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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 12/14/2021City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Caft &77 Glendale A R I Z O N A Meeting Minutes Tuesday, December 14, 2021 12:30 P.M. Workshop Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 12:30 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Jack Friedline, Assistant City Manager WORKSHOP SESSION 1. GLENDALE GROWTH SCORECARD Presented by: Brian Friedman, Director, Economic Development Sarah Murley, Principal, Applied Economics Ms. Bower read the item by title. Ms. Murley explained the purpose of the scorecard and provided information on the following areas: Population Jobs -Housing Balance Labor Force Growth and Commuting Fiscal Sustainability -sales tax, general fund revenues, one-time fees, debt Land Use and Development Activity Office/Industrial Built Space Inventory Councilmember Tolmachoff asked if the revenue included CARES and HARPA funding. She recalled the CARES funding was received in 2020. Ms. Camacho said CARES funding was received in 2020 and used for Public Safety salaries and benefits. Councilmember Tolmachoff asked if there was a "rule of thumb" with the saturation amount of multi -family housing. Ms. Murley said given the number of jobs being created, it was appropriate to build higher density multi -family homes. Mayor Weiers added the formula was complicated as the entire region needed to be considered. City Council Meeting Minutes - December 14, 2021 Page 2 of 9 Ms. Murley said that was correct. It was favorable to provide the majority of jobs versus housing. Councilmember Clark asked if there was a recognized economic formula on the ratio of single-family housing to multi -family housing. Ms. Murley said regionally the shift towards multi -family homes had gone up in the last five years. Councilmember Clark said Council should develop a ratio for multi -family residential. Councilmember Aldama asked if there was devaluation of multi -family homes versus single-family homes. Ms. Murley said there was a trend towards rentals which generated an ongoing flow of sales tax revenue that owner -occupied housing did not. Councilmember Turner was interested in seeing where Glendale aligned with peer cities on multi -family housing. He was interested in job development in the western area and wanted to see how far along Glendale was related to that growth pattern. Councilmember Tolmachoff asked if there was data on the absorption rate of the industrial space. Mr. Friedman said of the twenty-two buildings or foundations, only six were occupied. Councilmember Tolmachoff requested additional information on the actual absorption rate figures. Councilmember Clark encouraged staff to use elements of the report to distribute to residents and a valleywide audience. Mr. Phelps said the implementation of the public policy by economic development staff with support from Council was the best in the region. He emphasized the importance of the jobs -per -capita ratio and was confident the 0.5% ratio would be achieved soon. The majority of the incoming jobs were above the $45,000 range. 2. CITY HALL COMPLEX UPDATE Presented by: Michelle Woytenko, Director, Field Operations Eddie Garcia, Principal Architect Daren Frank, Deputy Field Operations Director Ms. Bower read the item by title. Ms. Woytenko presented the Downtown Campus Reinvestment Project which included the City Hall building and Murphy Park. She shared how several departments were part of the team to develop the project which included: Background Aspirations Continuity of Operations Timeline City Council Meeting Minutes - December 14, 2021 Page 3 of 9 Funding Mayor Weiers said it was important to use large fans and gas heaters in the amphitheater to use the space year round. Councilmember Aldama asked if it would be possible to have paid entry events to generate revenue. Mr. Garcia confirmed it could have both paid and free entry for events. Councilmember Tolmachoff opposed enclosing the amphitheater and using stadium -type seating. She asked if there was data to support the amphitheater concept. Mr. Phelps explained during a ticketed event, outer fencing would allow crowd control access. It was common to see an amphitheater with a combination of fixed seats and programming space. He said future Council discussions could be held on the details of the design. Councilmember Tolmachoff said her own research indicated most preferred the open concept with grass areas. Councilmember Malnar favored permanent fencing around the amphitheater. Councilmember Tolmachoff asked if a promoter would be used instead of special event staff to coordinate events at the amphitheater. Mr. Phelps recalled the discussions on the pivot of the downtown strategy. The venue would not be used as a dedicated concert venue but would have the ability to accommodate free events and events with private promoters. A flexible design would attract a wider range of events. Councilmember Tolmachoff requested event data and feedback to review with the design. Mayor Weiers said maintenance efforts for the grass areas around events did not justify it being used in the amphitheater. He also requested a wider width seat be used. Councilmember Clark was in favor of the amphitheater concept design. She suggested using shade structures to mitigate the heat from the concreate. Mayor Weiers suggested moving the fence line out and installing ornamental wrought iron fence. Mr. Phelps said fencing would be beneficial during events and the concept showed congregation areas for vendors. There would be several opportunities for discussion as the project moved forward. Councilmember Aldama supported the amphitheater design. Councilmember Turner was concerned about the ability to program events with possible venue competition and the rate -of -return on the project. Councilmember Tolmachoff asked for additional shaded areas with benches and shared her concern on the cost of the project. Councilmember Clark said a destination location was necessary to revitalize the downtown City Council Meeting Minutes - December 14, 2021 Page 4 of 9 area. She was in favor of moving forward with the amphitheater. Vice Mayor Hugh was excited to see progress being made on the amphitheater and surrounding buildings. Councilmember Malnar supported the design concept presented with additional discussions to determine how it would be funded. Councilmember Turner requested restrooms and an area for beverage service be added. Councilmember Aldama was in favor of modernizing City Hall. Mayor Weiers asked if it was possible that asbestos was used when City Hall was originally built. Ms. Woytenko did not believe there was any in the building, but asbestos testing was required with every project. Councilmember Tolmachoff asked if Murphy Park would be entirely fenced off during construction. Mr. Frank said it was possible because a significant lay down area was needed. Councilmember Turner was concerned about the outside finish of the building and light issues within the parking garage. He did not support changing Murphy Park to xeriscape and wanted to keep the mid -western charm of downtown. Councilmember Aldama asked if the $10.5 million for the amphitheater included furniture and equipment. Mr. Garcia confirmed it was included in the cost. Councilmember Aldama asked if internal workings of the building such as cooling and plumbing would be changed and if so, would efficiency savings be provided. Mr. Garcia said with modern controls, data could be tracked. Mr. Phelps said the City Hall project cost of $39 million included furniture and equipment. Councilmember Tolmachoff asked if an analysis on the building's integrity had been done. Ms. Woytenko said a constructability review was done and incorporated into the project, but unforeseen issues could still arise during construction. Councilmember Tolmachoff asked if the budget would be sufficient for any unforeseen structural issues. Ms. Woytenko said the budget included funds for unforeseen contingencies. Mayor Weiers suggested angling the windows along the road to avoid glare and a method to easily clean windows. Mayor Weiers confirmed consensus to move forward. City Council Meeting Minutes - December 14, 2021 Page 5 of 9 3. LANDFILL RATES DISCUSSION Presented by: Michelle Woytenko, Director, Field Operations Ms. Bower read the item by title. Ms. Woytenko requested consensus to move the rate adjustment forward to a formal vote. She presented the following information: Landfill Overview Landfill Gate Rate and Other Fees Landfill Minimum Transaction Fee Specialty Fees Rate Adjustment Councilmember Turner asked if Glendale residents would be impacted. Ms. Woytenko said a resident would only be impacted when disposing of an item with freon. Councilmember Turner asked if a Glendale resident was locked in at $3. Ms. Woytenko said that was correct. Councilmember Tolmachoff asked if tipping fees would be reviewed. Ms. Woytenko said staff would return to review the intergovernmental agreements which included the tipping fees. Mayor Weiers confirmed consensus to move forward. 4. COMMUNITY PLANNING & DEVELOPMENT GRANT ALLOCATION RECOMMENDATIONS Presented by: Jean Moreno, Director, Community Services Matthew Hess, Administrator, Community Revitalization Ms. Bower read the item by title. Ms. Moreno presented the recommendations for the FY2022-23 allocations for the Department of Housing and Urban Development (HUD) grant programs. She noted the Home American Rescue Plan Act was a new one-time funding source to be used for homeless purposes. The recommendations aligned with the Council's 5 -year adopted consolidated plan and had been approved by the Community Development Advisory Committee. The presentation covered the following key accomplishments and staff recommendations: New and remnant funding investments Physical Improvement Program Grant Investment Policies Councilmember Clark asked for additional detail on the rental new construction activity. Ms. Moreno said the $1.5 million would be used to leverage the State's tax credit program as well as the County's additional funding. She provided information on three projects in various stages of development and how staff would utilize the properties as potential rental units. City Council Meeting Minutes - December 14, 2021 Page 6 of 9 Councilmember Tolmachoff asked if the project was similar to the one done with United Methodist Outreach Ministries. Ms. Moreno said both projects were leveraging state tax credit funds. Councilmember Tolmachoff asked if the program could focus on addressing senior homelessness. Ms. Moreno said two of the projects had a specific focus on the senior population. Councilmember Clark asked if it was the first year of a master services agreement. Ms. Moreno said that was correct. Councilmember Clark requested that information be presented to show that using a master services agreement was beneficial. Mayor Weiers asked if the process presented by Ms. Moreno would speed up the normal process. Ms. Moreno said that was correct. Councilmember Clark asked if the recommendations applied to the original grant funding. Ms. Moreno said that was correct. It applied to programs that finished under budget or program income. Councilmember Clark was concerned about the fifth recommendation to utilize solicitations, cooperative funding or IGAs for all other investments. She was not comfortable and preferred for Council to weigh-in on the decision. Ms. Moreno said the item was related to the fourth recommendation to limiting annual grant applications to public services for vulnerable populations. Mayor Weiers confirmed consensus to proceed as recommended. CITY MANAGER'S REPORT Mr. Phelps said the water would be turned on to fill the Heroes Park Lake on December 15th. A public ceremony would be held in January 2022. Mr. Phelps announced seventy families were supported through the City employees' Adopt -a -Family program. Employees partnered with APS, Walmart, Tanger, Con -Air, Chamberlin and Associates Real Estate Management and the Phoenix West Elks on the program. CITY ATTORNEY'S REPORT No report City Council Meeting Minutes - December 14, 2021 Page 7 of 9 COUNCIL ITEMS OF SPECIAL INTEREST Mayor Weiers requested the Transportation Department better identify the crosswalks on Glendale Avenue and Glenn Drive. Mayor Weiers thanked the participants of the 8th Annual Christmas Parade. MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION A motion was made by Councilmember Joyce Clark, seconded by Vice Mayor Ian Hugh to hold an executive session. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed EXECUTIVE SESSION Council met in executive session at 3:47 p.m. for: . Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with contracts, agreements and/or development agreements of the area in, near and surrounding 95th Avenue and Cardinals Way that are the subject of negotiations pursuant to A.R.S. §§ 38-431.03 (A)(3)(4) . Discussion and consultation with the City Attorney and City Manager to receive an update, consider its position and provide instruction and direction to the City Attorney regarding Glendale's position in connection with a contract relating to property in the area of 59th avenue and Greenway Road pursuant to A.R.S. §§ 38-431.03 (A)(3)(7) . Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with contracts, agreements and/or development agreements of the area in, near and surrounding Peoria Avenue and Reems Road that are the subject of negotiations pursuant to A.R.S. §§ 38-431.03 (A)(3)(4) . Discussion/consultation with the City Attorney to receive an update, to consider its position, and to provide instruction/direction to the City Attorney regarding Glendale's position in connection with a contract relating to property in the area of 151st Avenue and the Hatcher Road alignment pursuant to A.R.S. §§ 38-431.03 (A)(3)(4) . Discussion/consultation with the City Attorney to receive legal advice, to consider its position, and to provide instruction/direction to the City Attorney regarding Glendale's position in connection with separation requirements for Marijuana infusion facilities pursuant to A.R.S. §§ 38-431.03 (A)(3) . Discussion regarding appointments and matters relating to various boards, commissions and other bodies pursuant to A.R.S. § 38-431.03(A)(3)(4) City Council Meeting Minutes - December 14, 2021 Page 8 of 9 A motion was made by Councilmember Jamie Aldama, seconded by Vice Mayor Ian Hugh to adjourn the executive session. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed Mayor Weiers adjourned the executive session at 4:54 p.m. ADJOURNMENT Mayor Weiers adjourned the meeting at 4,54 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 14th day of December, 2021. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 20th day of December, 2021 _ :julie K. Bower, MMC, City Clerk ` City Council Meeting Minutes - December 14, 2021 Page 9 of 9