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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 4/27/2021 (3)City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 C0% 11*17 Glendale A R I Z O N A Meeting Minutes Tuesday, April 27, 2021 12:30 P.M. Workshop Meeting Civic Center City Council Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 12:31 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Jack Friedline, Assistant City Manager WORKSHOP SESSION 1. FUND BALANCE AND COMMUNITY INVESTMENT PROJECT UPDATE Presented by: James Milanese, Engineering Budget and CIP Administrator Ms. Bower read the item by title. Mr. Milanese presented a progress update of Fund Balance projects approved by Council and requested consensus to transfer funds between projects. Mayor Weiers asked if there could be signage on theeast side of the building as well as the north side of the Glendale Community Center. Mr. Milanese said it was a conceptual design. He would relay the request to the architect. Councilmember Tolmachoff asked about the timeline and status of the community centers as summer approached. Mr. Burke said the centers were currently closed because of the renovations. The Glendale Community Center was expected to be open by the summer. Staff planned to come to Council in May with a contract. All three sites would be open full time by next summer, approximately in 18 months. Mr. Burke said designs for all three would be completed and then staff would figure out the construction plan with the exception of Glendale Community Center. Staff believed it would be able to operate during the exterior renovations. Councilmember Tolmachoff said staff needed to explore the eligibility for the FCC broadband benefit before allocating funding. Mayor Weiers confirmed Council consensus on moving forward. City Council Meeting Minutes - April 27, 2021 Page 2 of 10 Councilmember Turner asked if there would be options with the LED lighting in historic areas that would match the current soft tone and not be as harsh as most LED lighting. Mr. Milanese confirmed that adjustable lighting was part of the package. Mayor Weiers asked if the allocated funding included the replastering of the Foothills Recreation and Aquatics Center (FRAC) pool. Mr. Milanese said it was included in the $1.1 million funding for unfinished projects. Councilmember Turner asked about the Thunderbird Conservation Park pavement project. Mr. Milanese said it was like the slurry used on the streets with an expected lifespan of seven years. Mayor Weiers asked if the $75,000 for trees included irrigation. Mr. Milanese confirmed that it included irrigation as well as the painting of the fire station. Councilmember Aldama asked about the specific equipment that would be purchased for $100,000 at the FRAC. Mr. Burke would provide a list of equipment to Council. It included big screens at the entry and electronics to facilitate the operations of the facility. Councilmember Tolmachoff asked if the equipment needed at FRAC included working public WiFi. She had completed a district improvement project at FRAC hoping to provide public WiFi but was unsuccessful. Mr. Burke said staff was working with IT to bring the WiFi up to standards. Councilmember Aldama asked if all monopoles in the City met the standard that the one in Councilmember Tolmachoff's district was looking to meet. Councilmember Tolmachoff did not know if there were other locations where a 77 -foot monopole was located near residences. She received regular complaints from citizens regarding the monopole at Station 156. Mayor Weiers said the project regarded planting trees and not changing the pole. The plan was to use trees to screen the view of the pole from the residents. Councilmember Turner agreed that a survey of monopoles throughout the City was needed. Mr. Phelps said pavement conditions at Thunderbird Conservation Park far exceeded the $40,000 suggested funding. Through the parks master planning process, the location of some of the roads or parking areas could change. There was money in the out years of the CIP for Thunderbird Conservation Park to address some of the bigger issues including the potholes and visual concerns. It would allow the team to leverage the funding and -not force the plan into a different direction down the road. Mr. Friedline would work with staff on a monopole inventory. Some were in remote areas and there was not a lot of feedback. City Council Meeting Minutes - April 27, 2021 Page 3 of 10 Mayor Weiers confirmed Council consensus on the following: • Move funds for the additional projects • Spend cash from fund balance first, then evaluate bond spending for the Heroes Park Lake Project • Move $310,000 from contingency for Phase 2 of Glendale Adult Center. • Move $300,000 from contingency for Rose Lane Pool Mayor Weiers asked about the photos of the proposed restroom units. Mr. Milanese said the photo illustrated the colors that would be used. The colors would be consistent for all parks in the project. The units were factory -built in two pieces and brought to the site. The two pieces were clipped together, the plumbing was installed and the units were landscaped. Councilmember Tolmachoff asked about security due to vandalism and drug use in the park restrooms in the past. Some of the restrooms at Thunderbird Park had been closed for years because of the activity that took place. She asked how the City would prevent vandalism and provide safety for the residents. Mr. Burke said each unit was an individual restroom with a lockable door. The doors would be visible to police patrols and park staff. There would be more discussion at a later phase. He would work with the Police Department regarding best practices to make the restrooms safer. Councilmember Clark agreed with Councilmember Tolmachoffs concerns for safety and security. The restrooms at Bonsall Park were closed not just because of vandalism but because they were used as a place to do drugs. She did not like the proposed colors of the restrooms. Mr. Burke said with Council direction, staff could look at the color scheme. The restrooms at Bonsall Park would be moved near the parking lot by the children's playground to improve safety. The current restrooms near the racquetball courts would be demolished. Councilmember Turner asked if the $300,000 for the restrooms was per park. Mr. Milanese confirmed the price was $300,000 per park and included installation. Mayor Weiers confirmed consensus to add Rose Lane Park to the Park Restrooms Project. Councilmember Tolmachoff asked if City Hall and the City jail were dropped from the Security Camera Project. Mr. Milanese said that was correct. The skate park and libraries were still included. The security cameras would be a part of the City Hall and City jail remodels. Mayor Weiers confirmed consensus to move $336,000 from contingency to the Security Camera Project and to move $7,000 savings from Murphy Park/City Hall Campus Project to contingency. Councilmember Turner was concerned about the investment to build out space at the Adult Center for staff during the City Hall remodel. He asked what would be done with the space after staff was back at City Hall. Mr. Milanese said staff was still determining how to proceed and the Glendale Adult Center City Council Meeting Minutes - April 27, 2021 Page 4 of 10 would be able to use the space in the future. Mayor Weiers confirmed consensus for the transfer of $65,538 from Economic Development to contingency. Mayor Weiers confirmed consensus for all presented projects with the contingency budget remaining at $568,335. 2. COUNCIL ITEM OF SPECIAL INTEREST - GENERAL OBLIGATION BOND ELECTION Presented by: Lisette Camacho, Director, Budget and Finance Levi Gibson, Assistant Director, Budget and Finance Ms. Bower read the item by title. Ms. Camacho presented the following: • General Obligation (G.O.) Bonds • Historical Information on the 2007 G.O. Bond Election • Legislative Changes to G. O. Bond Elections • Potential Bond Election • Bond Committee Councilmember Tolmachoff said the historical information on G. O. bonds would be valuable. She asked how much input was given to the bond committee in 2007. Ms. Camacho explained that the 2007 bond committee reviewed the 10 -year CIP. Based on the projects, the committee was able to add or change the amount recommended to Council. Councilmember Tolmachoff said, based on the timeline presented, a committee would need to be formed by August 2021 and she was open to discussion regarding the number per district needed for a committee. She asked if there should be a bond election in 2022 and 2024 and what the best approach was going forward. Ms. Rios said it was Council's decision regarding how many bond elections to have. In the past, bond committees brought forward recommendations for Council consideration. Councilmember Tolmachoff asked if the ballot could include language that Council had adopted a resolution that stated secondary property tax would not be increased without a public process. Mr. Bailey said staff would speak with bond counsel, but the wording would restrict the legislative power of a future Council. Mr. Phelps said it was important to include people outside the organization who were willing to champion the cause. It started with communicating what the need was to the community and seeing how many people were willing to invest time and energy to raise the issue. He suggested Council start to strategize about the range of people who were seen as influencers in the community. Mayor Weiers agreed but Council had to be 100 percent behind the bonds so that it was going out with the same message to everybody in the community. He requested a workshop before July on the topic, so that Council was on the same page and moving in the same direction. City Council Meeting Minutes - April 27, 2021 Page 5 of 10 Councilmember Clark asked staff to research what strategies other cities used for successful bond elections. She agreed that a larger committee would be better and preferred one election so that the focus remained on making a better case to the community. Councilmember Tolmachoff asked if the bond committee could be made up of more than just Glendale residents to include business owners and advocates of the community. Mr. Phelps said membership did not need to be limited to just residents. 3. PRESENTATION REGARDING FRONT YARD PARKING REGULATIONS Presented by: Rick St. John, Deputy City Manager Ms. Bower read the item by title. Mr. St. John presented information on: Zoning Ordinance versus the General Code; allowable parking area; maneuvering areas; approved surfaces; dealing with expectations, and Fountain Hills code case. He requested Council consensus on amendments to Chapter 24 of the City Code related to front yard parking. Councilmember Aldama said it was not illegal to put a circular driveway in the yard and asked if residents were allowed to park on the circular drive. Mr. St. John said a resident could install a circular drive for maneuvering as long as the parking area did not exceed 50% of the total front yard. Councilmember Aldama asked why circular driveways were not specified in the description. Mr. St. John said if every stipulation was listed, the Code would become hard to understand. If there was Council consensus regarding circular drives, the language could be added. Councilmember Aldama said if a circular drive exceeded 50 percent of the yard it would not be allowed. Mr. St. John said that was correct. Mayor Weiers said a circular drive could not exceed 50 percent of the total front yard. He did not understand what would be accomplished by adding circular drive. Councilmember Clark agreed that regardless of the type of drive, it could not exceed 50 percent. She did not think it was necessary to specify circular. Mayor Weiers asked if sidewalks were included. Mr. St. John said sidewalks were not included in the front yard measurement. Councilmember Tolmachoff asked for clarification between the parking area and maneuvering area as it pertained to RV gates. Mr. St. John said the area leading to a backyard would be maneuverable area. Councilmember Tolmachoff asked if that included gravel as well. Mr. St. John said currently residents could park on gravel but clarification in the language was City Council Meeting Minutes - April 27, 2021 Page 6 of 10 needed to have clearly defined parking areas. Councilmember Tolmachoff asked if the side yard was gravel, was it considered maneuvering area. Mr. St. John said if the resident was using the side yard to access the backyard, it would be considered maneuvering area. Councilmember Aldama asked for clarification regarding the measurement for maximum width and 50 percent. Mr. St. John said both measurements were used. It was 30 feet of continuous driveway and could not exceed more than 50 percent of the yard. Councilmember Turner asked if a resident with an irregular shaped yard would be able to add parking in front of the livable space. Mr. St. John said the resident would not be able to create more parking but could put an auxiliary maneuvering area in to access the backyard. Councilmember Turner clarified that under no circumstance would the auxiliary area be considered parking space. Mr. St. John said that was correct. Mr. St. John said the change would be substantial for several of the communities. Staff would use a complaint driven approach and then as the community became more educated on the changes, staff would proactively bring residences into compliance. Councilmember Aldama was concerned about how complaints would be dealt with especially the residences with circular drives that exceeded the requirements. Mr. St John said staff had a list of properties that had received complaints and would begin working with the property owners to bring the properties into compliance. Mayor Weiers said there was consensus to move the language into the General Code. Mayor Weiers said there were many properties in violation. He was concerned the property owners would have to remove concrete. Mr. St. John said residents would need to clearly define where the parking or maneuvering areas were with markers of some kind. As long as the residents were parking in the designated space, there would not be a violation. Councilmember Tolmachoff asked if there were any unacceptable ways to define the area. Mr. St. John said it had to be permanent and could not be something like chalk or paint. It had to look different from the general landscape. Mayor Weiers said there was consensus regarding approved surfaces. Councilmember Tolmachoff asked about the process for homes with a 4 -car garage. Mr. Bailey said there would be no citations issued for the homes because the homes would City Council Meeting Minutes - April 27, 2021 Page 7 of 10 have been permitted specifically for the 4 -car parking when the homes were built. Mayor Weiers asked about acceptable trailer parking. Mr. St. John said as the Code was written today, it would be legal to park a trailer in the driveway. There would be a future workshop for further discussion. Councilmember Aldama asked about the exception for a small house. Mr. St. John said an exception might be created for the resident because there was no place to park other than the street. Councilmember Aldama agreed there should be exceptions. Councilmember Turner asked about how the City would hanoe new construction. Mr. St. John said there would be a design review process and the City would enforce based on what was permitted in the design review application. Mayor Weiers said there was consensus for exceptions as described. Councilmember Clark said it would be more realistic to allow one vehicle for every 500 square feet of residence. Councilmember Turner said limiting cars might be counterproductive if the resident had the space to park in the driveway but was forced to park in the street. Councilmember Malnar was concerned about people with excess cars especially with circular drives. Limiting the cars would be a benefit. He asked if there could be exceptions for long driveways. Mr. St. John said it was a significant problem. There was a list of properties where the front yard looked like a parking lot. It would be helpful to address the issue. Mayor Weiers did not understand why the City would want to limit parking in long driveways. Councilmember Clark asked for clarification regarding parking in a circular driveway. Mr. St. John said parking in a circular driveway was to be temporary, not long-term parking. Long term parking was not clearly defined in the Code and would need to be addressed. Councilmember Turner said the best path going forward would be to address the cars that were legally parked but never moved. He would like the Code Review Committee to work through the issue before moving forward. Mr. St. John would take the matter to the Committee and return to Council with a recommendation at a later time. Mayor Weiers said there was consensus to return the issues of limiting cars and defining long term as it pertained to front yard parking to the Code Review Committee for discussion and recommendation. City Council Meeting Minutes - April 27, 2021 Page 8 of 10 4. PRESENTATION TO AMEND THE CITY CODE TO PROVIDE COURT-ORDERED ABATEMENT Presented by: Rick St. John, Deputy City Manager Ms. Bower read the item by title. Mr. Boling said staff was seeking consensus on proposed language to seek court-ordered abatement on egregious violations. The proposed amendments were to Chapter 25-23, 25-36, 25-42 and 25-43 Mayor Weiers said there was consensus to move forward with the proposed language for court-ordered abatement. CITY MANAGER'S REPORT Mr. Phelps said Glendale's Live! @ Murphy Park Spring Concert Series kicked off on Thursday, May 6th with Mariachi Pasion. Sixteen concerts were scheduled for the month of May. Mr. Phelps said the Department of Water Resources and Central Arizona Project anticipated moving to Tier 1 water shortage because of the water conditions on the Colorado River system. Tier 1 did not mean a water shortage in Glendale. Glendale had a diverse water portfolio that included the Colorado River system, Salt River Project, surface water, reclaimed water and groundwater. Staff would be closely monitoring the situation. CITY ATTORNEY'S REPORT Mr. Bailey said there would be consideration of a consultant for redistricting on the agenda in two weeks. COUNCIL ITEMS OF SPECIAL INTEREST Councilmember Aldama requested discussion regarding vacant newspaper boxes throughout the City. Councilmember Tolmachoff requested a workshop to explore bus and bus stop advertising to offset the increasing costs of providing transit to the residents. MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to hold an executive session. AYE: Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aidama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner City Council Meeting Minutes - April 27, 2021 Page 9 of 10 Passed EXECUTIVE SESSION Council met in executive session at 2:49 p.m. for: • Discussion/consultation with the City Attorney to receive legal advice regarding Murphy Park and the E. Lowell Rogers Amphitheater pursuant to A.R.S. §§ 38-431.03 (A)(3) • Discussion/consultation with the City Attorney to receive legal advice regarding the recent Arizona Supreme Court opinion Schires v. Carlat pursuant to A.R.S. §§ 38-431.03 (A)(3) • Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with property in the area of 53rd Avenue and Glendale Avenue (A.R.S. §§ 38-431.03 (A)(3)(4)(7)) • Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with the Catlin Court PAD pursuant to A.R.S. §§ 38-431.03 (A)(3)(4) • Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with the Woolf Crossing PAD pursuant to A.R.S. §§ 38-431.03 (A)(3)(4) ADJOURNMENT Mayor Weiers adjourned the meeting at 4:49 p.m. hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 27th day of April, 2021. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 4th day of May, 2021. lig K. Bower, MMC, City Clerk City Council Meeting Minutes - April 27, 2021 Page 10 of 10