Contract # : C-9465 - CITY OF PHOENIX FIRE DEPARTMENT - Execution Date: 11/24/2014 w-r's5,'. ',.!-''', :s.1.
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CITY OF PHOEN X FIRE DEPARTMENT 11/24/2014
REGIONAL DISPATCH CENTER PARTNERS
COMPUTER AIDED DISPATCH CONSORTIUM
ANNUAL AMORTIZED EQUIPMENT&DISPATCH COST ESTIMATES
Final FISCAL YEAR 2014/2015
EXHIBIT A
INTERGOVERNMENTAL AGREEMENT
5/7/2014 106007
JURISDICTION
City of Glendale-FD
I Dispatch Service Fee
The Dispatch Service fee calculation is the dispatch rate multiplied by the total number of dispatches for the previous calendar year
DISPATCH FEE DISPATCH COUNT DISPATCH SERVICE FEE TOTAL
$23 37-City of Glendale-FD 27,464 $641,833 68
$15 69-City of Glendale-PMT 18 $282 42
$15 69-City of Glendale-SWA-direct bill dispatch 23,614 $0 00
$15 69-City of Glendale-HALO 196 $3,075 24
$15 69-City of Glendale-Native Air 2 $31 38
Dispatch Fee Total:I $645,222 72
II. Technical Service Fee
SYSTEM $/Unit #Units Ext$
FIRE STATION PACKAGE-City of Glendale-FD $6,622 10 $66,220 00
TEMP FIRE STATION PACKAGE-City of Glendale-HALO $8,500 1 $8,500 00
FIRE STATION PACKAGE TOTALS 11 $74,720 00
MCT/AVL-City of Glendale-FD $1,544 40 $61,760 00
MCT/AVL-City of Glendale-SWA $1,544 6 $9,264 00
MCT/AVL-City of Glendale-Luke AFB $1,544 7 $10,808 00
MCT/AVL-City of Glendale-HALO $1,544 1 $1,544 00
AIRMOBILE-City of Glendale-FD $800 1 ° $800 00
WAN/LAN SYSTEM-City of Glendale-FD $4,400 1 $4,400 00
WAN/LAN EQUIPMENT-City of Glendale-FD $2,295 1 $2,295 00
NON-FIRE STATION PACKAGE TOTALS 57 $90,871.00
Additional PCMSS Licenses $200 5 $1,000 00
MCT Lite cell service City of Glendale-FD $480 2 $960 00
CAD System Maintenance Fee $5 40 27,464 $148,305 60
TECHNICAL SERVICE FEE TOTAL: $315,856 60
III. General Maintenance Fee
FIRE STATION PACKAGE MAINTENANCE
EQUIPMENT BASE $/Unit #Units Ext$
City of Glendale-FD $7,500 10 $75,000 00
City of Glendale-HALO $7,500 1 $7,500 00
FIRE STATION MAINTENANCE TOTAL: $82,500.00
GENERAL MAINTENANCE FEE PER DEVICE(NON-FS PACK)
EQUIPMENT BASE $/Unit #Units Ext$
City of Glendale-FD $3,250 43 $139,750 00
City of Glendale-SWA $3,250 6 $19,500 00
City of Glendale-Luke AFB $3,250 7 $22,750 00
City of Glendale-HALO $3,250 1 $3,250 00
Non-FIRE STATION MAINTENANCE TOTAL $185,250 00
GENERAL MAINTENANCE FEE TOTAL: $267,750 00
IV. Total Dispatch Service,Technical Service,and General Maintenance Fees
The Dispatch Service,Technical Service,and General Maintenance fees for the City of Glendale-FD are$1,228,829 32 The City of Phoenix will
invoice the City of Glendale-FD on a quarterly basis in the amount of$307,207 33
CITY OF PHOENIX FIRE DEPARTMENT
REGIONAL DISPATCH CENTER PARTNERS
COMPUTER AIDED DISPATCH CONSORTIUM
ANNUAL AMORTIZED EQUIPMENT&DISPATCH COST ESTIMATES
Final FISCAL YEAR 2014/2015
EXHIBIT A
INTERGOVERNMENTAL AGREEMENT
revf 2014 106007
I► JURISDICTION
City of Glendale-Luke AFB(subset)
I. Dispatch Service Fee
The Dispatch Service fee calculation is the dispatch rate multiplied b the total number of dispatches for the previous calendar year
DISPATCH FEE DISPATCH COUNT DISPATCH SERVICE FEE TOTAL
Dispatch Fee Total:I $0.00
II Technical Service Fee
SYSTEM $/Unit #Units Ext$
MCT/AVL-City of Glendale-Luke AFB $1,544 7 $10,808 00
NON-FIRE STATION PACKAGE TOTALS 7 $10,808.00
TECHNICAL SERVICE FEE TOTAL: $10,808.00
III General Maintenance Fee
FIRE STATION PACKAGE MAINTENANCE
EQUIPMENT BASE $/Unit #Units Ext$
FIRE STATION MAINTENANCE TOTAL' $0 00
GENERAL MAINTENANCE FEE PER DEVICE(NON-FS PACK)
EQUIPMENT BASE $/Unit #Units Ext$
City of Glendale-Luke AFB $3,250 7 $22,750 00
Non-FIRE STATION MAINTENANCE TOTAL: $22,750 00
GENERAL MAINTENANCE FEE TOTAL:I $22,750 00
IV. Total Dispatch Service,Technical Service,and General Maintenance Fees
The Dispatch Service,Technical Service,and General Maintenance fees for the City of Glendale-Luke AFB(subset)are$33,558 00
CITY OF PHOENIX FIRE DEPARTMENT
REGIONAL DISPATCH CENTER PARTNERS
COMPUTER AIDED DISPATCH CONSORTIUM
ANNUAL AMORTIZED EQUIPMENT&DISPATCH COST ESTIMATES
Final FISCAL YEAR 2014/2015
EXHIBIT A
INTERGOVERNMENTAL AGREEMENT
rev 5/7/2014 106007
JURISDICTION
City of Glendale-FD-Private Ambulances(subset)
I Dispatch Service Fee
The Dispatch Service fee calculation is the dispatch rate multiplied by the total number of dispatches for the previous calendar year
DISPATCH FEE DISPATCH COUNT DISPATCH SERVICE FEE TOTAL
$15 69-City of Glendale-PMT 18 $282 42 _
$15 69-City of Glendale-SWA-direct bill dispatch 23,614 $0 00
Dispatch Fee Total:I $282.42
II. Technical Service Fee
SYSTEM $/Unit #Units Ext$
MCT/AVL-City of Glendale-SWA $1,544 6 $9,264 00
NON-FIRE STATION PACKAGE TOTALS' 6 $9,264.00
TECHNICAL SERVICE FEE TOTAL $9,264.00,
III. General Maintenance Fee
FIRE STATION PACKAGE MAINTENANCE
EQUIPMENT BASE $/Unit #Units Ext$
FIRE STATION MAINTENANCE TOTAL $0.00
GENERAL MAINTENANCE FEE PER DEVICE(NON-FS PACK)
EQUIPMENT BASE $/Unit #Units Ext$
City of Glendale-SWA $3,250 6 $19,500 00
Non-FIRE STATION MAINTENANCE TOTAL:, $19,500.00
GENERAL MAINTENANCE FEE TOTAL $19,500.00
IV Total Dispatch Service,Technical Service,and General Maintenance Fees
The Dispatch Service,Technical Service,and General Maintenance fees for the City of Glendale-FD-Private Ambulances(subset)are$29,046 42
CITY OF PHOENIX FIRE DEPARTMENT
REGIONAL DISPATCH CENTER PARTNERS
COMPUTER AIDED DISPATCH CONSORTIUM
ANNUAL AMORTIZED EQUIPMENT&DISPATCH COST ESTIMATES
Final FISCAL YEAR 2014/2015
EXHIBIT A
INTERGOVERNMENTAL AGREEMENT
rev 5/7/2014 106007
JURISDICTION
City of Glendale-FD-Helicopters(subset)
I. Dispatch Service Fee
The Dispatch Service fee calculation is the dispatch rate multiplied by the total number of dispatches for the previous calendar year
DISPATCH FEE DISPATCH COUNT DISPATCH SERVICE FEE TOTAL
$15 69-City of Glendale-HALO 196 $3,075 24
$15 69-City of Glendale-Native Air 2 $31 38
Dispatch Fee Total I $3,106.62
II Technical Service Fee
SYSTEM $/Unit #Units Ext$
TEMP FIRE STATION PACKAGE-City of Glendale-HALO $8,500 1 $8,500 00
FIRE STATION PACKAGE TOTALS 1 $8,500.00
MCT/AVL-City of Glendale-HALO $1,544 1 $1,544 00
NON-FIRE STATION PACKAGE TOTALS: 1 $1,544.00
TECHNICAL SERVICE FEE TOTAL: $10,044.00
III General Maintenance Fee
FIRE STATION PACKAGE MAINTENANCE
EQUIPMENT BASE $/Unit #Units Ext$
City of Glendale-HALO $7,500 1 $7,500 00
FIRE STATION MAINTENANCE TOTAL $7,500.00
GENERAL MAINTENANCE FEE PER DEVICE(NON-FS PACK)
EQUIPMENT BASE $1 Unit #Units Ext$
City of Glendale-HALO $3,250 1 $3,250 00
Non-FIRE STATION MAINTENANCE TOTAL: $3,250 00
GENERAL MAINTENANCE FEE TOTALI $10,750 00
IV. Total Dispatch Service,Technical Service,and General Maintenance Fees
The Dispatch Service,Technical Service,and General Maintenance fees for the City of Glendale-FD-Helicopters(subset)are$23,900 62
Descriptions and Costs for FY2014-15
Unit Unit Cost Annual Cost Description
Airmobile server is a fire station-based server
that provides wireless updates to the MCI
Airmobile server $3,500+tax $800/annual per units
'airmobile
1- Unit cost to purchase server
Annual cost creates replacement fund to
. replace unit at end of life—4 years
-
'%-‘
,07:1' $5A0/per
CAD System Maintenance Fee ('4 tr `44r,,'-:74: '' A fee charged per dispatch that goes to a
dispatch
trust account to help replace the current CAD
r i- -,E,:•-4-4-% ,o,•. server/software application.
444-4 1 .i•.
,,,,-0.
•ix -, ,,,...,„, 4,,. #... A fee charged per dispatch to help cover
Alarm Room operating cost.There are three
: (3)rates:
- 1. Fire Dispatch:fee charged per fire
sr '''''''".• $23.37
• ---.*AHt,,4 1
-- ,: • I :..., • dispatch
c,.11 -, .f.4.,, Fire Dispatch
,L4,74•...: ,,v,".
$15.69 2. Ambo/Helo Dispatch:fee charged per
..,,..4 A
Ambo/Helo ambulance or helicopter dispatch or
Dispatch helicopter
144`t4,774';'• 1,
-k ,:if-?ti Ai• :.t s, t
726t' '.v.:i%"'"1.. . , $23.37 3. Intercity dispatch. fee charged per
;. i,::,.,_ , Intercity Dispatch intercity(non-fire)dispatch. Rate is
Dispatch Service Fee ''.. ' i,14 ',740:. ' the same as the Fire Dispatch.This is
charged for Buckeye Valley Lewis
'
ri _ Prison and West Valley Buckeye
l' -.14-11• ' •4 ....:'
Medical Center transports.
City of Phoenix Audit Department conducted
. - ,,,AAn
41,'.":4`, STi) study and determined cost to dispatch an
'...-.1 F- v, -. .41 ambulance is approximately 64%the cost to
A•"1, -".• ,, dispatch a fire unit.The total number fire
:4A
ItiA,VAti-0''A. dispatches and the total number of
ambulance dispatches that occur during one
'..„, ...„.. - ,... .
year(for the City of Phoenix and the CAD
partners)are divided into the Alarm Room
F rt9trce..i". 17 i costs to determine the Dispatch Service Fee
rates.
$60,588+tax A station alerting system used to forward
Estimate— dispatch calls to and within the fire station
FStdependent on $6,622/annual This version is a"permanent"installation and
re ation
actual station per FS not designed to be moved between locations.
(purcPackage hase) installation
costs Unit cost to purchase FS package
Annual cost creates replacement fund to
replace unit at end of life—10 years
I A station alerting system used to forward
dispatch calls to and within the fire station.
Fire Station Package $8,500/per FS
$8,500 This version is a"temporary"installation and
(Temporary-lease) Package designed to be moved between locations or
for short term leases.
i
1
Page 1 of 4
Descriptions and Costs for FY2014-15
Unit Unit Cost Annual Cost Description
A fee that covers the cost for the USDD
141;*1";1rtilt21„,"**4; FS station package extended warrantee(break 11.1 $7,500/per
General Maintenance Fee— ;;. Package and fix, replacement of dead parts,system
Fire Station Package *11.7 , upgrades)and support staff costs This is
solely for the USDD station package unit
..(4; (permanent and temporary).
A fee that covers the cost for non-station
package devices(MCT,AirMobile,WAN/LAN
System,WAN/LAN Equipment).This covers
tt,„
General Maintenance Fee— costs for the annual WAN/LAN system links
•• t
w $3,250/annual (if present), repair of MCT units and
Per Device
er ' *-• 1 per item replacement parts(batteries, modem,etc),
(Non-FS Pack -non-MCT Lite) i." maintenance and upgrades to Airmobile
ir4
servers,and support staff costs.
•`.-11113"
• • This does not cover MCT-Lite costs.
1411,,r1-7.1
Mobile Computer Terminal(MCI)—
Panasonic Toughbooks ruggedized wireless
computer
Automatic Vehicle Locator(AVL)—reverse
GPS system—sends location of vehicles
MCT/AVL $7,100+tax $1,544/annual back to Alarm Room to determine location of
per MCT/AVL nearest available vehicle for an incident.
Unit cost:to purchase MCT/AVL unit
Annual cost creates replacement fund to
replace unit at end of life—5 years
Tt1.,,-791.17X34-ti":".1,1 MCI Lite is a non-ruggedized netbook
computer.This is for staff that wants access
• to MCT data but don't require a ruggedized
laptop(the Panasonic Toughbooks unit).
is no annual support fee(other than the
There
Current price 41'4,4' annual wireless connection fee). If the unit is
MCT Lite (between$300- 1• dam
1'41 1"' 1 aged or lost,a new unit must be$500). purchased.
".....1.,":;;".;•
*'71 '1' -*** Unit cost. to purchase MGT Lite netbook
-1r6, •
Vendors are discontinuing this device and
t 4
future availability of this service is unknown
1.• 4' Ft-At," -*Pr*
MCT Lite is not covered under the General
MCT Lite Wireless Connection $480/annual per Maintenance Fee.The MCT Lite Wireless
connection Connection fee recovers the annual wireless
fee for these units.
Page 2 of 4
Descriptions and Costs for FY2014-15
Unit Unit Cost Annual Cost Description
PCMSS is software package to access CAD
system to see: incident history,fire hydrant
locations, unit status, etc. Cost is for
maintenance for upgrades and tech support.
T Premise Manager is software to allow users
to attach documents(floor plans, access
information, MSDS info, etc)to a parcel
location accessible on the MCT.Cost is for
$200/annual per
PCMSS&PREMISE Manager maintenance for upgrades and tech support.
additional
Additional Licenses •• •4* License
; •• tt ; Per CAD-IGA, each CAD partner receives
one(1) PCMSS license for each fire station,
.,••••;.;4;:, •'
efirc4.*., one(1) PCMSS license for each battalion
office and one(1)administrative license.
!•,.;1' TTA T Additional licenses are charged at
$200/license(for additional workstations).
414
• itv0A; Each SWA/PMT station package will count as
tor;1-;-. • 'T••• a credit against the City license count.
800MHz Portable Radio provided by the City
of Phoenix.
Unit cost to purchase radio
Annual cost:creates replacement fund to
replace unit at end of life-5 years
There are different annual costs*
$1848/convert a. $1848-A City of Phoenix Radio with
Portable Radio an annual fee of$554 for RWC. CAD
$6,956.40+tax partner is not a RWC member.
800MHz-Motorola APX7500
Phoenix collects the RWC fee and
forwards to RWC.
$1294/Interop b. $1294-A City of Phoenix Radio
Lease to a CAD partner that is a
member of the RWC. RWC will
directly bill the CAD partner.
$925/Loan Fee c. $925-The fee to use a City of
Phoenix Radio temporarily
Wide Area Network(WAN)/Local Area
,
7.-• .,,:•••:-;---44-1 Network(LAN)System-This is a network
connection between the City of Phoenix
facility and the CAD partner. Most CAD
„. • T.t
$4400/annual per partners have a single WAN/LAN System link
WAN/LAN System '• Jo:
Link between Phoenix and the partner,with the
-TT
partner having their own intemal computer
-"„
network. The WAN/LAN System Cost is the
"1.1;!•;;.T..; 4 ,=
1446 `66. annual telecomm cost for the circuit from
Century Link
TP-•-••••,-,-/4„,trA
•
Page 3 of 4
Descriptions and Costs for FY2014-15
Unit Unit Cost Annual Cost Description
WAN/LAN Equipment is the switch and router
installed in the fire stations. The estimated
replacement cost for this equipment is
$10,500(plus tax)with a 5 year life
WAN/LAN Equipment $10,500+tax expectanc$2295.30 fund for the equipment.
chge builds a replacement
Unit cost to purchase switch and router
Annual cost:creates replacement fund to
replace units at end of life—5 years
Page 4 of 4
CITY OF GLENDALE, an Arizona
municipal corporation
Brenda S.Fischer, City Manager
ATTEST:
111
Pamela Hanna, City Clerk f SEAL)
APPROVED AS TO FORM-
4111
Mw a l D. B- 'ley, City At . ey