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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 3/30/2021City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 C&7 Glendale A R I Z O N A Meeting Minutes Tuesday, March 30, 2021 9:00 A.M. Budget Workshop Meeting Civic Center City Council Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Vice Mayor Hugh called the meeting to order at 9:01 a.m. ROLL CALL Present: Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Absent: Mayor Jerry Weiers Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Jack Friedline, Assistant City Manager WORKSHOP SESSION 1. FY21-22 BUDGET WORKSHOP Presented by: Lisette Camacho, Director, Budget and Finance Amy Lindsay, Budget Administrator, Budget and Finance Ms. Bower read the item by title. Ms. Camacho said staff was seeking Council consensus on the Draft 10 -Year Capital Improvement Plan (Cl P) with revisions. She presented two new projects added to the 10 -Year CIP: General Government Capital Project Programming Study for Meeting Space in the Yucca District Ms. Lindsay provided an overview of the FY22-31 CIP Projects. Councilmember Tolmachoff asked if the additional funds were from the American Recovery funds. Ms. Lindsay said that was correct. Councilmember Tolmachoff requested a staff presentation on the guidelines for the use of the American Recovery Act funds. She anticipated an amount of $60 million. Ms. Rios confirmed the amount was $60 million and explained additional funding was the proceeds from the sale of Glen Lakes. Staff would have a discussion with Council regarding how the funds could be used. Councilmember Tolmachoff would like Council to have the opportunity to share recommendations and would like to know guidelines prior to developing a suggested list of City Council Meeting Minutes - March 30, 2021 Page 2 of 5 projects. Ms. Rios said the allocation was a placeholder. In order to spend funds from the sale of Glen Lakes and the American Recovery Act, budget appropriation was necessary. Mr. Phelps said staff had indicated to Council in December 2020, the closing on the sale of Glen Lakes was expected. The funds were a placeholder for spending authority pending Council priorities for use. Councilmember Aldama said a robust conversation was needed. Mr. Phelps said the parks projects that were identified did not include the Glen Lakes funding amount. Councilmember Clark was comfortable with the placeholder and making a decision at a later time. Councilmember Tolmachoff understood the use of a placeholder. She asked if there was Council consensus for a workshop discussion on eligible uses of the American Recovery Act funds and on a vision for use of the funds before it was divided and brought back to a workshop. Councilmember Turner voiced his support and suggested discussing the concepts first and then discussing the projects. Councilmember Clark did not think a special meeting was needed. Councilmember Tolmachoff clarified the discussion would be regarding federal guidelines and Council's vision for spending the funds to give staff direction on proposed project details. Councilmember Malnar asked about the timeframe for voter authorization for the North Cell Landfill Project. Ms. Rios said the City could go out for an election in 2022. Staff planned to return to Council to plan for the next bond election. Councilmember Tolmachoff asked if the landfill was funded through 2025. Ms. Lindsay said that was correct and clarified additional voter authorization for the landfill would not be needed until FY2025. Councilmember Clark asked if unspent funding was carried over into the following year or absorbed. Ms. Lindsay said unspent carryover was carried over again and remained appropriated within the same project. Councilmember Tolmachoff said the amphitheater renovations were under Parks and recalled previous discussion to move the amphitheater project to Cultural Facilities as well as moving up the timeline. She requested a discussion on moving forward with the amphitheater and finding a funding source for City Hall at a later time. Mr. Phelps said staff had not receive specific instruction from Council to accelerate. Staff would have discussions with Council regarding the City Hall renovations. It would be the City Council Meeting Minutes - March 30, 2021 Page 3 of 5 appropriate time to tie in a discussion on the amphitheater. Councilmember Clark agreed with Councilmember Tolmachoff regarding the amphitheater. She said the renovation of the amphitheater should be done as soon as possible for the most impact downtown. Councilmember Tolmachoff said the idea of moving up the City Hall project was tied to the American Recovery Act funds and was unsure of the Council's vision for the use of the funds. She clarified staff was asking for Council consensus on the CIP and the amphitheater should be moved to Cultural Facilities for FY22 and FY23. Councilmember Aldama also recalled the discussion and supported moving up the amphitheater. He asked if the $1.2 million carryover for Heroes Park Lake was for planning and design and if the $4.2 million was to complete the lake. Mr. Friedline said the contractor was approved by Council and a Notice to Proceed would be obtained for the project to begin at the end of April 2021. The $1.2 million carryover would be used this year. Councilmember Aldama asked if the funding would complete the project. Mr. Friedline said that was correct. Mr. Phelps said a design team could review the engineering and design elements for the amphitheater and establish a baseline budget. Staff could return with a proposal for a portion of the funds in FY22 to begin design and next steps. The change could be included when voting on the final budget with a minor modification. Councilmember Tolmachoff asked about the $320,000 in carryover for the Thunderbird Park improvements. She asked if trail grooming was eligible for CIP funding. Ms. Rios said bond and capital funding would not be used for regular trail maintenance but there were some exceptions. James Burke, Public Facilities and Special Events Director, said the carryover would be used during the current year for renovation of the trails at Thunderbird Park, including grooming. Councilmember Tolmachoff recalled allocations of $1 million in FY22, $4 million in FY23, and the $320,000 carryover for the specific Parks item. Ms. Rios said that was correct. Councilmember Turner asked about the Sahuaro Ranch Park fence painting, which was still allocated at $57,000. He recalled the project was increased to $75,000. Mr. Burke said the CARES Act funds would be used to make up the difference. Councilmember Clark asked if the 83rd Avenue Project between Northern and Glendale would be completed prior to the Super Bowl and asked about the timeline and completion schedule. Mr. Friedline explained each program under the General Obligation (G.O.) Bonds were financed through FY22 and any project past the fiscal year needed voter authorization. He said if voter authorization occurred in the fall of 2022, a time frame for the project would be determined. The project was programmed to be designed shovel -ready; however, the $3.3 City Council Meeting Minutes - March 30, 2021 Page 4 of 5 million programmed for FY23 still needed voter authorization. Councilmember Clark asked if the water projects could be satisfied under the current rate structure. Ms. Rios said the water utility was funded through FY22. A rate study was underway, and staff would return with recommendations from the study. Councilmember Clark asked if anything beyond FY22 would require a rate increase. Ms. Rios said there would be a need for additional increases. Councilmember Tolmachoff requested an analysis of how much the rate increase would generate and whether the increase could be satisfied by repaying the Enterprise Fund for the funds that were paid to the National Hockey League (NHL). She wanted all of the information when discussing the rate study. Ms. Camacho requested Council consensus on the 10 -Year CIP, including two new projects, placeholder funding for one-time revenue funded projects, and accelerating the amphitheater project. Vice Mayor Hugh said there was Council consensus. ADJOURNMENT Vice Mayor Hugh adjourned the meeting at 9:52 a.m. hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 30th day of March, 2021. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 20th day of Aril, 2021. We K. Bower, MMC, City Clerk City Council Meeting Minutes - March 30, 2021 Page 5 of 5