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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 3/1/2022City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 C1-04 �"- &7 Glendale A R I Z O N A Meeting Minutes Tuesday, March 1, 2022 9:00 A.M. Budget Workshop Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 9:00 a.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Jack Friedline, Assistant City Manager WORKSHOP SESSION 1. FY22-23 BUDGET WORKSHOP Presented by: Lisette Camacho, Director, Budget and Finance Amy Lindsay, Budget Administrator, Budget and Finance Ms. Bower read the item by title. Ms. Camacho presented an overview on Capital Improvement Plan (CIP) Projects for the following departments: . Drainage . Facility Maintenance . Library . Parks . Public Safety . Streets Ms. Lindsay provided an overview of the FY23-32 Facility Maintenance CIP. Councilmember Clark noted that a portion of page 12 in the binder was missing and requested the information. Ms. Lindsay said the page contained the Field Ops Campus Staff Building Project. She would provide the information to Council. Councilmember Clark asked for clarification on the Civic Center Annex Renovation on page 28 that referenced the Glendale Adult Center under project justification. Ms. Rios explained it was a typographical error and it should refer to the Civic Center Annex. The Glendale Adult Center was a separate project. The error would be corrected. City Council Meeting Minutes - March 1, 2022 Page 2 of 7 Vice Mayor Aldama asked if the Glendale Ops Campus Field Staff Building Project was being built from the ground up or if it was renovation of an existing building. Michelle Woytenko, Field Operations Director, said the project would be built from the ground up. Funding for the design was within the current fiscal year, and the construction funds were included in the FY23 budget. Vice Mayor Aldama asked if an existing building would be demolished to accommodate the project. Ms. Woytenko said the building would be at a new location, but the parking lot required demo of an existing trailer on the site. Councilmember Tolmachoff asked for clarification of the funding source 1080 for the City Hall Building Remodel. Ms. Lindsay said funding source 1080 was General Fund - Capital Projects. Councilmember Tolmachoff asked if there was general obligation (G.O.) bond funding for the City Hall Project. Ms. Lindsay said there were government facility G.O. bonds in the amount of $11.5 million available for the City Hall Project. Councilmember Tolmachoff recalled a change in bonding authority for the project. Ms. Camacho said the total G.O. bond funding for the City Hall Project was reduced by about $3 million. Councilmember Tolmachoff recalled from the January 11th workshop, that there was $22 million in G.O. bond authority for the City Hall Project. Ms. Rios said there was $11.5 million in G. O. bond funding for the project. Councilmember Tolmachoff asked where the $11.5 million was allocated in the previous CIP. Ms. Rios said there was $14.5 million in the previous CIP and it was reduced by approximately $3 million. Ms. Lindsay provided an overview of FY23-32 Library CIP. Mayor Weiers requested a report with the original CIP project budgets and the corresponding inflationary adjustments. Ms. Rios said the report would be provided in the final CIP presentation, as well as any other changes. Mayor Weiers also requested information on any projects lost due to inflation. Vice Mayor Aldama asked if staff anticipated larger contingencies in projects compared to previously. City Council Meeting Minutes - March 1, 2022 Page 3 of 7 Ms. Rios said that was correct. Vice Mayor Aldama asked if the contingency was released, would it be included in next year's budget or available at the end of the fiscal year. Ms. Rios said it would be shown as available funding for another project. Councilmember Tolmachoff asked if the Yucca District Meeting Space Study would look at what would be most cost effective to add meeting space at the location. Ms. Rios explained the study would look at how frequently the space would be needed and if there was a need for additional space. Councilmember Tolmachoff was confident the study would show a need for it. Councilmember Clark said there was an immediate need for a larger meeting space at the library. The build out of a recreation facility could take many years. Councilmember Tolmachoff agreed the project should be done sooner rather than later. Mayor Weiers was in favor of adding the room to the current library building. Ms. Rios clarified that the study was completed and the project to expand the community room at the Heroes Park Library was confirmed in addition to a community center. Ms. Lindsay provided an overview of FY23-32 Parks CIP. Councilmember Clark asked about the parks that were not being updated and how the parks in the CIP were determined to be priorities. James Burke, Parks, Recreation and Special Events Director, explained staff looked at older parks first and tried to balance the projects across the City. Projects could be brought forward, as new funds became available. Councilmember Malnar hoped the park renovations could be balanced by district. He asked if there were plans for improvements to baseball fields within parks. Mr. Burke explained the current plan did not include individual fields, it only included larger complexes. Some of the individual fields could be addressed within the operations and maintenance budget. Mr. Phelps said staff was asked to identify the most pressing needs and as the economy continued to grow, the next level of amenities could be addressed. Councilmember Tolmachoff asked if other parks needed irrigation improvements in addition to the parks planned for upgrades. Mr. Burke said staff had provided a list of the top ten worst parks in regard to irrigation and then compared the list to the age of the parks to create a balanced plan. Balancing LED lighting throughout the parks was also discussed. Vice Mayor Aldama did not understand why staff had not met individually with City Council Meeting Minutes - March 1, 2022 Page 4 of 7 Councilmembers regarding each district's park needs. He requested staff meet with Councilmembers regarding parks in the future. Mr. Burke said staff did receive input from Councilmembers but would implement meetings in the future. Councilmember Clark asked if staff had identified where splash pads would be placed. Mr. Burke said staff had an idea of potential locations and planned to have discussions with Councilmembers for feedback. Councilmember Turner said the parks and rights-of-way should be prioritized over the City Hall campus renovation. Councilmember Tolmachoff recalled there previously was $10 million allocated in Parks G.O. bonds every year in the CIP. She said for FY23 there was $3.9 and FY24 $6.3 million for Parks G.O. bond funding. She asked for an explanation of line 4050. Ms. Rios said there was more funding available previously. Funding sources were switched to use American Rescue Plan Act (ARPA) funds and General Fund balance for the projects, which would free up bonding capacity. It meant the City would not run out of G.O. bond capacity as quickly, which was why staff had recommended delaying the bond election for another year. Councilmember Tolmachoff asked when the G.O. Bond funding authority would run out for Parks. Ms. Camacho said Parks would run out of voter authorization in FY2024. Councilmember Tolmachoff asked if the $6 million decrease of G.O bond authority was allocated to another project or stretched over a long period of time. Ms. Rios said the funds were allocated to other projects that had bonding authority. The information was contained in the change document. She would prepare a summary of the changes to the G.O. Bond Program, Vice Mayor Aldama supported the Murphy Park and downtown amphitheater projects. He asked for an explanation on the restrictions of using certain funds in other City parks and rights-of-way. Mr. Phelps said the amphitheater was primarily going to be funded by the unused Cultural Facilities bonding authority that already existed. He explained the complexities of using ARPA and bond authority funds for different aspects of the project. He encouraged Councilmembers to meet with staff regarding CIP priorities for their specific districts. Councilmember Turner clarified his previous comment regarding the renovation of the City Hall. He said the funding consisted of $20 million from the General Fund, $7.5 million of ARPA funds, and $11.5 million of G.O. bond funds, totaling $28 million. He said not all of the funds being used were restricted to being spent on the project. City Council Meeting Minutes - March 1, 2022 Page 5 of 7 Councilmember Clark recalled a majority of Council decided to invest in the downtown campus as a priority. Ms. Lindsay provided an overview of FY23-32 Public Safety CIP. Councilmember Clark supported the Drone Facility Project. Ms. Lindsay provided an overview of FY23-32 Streets CIP. Vice Mayor Aldama asked how many phases there were to the Flashing Yellow Arrow Project and if there was a plan to complete the entire City. Purab Adabala, Transportation Administrator, said there were four funded phases and phase five would address locations not included in phase three. Vice Mayor Aldama asked if there was a plan to convert all signals in the city. Tony Abbo, City Traffic Engineer, said the intent with phase three and part of phase five was to install the flashing yellow arrows at arterial intersections and phase four would include the collector intersections. Councilmember Clark asked if 83rd Avenue between Glendale and Northern would be addressed this year. She recalled the design was funded and completed last year. Mr. Adabala explained the scoping was completed last year and final design was under way. Mayor Weiers asked why cable barriers were used instead of concrete barriers for the Northern Parkway Cable Barrier Project. Mr. Adabala said a study found that concrete barriers were ten times more expensive than cable barriers. Mayor Weiers said there should be further discussion on the issue. Councilmember Tolmachoff asked about the costs associated with shared intersections with Maricopa County. Mr. Adabala said there would be a cost sharing agreement in place for those intersections. Councilmember Tolmachoff asked when Council would receive the operating budget books prior to the April 5th Workshop. Ms. Camacho said staff would follow up with Council on the date. Mayor Weiers asked if Council would receive the operating budget book at least a week before the workshop. Ms. Rios indicated the department was short-staffed, but would do its best. Councilmember Clark supported moving the first workshop to April 7th in order for Council to have more than a weekend to review the material. City Council Meeting Minutes - March 1, 2022 Page 6 of 7 Ms. Rios said if the situation required, she would contact the Mayor's office. Mr. Phelps said the proposed CIP was $266 million, which was going back into the City's infrastructure and capital improvements. Mayor Weiers said his office was struggling to fill positions and asked if the Budget Department was experiencing the same issue. Ms. Rios said it was a citywide issue. Mr. Phelps said staff was aware of staffing challenges and was looking at compensation and other policies, which would be presented to Council. Councilmember Tolmachoff asked if a location had been identified for the Police Evidence Storage Project. Rick St. John, Deputy City Manager, said it was within the footprint of the Field Ops campus, but was a separate building. Councilmember Tolmachoff asked if the building was being constructed with the concept of being a crime lab at some point. Mr. St. John said that was correct. ADJOURNMENT Mayor Weiers adjourned the meeting at 10:19 a.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 1 st day of March, 2022. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 9th day of March, 2022. d,wtie- K. Bower, MMC, City Clerk City Council Meeting Minutes - March 1, 2022 Page 7 of 7