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HomeMy WebLinkAboutMinutes - Minutes - Public Safety Personnel Retirement Boards - Meeting Date: 5/26/2021 (3)csomi Glendale A R I Z O N A MINUTES PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM LOCAL POLICE BOARD CITY HALL - HR TRAINING ROOM 5850 W. GLENDALE AVE. GLENDALE, ARIZONA 85301 MAY 26, 2021 9:30 A.M. 1. CALL TO ORDER A JOINT MEETING OF THE LOCAL FIRE AND POLICE BOARDS Chair Charles Erickson called the joint meeting of the Local Fire and Police Boards to order at 9:30 a.m. 2. ROLL CALL FOR THE JOINT MEETING OF THE LOCAL FIRE AND POLICE BOARDS Present: Mayor & Board Member Jerry Weiers City Manager & Board Member Kevin Phelps Board Member & Chair Charles Erickson Fire Board Member Paul Morales, Fire Captain Fire Board Member Anthony Love, Fire Fighter (by telephone) Police Board Member Cody Carmichael, Police Sergeant Police Board Member Justin Harris, Police Officer Absent: None Staff Present: Jim Brown, Board Secretary & Director of Human Resources & Risk Mgmt. L. Michael Hamblin, Assistant City Attorney Gary Benson, Assistant Fire Chief Jennifer Livingston, Police Officer Adam Beghtol, Police Admin Services Manager Nancy Rodriguez, HR Analyst Lisa Chill, Admin Support Supervisor, HR Other Attendees Board Attorney Carrie O'Brien Court Reporter Donna Terrell 3. CITIZEN COMMENTS There were no citizens present. 4. DISCUSSION ON IME PROVIDERS Board Secretary Jim Brown introduced the topic of IME providers when the Board orders an IME for a disability retirement applicant. The Board discussed some of the challenges of past Independent Medical Examinations. The Board came to consensus that they would like HR to provide the Board with options for alternatives to the current IME provider utilized by the Board. 5. ADJOURN THE JOINT MEETING OF THE LOCAL FIRE AND POLICE BOARDS Chair Erickson adjourned the joint meeting at 9:35 a.m. 6. CALL TO ORDER THE LOCAL POLICE BOARD Chair Erickson called the meeting to order at 9:40 a.m. 7. ROLL CALL Present: Mayor & Board Member Jerry Weiers City Manager & Board Member Kevin Phelps Board Member & Chair Charles Erickson Police Board Member Cody Carmichael, Police Sergeant Police Board Member Justin Harris, Police Officer Absent: None Staff Present: Jim Brown, Board Secretary & Director of Human Resources & Risk Mgmt. L. Michael Hamblin, Assistant City Attorney Jennifer Livingston, Police Officer Adam Beghtol, Police Admin Services Manager Nancy Rodriguez, HR Analyst Lisa Chill, Admin Support Supervisor, HR Other Attendees Board Attorney Carrie O'Brien Court Reporter Donna Terrell 8. CITIZEN COMMENTS There were no citizens present. 9. APPROVAL OF THE MINUTES The Board voted to approve Public Safety Personnel Retirement System - Local Police Board Minutes of April 28, 2021 Motioned by Board Member Justin Harris, seconded by Board Member Cody Carmichael AYE: Mayor Jerry Weiers Board Member Kevin Phelps Board Member Charles Erickson Board Member Cody Carmichael Board Member Justin Harris Passed 10. NEW BUSINESS A. Board Secretary Jim Brown read the pertinent information and the following questions related to the reemployment of Sean Privett, a retired Peoria Police Officer. 1. Did Mr. Privett retire (Normal or Disability) from his former PSPRS employer? The Board agreed by consensus that the answer is Yes. 2. Is Mr. Privett hired into a non-PSPRS position? The Board agreed by consensus that the answer is Yes. 3. Does this Board Acknowledge that the City of Glendale in not responsible to pay the ACR to PSPRS, but will be responsible for matching contributions into ASRS? The Board agreed by consensus that the answer is Yes. B. Mr. Brown read the pertinent information and the Board reviewed an Application for Retirement from the Deferred Retirement Option Plan (D.R.O.P.) submitted by Jimmy Carlo, Police Officer. Jimmy Carlo has elected to retire from the D.R.O.P. and will terminate his employment with the Glendale Police Department on June 29, 2021. On April 27, 2016, the Local Police Board had approved his Application for Enrollment into the D.R.O.P. and he had elected to participate on July 1, 2016. At that time, he had completed 20.003 years of credited service. He was required to terminate his employment with the City of Glendale Police Department on or before July 31, 2021. Jimmy Carlo is eligible to retire from the D.R.O.P. and to receive a Lump Sum distribution. The Board voted to approve the application. Motioned by Board Member Justin Harris, seconded by Board Member Cody Carmichael AYE: Mayor Jerry Weiers Board Member Kevin Phelps Board Member Charles Erickson Board Member Cody Carmichael Board Member Justin Harris Passed C. Mr. Brown read the pertinent information and the Board reviewed the Application for Enrollment into the Deferred Retirement Option Plan (D.R.O.P.) submitted by Duane Costa, Police Officer. Duane Costa has 20.036 years of credited service. He has elected to participate in the D.R.O.P. on June 30, 2021 and must terminate employment with the City of Glendale Police Department on or before June 30, 2026. The Board voted to approve the Application. Motioned by Board Member Justin Harris, seconded by Board Member Kevin Phelps AYE: Mayor Jerry Weiers Board Member Kevin Phelps Board Member Charles Erickson Board Member Cody Carmichael Board Member Justin Harris Passed 11. EXECUTIVE SESSION Upon a public majority vote of a quorum of the Local Police Board, the Board may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes: (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)); (iii) discussion or consultation for legal advice with the Board's attorneys (A.R.S. § 38-431.03(A)(3)); During Executive Session the Board reviewed and discussed the following 2 items. A. Medical Evaluation for New Police Personnel - Alexis Aguilar Alvarez B. Application for Accidental Disability Retirement, along with medical records, submitted by Randall Campbell 12. ADJOURN EXECUTIVE SESSION AND RECONVENE IN OPEN SESSION 13. CONSIDERATION AND POSSIBLE VOTE ON EXECUTIVE SESSION ITEMS A. Police Officer Jennifer Livingston confirmed that the following new Police Personnel has met the standards of the Glendale Police Department and the Arizona Peace Officer Standards and Training Board. The Board voted to accept one (1) New Police Personnel into the Public Safety Personnel Retirement System (PSPRS) with any pre-existing conditions noted on the Pre -Existing Conditions Report: Alexis Aguilar Alvarez Motioned by Board Member Cody Carmichael, seconded by Board Member Justin Harris AYE: Mayor Jerry Weiers Board Member Kevin Phelps Board Member Charles Erickson Board Member Cody Carmichael Board Member Justin Harris Passed B. The Board acknowledged that Police Officer Randall Campbell has filed an Application for Accidental Disability Retirement from the Public Safety Personnel Retirement System (PSPRS). The Board voted to order an Independent Medical Examination. Motioned by Board Member Justin Harris, seconded by Board Member Kevin Phelps AYE: Mayor Jerry Weiers Board Member Kevin Phelps Board Member Charles Erickson Board Member Cody Carmichael Board Member Justin Harris Passed 14. BOARD COMMENTS AND SUGGESTIONS There were no Board comments or suggestions. 15. NEXT MEETING The next regular meeting of the Public Safety Personnel Retirement System Local Police Board will be held on June 23, 2021 at 9:30 a.m., in the HR Training Room, located at 5850 W. Glendale Ave., Glendale, Arizona, 85301. 16. ADJOURN THE LOCAL POLICE BOARD MEETING Chair Erickson adjourned the meeting at 10:07 a.m. The Public Safety Personnel Retirement System Local Police Board meeting minutes of May 26, 2021 were submitted and approved this 23rd day of June 2021. /s/Jim Brown Jim Brown Recording Secretary