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PUBLIC FACILITIES, RECREATION &
SPECIAL EVENTS DEPARTMENT
POLICY NUMBER 1.36
ENCROACHMENT PROCEDURES
6/3/2009
2/19/2014; 11/25/2020
Section 1 - Administration
I. PURPOSE
To ensure the department assets are protected from outside encroachment and preserve the parks
and facilities of a community. This procedure will provide direction and give detail on the efforts of
the division to control and prevent encroachment.
II. PROCEDURES
Public Facilities, Recreation & Special Events staff are instructed to actively observe lands and
facilities for possible encroachment as part of its regular work assignments and report any potential
encroachment violations to their supervisor. The supervisor researches encroachment concern
through Engineering Mapping Division and/or Information Technology Department GPS mapping.
o If a citizen is in the act of a permitted construction, then the project is under the supervision
of Building Safety and contact by a Parks and Recreation Division representative to that
department will initiate a follow-up visit. In this case, the homeowner has the responsibility
to prove to the City that he or she is not encroaching on City property.
o If the citizen is building a fence or structure that is less than 6 feet in height and so does
not require a permit, or any other construction has already been concluded, then it is a Code
Enforcement Department issue and documentation provided to that department will initiate
contact with the citizen. In this case, it is the City’s responsibility to prove that the citizen
is encroaching on City property.
If encroachment is found to be a valid concern, then the Department Director is to be notified and
supplied with appropriate documentation.
Results of a field assessment are forwarded to the offending party for voluntary compliance by either
the Building Safety or Code Compliance Departments. If voluntary compliance is not achieved, the
matter is referred to the city attorney’s office for review and guidance by either Building Safety or
Code Compliance. If litigation is warranted, that action is managed b y the City Attorney’s Office.