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HomeMy WebLinkAboutCity Clerk - Administration and Management Records - Policy & Procedure Records (52) Page 1 of 2 PUBLIC FACILITIES, RECREATION & SPECIAL EVENTS DEPARTMENT POLICY NUMBER 8.1 NATURAL RESOURCE MANAGEMENT - STANDARDS AND PROCEDURES 6/25/2009 1/1/2014; 11/25/2020 Section – 8 CIP & Parks Division I. PURPOSE The Parks Maintenance Division developed grounds maintenance standards and procedures in 2004, for park and facility areas and updated them in the 2011 Parks and Recreation Master Plan Update. The standards and procedures are reviewed on a regular basis and re vised as necessary A. Mode Descriptions Mode 1: This mode applies to parks or sites that require the greatest level of effort and highest maintenance standard in the system. These areas include the Thunderbird Conservation Park, the Regional Parks and Trails, special use sites, as well as other high -use parks and facilities. Frequencies for mowing, trash removal, surfaces such as sidewalks, and inspections are higher. Site inspections and trash removal, for example, may occur on a daily basis. Mode 2: This mode applies to parks or sites that require a moderate level of effort and maintenance standard in the system. The majority of neighborhood parks, city facilities such as the libraries, public safety buildings, and the community centers are maintained at this level. Trash and litter removal occur twice per week; site inspections occur at least twice per week and the mowing is completed once every seven days during the growing season. Mode 3: This mode applies to parks or sites that require a nominal level of effort and maintenance standard in the system. The retention basins are the sole sites within this category. As a low-level site, the frequencies for inspections occur less frequently and are based on conditions. II. PROCEDURE 1. Inspections: To ensure parks and facilities are maintained at the appropriate level, inspections are conducted as follows: o Weekly – by park maintenance workers. Follow up to those parks that are maintained by an outside contractor to ensure that mowing, trimming and trash removal are being conducted. The inspections will now include identifying safety hazards; tree and/or shrub issues; etc. o Bi-Weekly – Park Manager and Park Supervisor. Each supervisor is responsible to monitor the contracted and in-house work conducted at our parks and facilities. o Quarterly [annually] – Parks Superintendent conducts inspection of each park and trail site. Evaluation of park amenities, turf condition, playground structure and surfacing, etc. Information is received and tabulated on a spreadsheet that identifies the i ssue; responsible staff member for remediation and the completion date. Page 2 of 2 o Quarterly – Park and Recreation Advisory Commission. Conducts evaluations of those parks in their home Districts. Information is received and tabulated on a spreadsheet that identifi es the issue; responsible staff member for remediation and the completion date. 2. Programs and Partnerships: o The Public Facilities, Recreation & Special Events Department partners with city and regional natural resource management agencies such as the City of Glendale Environmental Resources Division, Maricopa County Flood Control District, and Arizona State Parks to routinely inspect and maintain the natural resources within the department, ensuring compliance with all regulations and standards. o The department participates in all citywide programs related to environmental quality including recycling, dust control, aerosol can disposal, etc. o Recycling containers are located at various trailheads at Thunderbird Conservation Park. Additionally, the city provides all administrative offices with separate recycling and trash containers. Supervisory staff is notified of all “High Pollution Advisory” days and are responsible to adhere to all state regulations regarding rogue dust control.