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Home My WebLink AboutMinutes - Minutes - Public Safety Personnel Retirement Boards - Meeting Date: 12/15/2021 (3)Glendale A R I Z O N A MINUTES PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM LOCAL POLICE BOARD CITY HALL - 4TH FLOOR CONFERENCE ROOM 5850 W. GLENDALE AVE. GLENDALE, ARIZONA 85301 DECEMBER 15, 2021 9:30 A.M. 1. CALL TO ORDER A JOINT MEETING OF THE LOCAL FIRE AND POLICE BOARDS Chair Charles Erickson called the joint meeting of the Local Fire and Police Boards to order at 9:30 a.m. 2. ROLL CALL FOR THE JOINT MEETING OF THE LOCAL FIRE AND POLICE BOARDS Present: Mayor & Board Member Jerry Weiers City Manager & Board Member Kevin Phelps Board Member & Chair Charles Erickson Fire Board Member Paul Morales, Fire Captain Fire Board Member Anthony Love, Fire Engineer (by telephone) Police Board Member Cody Carmichael, Police Sergeant Police Board Member Justin Harris, Police Officer Absent: None Staff Present: Jim Brown, Board Secretary & Director of Human Resources & Risk Mgmt. Michael Hamblin, Assistant City Attorney Ken Barnes, Assistant Fire Chief Nancy Rodriguez, HR Analyst Lisa Chill, Admin Support Supervisor, HR Other Attendees Board Attorney Carrie O'Brien 3. CITIZEN COMMENTS There were no citizens present. 4. UPDATE ON HB 2381 REGARDING CHANGES TO LOCAL PSPRS BOARDS EFFECTIVE 1/1/2022 Board Secretary Jim Brown stated that due to one of the provisions of the new statute, current Board Attorney Carrie O'Brien will not be able to continue as the Boards' attorney. Her firm, Gust & Rosenfeld, is a contracted law firm by the City of Glendale. Mr. Brown stated that the new statute specifies that the Boards' attorney may not be contracted by the City for other business. Mr. Brown and the Board members thanked Ms. O'Brien for her service to the Boards. Ms. O'Brien stated that it had been a pleasure working with the Boards. Mr. Brown asked if there were any more updates regarding the statute. HR Analyst Nancy Rodriguez stated that she had some updates from a PSPRS meeting she attended on December 9, 2021. Ms. Rodriguez summarized some the major changes that had been discussed at the prior Board meeting, and also gave more details on the new process for eligible members who wish to either enroll in or retire from Deferred Retirement Option Plan (D.R.O.P.), along with the process for eligible members who are applying for any other type of retirement. There was discussion amongst all Board members, Mr. Brown, and Ms Rodriguez regarding the new process. The biggest change is that eligible members needs to give more notice when planning to retire or planning to enroll in the DROP. The HR Department needs to notify PSPRS within 10 days when notified by a member of an upcoming PSPRS related event. PSPRS needs a minimum of 60 days notice of an upcoming PSPRS related event if the member contacts PSPRS directly. The consensus of the Board was to continue to encourage members to contact HR first for any upcoming PSPRS related event, preferably about 75 days before. Mr. Brown stated that the HR department would work on getting a communication out to all members with details on the upcoming changes. Ms. Rodriguez also stated that she has reached out to other cities to find out which law firm their Boards use since the Board will need to contract with a new Board attorney. Mr. Brown stated that more information would follow on a future meeting regarding the search for a new independent legal Board counsel. 5. ADJOURN THE JOINT MEETING OF THE LOCAL FIRE AND POLICE BOARDS Chair Erickson adjourned the joint meeting at 9:41 a.m. 6. CALL TO ORDER THE LOCAL POLICE BOARD Chair Charles Erickson called the meeting to order at 9:45 a.m. 7. ROLL CALL Present: Mayor & Board Member Jerry Weiers City Manager & Board Member Kevin Phelps Board Member & Chair Charles Erickson Board Member Cody Carmichael, Police Sergeant Board Member Justin Harris, Police Officer Absent: None Staff Present: Jim Brown, Board Secretary & Director of Human Resources & Risk Mgmt. Michael Hamblin, Assistant City Attorney Nancy Rodriguez, HR Analyst Lisa Chill, Admin Support Supervisor, HR Other Attendees Board Attorney Carrie O'Brien 8. CITIZEN COMMENTS There were no citizens present. 9. APPROVAL OF THE MINUTES The Board approved the Public Safety Personnel Retirement System - Local Police Board Minutes of November 17, 2021 Motioned by Board Member Justin Harris, seconded by Board Member Kevin Phelps AYE: Mayor Jerry Weiers Board Member Kevin Phelps Board Member Charles Erickson Board Member Cody Carmichael Board Member Justin Harris Passed 10. NEW BUSINESS A. Board Secretary Jim Brown read the pertinent information and the Board reviewed an Application for Retirement from the Deferred Retirement Option Plan (D.R.O.P.) submitted by Charles Buffington, Police Officer. Charles Buffington has elected to retire from the D. R.O. P. and terminate his employment with the Glendale Police Department on December 30, 2021. On January 25, 2017, the Local Police Board had approved his Application for Enrollment into the D.R.O.P. and he had elected to participate on December 31, 2016. At that time, he had completed 20.292 years of credited service. He was required to terminate his employment with the City of Glendale Police Department on or before December 31, 2021. Charles Buffington is eligible to retire from the D.R.O.P. and to receive a Lump Sum distribution. The Board voted to approve the application. Motioned by Board Member Justin Harris, seconded by Board Member Kevin Phelps AYE: Mayor Jerry Weiers Board Member Kevin Phelps Board Member Charles Erickson Board Member Cody Carmichael Board Member Justin Harris Passed B. Mr. Brown read the pertinent information and the Board reviewed an Application for Retirement from the Deferred Retirement Option Plan (D.R.O.P.) submitted by Alan Combs, Police Officer. Alan Combs has elected to retire from the D.R.O.P. and terminate his employment with the Glendale Police Department on December 30, 2021. On November 16, 2016, the Local Police Board had approved his Application for Enrollment into the D.R.O.P. and he had elected to participate on December 31, 2016. At that time, he had completed 25.503 years of credited service. He was required to terminate his employment with the City of Glendale Police Department on or before December 31, 2021. Alan Combs is eligible to retire from the D.R.O.P. and to receive a Lump Sum distribution. The Board voted to approve the application. Motioned by Board Member Justin Harris, seconded by Board Member Cody Carmichael AYE: Mayor Jerry Weiers Board Member Kevin Phelps Board Member Charles Erickson Board Member Cody Carmichael Board Member Justin Harris Passed C. Mr. Brown read the pertinent information and the Board reviewed an Application for Retirement from the Deferred Retirement Option Plan (D. R.O. P.) submitted by Jon Morris, Police Officer. Jon Morris has elected to retire from the D.R.O.P. and terminate his employment with the Glendale Police Department on December 4, 2021. On June 24, 2020, the Local Police Board had approved his Application for Enrollment into the D.R.O.P. and he had elected to participate on July 31, 2020. At that time, he had completed 20.014 years of credited service. He was required to terminate his employment with the City of Glendale Police Department on or before July 31, 2025. Jon Morris is eligible to retire from the D.R.O.P. and to receive a Lump Sum distribution. The Board voted to approve the application. Motioned by Board Member Justin Harris, seconded by Board Member Cody Carmichael AYE: Mayor Jerry Weiers Board Member Kevin Phelps Board Member Charles Erickson Board Member Cody Carmichael Board Member Justin Harris Passed 11. BOARD COMMENTS AND SUGGESTIONS There were no Board comments or suggestions. 12. NEXT MEETING The next regular meeting of the Public Safety Personnel Retirement System Local Police Board is scheduled for January 26, 2022 at 9:30 a.m., in the 4th Floor Conference Room, located at 5850 W. Glendale Ave., Glendale, Arizona, 85301. 13. ADJOURN THE LOCAL POLICE BOARD MEETING Chair Erickson adjourned the meeting at 9:49 a.m. The Public Safety Personnel Retirement System Local Police Board meeting minutes of December 15, 2021 were submitted and approved this 26th day of January, 2022. /s/Jim Brown Jim Brown Recording Secretary