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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 2/1/2022City of Glendale 5850 West Glendale Avenue Glendale, AZ 85309 C &7 Glendale A R I Z O N A Meeting Minutes Tuesday, February 1, 2022 12:30 P.M. Workshop Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 9:00 a.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Jamsheed Mehta, Acting Assistant City Manager Councilmember Malnar attended the meeting telephonically. WORKSHOP SESSION 1. FY22-23 BUDGET WORKSHOP Presented by: Lisette Camacho, Director, Budget and Finance Amy Lindsay, Budget Administrator, Budget and Finance Ms. Bower read the item by title. Ms. Camacho said the presentation consisted of an overview of the Capital Improvement Plan (CIP) and capital projects for the following departments: • Arts • Airport • Transit • Parking Lots • Landfill • Solid Waste • Wastewater • Water Councilmember Tolmachoff asked if changes within the Airport Capital Improvement Plan (ACIP) reflected changes in the Federal Aviation Administration (FAA) and Arizona Department of Transportation's (ADOT) capital plans. Ms. Camacho said that was correct. Ms. Lindsay provided an overview of the following items: • Elements of a Capital Improvement Plan • CIP Funding Sources • FY23-32 Draft CIP Report City Council Meeting Minutes - February 1, 2022 Page 2 of 8 Councilmember Turner said $2 million was transferred from the Arts Fund into the General Fund in 2010. He requested Council consider refunding the Arts Fund. Councilmember Turner asked if the Arts Fund had received 1 % of capital projects from 2010 to the current fiscal year. Ms. Camacho said the Arts Fund had received the 1 % each year. Councilmember Turner asked if the $2 million borrowed from the fund still needed to be paid back. Ms. Camacho said that was correct. Councilmember Tolmachoff asked if the $1,245,125 carryover in the Arts Fund was allocated for existing projects. Ms. Lindsay said that was correct. Councilmember Tolmachoff asked for the balance of the Art Fund. Mr. Phelps said as the CIP was presented, funding sources would be identified but would not include the carryover because the funds were already committed. Mayor Weiers asked what the available fund balance was for Arts. Jessi Pederson, Assistant Director of Economic Development, said the beginning fund balance for FY2022 was $1.59 million and $148,000 had been expended. Councilmember Tolmachoff asked if the 1 % went into the operating budget or was used for capital projects. Ms. Pederson said, per the ordinance, the 1 % could be used for administration costs, which was included in the operating budget. Councilmember Clark wanted the carryover amount included in the presentation material. She also requested the ordinance that allowed the 1 % to be used for administrative costs. Mr. Phelps said the 1 % had been used for administration costs for several years. Councilmember Tolmachoff asked if Council could change where the 1 % was allocated. She asked for information on the FY2021 carryover. She asked if the carryover was a lump sum by category. Ms. Rios said the carryover was by project, not a lump sum. Councilmember Tolmachoff said last year's budget carryover was not project specific. Ms. Rios said additional information could be provided. Vice Mayor Aldama asked if the reason the carryover information was not available was because projects were not completed, and it was not known how much of the City Council Meeting Minutes - February 1, 2022 Page 3 of 8 funds would be carried over. Ms. Rios said that was correct. It was too early in the year to know how much would be carried over. Dan Cleavenger, Interim Transportation Director, presented the FY23-32 Airport Projects. Councilmember Clark asked why completed projects were included on the "change page." Purab Adabala, Administrative Transportation Planner, said the projects were included in the current fiscal year without changes. Ms. Camacho said the project was included for carryover purposes but there were no changes. Councilmember Clark asked why two new projects were added within FY2022's CIP. Mr. Adabala said $295,000 in federal funding was provided for Project 23045. The $200,000 for Project 23046 was identified within the Strategic Plan and was added as a project. Vice Mayor Aldama suggested adding a column to clarify the project's status. Councilmember Clark asked why Transit project 22095 for bus fleet replacement was included when it was not a change. Mr. Adabala said it was better placed within changes because the purchase of buses happened over two years. Vice Mayor Aldama asked how bus stops were going to be enhanced. Kevin Link, Transit Administrator, explained in 2006, ADOT amended its Americans with Disabilities Act (ADA) accessibility standards to widen landing pads for buses. The project would retro -fit the remaining existing stops with an eight -foot landing pad. Vice Mayor Aldama requested staff find a solution to prevent overnight camping at bus stop shelters. Mr. Link said existing benches without vandal bars would be retrofitted to deter overnight camping. The project would be phased in over the five-year plan. Vice Mayor Aldama asked Council to consider adding funds to retrofit the existing benches as soon as possible. Mayor Weiers requested the addition of metal bollards to protect bus stop users waiting at the shelters. Councilmember Tolmachoff supported the additional funding to retrofit the benches and install metal bollards at bus stop shelters. She asked if the North Glendale Park and Ride was still in the CIP. City Council Meeting Minutes - February 1, 2022 Page 4 of 8 Mr. Link said the project would be part of the carryover and was currently in the design phase. He anticipated the project would be completed by the end of FY2023. The design phase had started and construction would begin in FY2023. Councilmember Tolmachoff clarified that none of the presented projects had started. Mr. Link said that was correct. Councilmember Clark wanted to focus on the stops that did not encourage public ridership. Mr. Phelps said Council had approved the North Glendale Park and Ride in the previous CIP. It was anticipated the amount of authorization would be enough to complete the project within FY2023 and would be a carryover amount for FY2022. Staff would design features to minimize overnight camping. Councilmember Tolmachoff asked which City parking lots were part of the project and how would the funds be prioritized. Michelle Woytenko, Field Operations Director, said there was an ongoing study of all City parking lots, and business -critical parking lots would be prioritized first. The consultant was funded from the Building Maintenance Reserve and the parking lots were a new project. Councilmember Tolmachoff asked how the parking lots would be prioritized. Mr. Phelps said parking lots that had significant risk to users or those that would cost more without immediate attention, would be addressed first. Eventually, the focus would be proactive to maintain parking lot conditions. Ms. Woytenko said the study was ongoing, but the high-risk areas would be addressed first, specifically parking lots used by the public. She anticipated returning with additional information to create a program to address the parking lots. Councilmember Tolmachoff asked if $200,000 was enough to complete one parking lot. Ms. Woytenko said, based on the consultant's findings, the asphalt repairs, crack seal and seal coating at the main library and adult center could be completed for $200,000. Councilmember Tolmachoff asked the status of the City's current bonding authority for CIP projects. Ms. Camacho said the landfill would use bond authority in FY2022, none in FY2023 and about $4.5 million for FY2024, which would use the available voter authorization. Councilmember Tolmachoff said the CIP was funded through FY2024. Ms. Camacho said that was correct. City Council Meeting Minutes - February 1, 2022 Page 5 of 8 Councilmember Tolmachoff referenced slide 49 and asked if the Materials Recovery Facility (MRF) was still inoperable and being outsourced. Michael Carr, Deputy Director of Field Operations, said the line item was a placeholder while MRF operations were assessed. Councilmember Clark referenced project 78004 for residential bulk trash equipment and asked for clarification on the decrease for FY2023 and increase for FY2026. Mr. Carr said another vehicle was added in the out years, which explained the increase in FY2026 and outer years. Councilmember Clark asked about the decrease in FY203. Mr. Carr said two reload vehicles were purchased in FY2022 and the projected CIP was reduced by that amount. Mayor Weiers asked if grants were still being sought for vehicles. Mr. Carr said the City would pay for the vehicle upfront, but staff would be seeking grant funding to cover the cost of the street sweeper. Councilmember Clark asked why three new Water projects were added. Craig Johnson, Water Services Director, explained project 23008 for water meter data collection, was a new automatic meter infrastructure program manager project. Councilmember Clark asked for additional information on project 23009 for roof replacement. Mr. Johnson said the project was added after a facilities assessment of the department's roofs. Councilmember Clark asked for additional information on project 23011 for water development infrastructure. Mr. Johnson said the project was to install water or sewer lines needed to support development. Councilmember Clark asked if the development impact fees (DIF) were being used appropriately for areas east of 115th Avenue. Mr. Phelps said none of the projects would take place west of 115th Avenue. The DIF fees collected within the City's water service area went back into DIF projects for the service area. Councilmember Clark asked what caused the decrease of $27 million for Project 63003 regarding the 99th Avenue interceptor line. Mr. Gouger said the $5 million was an increase to the project's entire cost. City Council Meeting Minutes - February 1, 2022 Page 6 of 8 Mayor Weiers said the $5 million was in addition to the anticipated amount. Mr. Gouger said that was correct. Councilmember Clark asked for additional information on Project 23012 for sewer development infrastructure. Mr. Johnson said the funding came from DIF fees and would support two existing projects. Councilmember Turner asked for information on the removal of Project 22075 for Ballpark Boulevard waterline extension. Mr. Johnson said the project was completed. Councilmember Turner asked if the project was in the CIP because there was funding leftover after the completion of the project. Mr. Johnson confirmed $1.5 million in unused funds went back into the fund balance. Mr. Phelps said any changes in Council priorities should be communicated to the City Manager's Office to prepare as discussions moved forward. Vice Mayor Aldama supported creating a healthier Glendale program with a health, wellness and fitness initiative and a fitness center in downtown Glendale. He requested a meeting with staff to share his ideas. Councilmember Tolmachoff asked why the distribution of CIP funds was changed for project 19018, White Mountain Apache water rights. Mr. Johnson said 50% of the cost was required upfront, with the remainder distributed over the next four years. Councilmember Tolmachoff said there was a fitness center in the CIP for Heroes Park. She favored completing the project before an additional similar project was created. Mayor Weiers reported he had participated in the Transportation Committee at the House of Representatives regarding Proposition 400. ADJOURNMENT Mayor Weiers adjourned the meeting at 10:36 a.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 1 st day of February, 2022. 1 further certify that the meeting was duly called and held and that a quorum was present. City Council Meeting Minutes - February 1, 2022 Page 7 of 8 Dated this 7th day of February, 2022. J i . Bower, MMC, City Clerk City Council Meeting Minutes - February 1, 2022 Page 8 of 8