HomeMy WebLinkAboutMinutes - Minutes - Parks & Recreation Advisory Commission - Meeting Date: 6/14/2021Glendale
A R I Z O N A
MINUTES
PARKS AND RECREATION ADVISORY COMMISSION
GLENDALE CIVIC CENTER
5750 W. GLENN DR.
GLENDALE, ARIZONA 85301
JUNE 14, 2021
6:00 P.M.
Parks and Recreation Mission Statement
A partnership of employees and community working together to create a better quality of life for
Glendale through the provision of excellent parks, recreational programming, special events, tourism,
and neighborhood and community facilities.
1. CALL TO ORDER
Chair Schiavone called the meeting to order at 6:00 p.m.
2. ROLL CALL
Present: Gayle Schiavone, Chair
Sam McConnell III, Vice Chair
Kathryn Mawby, Commissioner
Reginald Martinez, Commissioner
Absent: Stephanie June, Commissioner
Derreck Johnson, Commissioner - Teen
Also Present: James Burke, Director
Walter Varney, Assistant Director
Paul King, Recreation Administrator
Diane Williams, Program Manager
Tim Rastedt, CIP Project Manager
3. CITIZEN COMMENTS
No citizens present. No comments.
4. APPROVAL OF THE MINUTES
a. Parks and Recreation Advisory Commission Minutes of April 12, 2021, and May 17, 2021.
Motioned by Vice Chair Sam McConnell III, seconded by Commissioner Kathryn Mawby,
to approve the April 12, 2021, Parks and Recreation Advisory Commission Meeting
minutes as written. Motion carried 4 — 0.
AYE: Chair Gayle Schiavone
Vice Chair Sam McConnell III
Commissioner Kathryn Mawby
Commissioner Reginald Martinez
Passed
Motioned by Vice Chair Sam McConnell III, seconded by Commissioner Reginald Martinez
to approve the May 17, 2021, Parks and Recreation Advisory Commission Meeting
minutes as written. Motion carried 4 — 0.
AYE: Chair Gayle Schiavone
Vice Chair Sam McConnell III
Commissioner Kathryn Mawby
Commissioner Reginald Martinez
Passed
5. NEW BUSINESS
a. INFORMATION: COMMISSION REPORTS
No reports.
b. INFORMATION: COVID-19 UPDATE
Mr. King gave an update on the COVID-19 recovery plan for the Public Facilities, Recreation
& Special Events Department. The information included the following:
• The Recovery Plan is a three -phased plan beginning May 2020. The Department is
currently in Phase 3, with the objective of returning to normal functions and operations.
• The 2021 Summer Camps will be limited to 50% of capacity.
• The mask mandate has been removed, however, it is still recommended.
• All are encouraged to respect others, maintain social distancing, and continue using
precautions.
Chair Schiavone inquired if the Commission could have a meeting at a different facility
besides the Glendale Civic Center. Mr. Burke believed this could be done, as long as the
Commissioners were comfortable with the change. Chair Schiavone suggested this change
for the August Commission meeting. Potential locations were suggested. The
Commissioners agreed on the Sahuaro Ranch Park Fruit Packing Shed. Mr. Burke will
determine if the room is available for the regular August Commission meeting.
C. INFORMATION: FUND BALANCE CAPITAL IMPROVEMENT PROJECTS
Mr. Burke gave an update on Fund Balance Capital Improvement Projects, which were
approved by Council. The presentation included the following:
• Community Centers — Part 1
o Council appropriated $5 million to use towards the three City -owned Community
Centers.
o Projects completed - $560,000
• Roofing, HVAC, Parking Lots, Interior at Glendale Community Center
• Community Centers — Part 2
o New improvements to come: Entrances and Programming
• Maximize use of the facilities
• Install Wi-Fi
• Paint and flooring at Rose Lane and O'Neil
• Furnishings
• Glendale Community Center
• Refresh exterior of the facility
•Total cost for study/design, construction and miscellaneous costs: $1,118,000
• Rose Lane Community Center
o Refresh exterior of the facility
o Add lobby
o Expand offices, restrooms, storage, and computer space
•Total cost for study/design, construction and miscellaneous costs: $1,201,000
• O'Neil Community Center
o Refresh exterior of the facility
o Expand lobby, offices, storage, and restrooms
o Total cost for study/design, construction and miscellaneous costs: $1,338,000
• Community Centers — Summary
o $5,000,000 Commitment
• Completed/scheduled work: $560,000
• Three renovations: $3,657,000
• Fiber: $625,000
• Total: $4,842,000
o Recommendation: Keep $158,000 as contingency and approve concepts
o This will be a game changer as it will bring indoor programming back to the
southern part of the city.
• Sahuaro Ranch Park
o $2,400,000 Commitment
• HVAC: $300,000
• Ramadas: $600,000
o Projects in Design or Programming
• Exterior Park Lighting: Guiding principles - maintain historical look where
appropriate, improve or maintain lighting levels throughout, and use LED for
longevity and efficiencies.
• Lighting and Electrical
• Estimated Cost: $1.44 million
• Project complete by December 1, 2021
• Sahuaro Ranch Summary
o $2,400,000 Commitment
• HVAC: $300,000
• Ramadas: $600,000
• Lighting: $1,440,000
• Total: $2,340,000
Commissioner Mawby relayed that some of her neighbors said that the City was trying to
condemn Sahuaro Ranch Park. Mr. Burke assured this was not true as the City was currently
spending $2.4 million on the park. Mr. Burke announced that tomorrow morning, a meeting
will be held regarding irrigation at Sahuaro Ranch Park. He stated that the department would
like a new Master Plan for this park and this Commission would weigh-in on the plan. Mr.
Burke relayed it was estimated that a full revamp of the park would cost $24 million.
Vice Chair McConnell commented that the Foreman's House was in need of work. Mr. Burke
agreed and stated as part of the potential new Master Plan for the park, all of the historical
buildings would be assessed and construction costs will be estimated.
Mr. Burke continued with his presentation:
• Foothills Recreation and Aquatics Center (FRAC)
o $1.9 million
o Projects completed or programmed: flooring, skylight, parking lot, folding wall
replacement, fencing, shade structures, aquatics upgrades, and re -plastering pools
• FRAC — Accounting
0$1,900,000 Commitment
• Completed Projects: $250,000
•Additional Projects: $1,100,000
•Total: $1,350,000
o Recommendation: Move $550,000 to New Projects Suggested by Council
• New Projects — FRAC Remainder
o $550,000 Uncommitted
• $350,000: Replace two playgrounds with shade at Foothills Park
• $75,000: Trees and painting at Fire Station 156
• $40,000: Pavement Maintenance at Thunderbird Conservation Park
• $100,000: Equipment needs at FRAC
• $35,000: Contingency for projects above
• Heroes Park Lake
o $1.25 million Commitment
o Total Funding: $5.7 million
o Current Costs: $4.7 million
o Recommendation: Spend cash from Fund Balance first, then evaluate bond spend
• Glendale Adult Center— Phase 1
o $250,000 — Entryway structural issues with the curved window wall
o Main entryway is scheduled for completion late June 2021
• Glendale Adult Center — Phase 2
o Issues related to structural steel in the building
o Estimated cost: $300,000
o $10,000 repairs to interior
o Recommendation: Move $310,000 from contingency to fund this Phase 2
• Rose Lane Pool
o$450,000
o Projects scheduled: Re -plaster pools, gutter repair, slides and play features,
fencing, shade
o Projects in programming: Chlorine system, additional aquatics systems/equipment
• Rose Lane Pool — Accounting
o $450,000 Committed
• Completed/scheduled work: $410,000
• Additional work needed: $340,000
o $300,000 Deficit
o Recommendation: Move $300,000 from contingency
• Park Restrooms
o $1.2 million committed for restrooms at four parks: Bonsall, O'Neil,
Thunderbird -Paseo, and Rose Lane
o Programming Issues: aesthetic design and locations
o Intention to complete the project by December 2021
o Pre -manufactured restroom design concept was provided at an average cost of
$300,000
Commissioner Martinez asked if there were plans for the volleyball court area near the pool at
Rose Lane, as it did not seem to be used. Mr. King stated that the volleyball court was on the
outside of the pool area and was maintained by the Parks maintenance staff. Mr. King stated
that there were currently no plans to add the volleyball court area to the pool area.
d. ACTION: VOTE TO CANCEL JULY MEETING
Chair Schiavone announced that the Commission has historically vacated its July meeting.
Vice Chair McConnell asked if the Commission planning session would still be held in
August. Mr. Burke explained that the goals for all of the City's commissions were to be set in
February and therefore, the planning session would be held at that time.
Motioned by Chair Gayle Schiavone, seconded by Commissioner Reginald Martinez, to
vacate the July 2021 Parks and Recreation Advisory Commission Meeting. Motion carried
4-0.
AYE: Chair Gayle Schiavone
Vice Chair Sam McConnell III
Commissioner Kathryn Mawby
Commissioner Reginald Martinez
Passed
6. STAFF UPDATES
Mr. Burke reported on the following:
• O'Neil Splash Pad: A ribbon -cutting was held for the new splash pad. The splash pad is
very impressive and was well-received by the community. The Mayor and various
Councilmembers attended as well as Chair Schiavone. Councilmember Aldama
expressed great appreciation for the new amenity.
• Heroes Regional Park: Mr. Burke displayed a photo of the new lake at the park and
stated that there were additional amenities planned.
Mr. King reported on Aquatics Programming:
• O'Neil Park Splash Pad: Staff is very proud of the new splash pad at O'Neil Park and
the kids are enjoying it. The City's splash pads are open Memorial Weekend through
Labor Day, with reduced times after the kids go back to school.
• Foothills Aquatics Center and Rose Lane Pool: Opening of the pools has been a
challenge due to a shortage of lifeguards. Many pools around the country are
experiencing the same issue because of the impact of COVID-19. Therefore, only one
facility will be open at a time for aquatics programming. The Foothills Aquatics Center
will be open June 8 th through July 3rd for swim programming. The Rose Lane Pool will
be open July 6th through July 31st for swim programming. Open Swim and Swimming
7.
8.
9.
Lessons will be held at both facilities during those dates. Staff has done a great job in
putting this programming together amidst the hiring challenges.
Chair Schiavone asked if the cost for the children to use the pool had changed. Mr. King
replied that the discounts implemented last year were still in place this year.
Mr. Burke said the scheduling change was a difficult decision to bring to Council and the
community; however, it was necessary to have the appropriate number of lifeguards on duty
for safety purposes. Mr. Burke explained that since the pools were not opened last year, the
channel was lost for lifeguard training and moving teens into the hiring program. He
commented that staff wanted to provide some type of programming and this reduced
schedule was the best that could be done.
Chair Schiavone asked if there would be a celebration welcoming people back to the Glendale
Adult Center. Mr. King announced that the Adult Center would be opened on June 24, 2021,
if construction went as planned. He said staff wanted to have a soft opening to ensure all was
in place at the Adult Center. He relayed that a celebration was not planned as this was not
done for other facilities re -opened from COVID. He said staff would send emails to users and
also utilize social media regarding the re -opening. He indicated that staff was looking forward
to welcoming the people back to the Adult Center.
Mr. Burke announced that on May 25, 2021, Council approved the Glendale Parks and
Recreation Master Plan. A copy of the resolution was provided to the Commissioners.
Mr. Burke announced that at the Council meeting on Tuesday, June 22, 2021, the Mayor will
read the proclamation for July as Parks and Recreation Month for Glendale, which is also the
national Parks and Recreation Month. All Commissioners were invited to attend.
COMMISSION COMMENTS AND SUGGESTIONS
Chair Schiavone stated that all that was happening was very impressive and congratulated
staff.
NEXT MEETING
The next regular meeting of the Parks and Recreation Advisory Commission will be held on
August 9, 2021.
ADJOURNMENT
The Parks and Recreation Advisory Commission meeting minutes of June 14, 2021, were submitted and
approved this 9th day of August 2021,
Gwen Benoit
Administrative Support Specialist
Denise Kazmierczak
Recording Secretary