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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 4/12/2022City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Glendale A R I Z O N A Meeting Minutes Tuesday, April 12, 2022 12:30 P.M. Workshop Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 12:30 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Jack Friedline, Assistant City Manager WORKSHOP SESSION 1. FY 2022-23 COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC SERVICE FUNDING RECOMMENDATIONS Presented by: Jean Moreno, Director, Community Services Matthew Hess, Revitalization Administrator Ms. Bower read the item by title. Ms. Moreno presented the Community Development Block Grant (CDBG) Public Service Grant Award recommendations from the Community Development Advisory Committee (CDAC). Staff was seeking consensus to move forward to adopt the recommendations and requested feedback regarding the process. Mr. Hess presented information on the funding cycle, the selection criteria utilized, and the funding recommendations made by CDAC. There were fifteen programs recommended to be funded for a grant total of $370,152. Councilmember Tolmachoff asked for clarification of the Glencroft Promoting Food Security Program. Mr. Hess said the program was a food pantry for residents and low-income staff for the purchase of subsidized food. Councilmember Clark suggested funding Physical Therapy for Persons with Severe Disabilities instead of One Step Beyond. Mr. Hess said the program's goal was to promote teamwork, self-sufficiency, and athletic benefits among disabled children. Councilmember Clark asked if there was consensus to move funding from One Step Beyond to City Council Meeting Minutes - April 12, 2022 Page 2 of 11 Valleylife. Ms. Moreno said the funding recommendation of $9,945 to Valleylife represented the agency's entire request. Councilmember Clark amended her suggestion to move the allocation from One Step Beyond to another agency chosen by staff. Ms. Moreno said the program met and targeted a specific population aligned with the consolidated plan and focused on youth education and disabilities. Mayor Weiers asked if the $40,000 for Operation Endearing Gratitude was the agency's full request. Mr. Hess said that was correct. Mayor Weiers said if funding was to be transferred, he would like the funds to go to Operation Endearing Gratitude. Councilmember Malnar expressed his support of the One Step Beyond Program. Councilmember Tolmachoff asked if other One Step Beyond Programs were funded. Mr. Hess said it was the second year of funding. Last year, the agency received its full request of $10,000. Councilmember Tolmachoff supported the funding for One Step Beyond as it was in Glendale and the program was funded last year. Councilmember Clark supported Mayor Weiers' suggestion of moving the funds to Operation Endearing Gratitude. Councilmember Turner supported funding for the One Step Beyond hockey program. Councilmember Tolmachoff asked if there were other opportunities for Operation Endearing Gratitude to apply for funding with Glendale. Ms. Moreno said there were no other opportunities through Community Services however, many agencies could apply for grants through the passthrough and From the Heart. Vice Mayor Aldama supported the funding as recommended. Mayor Weiers supported the funding as recommended. Mayor Weiers confirmed consensus on the funding recommendations. Ms.. Moreno presented a revision to the grant application process and asked for Council feedback. Mayor Weiers asked when funding decisions were made on From the Heart. Ms. Moreno would follow up with that information. Mayor Weiers suggested synchronizing the funding timeframe so Council could see a total City Council Meeting Minutes - April 12, 2022 Page 3 of 11 package of funding. Ms. Moreno would work with Budget and Finance. Vice Mayor Aldama asked if there had been changes to the CDBG application process. Ms. Moreno said staff had made the process easier since 2015-16 for less experienced agencies to submit. Councilmember Malnar wanted Council to be involved early in the process and would like recommendations to be brought to Council. Councilmember Tolmachoff agreed with Councilmember Malnar. She said bringing the information to a workshop provided transparency to the public as to how the funds were being used in the community. Councilmember Clark agreed with continuing a public process. 2. WIGWAM ANNEXATION /AN -237 -ANNEXATION OF 4.38 ACRES LOCATED SOUTH AND WEST OF THE SOUTHWEST CORNER OF BETHANY HOME ROAD AND LITCHFIELD ROAD Presented by: Tabitha Perry, Interim Planning Manager Ms. Bower read the item by title. Ms. Perry said the Wigwam property was a 4.38 -acre site located south and west of the corner of Bethany Home Road and Litchfield Road. The zoning was currently RU -43 and the applicant was proposing to rezone the property to a Planned Area Development (PAD) as part of a larger industrial project. Ms. Perry said the fiscal impacts were one-time fees estimated at $236,000 and a positive impact to the City of $10,000 per year excluding one-time revenues. Staff was seeking consensus to move forward with the annexation process. Councilmember Tolmachoff requested an economic analysis on the zoning on the frontage of Litchfield Road for commercial use. She asked if there was already a user for the project. Ms. Perry was not aware of an identified end user. Staff could analyze the project to see if there were opportunities to incorporate commercial as well as industrial. Councilmember Clark supported Councilmember Tolmachoffs suggestion. She asked how the annexation fully encircled the property. Ms. Perry said Wigwam was using the site as an entertainment venue and did not wish to annex that portion of the site into the City. Councilmember Clark said state law prohibited creating a "donut' from annexed property. Mr. Bailey explained how it could occur in light of strip annexation. Mayor Weiers confirmed consensus to proceed. City Council Meeting Minutes - April 12, 2022 Page 4 of 11 3. AGUA FRIA ANNEXATION APPLICATION AN -236 FOR APPROXIMATELY 1.15 ACRES LOCATED SOUTH OF GLENDALE AVENUE AND WEST OF THE 115TH AVENUE ALIGNMENT Presented by: Tabitha Perry, Interim Planning Manager Ms. Bower read the item by title. Ms. Perry said the 1.15 -acre site was two separate pieces of City property, south of Glendale Avenue and west of the 115th Avenue alignment. The zoning was currently RU -43 and would be annexed with compatible residential rezoning. The request was being presented as one annexation request and if moved forward, it would be handled as two separate applications, AN -236 and AN -238. Staff was seeking consensus to move forward with the annexation process. Councilmember Turner asked if residential was the intended use of the property. Ms. Perry said it was not. It would be annexed with the most compatible like -zoning with the intent to rezone the entire 48 acres to an industrial zoning district. Mayor Weiers confirmed consensus to proceed. 4. COUNCIL ITEM OF SPECIAL INTEREST FACILITY MAINTENANCE IN RESIDENTIAL NEIGHBORHOODS Presented by: Michelle Woytenko, Director, Field Operations Charles Thomas, Field Operations Administrator Ms. Bower read the item by title. Ms. Woytenko said the Council Item of Special Interest (CIOSI) request was to draft a policy for facility maintenance for those facilities located within residential neighborhoods. She presented background information which included an outline of the current Building Asset Philosophy consisting of the following topics: . Philosophy Summary . Facility Categories . Prioritization Methodology . Funding Mechanism Mr. Thomas gave a presentation on the challenges with the current philosophy, examples of City facilities in need of maintenance, and potential modifications to the philosophy. Mayor Weiers said there were opportunities when companies would pay to advertise on the windows at Glendale 11. He said he would rather wait for those opportunities. Mr. Thomas said there was additional maintenance needed at the building. Councilmember Turner reiterated the philosophy of taking care of what the City had before expanding. The City was in a financial position to take care of outstanding maintenance. Councilmember Tolmachoff expressed support for the program. She asked if staff was requesting approval of a three-year plan. Ms. Woytenko explained staff identified projects that were needed and created a three-year City Council Meeting Minutes - April 12, 2022 Page 5 of 11 program due to capacity. She said Year 1 would be the priority and Council suggestions would be welcome. Councilmember Tolmachoff said there was a need for attention to the parking lots in the City's parks. Ms. Woytenko said there was a parking lot assessment being done and the program would be brought to Council in the next year. Councilmember Tolmachoff asked if the food bank parking lot should be removed from Year 1 and replaced by another project. Ms. Woytenko said the food bank made the list because it was missed in the parking lot assessment project since it was a leased lot. Councilmember Clark supported staff's philosophy and creating a separate funding source. She asked if there would be any special attention to places seen by the general public and visitors to the Super Bowl. Ms. Woytenko said staff could re -prioritize projects based on those that were more public facing. Mayor Weiers said the windows of the Media Center were an opportunity for paid advertising. Councilmember Malnar agreed with staff's philosophy and supported moving forward. He also agreed with Councilmember Clark's suggestion and suggested moving up the Paseo Racquet Club in priority. Vice Mayor Aldama supported staff's philosophy and looked forward to seeing the improvements. Councilmember Tolmachoff agreed with moving up the priority of the Media Center into Year 1. Ms. Woytenko said the Media Center was included in Year 1 but was split in two phases. Councilmember Tolmachoff suggested moving all Media Center improvements into Year 1 and moving some of the other projects into Year 2. Mr. Phelps said the Renaissance Hotel was working on a renovation and had asked the hotel to coordinate any exterior renovations with his office. He wanted the Media Center to be compatible with future hotel renovations. The proposed FY2023 budget included the $1.3 million for facility maintenance. 5. BOARDS AND COMMISSIONS ORDINANCE Presented by: Michael D. Bailey, City Attorney Julie K. Bower, City Clerk Ms. Bower read the item by title. Mr. Bailey said there was a need for consistency and clarity on the bylaws of the City's boards and commissions. He presented the changes from the current to the proposed uniform bylaws and establishing ordinances. Council would be considering the proposal at the April 26th Council meeting. City Council Meeting Minutes - April 12, 2022 Page 6 of 11 Mr. Bailey had received a proposal to allow members of the Planning Commission to be owners of businesses operating in the City of Glendale without the residency requirement. Mayor Weiers supported the request. He said a business owner who owned property and held a current business license in Glendale should not be precluded from participating. Councilmember Malnar agreed with the proposal for a person who was active in the City to be on a commission. He was willing to extend the change to all of the commissions for people who had a connection to the City. Councilmember Tolmachoff asked if state statute required that some portion of the Planning Commission be comprised of residents. Mr. Bailey said that was correct. Councilmember Tolmachoff asked how the business owner appointments would be made and how the criteria would be set. Mayor Weiers suggested a licensed business owner in the City of Glendale with an operating business. Councilmember Tolmachoff clarified if it would have to be a business owner who owned property. Mayor Weiers confirmed that was his suggestion. Councilmember Clark was more comfortable if it was someone with an active business license, a property owner, and demonstrated involvement or activism in the community. Mr. Bailey recommended objective criteria, such as having an active business license and owning property. He said demonstrated involvement was more of a discussion for Council as the appointing authority. Councilmember Clark asked if the language could be phrased that the applicant was expected to demonstrate involvement in the community and not outline what the involvement entailed. Mr. Bailey said if Council desired to move forward, he could work with Council on specific language. Councilmember Hugh supported allowing Glendale business owners to serve on the Planning Commission. Vice Mayor Aldama supported the proposal. Councilmember Turner asked if other communities allowed non-residents on their boards and commissions, specifically for Planning and Zoning. He expressed his concerns but was willing to consider the matter. Mayor Weiers confirmed consensus. Mr. Bailey asked if the change applied only to the Planning Commission or to all boards and commissions. City Council Meeting Minutes - April 12, 2022 Page 7 of 11 Mayor Weiers favored a change only the Planning Commission and updating at a later date if Council desired. Mr. Bailey said his second proposal was in regard to attendance challenges. He asked if Council was comfortable with having staff ask the Government Services Committee (GSC) to consider decreasing the number of members to various boards and commissions and a change to at -large instead of district appointments. Mayor Weiers asked if there was any objection for all commission members to be at -large, since Council still had to approve the appointments. Councilmember Tolmachoff wanted to have a seat specifically for her district. She was willing to discuss it further in a GSC meeting. Councilmember Clark supported the change for the Planning Commission and requested the GSC discuss the other issues and bring a recommendation back to Council for further discussion. Vice Mayor Aldama supported Councilmember Clark's suggestion. He asked if the change would mean appointing a business owner from his district or citywide. Mr. Bailey said there were struggles with attendance and quorum in other commissions. He said staff was asking for direction to speak with the GSC regarding the issue. Mayor Weiers asked for clarification on the number of seats that were proposed. Mr. Bailey was proposing a membership of five so that three people would be sufficient to conduct business. Vice Mayor Aldama said the reason to avoid allowing all at -large members was to ensure representation of all districts. He said the issue should go to GSC for review. Councilmember Tolmachoff asked if members were allowed to attend boards and commissions meetings virtually as well as in person. Mr. Bailey said that was correct, but attendance was still a challenge. Councilmember Turner said Council was not restricted from appointing a person from another district and quorum attendance issues generally corresponded with vacancies. Councilmember Malnar did not wish to change the system to at -large. If there was a challenge filling an appointment, Councilmembers could reach out to each other to find a potential appointment. 6. REQUEST FOR CITY COUNCIL TO AMEND GLENDALE CITY CODE CHAPTER 25 REGARDING GRASS AND WEEDS OVER 6' Presented by: Rick St. John, Deputy City Manager City Council Meeting Minutes - April 12, 2022 Page 8 of 11 Ms. Bower read the item by title. Mr. St. John clarified the title on the agenda should be weeds over six inches. He presented background information and language recommendations from the Code Review Committee in regard to weeds. Councilmember Malnar did not want six inches to become the standard. He suggested adding the following clarifying language, 'regardless of whether it is less than the six inches height restriction listed herein.' to Section 25-21(g). Mayor Weiers asked if it needed to be stated since it was a tripping hazard no matter the height. Councilmember Malnar said it should be clarified for the residents. Councilmember Tolmachoff asked if the verbiage `someone responsible for' should be used to include property managers. Mr. St. John said there was a separate chapter dealing with rental properties, which included the ability to address the property occupant, owner, or manager. Councilmember Tolmachoff agreed with Councilmember Malnar's suggestion. Mayor Weiers clarified his question on the height of a tripping hazard. Councilmember Clark supported the suggestion. Mr. St. John said the ordinance allowed for issues lower than six inches in height to be addressed. Councilmember Clark understood, however, he agreed with Councilmember Malnar as to not encouraging six inches as a fallback position. Mr. St. John agreed it provided additional clarity. Vice Mayor Aldama asked if there was any liability for the City if someone's dog was poisoned by someone using weed spray on a sidewalk. Mr. St. John said that might be the case if the City ordered a resident to use some type of spray, which it would not do. Councilmember Turner was supportive of staff's recommendation and Councilmember Malnar's language change. Mayor Weiers confirmed consensus. CITY MANAGER'S REPORT Mr. Phelps said the City received notice from S&P Global Ratings that the City's excise bond rating for the Transportation Excise Tax and Municipal Property Corporation Tax was upgraded from AA- to AA. Mr. Phelps said the Arizona Sport and Tourism Authority (AZSTA) announced State Farm Stadium City Council Meeting Minutes - April 12, 2022 Page 9 of 11 would host the 2022 MexTour with a match -up between the Mexican national soccer team and Uruguay. The game would be held on Thursday, June 2, 2022, and was part of the FIFA World Cup which would be held in Qatar in November. CITY ATTORNEY'S REPORT No report COUNCIL ITEMS OF SPECIAL INTEREST None MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION A motion was made by Councilmember Ray Malnar, seconded by Councilmember Lauren Tolmachoff to hold an executive session. AYE: Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed EXECUTIVE SESSION Council met in executive session at 2:32 p.m. for: . Discussion and or consultation, to consider its position, and to provide instruction/direction regarding the appointment of a Court Hearing Officer in the Glendale Municipal Court and discussion/consultation for legal advice with the City Attorney pursuant to A.R.S. §38-431.03(A)(1)(3) . Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with a property at 4705 W. Glendale Avenue pursuant to A.R.S. §§ 38-431.03 (A)(3)(4)(7) . Discussion of appointments and other matters relating to various boards, commissions and other bodies pursuant to A.R.S. § 38-431.03(A)(3)(4) A motion was made by Councilmember Joyce Clark, seconded by Councilmember Lauren Tolmachoff to adjourn the executive session. AYE: Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh City Council Meeting Minutes - April 12, 2022 Page 10 of 11 Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed Mayor Weiers adjourned the executive session at 3:23 p.m. ADJOURNMENT Mayor Weiers adjourned the meeting at 3:23 p.m. hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 12th day of April, 2022. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 20th day of April, 2022. J K. Bower, MMC, City Clerk City Council Meeting Minutes - April 12, 2022 Page 11 of 11