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Minutes - Minutes - City Council - Meeting Date: 10/26/2021City of Glendale 5850 West Glendale Avenue Glendale, AZ 85309 . CSS77 Glendale A R I Z O N A Meeting Minutes Tuesday, October 26, 2021 12:30 P.M. Workshop Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aidama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 12:30 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Absent: Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Sheryl Rabin, Deputy City Clerk Jack Friedline, Assistant City Manager Councilmember Turner arrived at 12:32 p.m., after the roll was called. WORKSHOP SESSION 1. CROW 303 ANNEXATION APPLICATION AN -234 FOR 146 ACRES LOCATED AT THE SOUTHEAST CORNER OF GLENDALE AVENUE AND ALSUP ROAD Presented by: Tabitha Perry, Interim Planning Manager Ms. Bower read the item by title. Ms. Perry said the purposed annexation, Crow 303, was a 146 -acre site located at the southeast corner of Glendale Avenue and Alsup Lane. The proposal was to rezone the property from a County zoning of RU -43 to a Planned Area Development (PAD) for industrial and commercial land uses. Councilmember Tolmachoff asked if feedback was sought from the residential area surrounding the development. Ms. Perry said the applicant was in the public outreach process and to date, there had been no opposition. The applicant held a virtual meeting and did not receive input, positive or negative, from the property owners. Staff had not yet reached out to the property owners. Councilmember Tolmachoff asked if it was possible the property owners were not aware of the pending annexation application. Ms. Perry said as part of the zoning application, the applicant was required to follow the citizen participation process by sending notification letters to the surrounding property owners. City Council Meeting Minutes - October 26, 2021 Page 2 of 8 Councilmember Tolmachoff asked if the roads were paved. Ms. Perry said the roadways were unpaved, and the applicant was aware of improvements to the roads. Councilmember Tolmachoff asked whether all the improvements would be done by the developer. Ms. Perry said that was correct. Mayor Weiers confirmed consensus to move forward with the annexation process. 2. MASTER AGREEMENT WITH MARICOPA COUNTY DEPARTMENT OF TRANSPORTATION FOR ANNEXATION AND DEANNEXATION OF ROADWAYS Presented by: Dan Cleavenger, Interim Transportation Director Tony Abbo, Traffic Engineer Ms. Bower read the item by title. Mr. Cleavenger presented a proposed agreement with Maricopa County, which defined roadway ownership and maintenance responsibilities for the City and Maricopa County Department of Transportation (MCDOT). He requested consensus to move forward with the signing of a master agreement with MCDOT. Councilmember Tolmachoff asked what "roadways without development potential' meant. Mr. Cleavenger said of the roadways improved after development, there would still be unfinished sections. The city would finish the uncompleted roadway from curb to curb. Councilmember Tolmachoff asked if it was essentially filling the gaps. Mr. Cleavenger said that was correct. Councilmember Tolmachoff asked if funds were set aside. Mr. Cleavenger said the funds were in the streets in lieu fee until the development impact fee for west Glendale was established. Councilmember Tolmachoff asked if there was a separate account for managing the cost of the annexed streets. Mr. Friedline said the streets in lieu fee and development impact fees were accounted for in separate funds. Councilmember Turner asked if it was known to what degree Alsup Lane would be improved. Mr. Abbo said the County proposed widening Alsup Lane to three lanes with sidewalks. Councilmember Turner asked if curb, gutter and sidewalk would be on both sides of the street. Mr. Abbo said that was correct. City Council Meeting Minutes - October 26, 2021 Page 3 of 8 Councilmember Turner asked if truck traffic would be allowed on Alsup lane. Mr. Abbo said truck thru-traffic would be discouraged with signage. Mayor Weiers confirmed consensus to move forward. 3. CIOSI ALLEY ACCESS CONTROL GATE OPTIONS Presented by: Michelle Woytenko, Director, Field Operations Amy Moreno, Solid Waste Management Superintendent Ms. Bower read the item by title. Ms. Woytenko said the City touched 120,000 households per week with solid waste services. She was requesting Council consensus to expand the program Ms. Moreno presented the gate standards for the alley access control program. She provided additional information including: • Background • Alley Access Control Program • Review of Other Gate and Service Standards • Discussion of Options with Cost • Staff Recommendation Mayor Weiers asked if there were statistics related to crime reduction since the start of the pilot program. Rick St. John, Deputy City Manager, said there was a slight decrease in the number of reports. Councilmember Aldama had received positive feedback from his constituents on the benefits of the alley closures. Mayor Weiers asked why galvanized metal would also be powder coated. Ms. Woytenko said it was to provide additional gate color options. Councilmember Tolmachoff said if existing gates and future segments were done with ornamental iron, the total cost would be $538,000. Ms. Woytenko said that was correct. Councilmember Aldama said the $538,000 for ornamental iron did not include the removal of existing gates. Ms. Moreno said that was correct. Councilmember Tolmachoff asked what the cost of removal was for the existing gates. Ms. Moreno did not have that information. Mayor Weiers asked if the same post could be used on a different gate design. City Council Meeting Minutes - October 26, 2021 Page 4 of 8 Ms. Moreno said the ornamental iron gate required a new post to be installed. Councilmember Tolmachoff asked if the cost included the installation of a new post but not the removal of the old post. Ms. Moreno said that was correct. Councilmember Turner asked with a resident -initiated request for closure, what percentage of residents were required to agree. Ms. Moreno said it was seventy-five percent. Councilmember Turner requested that the historic neighborhood within his district be allowed to select an ornamental gate. He was willing to supplement with Barrel District improvement funds. Mayor Weiers agreed with Councilmember Turner's request for area -specific gates and the option to pay the difference with district improvement funds. Councilmember Tolmachoff was not opposed to having two standard gate options. Councilmember Malnar was in favor of upgrading residential neighborhoods and providing the ornamental gate option in new installations, and over time, upgrading the existing gates. Councilmember Clark favored the chain link standard throughout the City for consistency and to avoid unnecessary costs. Councilmember Aldama also favored keeping the chain link standard fencing throughout the City. Councilmember Turner said the use of the ornamental gate would benefit visible historic areas of the City. Councilmember Aldama said it was important to remain consistent throughout the City with the galvanized gate. Councilmember Malnar supported upgrading all gates throughout the City. Councilmember Tolmachoff supported Councilmember Malnar's comments and was in favor of upgrading existing gates and installing the ornamental iron gates in new alleyways. Mayor Weiers supported the use by a Councilmember of his/her district improvement funds to upgrade a gate. Councilmember Clark said because the majority of alleys were in the Ocotillo District, Councilmember Aldama's support of the standardized pilot program should be considered. Vice Mayor Hugh had not received any complaints from his constituents regarding the standard alley gates. Mr. Phelps said the program was funded by enterprise funds and if an increase was City Council Meeting Minutes - October 26, 2021 Page 5 of 8 needed to fund the program it could be added. He recommended use of the City of Phoenix's ornamental gate style to provide consistency with bidding if Council wanted to upgrade to ornamental gates. Councilmember Aldama requested that the galvanized chain link gate be the standard with the option of using district funds to upgrade the gate with an approval process. Mayor Weiers confirmed consensus to use the standard galvanized chain link gate with the option to upgrade using district funds. 4. CIOSI BULK TRASH PLACEMENT IN ALLEYS Presented by: Michelle Woytenko, Director, Field Operations Amy Moreno, Solid Waste Management Superintendent Ms. Bower read the item by title. Ms. Moreno presented background information on the operational challenges and a summary of the program and requested Council feedback on the Council Item of Special Interest requested by Councilmember Turner for bulk trash placement within the alleys that was part of the alley access control program. Councilmember Tolmachoff asked why the 300 -gallon containers were being used. Ms. Moreno said the containers were used in the alleyways. One container served three households. Councilmember Aldama supported moving bulk trash into the front of homes and out of the alleys. Councilmember Turner said with the removal of the 300 -gallon containers, unless there was a hazardous issue within a specific alley, it was not necessary to require the residents to move bulk trash to the street of a closed alley. Councilmember Tolmachoff favored moving bulk trash out of alleys. She asked if the same truck could pick up both a 300 -gallon container and a 90 -gallon container. Ms. Moreno said it was the same truck but was fitted with a different style gripper. Councilmember Tolmachoff was in favor of standardizing the service to keep costs down to benefit the residents. Councilmember Clark said the standard should be bulk trash out of the alleys, with 90 -gallon container collection to be done on the street. Councilmember Malnar asked what percentage of the alleys could be navigated safely for bulk trash pick-up. Ms. Woytenko said not all alleyways were a good candidate for closure, but each alley would be evaluated for hazards. Councilmember Malnar asked if the proposal was all alleys were changed or only those with a hazard. City Council Meeting Minutes - October 26, 2021 Page 6 of 8 Ms. Woytenko said staff had the administrative authority to pull staff from hazardous situations and that was why Council feedback was requested. Councilmember Malnar favored closing alleyways which posed any hazard to staff. Where there was no hazard, residents should be allowed to voice their opinion. Vice Mayor Hugh supported removing the 300 -gallon containers and moving bulk trash pick-up to the front of homes. Councilmember Aldama said bulk trash was picked up in the front of 97% of the households throughout the City. He congratulated Mario Vasquez on his win for being a precise driver. Mayor Weiers supported moving bulk pick-up to the front of homes, especially if it was cost-efficient. Councilmember Tolmachoff asked if a City Code amendment would be necessary to prohibit trash in the alleyways. Ms. Woytenko said staff would review the Code to see if any change was necessary. Mayor Weiers asked if the 300 -gallon containers would be removed in all areas. Ms. Woytenko said the use of the containers would be discontinued and each resident would receive an individual container. Mayor Weiers confirmed consensus to move forward. Mr. Phelps acknowledged the Solid Waste Department and the important work it did every day. He complimented Council on its leadership and commitment on issues like the alleys and bulk trash pick-up, which contributed to the City's aesthetics. CITY MANAGER'S REPORT Mr. Phelps said at the September 28th meeting, Council authorized moving forward with the refinancing of general obligation bonds for the Black Lot. On October 13th, the sale of the bonds was finalized with an interest rate of 2.21 %, which saved the City approximately $5,000. Mr. Phelps said the City's Code Compliance Division was awarded the National Code Department of the Year Award by the American Association of Code Enforcement at its annual conference. Mr. Phelps said on October 14th, the Glendale Industrial Development Authority approved a scholarship donation of $20,000 to the Helping Hands for Single Moms program. CITY ATTORNEY'S REPORT No report City Council Meeting Minutes - October 26, 2021 Page 7 of 8 COUNCIL ITEMS OF SPECIAL INTEREST Councilmember Malnar requested the creation of an ordinance banning the feeding of wild pigeons within the City. Councilmember Tolmachoff requested a discussion on having Citygate or similar conduct a study on the triggers for providing a method of public safety in the City's "new frontier." Councilmember Turner agreed with Councilmember Tolmachoff's item of special interest. Councilmember Turner requested a follow-up item on staff's plan for informing residents of the bulk trash changes. Mayor Weiers commended the Code Compliance Division on its award. EXECUTIVE SESSION None ADJOURNMENT Mayor Weiers adjourned the meeting at 3:28 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 26th day of October, 2021. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 1st day of November, 2021. J lie . Bower, MMC, City Clerk City Council Meeting Minutes - October 26, 2021 Page 8 of 8