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HomeMy WebLinkAboutMinutes - Minutes - Public Safety Personnel Retirement Boards - Meeting Date: 7/28/2021Glendale A R I Z O N A MINUTES PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM LOCAL POLICE BOARD CITY HALL - HR TRAINING ROOM 5850 W. GLENDALE AVE. GLENDALE, ARIZONA 85301 JULY 28, 2021 9:30 A.M. CALL TO ORDER A JOINT MEETING OF THE LOCAL FIRE AND POLICE BOARDS Chair Charles Erickson called the joint meeting of the Local Fire and Police Boards to order at 9:31 a.m. 2. ROLL CALL FOR THE JOINT MEETING OF THE LOCAL FIRE AND POLICE BOARDS Present: Mayor & Board Member Jerry Weiers City Manager & Board Member Kevin Phelps Board Member & Chair Charles Erickson Fire Board Member Paul Morales, Fire Captain Fire Board Member Anthony Love, Fire Engineer Police Board Member Justin Harris, Police Officer Absent: Police Board Member Cody Carmichael, Police Sergeant Staff Present: Jim Brown, Board Secretary & Director of Human Resources & Risk Mgmt. Nancy Mangone, Deputy City Attorney Joshua Moore, Fire Fighter Jennifer Livingston, Police Officer John Davidge, Police Sergeant Nancy Rodriguez, HR Analyst Lisa Chill, Admin Support Supervisor, HR Other Attendees Board Attorney Carrie O'Brien Court Reporter Donna Terrell Fire Engineer Miles Nuessle Fire Fighter Arick O'Hara Retired Police Officer Jimmy Carlo 3. CITIZEN COMMENTS There were no citizens present. 4. DISCUSSION AND POSSIBLE ACTION ON IME PROVIDERS Board Secretary Jim Brown began the discussion. He reminded the Board that at the last joint meeting of both Boards, they had decided to review IME providers since it hadn't been done since about 2012. He stated that HR had reached out to other cities for possible options of contracts for the Boards to utilize linking agreements in order to create more options for IME providers. A list of those options was passed out to Board members. Deputy City Attorney Nancy Mangone explained the purpose of and process for using linking agreements. The Board discussed the possible options for several minutes. Board Attorney Carrie O'Brien recommended that each Board take a separate vote for any action. Each Board motioned and voted to direct the Board Secretary to conduct due diligence on the City of Scottsdale's IME contract and bring back a linking agreement for Board consideration. FIRE BOARD: Motioned by Board Member Paul Morales, seconded by Board Member Anthony Love AYE: Mayor Jerry Weiers Board Member Kevin Phelps Board Member Charles Erickson Board Member Paul Morales Board Member Anthony Love Passed POLICE BOARD: Motioned by Board Member Justin Harris, seconded by Mayor Jerry Weiers AYE: Mayor Jerry Weiers Board Member Kevin Phelps Board Member Charles Erickson Board Member Justin Harris Other: Board Member Cody Carmichael (ABSENT) Passed 6. ADJOURN THE JOINT MEETING OF THE LOCAL FIRE AND POLICE BOARDS Chair Erickson adjourned the joint meeting at 9:44 a.m. 6. CALL TO ORDER THE LOCAL POLICE BOARD Chair Erickson called the Police Board meeting to order at 10:24 a.m. 7. ROLL CALL Present: Mayor & Board Member Jerry Weiers City Manager & Board Member Kevin Phelps Board Member & Chair Charles Erickson Police Board Member Justin Harris, Police Officer Absent: Police Board Member Cody Carmichael, Police Sergeant Staff Present: Jim Brown, Board Secretary & Director of Human Resources & Risk Mgmt. Nancy Mangone, Deputy City Attorney Jennifer Livingston, Police Officer John Davidge, Police Sergeant Nancy Rodriguez, HR Analyst Lisa Chill, Admin Support Supervisor, HR Other Attendees Board Attorney Carrie O'Brien Court Reporter Donna Terrell Retired Police Officer Jimmy Carlo 8. CITIZEN COMMENTS There were no citizens present. 9. APPROVAL OF THE MINUTES The Board approved the Public Safety Personnel Retirement System - Local Police Board Minutes of June 23, 2021 Motioned by Board Member Justin Harris, seconded by Mayor Jerry Weiers AYE: Mayor Jerry Weiers Board Member Kevin Phelps Board Member Charles Erickson Board Member Justin Harris Other: Board Member Cody Carmichael (ABSENT) Passed 10. NEW BUSINESS A. Board Secretary Jim Brown read the pertinent information and the Board reviewed the Application for Enrollment into the Deferred Retirement Option Plan (D.R.O.P.) submitted by Shane Lee, Police Officer. Shane Lee has 20.003 years of credited service. He elected to participate in the D.R.O.P. on June 18, 2021 and must terminate employment with the City of Glendale Police Department on or before June 30, 2026. The Board voted to approve the Application. Motioned by Board Member Justin Harris, seconded by Board Member Kevin Phelps AYE: Mayor Jerry Weiers Board Member Kevin Phelps Board Member Charles Erickson Board Member Justin Harris Other: Board Member Cody Carmichael (ABSENT) Passed B. Mr. Brown read the pertinent information and the Board reviewed the Application for Enrollment into the Deferred Retirement Option Plan (D.R.O.P.) submitted by Jason Wiechmann, Police Officer. Jason Wiechmann has 20.271 years of credited service. He elected to participate in the D.R.O.P. on August 31, 2021 and must terminate employment with the City of Glendale Police Department on or before August 31, 2026. The Board voted to approve the Application. Motioned by Board Member Justin Harris, seconded by Board Member Kevin Phelps AYE: Mayor Jerry Weiers Board Member Kevin Phelps Board Member Charles Erickson Board Member Justin Harris Other: Board Member Cody Carmichael (ABSENT) Passed 11. EXECUTIVE SESSION Upon a public majority vote of a quorum of the Local Police Board, the Board may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)); (ii) discussion or consultation for legal advice with the Board's attorneys (A.R.S. § 38-431.03(A)(3)); Prior to going into Executive Session, all in attendance that are not Police Board members or support staff exited the conference room. The Board voted to go into Executive Session at 10:31 a.m. Motioned by Board Member Justin Harris, seconded by Board Member Kevin Phelps AYE: Mayor Jerry Weiers Board Member Kevin Phelps Board Member Charles Erickson Board Member Justin Harris Other: Board Member Cody Carmichael (ABSENT) Passed During Executive Session, the Board discussed the following three (3) items. A. Medical Evaluation for New Police Personnel - Walber German B. Medical Evaluation for New Police Personnel - Garrett Madeya C. Application for Accidental Disability Retirement, along with medical records, submitted by retired Police Officer Jimmy Carlo 12. ADJOURN EXECUTIVE SESSION AND RECONVENE IN OPEN SESSION The Board reconvened in open session at 10:43 a.m. 13. CONSIDERATION AND POSSIBLE VOTE ON EXECUTIVE SESSION ITEMS A. Police Officer Jennifer Livingston confirmed that the following two (2) new Police Personnel have met the standards of the Glendale Police Department and the Arizona Peace Officer Standards and Training Board. The Board voted to accept two (2) New Police Personnel into the Public Safety Personnel Retirement System (PSPRS) with any pre-existing conditions noted on the Pre -Existing Conditions Report: Walber German Garrett Madeya Motioned by Board Member Justin Harris, seconded by Board Member Kevin Phelps AYE: Mayor Jerry Weiers Board Member Kevin Phelps Board Member Charles Erickson Board Member Justin Harris Other: Board Member Cody Carmichael (ABSENT) Passed B. The Board acknowledged that retired Police Officer Jimmy Carlo has filed an Application for Accidental Disability Retirement from the Public Safety Personnel Retirement System (PSPRS). The Board voted to order an Independent Medical Examination. Motioned by Board Member Justin Harris, seconded by Board Member Kevin Phelps AYE: Mayor Jerry Weiers Board Member Kevin Phelps Board Member Charles Erickson Board Member Justin Harris Other: Board Member Cody Carmichael (ABSENT) Passed 14. BOARD COMMENTS AND SUGGESTIONS There were no Board comments or suggestions. 15. NEXT MEETING The next regular meeting of the Public Safety Personnel Retirement System Local Police Board will be held on August 25, 2021 at 9:30 a.m., in the HR Training Room, located at 5850 W. Glendale Ave., Glendale, Arizona, 85301. 16. ADJOURN THE LOCAL POLICE BOARD MEETING Chair Erickson adjourned the meeting at 10:46 a.m. The Public Safety Personnel Retirement System Local Police Board meeting minutes of July 28, 2021 were submitted and approved this 25th day of August 2021. /s/Jim Brown Jim Brown Recording Secretary