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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 8/9/2022City of Glendale 5850 West Glendale Avenue Glendale, AZ 85309 C ip%- &7 Glendale A R I Z O N A Meeting Minutes Tuesday, August 9, 2022 12:30 P.M. Workshop Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 12:30 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager WORKSHOP SESSION 1. DOWNTOWN REINVESTMENT PROJECT UPDATE Presented by: Kevin Phelps, City Manager Ms. Bower read the item by title. Mr. Phelps provided an update on the Downtown Campus Reinvestment project including Murphy Park. The following information was provided: Background Aspirations Milestones for Council input and Public Engagement Continuity of Operations Murphy Park Next Steps Questions Mr. Burke said there had been concerns that Murphy Park would be paved but that was not true. The design portion of the project had not started, and staff was focusing on community engagement. Staff continued to water and maintain Murphy Park. An arborist had been used to ensure the health of the trees and the arborist's recommendations had been implemented. Mr. Phelps said the projected completion of the project was sometime in 2025. Vice Mayor Aldama asked if restrooms were planned to be available within the Murphy Park design. Mr. Phelps said restrooms could be worked into the project at Council's direction. Vice Mayor Aldama asked if there would be a marketing plan to mitigate traffic issues for local businesses due to construction. City Council Meeting Minutes - August 9, 2022 Page 2 of 10 Mr. Phelps said the downtown manager would work closely with Economic Development to develop a marketing strategy to minimize the impact to downtown merchants. Vice Mayor Aldama asked if the historical character of Murphy Park would be preserved throughout the planning process. Mr. Phelps said the design would align closely with the Council and the community's direction for Murphy Park. Vice Mayor Aldama asked if trees in Murphy Park were being watered through a drip irrigation system or dependent on the moisture through turf irrigation. Mr. Burke said the trees were being watered by the sprinkler system watering the turf. Vice Mayor Aldama said the trees did not have a dedicated watering system. Mr. Burke said that was correct. Vice Mayor Aldama asked if there would be a separate watering system within the design. Mr. Burke said that decision had not been made but would be included in the design conversations. Mr. Phelps said the project would allow utilization of new technology for the irrigation controls, which would give the vegetation the best opportunity to grow. Councilmember Tolmachoff supported restoring Murphy Park and asked for information on why it was necessary to vacate and skin the building. She was concerned about the cost to maintain continuity of services during the project. Councilmember Turner was also concerned about vacating City Hall and the associated costs. He had been concerned about Murphy Parks for several years. He expressed several concerns regarding Murphy Park and the upcoming project. Councilmember Malnar said no decisions had been made regarding the project The residents' input would betaken into consideration. Vice Mayor Aldama wanted to modernize and improve the park but also restore its charm. He was disappointed on the direction made to resist downtown improvement by a standing Councilmember. Councilmember Clark requested that Mr. Phelps pause the renovation of the downtown campus to present an alternative concept of a new City Hall campus in the Westgate area. Vice Mayor Aldama said a majority of the Councilmembers had to agree on any direction to the City Manager regarding the project. Councilmember Hugh supported reviewing options for both locations to determine the best choice for Council and residents. Councilmember Tolmachoff agreed all options should be explored with all of the necessary information. It was important for the downtown area to continue to utilize the building if it was no longer City Hall. City Council Meeting Minutes - August 9, 2022 Page 3 of 10 Councilmember Turner was not in favor of moving City Hall out of the downtown area. He was in favor of right -sizing the renovation project in the downtown area. Councilmember Malnar agreed with Councilmember Tolmachoff regarding additional information on other options which might be beneficial on how the project could move forward. Mayor Weiers confirmed consensus to pause the project to determine other location options. Mayor Weiers said it was important to continuously improve the downtown area. He was shocked when he learned the Chamber of Commerce did not support the reinvestment in the downtown area. He supported pausing the project for additional information. Mr. Phelps recommended that the downtown project continue to move forward with the timeline as there were several parts to consider. Staff would work to obtain potential project costs and locations, while continuing to meet with Councilmembers on the stakeholder outreach efforts. Councilmember Tolmachoff asked if it was possible to use the vendors already under contract to scope ideas for other uses of the City Hall building. Councilmember Clark was amiable on moving forward with the existing contracts, with the understanding that if more cost-effective solutions were found, the direction of the project would be changed. Mr. Phelps said it was his responsibility to re -imagine elements of the City to constantly evolve. It was the Council's decision to determine which possibilities would move forward. He hoped to have preliminary information ready at the next workshop in August. Vice Mayor Aldama continued with his questions received from constituents regarding the project. He asked why the $70 million did not have to be approved by the taxpayers. Mr. Phelps said between a combination of existing debt that could be issued that was already authorized by voters, and funds saved by the Council, the project could be paid for while still maintaining $50 million in the General Fund reserve. Vice Mayor Aldama asked if the areas where the $70 million was being taken from could be outlined. Mr. Phelps explained the areas that had excess capacity would be used only for allowed uses. Arts and culture would be used for the amphitheater and park bond funds would be used for Murphy Park. Vice Mayor Aldama asked if there were other areas where excess funds would be used. Ms. Rios said the remainder of the funds came from general obligation (G.O.) bonds including general government in addition to the two already mentioned. Mr. Phelps said there was also additional American Rescue Plan Act (ABPA) to help for workplace improvements. Vice Mayor Aldama asked if any General Fund money would be used. Ms. Rios did not recall but would provide the information to Council. City Council Meeting Minutes - August 9, 2022 Page 4 of 10 Vice Mayor Aldama asked once Murphy Park was renovated, where would the ongoing maintenance costs come from. Mr. Phelps said it was important to continue to add more funds to the park maintenance budget each year. Discussions would need to be held during the budget process to be sure the park was maintained correctly. Vice Mayor Aldama restated that he did not support moving City Hall. Mayor Weiers did not want to move from the downtown area but he was willing to review other options. 2. ESTABLISHMENT AND IMPLEMENTATION OF A WEST VALLEY REGIONAL VETERANS COURT IN THE GLENDALE CITY COURT Presented by: Nicholas C. DiPiazza, Presiding Judge, Glendale City Court Ms. Bower read the item by title. Judge DiPiazza presented a proposal for a West Valley Regional Veterans Court (WVRVC). The item was originally a Council Item of Special Interest requested by Mayor Weiers in January 2021 for a Veterans Court in Glendale. He requested Council consensus to transition to a regional court serving the West Valley and to speak with other cities to enter into intergovernmental agreements (IGA) for cost sharing and participation. The presentation included the following information: Veterans Court Mission WVRVC Vision Background West Valley Regional Veterans Court Concept of Operations Conclusion Mayor Weiers asked how receptive judges in other municipalities were to the idea. Judge DiPiazza had discussed the proposal with Maricopa County Superior Court Presiding Judge Welty. Judge Welty was in support of the West Valley Regional Veterans Court. He had also spoken with several cities who were supportive of the program. Councilmember Malnar asked how it was determined what the shared costs were. Judge DiPiazza said the IGA would outline how the costs would be shared, which essentially was the expense for the judge and possible service providers. Councilmember Malnar asked how the growth of the program would impact the space at the Glendale Court. Judge DiPiazza planned to run the program with existing resources. Councilmember Clark was in support of the program. Councilmember Tolmachoff asked if a dishonorably discharged veteran would be qualified to use the program. City Council Meeting Minutes - August 9, 2022 Page 5 of 10 Judge DiPiazza said generally they would not qualify, but there could be exceptions. Vice Mayor Aldama asked if there would be additional workload to current court staff. Judge DiPiazza said there was staff assigned to Veterans Court who would cover the expanded court program. The program might need additional staff to support the regional concept which would be part of the cost sharing within the IGA. Vice Mayor Aldama asked if there would be a reduction of service in the roles of those managing the service. Judge DiPiazza said there would not be a reduction in service. As additional staff came on board, the cost sharing would be utilized. Mayor Weiers confirmed consensus to move forward. 3. FUND BALANCE AND COMMUNITY INVESTMENT PROJECT UPDATE Presented by: John Murphey, Engineering Administrator - Budget & CIP Don Bessler, PWLF, Engineering Director Ms. Bower read the item by title. Mr. Bessler provided a brief summary on the General Fund capital projects and said the presentation would be an update on the item to date. The presentation would identify supplemental funding sources needed to complete remaining projects. He requested consensus to reassign project balances and remaining contingency as needed. Mr. Murphy reviewed the completed projects, and the challenges staff was facing with upcoming projects. Mr. Bessler said there was a $3.2 million budget shortfall for the Glendale, O'Neil and Rose Lane community centers due to several supply chain and labor force issues. He presented two options on how to move forward with budget shortfall. Ms. Rios provided information on alternate funding sources available to overcome the budget shortfall. Vice Mayor Aldama supported moving forward with using the alternate funding sources. He asked which project would be using General Fund balance instead of the ARPA funds. Ms. Rios said the Camelback Ranch and the ongoing maintenance for the facility would be using General Fund balance funds instead of the ARPA funds. Vice Mayor Aldama asked the Council to support moving forward with the funding recommendations. Councilmember Tolmachoff asked if unused Community Development Block Grant (CDBG) funds could be used for any portion of the project. Ms. Rios was not aware of any remaining CDBG funds but would check on availability. Councilmember Tolmachoff supported moving funds to complete the project. She asked whether the fiber portion of $1.3 million would be held off until it was known whether the grant City Council Meeting Minutes - August 9, 2022 Page 6 of 10 was awarded to the City. If it was not, staff would return to Council to determine the additional funding needed. Ms. Rios said that was correct. Mr. Bessler said there were two phases to the fiber. First was getting the fiber to the building site and the second would be the installation of the fiber. Ms. Rios said the $1.3 million covered both phases of the fiber. Councilmember Clark supported moving forward. Councilmember Malnar supported moving forward with funding the community centers. Councilmember Turner agreed with making the appropriate funding adjustments to be sure the projects moved forward. Mayor Weiers confirmed consensus to move forward. 4. Presented by: Kevin Link, Transit Administrator The item was removed from the agenda. 5. FIESTA BOWL CHARITIES PROJECT Presented by: Brent Stoddard, Deputy City Manager Jim Burke, Director, Public Facilities, Recreation and Special Events Ms. Bower read the item by title. Mr. Stoddard provided an overview of the Fiesta Bowl organization's charitable contributions. Since 2007, it had awarded $730,000 to Glendale non-profit organizations. The Fiesta Bowl had proposed a new project where the used turf would be used to enhance a park in the state of Arizona. It was determined that O'Neil Park would be the best candidate to utilize the turf and score board donation. Mr. Burke provided the financial elements of the $500,000 donation for the O'Neil sports complex. The projected cost to the City would total $1,082,016 to upgrade several elements within the park. Staff was seeking consensus to move forward with the project. Vice Mayor Aldama asked if the project was essentially being moved up from 2024. Mr. Burke said that was correct. Vice Mayor Aldama thanked the Council for investing in the Ocotillo District and encouraged consensus to move forward. Councilmember Turner supported moving forward with the project. Councilmember Clark supported moving forward with the project. Mr. Phelps said it was important to replace assets at community parks. City Council Meeting Minutes - August 9, 2022 Page 7 of 10 Mayor Weiers confirmed consensus to move forward. 6. COUNCIL ITEM OF SPECIAL INTEREST AMENDING CHAPTER 22 OF THE GLENDALE CITY CODE RELATING TO THE REGULATION OF MASSAGE AND BODYWORK ESTABLISHMENTS Presented by: Rick St. John, Deputy City Manager Ms. Bower read the item by title. Mr. St. John said staff was asked to review ordinances passed by the Cities of Mesa and Phoenix regarding massage parlors and bodywork businesses for possible adoption by the City. The ordinances had provided positive impacts within both cities. He was seeking consensus on the suggested changes and additions to the massage ordinance. Vice Mayor Aldama asked if it excluded higher education classes that had massage therapy. Mr. St. John said that was correct. Councilmember Malnar asked if a reflexologist was required to have a massage license. Mr. St. John said there was not a license requirement for reflexologist, and it would not be required by the City's ordinance. Any certifications required by the Department of Health Services must be on file with the City. Councilmember Malnar asked how the ordinance would be enforced. Mr. St. John said there were several investigators in the Police Department in addition to a licensing employee that would make site visits as needed. Councilmember Malnar supported moving forward with the ordinance language. Councilmember Turner asked if photo ID and fingerprinting was involved in the process. Mr. St. John said it was required. Councilmember Tolmachoff asked how bodywork locations would be notified of the ordinance change. Mr. St. John said staff would work with the Tax and Licensing Department to identify locations in addition to the patrol division of the Police Department. Mayor Weiers confirmed consensus to move forward. 7. CAPITAL I5412ROVO4EISIT DI AI\I 1201 ICU M02ARTMEISIT RR(1RGRTV AND r1 EVIDUI E FAC11 ITV I IRr1AT- Presented by: Rick St. John, Deputy City Manager The item was removed from the agenda. City Council Meeting Minutes - August 9, 2022 Page 8 of 10 CITY MANAGER'S REPORT Mr. Phelps said there was water damage at several locations throughout the City Hall building. It was caused by the ground settling over time in a way that water ran toward the building rather than away from it. He said clean up efforts were under way and would be addressed in the remodel of the building. CITY ATTORNEY'S REPORT No report COUNCIL ITEMS OF SPECIAL INTEREST Councilmember Malnar requested a review of the City Code related to auxiliary driveways in residential yards and that Code Enforcement pause the enforcement until Council made a decision on how to move forward. Councilmember Malnar requested a review of City Code language related to where a code violation could be viewed and possibly adjust the language. Councilmember Tolmachoff asked for a discussion related to planned splash pads and possibly determine other amenities to be added to the park in order to reduce water use. Councilmember Turner requested, in conjunction with Councilmember Tolmachoff's request, a review of whether splash pad water could be recirculated and the location of splash pads in the City. MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION A motion was made by Vice Mayor Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to hold an executive session. AYE: Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed EXECUTIVE SESSION Council met in executive session at 3:23 p.m. for: . Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with property near 59th Avenue and Market Street pursuant to A.R.S. §§ 38-431.03 (A)(3)(4) . Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager City Council Meeting Minutes - August 9, 2022 Page 9 of 10 regarding Glendale's position in connection with property near Northern Avenue and Grand Avenue pursuant to A.R.S. §§ 38-431.03 (A)(3)(4) . Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation as it relates to the condemnation of a utility line pursuant to A.R.S. §38-431.03 (A)(3)(4) . Discussion and or consultation, to consider its position, and to provide instruction/direction regarding the evaluation process and re -appointment of the Presiding Judge pursuant to A.R.S. § 38-431.03(A)(1)(4) . Discussion regarding appointments and other matters relating to various boards, commissions and other bodies pursuant to A.R.S. § 38-431.03(A)(3)(4) A motion was made by Vice Mayor Jamie Aldama, seconded by Councilmember Ian Hugh to adjourn the executive session. AYE: Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed Mayor Weiers adjourned the executive session at 4:56 p.m. ADJOURNMENT Mayor Weiers adjourned the meeting at 4:56 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 9th day of August, 2022. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 15th day of August, 2022. Athle K. Bower, MMC, City Clerk City Council Meeting Minutes - August 9, 2022 Page 10 of 10