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HomeMy WebLinkAboutProperty #: C-9558 - 12/18/2014 C-9558 CITY CLERK 12/18/2014 ORIGINALADOT File AG Contractt No.:o.: IGA/P 0120140004PA 0 457-I Project: US 60, Grand Avenue Section: SR101L to McDowell Road COG/MPO TIP Item No.: N/A Property Exchange related to: Federal-aid-No.: 089-B(212)S ADOT Project No.: H7328 01C CFDA No.: 20.205 - Highway Planning and Construction Budget Source: N/A Property Exchange INTERGOVERNMENTAL AGREEMENT BETWEEN THE STATE OF ARIZONA AND THE CITY OF GLENDALE THIS AGREEMENT is entered into D ecerrtbe r 2 9 , 2014 pursuant to Arizona Revised Statutes, §§ 11-951 through 11-954, as amended, between the STATE OF ARIZONA, acting by and through its DEPARTMENT OF TRANSPORTATION (the "State" or"ADOT") and the CITY OF GLENDALE, acting by and through its MAYOR and CITY COUNCIL ("The City"). The State and the City are individually referred to as the"Party" and collectively referred to as the"Parties". I. RECITALS 1. The State is empowered by Arizona Revised Statutes § 28-401 to enter into this Agreement and has delegated to the undersigned the authority to execute this Agreement on behalf of the State. 2. The City is empowered by Arizona Revised Statutes § 48-572, to enter into this Agreement and has by resolution, a copy of which is attached and made a part of this Agreement, resolved to enter into this Agreement and has authorized the undersigned to execute this Agreement on behalf of the City. 3. The Parties have previously entered into an Intergovernmental Agreement (IGA/JPA 10-142), dated February 16, 2012, hereafter referred to as the"IGA", for the design, construction and maintenance of certain highway improvements to US 60, Grand Avenue, 71st Avenue to 43rd Avenue (060 MA 152 H7328 01C), also referred to as the"Project". 4. In addition, the State has completed a highway improvement project on February 27, 2007, known as 591h Avenue/Glendale Avenue 60 MA 152.7 H5610 01C (referred to as the "completed highway improvement project") for US 60, Grand Avenue. 5. The State acquired property for use as right-of-way per Resolution No. 2012-10-A-046 which defines the Grand Avenue right-of-way per plans 060 MA 149 H7292 01R. The Parties desire to exchange and transfer various right-of-way parcels now-owned and/or controlled by each (the "right-of- way") in order to finalize: 1) the agreements contained in the IGA; and, 2) the mutual understandings related to the previously completed highway improvement project. 6. The purpose of this Agreement is to identify the parcels to be exchanged between the City and the State and identify the costs for walls to be constructed, as part of the Project, on the City's parcels including 2 (two) property owner parcels, delineated on Exhibit A (Pages 1-4), attached and made a part of this Agreement. • • THEREFORE, in consideration of the mutual agreements expressed herein, it is agreed as follows: Page 2 JPA/IGA 13-0002457 I II. SCOPE OF WORK 1. The State agrees: a. To exchange and transfer all of the right-of-way described on Exhibit A based on right-of-way plans 060 MA 149 H7292 01R, as follows: i. See Page 1 of Exhibit A; entitled "ADOT EXCESS LAND to the City of Glendale" together with US 60, Grand Avenue Right-of-Way Exchange Map, drawings (1) through (15) attached and made a part of this Agreement as Exhibit B, as prepared by URS, dated 02/2013, depicting the parcels to be exchanged and transferred by the reference numbers shown. H. See Page 2 of Exhibit A; entitled "Circa 2005 59th Avenue Project 060-6806 — ADOT LAND PARCELS" together with attached right-of-way plans, entitled "59th Avenue —Glendale Avenue 060 MA 155 H5610," attached and made a part of this Agreement as Exhibit C, as prepared by URS, dated 05/24/2005, the Ownership Record and P-2 and P-3 depicting the parcels to be exchanged and transferred by ADOT parcel numbers. iii. See Page 3 of Exhibit A; entitled "060-B-806 ADOT LAND PARCELS" together with attached right-of-way Plans included in Exhibit C, entitled "59th Avenue — Glendale Avenue 060 MA 155 H5610," (the Ownership Record and P-2 and P-3 depicting the parcels to be exchanged and transferred by ADOT parcel numbers)as prepared by URS, dated 05/24/2005, and Drawing D-7-T-1001, as prepared by AZTEC, dated 10/09/2012 attached and made a part of this Agreement as Exhibit D, for project 060 MA 149 H7292 01R depicting the four (4) separate land reductions on three (3) ADOT parcels (7-9497; 7- 9498; and 7-9499) presently in use for new right-of-way and for underground easements 'UGE). iv. See Page 4 of Exhibit A; entitled "ADOT Right-of-Way to the City of Glendale" together with "US 60 Grand Ave right-of-way returned to Glendale" maps attached and made a part of this Agreement as Exhibit E, as prepared by URS, dated 07/2013, depicting the parcels taken in as ADOT right-of-way for the purposes of the Project per Resolution No. 2012-10-A-046, but are to be returned to the City and recorded as shown in Exhibit A. b. To recommend to the State Transportation Board approval of all rights-of-way exchanged and transferred by this Agreement in accordance with its agreement set forth in the IGA (JPA10-1421), Page 7, 3 (a)and in compliance with Arizona Revised Statutes, Section 20-6901. c. To pay the City, $256,216.00, within thirty (30) days of receipt of an invoice, and completion of construction of the highway improvements to US 60, Grand Avenue, from 71s1 Avenue to 43r1 Avenue and completion of all the terms, conditions, obligations and documentation necessary to finalize the land exchange. d. That the City has complied with all of its obligations of coordination concerning the exchange and transfer of rights-of-way as set forth in the IGA (JPA10-1421) on Page 5, II. SCOPE OF WORK, Paragraph 2 (o), when all of the terms and conditions of this Agreement are finalized. e. To furnish the City any and all documents necessary to exchange, transfer and finalize the vesting of good title including the transfer of title by "Special Warranty Deed" to the other regarding all of the parcels described in Exhibit A. f. To cause the right-of-way plans to be revised to reflect the right-of-way necessary for the current Project only. Page 3 JPA/IGA 13-0002457 I g. To accept from the City, permanent Transportation Easements for seven (7) properties with walls constructed as part of the Project and shown on Page 1 of Exhibit A (identified as "ADOT Excess Land to City of Glendale and City of Glendale Property to ADOT", outside the right-of-way). h. Be responsible for maintaining the structural integrity of access control features within the State's rights-of-way, as referenced in the IGA under 11.1.(u). i. It will not be responsible for maintaining screen walls outside State rights-of-way along US 60, Grand Avenue within the Project limits of 71st Avenue to 43rd Avenue within the City. 2. The City agrees: a. To exchange and transfer all of the right-of-way described in Exhibit A, as follows: See page 1 of Exhibit A: entitled "CITY OF GLENDALE PROPERTY TO ADOT" together with Exhibit B [drawings one (1) through fifteen (15)], as prepared by URS, dated 02/2013, depicting the parcels to be exchanged and transferred by reference numbers shown. b. The State has complied with all of its obligations of coordination concerning the exchange and transfer of rights-of-way as set forth in the IGA on Page 3, II. SCOPE OF WORK, Paragraph 1 (r.) when all terms and conditions of this Agreement are finalized. c. To furnish the State any and all documents necessary to exchange, transfer and finalize the vesting of good title to the other regarding all parcels described in Exhibit A. d. To invoice the State in the amount of $256,216.00 upon completion of construction of the highway improvements to US 60, Grand Avenue, from 71s` Avenue to 43`d Avenue and completion of all the terms, conditions, obligations and documentation necessary to finalize the land exchanges. e. To provide to the State, permanent Transportation Easements for seven (7) properties with walls constructed as part of the Project and shown on Page 1 of Exhibit A (identified as "ADOT Excess Land to City of Glendale and City of Glendale Property to ADOT", outside the right-of-way). f. To set forth in writing, plans to include maintenance of sidewalks, walls or any other project improvement located on the returned property described on page 4 of Exhibit A. 3. The Parties agree: a. The property transfers between the Parties referenced in this Agreement will occur upon completion of construction of the highway improvements to US 60, Grand Avenue, from 71st Avenue to 43rd Avenue. Completion is considered issuance of project final acceptance by ADOT. b. Walls outside the right-of-way will be maintained by the adjacent property owner, excepting walls specifically agreed to be maintained by the City under the IGA and any subsequent amendments. c. The required easements shall be placed on all properties prior to transfer. Page 4 JPA/IGA 13-0002457I III. MISCELLANEOUS PROVISIONS 1. The terms, conditions and provisions of this Agreement shall remain in full force until completion of the Project and all right-of-way transfers by both Parties. 2. The Parties to this Agreement agree that the State of Arizona shall be indemnified and held harmless by the City for the vicarious liability of the State as a result of entering into this Agreement. Each Party to this contract is responsible for its own negligence. 3. Parties warrant compliance with the Federal Funding Accountability and Transparency Act of 2006 and associated 2008 Amendments (the "Act"). Additionally, in a timely manner, the City will provide information that is requested by the State to enable the State to comply with the requirements of the Act, as may be applicable. 4. The City acknowledges compliance with federal laws and regulations and may be subject to the Office of Management and Budget (OMB), Single Audit, Circular A-133 (Audits of States, Local Governments, and Non-Profit Organizations). Entities that expend $500,000.00 or more (prior to 12/26/14) and $750,000.00 or more (on or after 12/26/14) of federal assistance (federal funds, federal grants, or federal awards) are required to comply by having an independent audit. Either an electronic or hardcopy of the Single Audit is to be sent to Arizona Department of Transportation Financial Management Services within the required deadline of nine (9) months of the sub recipient fiscal year end. ADOT— FMS Attn: Cost Accounting Administrator 206 S 17th Ave. Mail Drop 204B Phoenix, AZ 85007 SingleAu ditRazdot.gov 5. This Agreement shall become effective upon signing and dating of the Determination Letter by the State's Attorney General. 6. This Agreement may be cancelled in accordance with the Arizona Revised Statutes § 38-511. 7. To the extent applicable under law, the provisions set forth in the Arizona Revised Statutes§§ 35- 214 and 35-215 shall apply to this Agreement. 8. This Agreement is subject to all applicable provisions of the Americans with Disabilities Act (Public Law 101-336, U.S.C. Volume 42, Sections 12101-12213) and all applicable federal regulations under the Act, including 28 CFR Parts 35 and 36. The Parties to this Agreement shall comply with Executive Order Number 2009-09 issued by the Governor of the State of Arizona and is incorporated herein by reference regarding "Non-Discrimination". 9. Non-Availability of Funds: Every obligation of the State and City under this Agreement is conditioned upon the availability of funds appropriated or allocated for the fulfillment of such obligations. If funds are not allocated and available for the continuance of this Agreement, this Agreement may be terminated by the State at the end of the period for which the funds are available. No liability shall accrue to the State in the event this provision is exercised, and the State shall not be obligated or liable for any future payments as a result of termination under this paragraph. 10. If the federal funding related to this Project is terminated or reduced by the federal government, or if the federal government rescinds, fails to renew, or otherwise reduces apportionments or obligation authority, the State shall in no way be obligated for funding or liable for any past, current or future expenses under this Agreement. Page 5 JPA/IGA 13-0002457 I 11. In the event of any controversy, which may arise out of this Agreement, the Parties hereto agree to abide by required arbitration as is set forth for public works contracts in the Arizona Revised Statutes § 12-1518. 12. All notices or demands upon any Party to this Agreement shall be in writing and shall be delivered in person or sent by mail, addressed as follows: Arizona Department of Transportation City of Glendale Joint Project Administration City Manager's Office 205 S. 17th Avenue, Mail Drop 637E 5850 West Glendale Avenue Phoenix, Arizona 85007-3212 Glendale, AZ 85301 Fax: 602-712-3132 Fax: (623)847-1399 For Finance: Contract Payable City Finance-Contact Arizona Department of Transportation City of Glendale Attn: Accounts Payable Public Works-Transportation 206 S. 17th Avenue, MD 203B 6210 West Myrtle Avenue, Suite 112 Phoenix, AZ 85007 Glendale, AZ 85301 For Right of Way-Contact Arizona Department of Transportation Attn: Deputy Chief Right of Way Agent 205 S. 17th Avenue, MD 300 Phoenix, AZ 85007 13. The Parties shall comply with the applicable requirements of the Arizona Revised Statutes § 41- 4401. 14. In accordance with the Arizona Revised Statutes § 11-952, (D) attached hereto and incorporated herein is the written determination of each Party's legal counsel that the Parties are authorized under the laws of this State to enter into this Agreement and that the Agreement is in proper form. IN WITNESS WHEREOF, the Parties have executed this Agreement the day and year first above written. CITY OF GLENDALE STATE OF ARIZONA Department Of Transportation By ,/I By � =RENDACHER, ICMA-CM DALLAS HAMMIT, P.E. City Manager Senior Deputy State Engineer, Development ATTEST:` By_ 1` / PAMELA HA NA City Clerk IGA/JPA 13-0002457 I ATTORNEY APPROVAL FORM FOR THE CITY OF GLENDALE I have reviewed the above referenced Intergovernmental Agreement between the'STATE OF ARIZONA, acting by and through its DEPARTMENT OF TRANSPORTATION, and the CITY OF GLENDALE, an Agreement among public agencies, which has been reviewed pursuant to Arizona Revised Statutes §§ 11-951 through 11-954 and declare this Agreement to be in proper form and within the powers and authority granted to the CITY OF GLENDALE under the laws of the State of Arizona. No opinion is expressed as to the authority of the State to enter into this Agreement. DATED this day of OrpeivorerL, 2014. C/ "' City Attorney Page 7 IGA 13-0002457 I Exhibit A Land Exchange Tables (Pgs. 1-4) EXHIBIT ADOT B/N to Glendale i Glendale RM to ADOT ADOT EXCESS LAND to City of Glendale ExcessADOT' _ '' I . .. Reference "Draw ng Land to be 'Access i y - - g _ �� nLm.Bthy," Inside/ No. a No : Exchanged to APr$/sf Value' - Control $ Renarks Wall.Type 0-rEto, Cost outside COG(sq ft) value li - °. 'I rFT$ RiW` • 2 7 N/A N/A N/A N/A (7-9497,59th Ave Project Exchange Decorative 43 $18,275 Inside 5 7 N/A NIA N/A N/A (7-9498)591h Ave Project Exchange Decorative 254 $107,950 Inside 6 7 N/A N/A WA N/A (7-9499)59th Ave Project Exchange; Reserve 570 sd UGE Decorative 75 $31575 Inside 7 6&7 N/A N/A N/A N/A 7-9516)59th Ave Project Exchange; Reserve 3,865 sd UGE 9 6 N/A N/A N/A _ N/A (7-9518)59th Ave Project Exchange: Reserve 4,357 s/1 UGE 13 5 9,670 $5.00 $48,350 WA (7-9524) 18 1 43,671 $8.00 $349,368 WA (711088.Lloyd) Revised from 21,413 due to Northern Parkway R'W) Pony 925 _ $24,050 Outside Na B N/A N/A N/A N/A (7-11406)West Michigan Investments,LLC_Excluded From Exchange Screen 1521 $39,546 Outside Total Area 53,341 $397,718 Total Value of ADOT Excess Land to be Exchanged $221,696 Construction Engineering @ 9% $19,953 Construction Contingencies @ 5% $11585 Indirect Cost Allocation @ 8.15% $18,068 Total Wall Cost for ADOT EXCESS LAND to City of Glendale $270,802 • CITY OF GLENDALE PROPERTY to ADOT == " • City of Glendale p Access ,1i1' • ,. -'' II LW(glh • .Insider Reference Drawing Property to be Apr.$sl • Value Conh61 f Remarks , Wall Type (Lin Ft.) Cost .ONsltle No. No; Exchanged to _ - or(SQ- ADOT(sot) Value. $, FT ." R/W'. 3 7 3,640 $8.13 $29,593 N/A Decorative 158 $67,150 Inside 16 1 26,465 $0.00 $0 $0 _Revised from 40,708 (Northern Parkway) (14,243 din) Pony 1945 _$50.570 Outside 17 1 _ 11,731 $0.00 $0 $0 Revised from 42,147 (Northern Parkway) (30,416 diff) Pony 1330 $34,580 Outside 19 1 6 2 9.41B $4.00 $37,672 $0 Revised from 21,574 (No.Prkwy wile COG Basin) (12,156 dfh) _ 20 2 3,526 $8.50 $29,971 $0 Revised from 5.036 (Northern Parkway) (1510 diff) Screen 1054 _$27,404 Outside 21 2 10.580 $7.00 $74,060 $0 Revised horn 11.476 (Northern Parkway) (VFW) (896 diff) Screen 3331 $86,606 Outside 22 2 _ 10,985 $7.63 $83,761 $0 ,(B&B/Crystal Motels) Screen 3592 _$93,392 Outside 23 283 _ 3,630 $8.00_ $29,040 $0 (Sunset Trlr.Park) Screen 1269 _$32,994 Outside 24 3 5,877 _ $8.00 $47,016 $0 (Vista Motel) Screen 2388 _$62,088 Outside 28 4 _ 8,626 $8.00 $69,008 N/A (Northern Chemical) 29 4 1,429 $6.50 $9,289 N/A (COG street RM) _ 30 4 2,426 $7.50 $18,195 N/A Revised Iron 3,085 (New R/W revised) (Morcomb) (659 00 35 9&10 12,854 $5.30 $68,126 N/A (Sands) - 37 10 _ 5,838 $5.70 $33,277 N/A (Sanderson) 38 it 4,404 $5.70 $25,103 N/A- (Sanderson) - 40 13614 13,118 $4.75 $62,311 N/A (Alhambra School Dist.) - Screen 997 $38,930 Inside 42 15 3,404 $10.25 $34,891 WA (B&M Bumper)(997 SF Wall,209 LF Fence) w/Fence _ 43 15 5.316 $8.00 $42,528 N/A Screen 1225 $47,804 Inside (Competition Body&Paint)(1225 SF Wall,256 LF Fence) w/Fence Total Area 143,257 $693,839 Total Value of COG Property to be Exchanged _$541,517 $13.234 Credit to COG from 59th Ave Exchange 0],073 Total Value of COG Property to be Exchanged Construction Engineering @ 9% $48,736.53 Construction Contingencies @ 5% $27,075.85 Indirect Cost Allocation @ 8.15% $44,134 CITY of GLENDALE PROPERTY to ADOT:Total Cost $661,463 Area DIE (89,926) (309,355) Difference between Total Values Total Wall Cost $932,265 ADOT Matching Funds @ 5.70% $53,139.09 $256,216 Total amount owed to City of Glendale 1 EXHIBIT A Circa 2005 59TH�AUENUEIROJECT . 060 B 806 CITY OF .GLENDALE PARCELS Parcel No. Value 7-9517 $60,000.00 7-9519 $24,000.00 7-9541 & 7-10114 $67,000.00 Total Value $151,000.00 ADOT LAND PARCELS Parcel No. - n Value ' s 7-9498 (NW) & 7-9499 $85,900.00 7-9516 $34,468.00 7-9518 $11,490.00 7-9498 (SE) $5,060.00 7-9497 $848.00 Total Value $137,766.00 Value Difference $13,234.00 2 EXHIBIT A 060-B-806 AbDOT LAND PARCELS Jf_J Parcel No.s; 7-9498 (NW) & 7-9499 Sq. Ft. Area 1;* . Remarks I U Value/Sq. Ft, . ,Value; s': 570 UGE $2.50 $1,425.00 5693 7-9499 Rem. (minus 2012) $5.00 $28,465.00 11202 7-9498 Rem. (NW) (minus 2131) $5.00 $56,010.00 Total Value $85,900.00 Parcel No. 7-9516 Sq. Ft Area Remarks ` , ;I . , , . Value/Sqalue/Sqs'Ft , r�3.Valu ' 3865 Underground Easement $2.50 $9,662.50 4961 Remainder $5.00 $24,805.00 Total Value $34,467.50 . Parcel No. 7-9518 Sq. Ft. Area Remarks Value/Sq. Ft. Value 4357 Underground Easement $0.95 $4,139.15 3869 Remainder $1.90 $7,351.10 Total Value $11,490.25 Parcel+No. 7-9498 (SE) S Ft- Area Remarks ' i'; Value/Sq: Ft. ;. :' ikalue, 1840 Remainder (SE) (minus 2190) $2.75 $5,060.00 Parcel No. 7-9497 Sq. Ft Area Remarks l` . Value/Sq.Ft. Value 339 Remainder (minus 1657) $2.50 $847.50 Total Value of ADOT Land Parcels $137,765.25 3 EXHIBIT A ADOT Right-of-Way to the City of Glendale f 40 ' 3 dno1 SIMS B a " S "wF MPyiinm ��� y7+FloftY a 74i' lt. 4 t a «�3 iF4044 \ p � ± iktrtUsnli ��Seswi £ik �rtdVVtie +f3h ia+ i e A k t _.. • a ,i .Fo. R . s -43t 16A 1 14,243 City owned land 17A 1 30,416 City owned land 19A 1&2 12,156 City owned land 20A 2 1,510 City owned land 21A 2 896 City owned land 4 Page 8 IGA 13-0002457 I Exhibit B Grand Avenue Right-of-Way Exchange Maps(Pgs. 1-15) 1/2 619 PA PORTNIONICily,at Gleiriale1Y34453Qi_6dB TraAs Pregre�t FY�2613 fAtTxkYGrad Exch 4e S1 AEr itB3 1 of #5p - ._.... i..1,.C- •LOCATION- - TI_ - i.., NO: • - Ji.FF:..^i;c' • t�� ,.. , „-,,,....:r,,,4,....,,,,,,,,,,,,,,v,...,. :::, r.... 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'-..',,- ,, : . • ' -'" - '1.:' '' irl.* 11:1'', J r*,-',k..--,.... - - 4l ' y # is ,1"s .. -} 0 _sal .b ,F"� • . f., g .. aI t, . 4 ' ,,,,.. , 1' f '„ lik " a S r g 4�� ",,° . `} + . .. >, ; ..' '' )t ;3le 's ifi mss t Syl %' t . ; 7 _PV " ' fs,, i., ';x' �. P*`3 �ov o rte/� _, - f x,rt. , ww , may. s a� '.=;-.' „LF-,7, w e '—1x (•”' s A . :a`` ''',::,,,,.:,1 K4 ,P$l 1 \ F ;, ''i . tom - .-< 3 + ,1 = lI Aim-, ,' , .' ' 1.,.. .. ,t4t,„ :--,, ' -, Fri M OQ3 �.t.• „g ^ j� - - cri m _IIy —I m NCr 0 N m C'SO-NEV G$ryA • a 'gxtzox' James R. Redpath ASSISTANT ATTORNEY GENERAL THOMAS C.HORNE OFFICE OF THE ATTORNEY GENERAL• DIRECT LINE:602-542-8837 ATTORNEY GENERAL TRANSPORTATION SECTION E-MAIL:JIM.REOPATHQAZAG.GOV PROPERTY EXCHANGE INTERGOVERNMENTAL AGREEMENT •• DETERMINATION A.G. Contract No. P001201400040 (ADOT IGA/JPA 13-0002457-I), an Agreement between public agencies, the State of Arizona and the City of Glendale, has been reviewed pursuant to A.R.S. §§ 11-952, as amended, by the Undersigned Assistant Attorney General who has determined that it is in the proper form and is within the powers and authority granted to the State of Arizona. No opinion is expressed as to the authority of the remaining Parties, other than the State or its agencies, to enter into said Agreement. DATED: December 29, 2014 THOMAS C. HORNE Attorney General :1152 JAMES R. REDPATH Assistant Attorney General Transportation Section JRR:d:#4272172 Attachment 1275 West Washington,Phoenix,Arizona 85007-2926• Phone 602-542-1680 • Fax 602-542-3646