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HomeMy WebLinkAboutMinutes - Minutes - Citizens Transportation Oversight Commission - Meeting Date: 8/5/2021C11-17 Glendale A R I Z O N A MINUTES CITIZENS TRANSPORTATION OVERSIGHT COMMISSION VIRTUAL MEETING GLENDALE, ARIZONA AUGUST 6, 2021 6:OOP.M. 1. CALL TO ORDER Chair Fernandes called the meeting to order at 6:10 p.m. 2. ROLL CALL Commissioner Sund was not present at the start of the meeting. Present: John Fernandes, Chair Marie Nesfield, Vice Chair Gary Hirsch, Commissioner Paul Marsh, Commissioner Barbara Rose, Commissioner Kelley Sandstedt, Commissioner Christopher Sund, Commissioner Absent: Patrick Lowry, Commissioner Also Present: Purab Adabala, Transportation Planning Administrator Patrick Sage, Transportation Planner Javier Gurrola, Pavement Management Program Manager Kevin Link, Transit Administrator Dan Cleavenger, Transportation Interim Director Russ Romney, Assistant City Engineer Attendees: Christopher Goeman, Presenter, Heinfeld Meech Karin Smith, Presenter, Heinfeld Meech Scott Bryant, Presenter, BCA Watson Rice Larry Aldrich, Presenter, BCA Watson Rice 3. APPROVAL OF THE AGENDA - WITHDRAWALS AND CONTINUANCES ACTION BY CTOC: Approval of the agenda for the August 5, 2021 Citizens Transportation Oversight Commission, as submitted. Motioned by Commissioner Barbara Rose, seconded by Vice Chair Marie Nesfield AYE: Chair John Fernandes Vice Chair Marie Nesfield Commissioner Gary Hirsch Commissioner Paul Marsh Commissioner Barbara Rose Commissioner Kelley Sandstedt Other: Commissioner Christopher Sund (ABSENT) Passed 4. APPROVAL OF THE MINUTES ACTION BY CTOC: Approval of the minutes from the June 3, 2021 meeting of the Citizens Transportation Oversight Commission, as written. Motioned by Vice Chair Marie Nesfield, seconded by Commissioner Gary Hirsch AYE: Chair John Fernandes Vice Chair Marie Nesfield Commissioner Gary Hirsch Commissioner Paul Marsh Commissioner Barbara Rose Commissioner Kelley Sandstedt Other: Commissioner Christopher Sund (ABSENT) Passed 5. CITIZEN COMMENTS Mr. Sage informed the Commission that no citizen comments were received either by email or voicemail. 6. GO PROGRAM AUDIT Mr. Goeman, of Heinfeld Meech, and Mr. Aldrich, of BCA Watson Rice, gave a presentation on the GO Transportation Program Performance Audit for Fiscal Years 2017-18 through 2019-20. The commissioners also received a copy of the draft GO Program Performance Audit Report. The presentation included information on the five major audit tasks: • Are Commitments to Voters Being Met? • Is the CTOC Meeting Voter Commitments • Summary of the City's Financial Audits • Is the GO Program Addressed Fairly and Accurately in the City's Financial Practices? • Is the 25 -Year Program Financially Balanced and Based on Reasonable Estimates? [Commissioner Sund joined the meeting during this agenda item] Commissioner Marsh noted that the detailed report included recommendations by the auditors, some of which staff agreed and some of which staff did not agree. Commissioner Marsh inquired as to how the different points of view were addressed. Mr. Bryant explained that the auditors do not have authority to enforce implementation of the recommendations. He relayed that management may agree or disagree with the recommendations and Council can review and direct management to implement the recommendations. Mr. Bryant commented that as part of the tri -annual process, prior recommendations are reviewed. Chair Fernandes asked if the statements made by the auditors were observations, concerns, or findings, as they appeared to be a mix. Mr. Goeman explained the statements were a combination of the three. Chair Fernandes inquired about a procurement before the contract was signed and if it was a significant amount. Mr. Goeman recalled that only one in forty did not have a contract in place and he did not believe it was a significant amount. Commissioner Marsh inquired if a motion meant that the Commission was accepting the report as -is, without any comments or changes. Commissioner Marsh expressed concern that some of the projects had not been accomplished. Mr. Bryant stated that the recommendations were not that the projects needed to be done, rather for management to review and determine if the deferrals were appropriate and whether or not to move forward with the projects in the future. Chair Fernandes commented that CTOC along with the Transportation Department should look at the projects that were not performed. Chair Fernandes did not want to shelf the report without additional follow up. Commissioner Marsh voiced his observation that CTOC was voting this evening on whether or not to forward the report to Council, if the consultants completed the task assigned, and if the report was comprehensive. Mr. Adabala explained that it was the consultants' task to complete the audit and present their opinions. Mr. Adabala stated that staff would be happy to conduct follow up with CTOC and explain items in the report in further detail. ACTION BY CTOC: To accept the GO Program Performance Audit Report and forward to City Council. Motioned by Vice Chair Marie Nesfield, seconded by Commissioner Kelley Sandstedt AYE: Chair John Fernandes Vice Chair Marie Nesfield Commissioner Gary Hirsch Commissioner Paul Marsh Commissioner Barbara Rose Commissioner Kelley Sandstedt Commissioner Christopher Sund Passed 7. GLENDALE TRANSIT SERVICES Mr. Link gave a presentation on the Glendale Urban Shuttle (GUS), which included information on the following: • Characteristics of circulators • GUS general information and overview • New look for the GUS buses • New Technologies — GUS Bus Tracker • Ridership (annual figures for FY2016 through 2020) Chair Fernandes anticipated an increase in ridership as people started to go back to working in offices. Mr. Link was hopeful for an increase after the summer. The agenda item was concluded. 8. PAVEMENT MANAGEMENT & RECONSTRUCTION PROGRAM UPDATE Mr. Gurrola provided an update on the Pavement Management Program (PMP) and the Arterial Reconstruction Program (ARP), which included the following information: • FY2021 PMP activity • Website and hotline information • ARP Activity Commissioner Marsh reported a few cracks in a street that was recently treated, on Westcott Deive between 59th and 61 st avenues. Mr. Gurrola explained if the road was seal coated, the dark lines from the crack filling activities might be showing through the seal treatment. Mr. Gurrola stated if the road was treated with slurry, which has cement in it, there would be a little cracking after curing, but the cracking is shallow and will not affect the integrity of the road composition. Commissioner Marsh was unsure if the treatment was seal coating or slurry. Mr. Gurrola will follow up with a review of the road at the location. Commissioner Hirsch asked if Mr. Gurrola could achieve the goal of 130 miles during the fiscal year, given the increased costs of petrochemicals. Commissioner Hirsch also asked if the work was under contract. Mr. Gurrola confirmed the work was under contract, however added that the prices were still negotiable as the contracts were not a hard bid. Mr. Gurrola stated staff was trying to be more efficient and effective in the application of the products. Mr. Gurrola anticipated challenges, expected to complete close to the 130 miles, and announced work not completed would be carried over to FY2022-23. The agenda item was concluded. 9. MANAGER'S REPORT Mr. Adabala gave the Manager's Report, which included information on the following: • Northern Parkway updates • Completed construction projects • Upcoming construction projects • Design projects • Pre -design projects 10. COMMISSIONER UPDATES Chair Fernandes commented that the road improvements along Camelback Road have been moving along quickly and smoothly. 11. FUTURE AGENDA ITEMS The following agenda items were suggested by Commissioners: • A presentation of shovel -ready Transportation projects • Follow up presentations on the GO Program Performance Audit findings and recommendations, from the Budget & Finance Department and Transportation Department • A conversation with the Glendale Parks Department regarding the city's off street multi -use trail system • A follow up on the Glendale Family Bike Ride • A presentation from the bike shop owner of Pedego of Glendale and Peoria on how electric bike trends in the region 12. NEXT MEETING The next regular meeting of the Citizens Transportation Oversight Commission will be held on September 2 at 6:00 p.m. ADJOURNMENT Chair Fernandes adjourned the meeting at 7:44 p.m. e Citi pis Transportation Oversight Commission meeting minutes of August 5th, 2021 were submitted ap oved this 2nd day of September, 2021. Patricia %ge Recording Secretary