21-49 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH AGILENT TECHNOLOGIES, INC. FOR THE PURCHASE INDUCTIVELY COUPLED PLASMA MASS SPECTROMETER AND SERVICE AGREEMENT AT THE CITY'S WATER QUALITY LABORATORY A motion was made by Councilmember Ian Hugh, seconded by Councilmember Laurer Tolmachoffto approve City Council Meeting Minutes - August 9, 2022 Page 8 of 11 Mayor Jerry Weiers Vice Mayor Jamie A i I , i.. Councilmember Ian Hugh Councilmember Ray I. AI.. Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed i . AWARD OF RFP 22-37 AND AUTHORIZATION TO ENTER INTO A SERVICE AGREEMENT WITH ROX MEDIA GROUP LLC, FOR DESIGN AND PRINTING SERVICES FOR THE "GLENDALE @ PLAYYY MAGAZINE A motion was made by Vice Mayor Jamie Aldama, seconded by Councilmember Ian Hugh to approve item 28. MayorA'TE: Mayor Jerry Weiers Vice Jamie A d.I. +I. Councilmember Ian Hugh Councilmember Ray I Inar Councilmember Laureni o Councilmember •. i o • Clark Passed 29. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH H&E EQUIPMENT SERVICES, INC., FOR THE COOPERATIVE PURCHASE OF FIRE EQUIPMENT A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Ian Hugh to approve AYE: Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember I Hugh Councilm• 'I. I. I. o r Lauren T .. o • ' Bart Turner i • o • Clark 30. AWARD OF RFP 22-25 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH MINER OF ARIZONA, LP., FOR ON-CALL DOOR AND GATE REPAIR, AND PREVENTATIVE MAINTENANCE SERVICES City Council Meeting Minutes - August 9, 2022 Page 9 of 1 � A motion was made by Councilmember Ray Mainar, seconded by Councilmember lar Hugh • approve item 30. 'Tice Mayor Jamie Aldama Councilmember ! • Councilmember Ray ,► ! Councilmember NAY: Councilmember Joyce Clark Passed 31. AWARD OF RFP 22-30 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH MR. BULT'S INC., FOR HAULING SERVICES AND RATIFICATION OF EXPENDITURES A motion was made by Councilmember Ray MaInar, seconded by Councilmember Laurer Tolmachoff to approve item 31. AYE: Mayor Jerry Weiers Vice Mayor Jamie Aidaml Councilmember Ian Hugh Councilmember it ay MaInar Councilmember Lauren• • • i • i Bart Turner : e.." • a Clark Passed AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZINGVARIOUS LOCATIONS THROUGHOUT THE CITY AND DIRECTING THE CITY CLERK TO RECORD ' CERTIFIED COPY OF ORDINANCE. ChapinPresented by: Jayme E. Chapin, P.E., Principal Engineer Ms. Bower read the ordinance by title. ! the proposed ! • would accept and easements support • three projects. I recommending • w A motion was made by Vice Mayor Jamie Aldama, seconded by Councilmember Joyce Clark to adopt Ordinance No. 022-49. ATE: 1T,,Iayor Jerry Weiers Vice Mayor Jamie Aldama ZCounciliAugust• 2022 Page 10 of Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray MaInar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed •0 1 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ABANDONMENT OF EASEMENTS AT VARIOUS LOCATIONS THROUGHOUT THE CITY AND DIRECTING THE CITY CLERK TO RECORN A CERTIFIED COPY OF THE ORDINANCE. Presented by: Jayme E. Chapin, P.E., Principal Engineer Ms. Bower read the ordinance by title. Ms. Chapin said the proposed ordinance would authorize abandonment of two easements for public utilities. The first was a water line easement at the Glendale Elementary Challenger School to allow an addition. The second was in support of Sparrow Apartments at 51 st Avenue and Bell Road. Staff was recommending approval. A motion was made by Councilmember Ian Hugh, seconded by Councilmember Lauren Tolmachoff to adopt Ordinance No. 022-50. AYE: Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray MaInar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed Councilmember Clark said Council had approved several intergovernmental agreements with various cities for use of the City's tax application program that accessed and interacted with the Department of Revenue's tax data. She recognized Ms. Rios, the Budget and Finance Department and the Innovation and Technology Department for creating an innovative program that worked for a lot of cities and made interfacing with the State's tax data easier. Councilmember MaInar said there would be a special Sahuaro District meeting at 6:00 p.m. on August 25th for residents who lived along the canal to discuss homelessness along the canal. Vice Mayor Aldama recognized Ocotillo residents Lorraine and Bud Zomok for their diligent work promoting Glendale. Ms. Zomok was dedicated to promoting and making the downtown better. City Council Meeting Minutes - August 9, 2022 Page 11 of 1,1 Vice Mayor Aldama had received feedback that the information at the workshop regarding the Downtown Reinvestment Project update had provided clarity. 114 111 rA: ii� III IIIIIIIq ON III ipiq��I SIN IIIV a ir IF Imp IIIIIIIIIlliIIII I I II;r;;J ��! 1111 11 11 111111 111 111 1 1 111111 =# - F0 =-* 1 � III• � 11 111111pililliq IIIIIIq 1•11 � I 11I arow M - I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 9th day of August, 2022. 1 further certify that the meeting was duly called and held and that a quorum was present. � OTITUX41 R 21 M PZA JBower, MMC, City Clerk City Council Meeting Minutes - August 9, 2022 Page 12 of 12