HomeMy WebLinkAboutMinutes - Minutes - Public Safety Personnel Retirement Boards - Meeting Date: 12/15/2021Glendale
A R I Z O N A
MINUTES
PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM
LOCAL FIRE BOARD
CITY HALL - 4TH FLOOR CONFERENCE ROOM
5850 W. GLENDALE AVE.
GLENDALE, ARIZONA 85301
DECEMBER 15, 2021
9:30 A.M.
1. CALL TO ORDER A JOINT MEETING OF THE LOCAL FIRE AND POLICE BOARDS
Chair Charles Erickson called the joint meeting of the Local Fire and Police Boards to order
at 9:30 a.m.
2. ROLL CALL FOR THE JOINT MEETING OF THE LOCAL FIRE AND POLICE BOARDS
Present:
Mayor & Board Member Jerry Weiers
City Manager & Board Member Kevin Phelps
Board Member & Chair Charles Erickson
Fire Board Member Paul Morales, Fire Captain
Fire Board Member Anthony Love, Fire Engineer (by telephone)
Police Board Member Cody Carmichael, Police Sergeant
Police Board Member Justin Harris, Police Officer
Absent:
None
Staff Present:
Jim Brown, Board Secretary & Director of Human Resources & Risk Mgmt.
Michael Hamblin, Assistant City Attorney
Ken Barnes, Assistant Fire Chief
Nancy Rodriguez, HR Analyst
Lisa Chill, Admin Support Supervisor, HR
Other Attendees
Board Attorney Carrie O'Brien
3. CITIZEN COMMENTS
There were no citizens present.
4. UPDATE ON HB 2381 REGARDING CHANGES TO LOCAL PSPRS BOARDS
EFFECTIVE 1/1/2022
Board Secretary Jim Brown stated that due to one of the provisions of the new statute,
current Board Attorney Carrie O'Brien will not be able to continue as the Boards' attorney.
Her firm, Gust & Rosenfeld, is a contracted law firm by the City of Glendale. Mr. Brown
stated that the new statute specifies that the Boards' attorney may not be contracted by the
City for other business. Mr. Brown and the Board members thanked Ms. O'Brien for her
service to the Boards. Ms. O'Brien stated that it had been a pleasure working with the
Boards.
Mr. Brown asked if there were any more updates regarding the statute. HR Analyst Nancy
Rodriguez stated that she had some updates from a PSPRS meeting she attended on
December 9, 2021. Ms. Rodriguez summarized some the major changes that had been
discussed at the prior Board meeting, and also gave more details on the new process for
eligible members who wish to either enroll in or retire from Deferred Retirement Option Plan
(D.R.O.P.), along with the process for eligible members who are applying for any other type
of retirement.
There was discussion amongst all Board members, Mr. Brown, and Ms Rodriguez regarding
the new process. The biggest change is that eligible members needs to give more notice
when planning to retire or planning to enroll in the DROP. The HR Department needs to
notify PSPRS within 10 days when notified by a member of an upcoming PSPRS related
event. PSPRS needs a minimum of 60 days notice of an upcoming PSPRS related event if
the member contacts PSPRS directly. The consensus of the Board was to continue to
encourage members to contact HR first for any upcoming PSPRS related event, preferably
about 75 days before.
Mr. Brown stated that the HR department would work on getting a communication out to all
members with details on the upcoming changes.
Ms. Rodriguez also stated that she has reached out to other cities to find out which law firm
their Boards use since the Board will need to contract with a new Board attorney. Mr. Brown
stated that more information would follow on a future meeting regarding the search for a new
independent legal Board counsel.
5. ADJOURN THE JOINT MEETING OF THE LOCAL FIRE AND POLICE BOARDS
Chair Erickson adjourned the joint meeting at 9:41 a.m.
6. CALL TO ORDER THE LOCAL FIRE BOARD
Chair Charles Erickson called the meeting to order at 9:42 a.m.
7. ROLL CALL
Present:
Mayor & Board Member Jerry Weiers
City Manager & Board Member Kevin Phelps
Board Member & Chair Charles Erickson
Board Member Paul Morales, Fire Captain
Board Member Anthony Love, Fire Engineer (by telephone)
Absent:
None
Staff Present:
Jim Brown, Board Secretary & Director of Human Resources & Risk Mgmt.
Police Board Member Cody Carmichael, Police Sergeant
Police Board Member Justin Harris, Police Officer
Michael Hamblin, Assistant City Attorney
Ken Barnes, Assistant Fire Chief
Nancy Rodriguez, HR Analyst
Lisa Chill, Admin Support Supervisor, HR
Other Attendees
Board Attorney Carrie O'Brien
8. CITIZEN COMMENTS
There were no citizens present.
9. APPROVAL OF THE MINUTES
The Board approved the Public Safety Personnel Retirement System - Local Fire Board
Minutes of November 17, 2021
Motioned by Board Member Paul Morales, seconded by Board Member Kevin Phelps
AYE: Mayor Jerry Weiers
Board Member Kevin Phelps
Board Member Charles Erickson
Board Member Paul Morales
Board Member Anthony Love
Passed
10. NEW BUSINESS
Board Secretary Jim Brown read the pertinent information from the application and the Board
reviewed the Application for Retirement from the Deferred Retirement Option Plan
(D.R.O.P.) submitted by Alex Morales, Fire Battalion Chief. Alex Morales has elected to
retire from the D.R.O.P. and will terminate his employment with the City of Glendale Fire
Department on February 26, 2022. On January 25, 2017, the Local Fire Board had approved
his Application for Enrollment into the D.R.O.P. and he had elected to participate on
February 9, 2017. At that time, he had completed 31.822 years of credited service. He was
required to terminate employment with the City of Glendale Fire Department on or before
February 28, 2022. Alex Morales is eligible to retire from the D.R.O.P. and to receive a Lump
Sum distribution.
The Board voted to approve the application.
Motioned by Board Member Paul Morales, seconded by Board Member Anthony Love
AYE: Mayor Jerry Weiers
Board Member Kevin Phelps
Board Member Charles Erickson
Board Member Paul Morales
Board Member Anthony Love
Passed
11. BOARD COMMENTS AND SUGGESTIONS
There were no Board comments or suggestions.
12. NEXT MEETING
The next regular meeting of the Public Safety Personnel Retirement System Local Fire
Board is scheduled for January 26, 2022 at 9:30 a.m., in the 4th Floor Conference Room,
located at 5850 W. Glendale Ave., Glendale, Arizona, 85301.
13. ADJOURN THE LOCAL FIRE BOARD MEETING
Chair Erickson adjourned the meeting at 9:44 a.m.
The Public Safety Personnel Retirement System Local Fire Board meeting minutes of December 15,
2021 were submitted and approved this 26th day of January, 2022.
/s/Jim Brown
Jim Brown
Recording Secretary