HomeMy WebLinkAboutMinutes - Minutes - Aviation Advisory Commission - Meeting Date: 12/15/2021Glendale
A R I Z O N A
MINUTES
AVIATION ADVISORY COMMISSION
GLENDALE MUNICIPAL AIRPORT
6801 N. GLEN HARBOR BLVD.
GLENDALE, ARIZONA 85307
AIRPORT CONFERENCE ROOM
DECEMBER 15, 2021
6:00 P.M.
1. CALL TO ORDER
The meeting was called to order at 6:03 p.m.
2. ROLL CALL
Present: Chair Larry Rovey -telephonically
Vice Chair Quentin Tolby
Commissioner Terry Aramian
Commissioner Michael Portik
Absent: Commissioner Bill Eikost
Commissioner Tim Topliff
Commissioner Bud Zomok
Also Present: Carl Newman, Airport Administrator
Roxanne Alexander, Management Assistant
Dan Cleavenger, Interim Transportation Director
Joe Husband, Transportation Department employee
Attendees: John Padilla, Luke Air Force Base Representative
Mary Ortega-Itsell, Genesis Consulting Group, LLC
3. CITIZEN COMMENTS
No citizens present. No comments.
4. APPROVAL OF THE MINUTES
a. Aviation Advisory Commission Minutes of October 20, 2021.
Motioned by Commissioner Terry Aramian, seconded by Commissioner Michael Portik to
approve the October 20, 2021, Aviation Advisory Commission meeting minutes as
written.
AYE: Chair Larry Rovey -telephonically
Vice Chair Quentin Tolby
Commissioner Terry Aramian
Commissioner Michael Portik
Other: Commissioner Bill Eikost (ABSENT)
Commissioner Tim Topliff (ABSENT)
Commissioner Bud Zomok (ABSENT)
Passed
5. AIRPORT BUSINESS
a. FBO Hangar Land Lease
Mr. Newman presented the following information on the FBO Hangar Land Lease:
• Purpose and Recommended Action
o This is a request for the Aviation Advisory Commission to recommend the
Glendale City Council adopt an ordinance authorizing the City Manager to enter
into a land lease agreement with Glendale Aero Services, Inc. for vacant ramp
space east of the Glendale Aero Services FBO Building.
• Background
o On June 17, 2021, the City of Glendale published Request for Proposals (RFP)
22-01 for the development of a hangar facility on vacant ramp space at Glendale
Municipal Airport.
o On June 23, 2021, a Pre -Proposal Meeting was held for prospective proposers.
oOn July 1, 2021, a single proposal was received from Glendale Aero Services, Inc.
• Leased Premises
o The development site is a 48,600 -square foot parcel. A sealed survey and legal
description for the leasehold has been completed and submitted by Entellus, a
registered land surveyor.
• Proposed Facility
o The proposal from Glendale Aero Services, Inc. is to develop a 100' by 100'
hangar facility large enough to house multiple, larger corporate jet aircraft. The
facility will be designed and erected using construction methods and aesthetically
blend with the current Glendale Aero FBO facility. Additional space of
approximately 38,600 square feet is needed for operational space, maneuvering,
and locating aircraft in and out of the hangar.
• Lease Term
o The Construction Term of this Lease shall be for a maximum period of 24 months
from the Effective Date, or when the Certificate of Occupancy is issued,
whichever comes first. The original term of this Lease shall be for a period of 20
years commencing on the date a Certificate of Occupancy is issued or upon the
expiration of the Construction Term, whichever comes first, and expiring on the
same date 20 years later, unless terminated soon pursuant to the provisions
contained in this Agreement.
o Depending on the appraised value of the improvements constructed on the
Property, Lessee may renew this Lease according to the terms of only one of the
following three paragraphs:
• Provided that Lessee, and/or its Assigns, plans and constructs an
aeronautical improvement(s) on the Property with a minimum added value
of Two Hundred Thousand Dollars ($200,000) and receives a Certificate of
Occupancy for the improvement(s) within one (1) year of the Effective Date,
the City grants to Lessee an option to renew this Lease for one five (5) year
period.
• Provided that Lessee, and/or its Assigns, plans and constructs an
aeronautical improvement(s) on the Property with a minimum added value
of Three Hundred Fifty Thousand Dollars ($350,000) and receives a
Certificate of Occupancy for the improvement(s) within two (2) years of the
Effective Date, the City grants to Lessee an option to renew this Lease for
one ten (10) year period.
• Provided that Lessee, and/or its Assigns, plans and constructs an
aeronautical improvement(s) on the Property with a minimum added value
of Five Hundred Thousand Dollars ($500,000) and receives a Certificate of
Occupancy for the improvement(s) within three (3) years of the Effective
Date, the City grants to Lessee an option to renew this Lease for two
successive ten (10) year periods.
• Rent
o Glendale Aero Services propose an annual rental rate of $0.52 per square foot.
The rent will be calculated at $0.52 per square foot for 48,600 square feet. The
total annual rent will be $25,272.00 beginning at occupancy and a reduced rent of
$12,636.00 during construction.
Commissioner Aramian requested clarification of the lease renewal terms, which Mr.
Newman reiterated. Commissioner Aramian inquired about the market comparison for the
rent rate. Mr. Newman stated the rent compares well to the rest of the market.
Vice Chair Tolby inquired about an inflation escalation. Mr. Newman stated that the inflation
escalation was based on the CPI and would be reviewed every three years.
Chair Rovey requested clarification of the location, which Mr. Newman provided.
Motioned by Commissioner Terry Aramian, seconded by Commissioner Michael Portik to
recommend that the Glendale City Council adopt an ordinance authorizing the City
Manager to enter into a land lease agreement with Glendale Aero Services, Inc. for
vacant ramp space east of the Glendale Aero Services FBO Building.
AYE: Chair Larry Rovey -telephonically
Vice Chair Quentin Tolby
Commissioner Terry Aramian
Commissioner Michael Portik
Other: Commissioner Bill Eikost (ABSENT)
Commissioner Tim Topliff (ABSENT)
Commissioner Bud Zomok (ABSENT)
Passed
b. Eastside Development Consultant contract
Mr. Newman presented the following information on the Eastside Development Consultant
Contract:
• Purpose and Recommended Action
o This is a request for the Aviation Advisory Commission to recommend the
Glendale City Council authorize the City Manager to enter a contract with
Coffman Associates in an amount not to exceed $230,734 to provide professional
airport planning services to the Glendale Municipal Airport.
• Background
o The City of Glendale will conduct a study to examine the potential development of
approximately 122 acres of land at the Glendale Municipal Airport.
•The land is situated east of Runway 1-19, south of Glendale Avenue and west of
the New River Channel. The purpose of this study is to identify a specific
recommended development plan for the development of the east side of the
Airport. The study will consider alternatives that detail aircraft access from the
airfield system, various hangar development layouts, variable parcel sizes,
existing and ultimate infrastructure needs, vehicle access, and a phased
development approach to achieve the ultimate buildout of the area.
o The evaluation of this site will consider taxiway/taxilane connections to the airfield
system, airside and landside access, and utility needs. The plan will also consider
potential non -aviation development on the east side of the Airport given physical
land constraints and other factors to be further analyzed during the study. The
final report will include an estimated cost of construction and a recommended
schedule (phasing) for the identified site improvements. An evaluation of federal
(Federal Aviation Administration [FAA]) and state (Arizona Department of
Transportation Aeronautics Group [ADOT]) grant funding eligibility will also be
conducted for the proposed development plan.
o Analysis
• Services were procured through the City's Engineering Department using the
Request for Qualifications process. The FAA requires professional service
contracts to be procured using a qualifications -based process to be eligible for
grant reimbursement. Staff issued the Request for Qualifications Number 202171
July 1, 2021. Statements of Qualifications were due July 21, 2021. The City
received 3 responses to the RFQ. The three respondents were Armstrong
Consulting, Dibble, and Coffman Associates. The responses were reviewed by a
six -member panel. The panel interviewed all 3 firms September 13, 2021. The
panel unanimously selected Coffman Associates to provide the services.
• The term of the contract will be 1 year with a one -1 year extension at the option of
the City of Glendale. The contract will be for a not to exceed amount of $230,734.
The contract services are eligible for FAA and ADOT grant reimbursement of 90%
and 5%, respectively. The City of Glendale will seek reimbursement when funding
becomes available from the organizations.
o Funding
o Funding for the project is available in the Airport CIP accounts and Transportation
Department CIP O&M account.
• Airport Staff request the Aviation Advisory Commission recommend approval of
the contract to the Glendale City Council.
Commissioner Aramian asked where the reimbursement funds would go, once received. Mr.
Newman replied that since the City was advancing the funds for the contract up front, the
reimbursement would go back to the City.
Commissioner Portik requested clarification of the project scope. Mr. Newman explained that
the Strategic Plan includes a plan for the Eastside Development which will be used for the
project scope, such as layout, where the infrastructure and roads need to be, the amount of
dirt needed, and the types of activity approved for the space. Mr. Newman noted that all of
this information can be used for a marketing and development plan.
Motioned by Commissioner Terry Aramian, seconded by Commissioner Michael Portik to
recommend that the Glendale City Council authorize the City Manager to enter a contract
with Coffman Associates in an amount not to exceed $230,734 to provide professional
airport planning services to the Glendale Municipal Airport.
AYE: Chair Larry Rovey -telephonically
Vice Chair Quentin Tolby
Commissioner Terry Aramian
Commissioner Michael Portik
Other: Commissioner Bill Eikost (ABSENT)
Commissioner Tim Topliff (ABSENT)
Commissioner Bud Zomok (ABSENT)
Passed
6. STAFF REPORT
a. Mr. Newman provided the staff report. Highlights included the following:
AIRPORT FINANCIAL UPDATE — 42% OF FISCAL YEAR 2022 THROUGH NOVEMBER
2021
• Airport projected Annual Revenue - $1,067,592
o Revenue YTD — $318,489.64, which is 29.8% of budget
• Airport projected Annual Revenue less donations, vendor surcharge revenue, and City
of Glendale budget transfers - $672,101
o Revenue YTD - $257,220.11, which is 38.3% of budget
• Airport Approved Operating Budget - $1,067,592
o Expenses YTD - $354,334.82, which is 33.2% of budget
AIRCRAFT OPERATIONS UPDATE
• November 2021 Aircraft Operations: 7,123
• Approximately 1 % above November 2020, which was 7,052
• Aircraft Operations for the CY2021 are 73,180 compared to 79,945 for CY2020, which
represents an approximate 8% decrease. Mr. Newman noted that the Airport's runway
was closed this year for two periods for work around the Airport.
GENERAL AIRPORT UPDATES
• Airport Projects and Outreach
o Airport staff worked with Sunland Asphalt and Construction Company to crack
seal and seal coat the Terminal ramp. The firm completed the work in 8 calendar
days. The project cost was $125,239.
o Construction on the Taxiway Alpha Reconstruction project is complete except for
minor punch list items. The FAA funded 100% of the project with no local match
required. The total grant amount is $1,700,933.
o The low bidder on the Automated Weather Observation System (AWOS) was
Rural Electric. The project kick-off meeting was held on November 2nd. Work
began on the project on December 6th and project completion is anticipated
within 14 calendar days. The FAA funded 100% of the project with no local match
required. The total grant amount is $351,300.
o Work on the Airport Business Plan and Airport Design Standards is underway.
Genesis Consulting is working with staff on the Business Plan development, while
DWL Architects is working on the Design Standards. The Airport Administrator
anticipates completing the Airport Business Plan by the end of February 2022 and
completing the Airport Design Standards by the middle of April 2022.
• FAA and ADOT Grants and Actions
o There are no updates on new grants this month.
• Airport Issues and Events
o There was one complaint received in November.
o Young Eagles is a program created by the U.S. Experimental Aircraft
Association. It is designed to give children aged 8 to 17 an opportunity to
experience flight in a general aviation airplane while educating them about
aviation. The program is free of charge with the costs covered by volunteers.
The local program was inactive during COVID; however, it began again on
November 13th. The organization used the Terminal Building and the Terminal
Ramp to host the event.
• Airport Metrics: Mr. Newman displayed charts and graphs regarding Airport metrics.
7. LUKE AIR FORCE BASE OPERATIONS
Mr. Padilla announced that the Luke Air Force Base Air Show will be held on March 19 and
20, 2022, with a practice date of March 18, 2022. More details will be provided to the
Commission at upcoming meetings.
8. COMMISSION COMMENTS AND SUGGESTIONS
None.
9. FUTURE AGENDA ITEMS
No new future agenda items were voiced.
10. NEXT MEETING
The next meeting of the Aviation Advisory Commission is scheduled to be held on January
19, 2022, at 6:00 p.m. in the Conference Room on the second floor of the Airport terminal
building, 6801 N. Glen Harbor Blvd., Glendale, Arizona 85307.
11. ADJOURNMENT
The meeting was adjourned at 6:35 p.m.
The Aviation Advisory Commission Meeting minutes of December 15, 2021 were submitted and
apvroved this 16th day of February, 2022.
Y
irport Administrator