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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 4/7/2022City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 C&iw Glendale A R I Z O N A Meeting Minutes Tuesday, April 7, 2022 9:00 A.M. Budget Workshop Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Jamie Aidama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 9:00 a.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Absent: Councilmember Ray Malnar Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Jack Friedline, Assistant City Manager Councilmember Malnar arrived after the roll was called at 9:01 a.m. WORKSHOP SESSION 1. FY2022-23 BUDGET WORKSHOP Presented by: Lisette Camacho, Director, Budget and Finance Amy Lindsay, Budget Administrator, Budget and Finance Ms. Bower read the item by title. Ms. Camacho provided follow-up answers to questions or requests from the April 5, 2022 budget workshop regarding the following: . Number of employees with direct contact with the public by department . Operating budget by fund comparisons . General Fund budget by function comparison . Maintenance of effort transfers (General Fund Loan) Jean Moreno, Community Services Director, provided follow-up information on the following: . Library hours . Valley benchmark cities — average operational hours per branch . Glendale Works — location of prior residence . Glendale Works — program outcomes Vice Mayor Aldama asked if a specific committee for the library weighed in on the hours and operations. Ms. Moreno said the Process Improvement Team reviewed and considered operational or process changes to meet the needs of the community. The focus was on being number one in the Valley for program utilization and utilization of facilities and materials. City Council Meeting Minutes - April 7, 2022 Page 2 of 16 Councilmember Clark had concerns about limited evening hours. She supported the focus on equity between all libraries. Councilmember Turner asked for the reasons why Glendale Works participants were turned away from shifts. Ms. Moreno said the reason was demand versus capacity. The program was working and changing lives. Shahid Abbas, Transportation Director, provided follow-up answers to questions or requests regarding enhanced detection. Ms. Camacho provided follow-up answers regarding the What Works Cities' platinum designation and the Arizona Sports and Tourism Authority sales tax rebate. The rebate would expire when the facilities use agreement with the Cardinals expired. Ms. Camacho said the following departments would provide presentations: . City attorney . Police department . Development services . City manager's office . Mayor and council offices . Code compliance . Public Facilities, Recreation and Special Events (PFRSE) . Public affairs . Fire Department . Innovation & Technology . Field Operations . City Clerk Councilmember Clark asked for information on the funding source for the proposed additional 57 FTEs. Ms. Rios said there was strong revenue in City -collected sales tax and state -shared revenue. Fees were being added to the Enterprise Fund as well. Councilmember Tolmachoff asked why the budget nearly doubled for vehicle replacement from FY22 to FY23. Ms. Lindsay said the increase was carryover from the prior year. Vehicles had been ordered but not yet delivered due to supply chain issues. Brittany Leslie, Contracts Program Manager, presented the City Attorney's Office's FY2023 supplemental requests, which included: . New FTE — Legal Assistant . New FTE — Administrative Support Assistant Councilmember Clark asked if the number of prosecutions made was expected to increase with the addition of the two new positions. Mr. Bailey said that was correct, however, there was a significant backlog of cases due to COVID. He expected more prosecutions once the backlog was mitigated. City Council Meeting Minutes - April 7, 2022 Page 3 of 16 Rick St. John, Deputy City Manager, presented the Police Department's operating budget, goals, objectives, performance measures, and accomplishments. The department's FY2023 supplemental requests included: . General Fund . New FTE (4) - Police Additional Expense COPS Grant $813,278 . PD Ballistic Vest Reimbursement Increase $43,200 . Professional Development $50,000 . Regional Wireless Cooperative (RWC) Cost Increase $77,477 . AXON Contract Restructure/Increase $902,130 . MCSO Jail Maintenance (Booking and Housing Fees) $145,000 . PD Security Services Cost Increase $84,000 . Police NetMotion Cost Increase $14,000 . New FTE — Police Personnel Specialist $87,775 . New FTE — Police Civilian Policy Specialist CALEA $99,267 . PD Ongoing Software Expenses $102,120 . PD Digital Forensics Computer $9,000 . PD Additional Ammunition for Range $100,000 . New FTE — PD Civilian RTCC Specialist $83,857 . New FTE — PD Records Tech 1 of 2 $72,291 . New FTE — PD Records 2 of 2 $72,291 . Police Department FY23 IT Projects . General Fund *Technology Enabled Training Rooms for Public Safety Classrooms $65,089 *Customer Service & Communication Platform $113,000 Councilmember Tolmachoff asked for clarification of the Customer Service Communication Platform. Mr. St. John said the technology would inform a user, via text message, where they were in the queue for a response and when a response could be expected. Councilmember Tolmachoff asked if the department still had community service officers (CSO). Mr. St. John said it did. There were six CSOs and one supervisor. Police Chief Briggs said CSOs were now called Traffic Services Specialists. Councilmember Tolmachoff asked if it was more effective and allowed for police officers to stay on patrol. Mr. St. John said the practice was extremely effective. Councilmember Clark asked about the performance measures for Uniform Crime Reporting (UCR) Part I and Part II crimes. She asked why the percentage of crimes cleared had decreased. Chief Briggs explained crimes cleared could decrease because of staffing issues or lack of an immediate suspect. Councilmember Clark asked for clarification of crimes cleared by exceptional means. City Council Meeting Minutes - April 7, 2022 Page 4 of 16 Chief Briggs said it would be the death of an offender. Councilmember Clark asked about the ballistic vest reimbursement process. Chief Briggs said an officer purchased an approved vest from a vendor and was reimbursed up to the amount allowed. Councilmember Clark asked for the number of patrol officers currently on staff, the number of beat areas and how many patrol officers worked a beat area per shift. Chief Briggs said 186 slots were bid last year. There were 24 beat areas and each beat normally had one officer. Councilmember Clark asked if the number of beat patrol officers per area would be increased. Chief Briggs said each beat area had one officer as minimum staffing. With a full staff, there could be more than one officer in a beat. Councilmember Clark asked for the current number of patrol vacancies. Chief Briggs said the average was 20 patrol officers on light duty, industrial leave, or medical leave. The patrol vacancy rate was not the same since it was prioritized along with case -carrying detectives. Councilmember Clark expressed her perception that violent crimes had increased. She asked if the "broken window" philosophy could be utilized as needed. Chief Briggs said the department did use the philosophy, however there were challenges due to staffing. Councilmember Turner asked if the officers in the academy were included in the 17 vacancies. Chief Briggs said the department was down 17 officers, however, there were 30 currently in some form of training who were not included in the count of 17. He anticipated 10 more officers in place by May, due to lateral movement. Councilmember Turner asked if there were currently approximately 47 officers absent from the streets. Chief Briggs said that was correct, plus an average of 20 per month due to light duty or medical. Councilmember Turner said the Police Department had done excellent work during challenging times. Vice Mayor Aldama asked how the City looked in regard to the national average for response times. Mr. St. John said the City was at 82.6% for Priority 1 calls, which was extremely high. The Priority 2 call response was at 46.6%. He wanted to see the percentage increase. City Council Meeting Minutes - April 7, 2022 Page 5 of 16 Mr. Phelps thanked Council for allowing the City to have one of the highest bonus incentives for officers in the area. Mr. Jamsheed Mehta, Development Services Director, presented the Development Services Department's operating budget, goals, objectives, performance measures, and accomplishments. The department's FY2023 supplemental requests included: . General Fund . Engineering On -Call Services $123,732 . Contract Development Services Representative $73,608 . Contract Building Inspector $93,443 . Contract Building Inspector Specialist $101,035 . Contract Plans Examiner $93,522 . Planning/Zoning Rewrite $30,000 . Planning Professional Development $8,000 . New FTE — Development Services Representative $73,958 . New FTE — Building Inspector $93,443 . New FTE — Building Inspector Specialist $101,035 . New FTE — GIS Specialist $101,275 . New FTE —Associate Planner $75,140 . New FTE — Senior Project Manager $107,880 Councilmember Malnar expressed appreciation for the department and supported the new positions. He asked what was being done to improve the efficiency and speed -to -market for small businesses. Mr. Mehta said the supplemental request for an associate planner was in response to Council's comments to support small businesses. Additional staff would provide more support for businesses to better understand the process. Ms. Amy Handlong, Assistant to the City Manager, and Mr. Rick St. John, Deputy City Manager, presented the City Manager's Office's operating budget, goals, objectives, performance measures, and accomplishments. The department's FY2023 supplemental requests included: . General Fund . New FTE — Code Inspector $94,693 . New FTE — Code Inspector $94,693 . New FTE — Administrative Support Assistant $59,416 . Code Compliance Base Budget Increase $30,000 Vice Mayor Aldama recommended increasing the supplemental request for new code inspectors from two to four, so the City could continue to reduce blight. Councilmember Malnar supported the position increase and asked how the increase would compare to the number of code enforcement officers in 2008. Mr. St. John said there were 12 grid inspectors in 2008. The supplemental request would equate to 9 grid inspectors. Mayor Weiers asked if other costs would be incurred by adding more inspectors. Mr. St. John said the cost of $94,693 per FTE included the vehicle and equipment needed. City Council Meeting Minutes - April 7, 2022 Page 6 of 16 Mayor Weiers asked for more information at the next budget meeting regarding adding the two additional inspector positions. Councilmember Tolmachoff supported adding two additional inspectors and wanted to move forward with approval. Councilmember Turner also supported adding two more inspectors. Mayor Weiers wanted to find out the exact cost of two additional officers including trucks and other costs. Ms. Rios said the vehicles for the individuals were included at $27,000 each. She would work with Mr. St. John and his staff with a follow up item for the next budget meeting. Vice Mayor Aldama said more code enforcement would benefit the community, and he supported the two additional employees above the initial request. Councilmember Clark requested consensus to approve two additional code inspectors. Ms. Rios said the supplemental included all of the costs. Information would be confirmed and brought to Council at the next budget workshop. Councilmember Turner said there was only one deputy city manager listed for the department. Ms. Rios clarified a second deputy city manager was in the Public Affairs Department, not the City Manager's Office. Councilmember Turner suggested moving the position into the City Manager's Office. It would provide for more transparency. Councilmember Malnar provided information on implementing a feral cat program and recommended Council provide $20,000 as an ongoing budget item for the program that could be approved each year. Councilmember Clark supported $20,000 for the initial program. Councilmember Tolmachoff supported the request. Councilmember Turner supported the request. Vice Mayor Aldama voiced support for the request. Ms. Handlong presented the Mayor and Council Offices Department's FY2023 supplemental request, which included: . General Fund . Professional Development $3,000 Councilmember Tolmachoff asked if the $3,000 for Professional Development was for the Mayor's Office. City Council Meeting Minutes - April 7, 2022 Page 7 of 16 Ms. Handlong said that was correct. Councilmember Tolmachoff asked if $3,000 was enough for staff. Ms. Handlong explained many trainings were virtual due to COVID and were more affordable. Councilmember Tolmachoff asked if funds would have to come out of district budgets if the additional training was requested for an assistant. Ms. Handlong said that was correct. Councilmember Clark asked for an explanation for the difference in the professional development funding for the districts. Ms. Handlong said the larger figure was for Councilmembers who were sharing an assistant. Jim Burke, PFRSE Director, presented the Public Facilities, Recreation and Special Events (PFRSE) Department's operating budget, goals, objectives, performance measures, and accomplishments. The department's FY2023 supplemental requests included: . General Fund . Convention & Visitors Bureau Tohono O'Odham Grant $2,165 . Convention & Visitors Bureau STR Report Analytics $4,132 . Postage Increase for Glendale at Play Magazine $3,500 . Civic Center Cox Cable Contract Increase $5,520 . Custodial Services Contract Increase $39,600 . CVB Grant Match for AZ Office of Tourism Grant $12,003 . Convention & Visitors Bureau Office Rent Increase $1,080 . Pest Control Contract Increase $11,456 . Parks Landscape Maintenance Contract Increase $57,000 . Parks Flood Irrigation Contract Increase $3,238 . Parks Water Utility Cost Increase $253,798 . Part Time Audio Visual Staff $23,000 . Special Events Banner Program $54,000 . Special Events Part Time Permitting Staff $18,000 *Annual Fishing Events $10,000 . Heroes Park Lake Maintenance / Water Utilities $82,500 . Sunset Palms Splash Pad O&M $44,110 .O'Neil Splash Pad O&M $44,110 . New FTE — Recreation Service Worker — Aquatics $71,228 . New FTE — Parks Service Worker $71,228 . New FTE — Parks Service Worker — Irrigation $71,228 . New FTE — Parks Service Worker — Ball Field Maintenance $71,228 . New FTE — Parks Service Worker — Sahuaro Ranch Orchards $126,992 . New FTE — CIP Project Manager $128,012 Councilmember Turner did not see the operation and maintenance (O&M) included in the request for the splash pads at Sunset Palms and Sahuaro Ranch. Mr. Burke said the splash pads would be under construction next year. The O&M City Council Meeting Minutes - April 7, 2022 Page 8 of 16 would be requested the following year when a schedule of design and construction implementation was completed. The splash pads would be located at Sierra Verde Park and at Sahuaro Ranch Park. The O'Neil Park splash pad was constructed this year. Sunset Palms would be constructed in FY22 and overlapped into FY23. O&M would be requested in the next budget cycle. Councilmember Clark asked if the amount of funds from the General Fund was adjusted to cover the shortfall in the decrease in the number of people who attended FRAC events. Ms. Rios said staff fully budgeted for the operational costs of the facility and any revenue obtained went into the General Fund. There was no formal revenue recovery policy however, there was a goal of 70%. Councilmember Clark asked about the reduction of 50% in Parks Maintenance Supplies. Mr. Burke explained funds were reallocated into other line items to cover specific contracts. Brent Stoddard, Deputy City Manager, presented the Public Affairs Department's operating budget, goals, objectives, performance measures, and accomplishments. The department's FY2023 supplemental requests included: . General Fund . Social Media Archiving Software $10,000 . Storyblocks $15,000 . Media Center Utilities $20,000 Councilmember Clark asked for an explanation of the average positive sentiment performance measure and how staff intended to increase the number. Mr. Stoddard said most of the engagement with citizens was neutral engagement. The positive engagement was when a citizen responded positively or shared a social media post. Staff would work to identify the type of posts where citizens were engaging positively and create more of those types of posts. Councilmember Turner asked if negative engagement was sent on to the appropriate department for follow up. Mr. Stoddard said Public Affairs staff replied publicly on social media if it was appropriate information for the public. Staff entered the information in GlendaleOne as appropriate. Mr. St. John, Deputy City Manager, presented the Fire Department's operating budget, goals, objectives, performance measures, and accomplishments. The department's FY2023 supplemental requests included: . General Fund . CAD Dispatch Fees for Ambulance Service $19,961 . Electronic Patient Care Reporting $4,500 . Cell Phone and Data Plan Increase $2,748 . PIO and C1559 Standby Pay $28,000 . SCBA Hydrostatic Testing $25,500 . Video Laryngoscopes $83,200 City Council Meeting Minutes - April 7, 2022 Page 9 of 16 . Glendale Fire Department Only Training Supplies $25,000 . New FTE — Fire Inspector $164,234 . New FTE (3) — 3 Firefighters — Manpower Backfill $372,962 . Reclass 4 Firefighter Positions to Engineers $49,839 Training Facility Revenue . GRPSTC Landscape Maintenance $62,500 . GRPSTC VIRTRA Annual Maintenance $30,590 . GRPSTC SCBA Fill Station Replacement $112,500 . GRPSTC Support Vehicle Replacement $151,458 . GRPSTC Academy Training Supplies $25,000 . New FTE — GRPSTC Sr. Service Worker $74,002 . FY23 IT Projects . General Fund . Technology Enabled Training Rooms for Public Safety Classrooms $65,089 Vice Mayor Aldama asked about the overtime budget overage and mandatory overtime. Mr. St. John said the overtime budget was approximately $2.1 million. As of mid-March, just over $2 million had been spent. There were other measures that could be used to reduce mandatory overtime. Vice Mayor Aldama asked if other FTE requests were not recommended. Mr. St. John said the original request from the Fire Department was for more than three new firefighters. Vice Mayor Aldama asked if there was a strategic plan to deal with the issue of firefighter fatigue. Mr. St. John said staff was developing a plan and was implementing infill units during peak hours to help decrease response times. Vice Mayor Aldama asked if the memorandum of understanding discussions were complete. Mr. St. John said the majority of the discussions was finished and language details were being finalized and would then be brought forward to Council. Vice Mayor Aldama asked how many FTEs were requested but not approved. Assistant Fire Chief Barnes said there was a total of 28 requested which included other Fire divisions. Vice Mayor Aldama clarified the department had a plan to address possible overtime overages. Mr. St. John said that was correct. He did not anticipate returning to Council for an additional mid -budget increase. The three new FTEs would provide time to narrow down a more constant staffing model. Mayor Weiers clarified that there would be no mid -year budget request for Fire, provided nothing uncontrollable happened. City Council Meeting Minutes - April 7, 2022 Page 10 of 16 Councilmember Clark asked how the Glendale Fire Department ranked in pay and benefits with other Valley cities. Mr. St. John said the management team was committed to keeping the department in the number two position. Councilmember Clark said firefighters for other Valley cities worked 56 hours a week and Glendale was on a 52 -hour work week. Mr. St. John said that was correct. Councilmember Clark understood the impact of COVID, but the initial request for 15 to 28 personnel was excessive. She was confident management was making a good faith effort to fill the Fire Department's needs. Councilmember Malnar asked about the status of the Medical Response Unit (MRU) Program and plans for the future. Mr. St. John said there was one MRU at Station 153, which was a 40 -hour unit. There was an MRU at Station 154 staffed by an agreement with the City of Phoenix for seven days a week. Station 158 would be staffed four days a week with an eventual increase in the staffing hours. The next unit would be implemented within the next couple of months. Councilmember Turner thought staff was further along on the program. Assistant Fire Chief Barnes said there were four members currently in the academy graduating at the end of the month who would be placed in the second MRU. Councilmember Turner asked if staff was still on track to bring in Citygate or a comparable consultant. Mr. St. John said that was correct. Councilmember Turner requested more information on Kelly Days at a future meeting. He wanted to see all of the supplemental requests for all departments, including approved and not approved. If Council was not aware of all of the needs, it could not make the best cost and benefit decisions. Councilmember Tolmachoff asked about the history of the MRUs. Mr. St. John said the first MRU was fully funded out of the General Fund. Staff applied for a grant for the second unit and included the four FTEs for the MRU in the current fiscal year's budget. The grant was not received. Once the second MRU was in full operation, staff would be better able to determine the best location for a third MRU. Councilmember Tolmachoff asked if the MRU in operation was a low -acuity unit. Mr. St. John said there were two low -acuity units in the field. The MRUs were equipped for advanced life support (ALS) and were different from the low -acuity units. Mayor Weiers asked if the Phoenix location was an MRU. City Council Meeting Minutes - April 7, 2022 Page 11 of 16 Mr. St. John said that was correct, and it was out of Station 154. Councilmember Tolmachoff asked about the request for 10 FTEs for the MRU. Mr. St. John said the request was to make the MRUs a seven-day a week unit. Mr. Phelps said an MRU was staffed by fully trained firefighters who could move into an engine company. The low -acuity team did not have that model. Councilmember Tolmachoff asked if the request for the 10 FTEs was to staff another unit or to make the current MRUs staffed seven days a week and if staff had data to support the necessity for seven days a week. Mr. St. John said research was being done. Councilmember Tolmachoff asked about the timeframe for the information in regard to the budget cycle. Mr. St. John said staff would be ready to have a conversation regarding the impact of MRUs 153, 154, and 158 on response times in the next budget cycle. Vice Mayor Aldama said it was premature to view the amount of staffing requested as high without knowing why the subject matter experts were asking for the additional staff. Councilmember Clark asked for the number of engineers and battalion chiefs in the Fire Department. Mr. St. John said there were approximately 57 engineers. Assistant Fire Chief Barnes said there was one fire chief, 2 assistant chiefs, and 8 battalion chiefs, and 18 deputy chiefs. Councilmember Clark asked if the engineers were responsible for the fire trucks. Chief Barnes said that was correct. Feroz Merchhiya, Chief Information Officer, presented the Innovation & Technology Department's operating budget, goals, objectives, performance measures, and accomplishments. The department's FY2023 supplemental requests included: Technology Fund . IT Technical Professional and Contractual Services $158,000 . IT Software and Hardware Maintenance $133,192 *Conversion of Desktops to Laptops $320,000 . Temporary Staffing for IT $730,000 . Two Vehicles $57,132 . New FTE — Information Technology Supervisor $161,924 . New FTE — Cyber Security Analyst $132,551 . New FTE — IT Administrator Data & Analytics $170,736 . New FTE — IT Business Analyst $120,668 . New FTE- IT Service Desk Technician (A/V) $104,354 . IT — Audio/Visual Professional Services $25,000 City Council Meeting Minutes - April 7, 2022 Page 12 of 16 Technology Fund . Citywide FY23 IT Projects . IT Project Fund . Budget/Reporting Software — Budget & Finance $250,000 . Citywide Access Control $1,764,823 . Phase 2 — Mass Notification System $57,000 . Time -Keeping Software $324,760 . ESRI Enterprise License Agreement $25,363 . ARPA Fund . Immutable Back Up Storage $30,000 . Application Rationalization $50,000 . Cyber Security — Implement Zero Trust $250,000 . Digital Signatures $76,500 . Endpoint Detection & Response (EDR) $235,000 Councilmember Clark asked if there was a way to monitor hacking attempts and if there were a lot of attempts. Mr. Merchhiya said there was a way to monitor attempts. He explained a public forum was not the appropriate place for discussion and he would provide details outside of the public forum. Councilmember Clark asked if there was an ability to modify software programs to better meet the needs of the City. Mr. Merchhiya said it was possible with a platform, instead of a program. A platform could be used for other departments and code could be written for the platform. Councilmember Clark asked how many desktops could be converted to laptops for $300,000. Mr. Merchhiya said 288 could be converted. Councilmember Tolmachoff asked for clarification of the reporting software for Budget and Finance. Ms. Camacho said the software would be used for operational and capital budgeting. Multiple programs were currently being used, and the goal was to find one software to be used for all aspects. Councilmember Tolmachoff asked for an explanation of the Mass Notification System. Ms. Rios said Phase 1 of the project was for emergency notification to employees and in Phase 2, notifications to the public would be implemented. Mr. St. John said on the public side, the messages should be for emergency situations until an opt -out was available. Councilmember Tolmachoff asked about the public database. Mr. St. John said citizens would have to opt in. Councilmember Tolmachoff asked for an explanation of the Cyber Security Implement Zero Trust. City Council Meeting Minutes - April 7, 2022 Page 13 of 16 Mr. Merchhiya said Zero Trust was an internal security architecture. Councilmember Malnar said the supplemental request and plan were aggressive, however, he had confidence all would be accomplished. Michelle Woytenko, Field Operations Director, presented the Field Operations Department's operating budget, goals, objectives, performance measures, and accomplishments. The department's FY2023 supplemental requests included: . General Fund . Facilities Custodial Contract Increase $210,000 . Cemetery - Cell Phone Reimbursement $400 . Cemetery - Annual Operations and Maintenance $47,815 . Cemetery - Purchases for Public $15,815 *Cemetery- Uniform Supplies $900 . Building Maintenance and Repair $700,000 . Professional Development $6,000 . Facilities - Uniforms $15,000 . Facilities - Utilities $100,000 . General Fund . New FTE- Contract Monitor $90,418 *Vehicle Replacement . Vehicle - Recreation Service Worker - Aquatics $35,000 *Vehicle - Parks Service Worker $35,000 . Vehicle - Code Inspector $27,749 . Vehicle - Code Inspector $27,749 *Vehicle - Parks Service Worker- Irrigation $35,000 .Vehicle - Parks Service Worker- Ball Field Maintenance $35,000 . Vehicle - CIP Admin - CIP Project Manager $31,900 . Vehicle (2) - Construction Inspectors $63,800 . Vehicle - Building Inspector $31,000 . Vehicle - Contract Building Inspector $31,000 . Vehicle - Building Inspector Specialist $31,000 . Vehicle - Contract Building Inspector Specialist $31,000 . Vehicle - CIP Project Manager $35,000 . Training Facility Revenue . Facilities GRPSTC Professional & Contractual $72,000 . Landfill . Custodial Services Contract Increase $6,300 . Solid Waste Advertising - Recycling $30,000 . Trainings, Memberships, and Materials $4,650 . Tool Allowance $1,000 . New FTE - Landfill Operator $75,636 . Solid Waste . Street Sweeper $89,225 . Roll Off Equipment Operator $73,958 . Landfill Charges - R/O, F/L $234,000 . Temporary Pay - Fuel/Lube Worker $42,224 . Curb Equipment Operator $72,636 . Fleet Services . ASE Technician Certification Incentive $15,000 . Vehicle GPS $54,760 . Oil & Lubricants Increase $9,650 City Council Meeting Minutes - April 7, 2022 Page 14 of 16 . Tire Outsourcing $111,000 . Memberships $600 . Tool Allowance $11,000 . Shop & Fuel Charges Increase $2,254,119 Mayor Weiers expressed his appreciation of work done on the cemetery. Mayor Weiers asked about the tool allowance. Ms. Woytenko said it was $500 per mechanic per year. Mayor Weiers said tools were very specialized and expensive and suggested the amount should be doubled or tripled. Ms. Woytenko said there were some tools provided by the department. Councilmember Malnar asked if the new street sweeper would be a back-up. Ms. Woytenko said that was correct and it would be in operation when another sweeper needed maintenance. Councilmember Turner asked if there was a smaller sweeper for the downtown area. Ms. Woytenko said there were some places where the operator was required to get out of the cab and use a push broom. She said staff would look at different sweeper types in the future as vehicles came up for replacement. Councilmember Tolmachoff asked if the tool allowance was a reimbursement or an allowance. Ms. Woytenko said it was an allowance and the mechanics were not required to provide a receipt. Craig Croner, Equipment Management Superintendent, said several mechanics had over $25,000 worth of tools on site each day and some toolboxes cost several thousand dollars. He said the mechanics would greatly appreciate an increase. Councilmember Tolmachoff supported the increase if there was some type of documentation. She said some of the tools came with a lifetime warranty. Mayor Weiers said tools got worn out and mechanics could not get the job done without good tools. Councilmember Hugh was in support of Mayor Weier's recommendation. Councilmember Clark supported increasing the allowance. Councilmember Turner asked what other cities were providing employees and if it would help to attract and retain employees. Councilmember Malnar asked staff to survey the mechanics about the allowance. Councilmember Turner had an item of special interest regarding automated external defibrillators (AED) and did not see it in the budget. City Council Meeting Minutes - April 7, 2022 Page 15 of 16 Mr. St. John said staff was given direction to implement the program during the fiscal year and a cost model was being developed. Councilmember Turner asked if the AEDs had been installed yet. Mr. St. John said there were no installations yet. Ms. Bower, City Clerk, presented the City Clerk's Office's budget. Council had received detailed information regarding the operating budget. There were no supplemental requests for the City Clerk's Office. Councilmember Clark complimented the department's clean budget. ADJOURNMENT Mayor Weiers adjourned the meeting at 3:51 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 7th day of April, 2022. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 19th day of April, 2022. Julie K. Bower, MMC, City Clerk City Council Meeting Minutes - April 7, 2022 Page 16 of 16