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HomeMy WebLinkAboutMinutes - Minutes - Public Safety Personnel Retirement Boards - Meeting Date: 2/24/2021Gl�nda�e A R I Z O N A MINUTES PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM LOCAL FIRE BOARD CITY HALL - HR TRAINING ROOM 5850 W. GLENDALE AVE. GLENDALE, ARIZONA 85301 FEBRUARY 24, 2021 9:30 A.M. 1. CALL TO ORDER A JOINT MEETING OF THE LOCAL FIRE AND POLICE BOARDS Chair Charles Erickson called the joint meeting of the Local Fire and Police Boards to order at 9:30 a.m. 2. ROLL CALL FOR THE JOINT MEETING OF THE LOCAL FIRE AND POLICE BOARDS Present: City Manager & Board Member Kevin Phelps Board Member & Chair Charles Erickson Fire Board Member Paul Morales, Fire Captain Fire Board Member Anthony Love, Fire Fighter Police Board Member Cody Carmichael, Police Sergeant Police Board Member Justin Harris, Police Officer Absent: Mayor Jerry Weiers Staff Present: Jim Brown, Board Secretary & Director of Human Resources & Risk Mgmt. L. Michael Hamblin, Assistant City Attorney Gary Benson, Assistant Fire Chief Scott Ernster, Fire Battalion Chief Vicki Moss, HR Administrator, Benefits Nancy Rodriguez, HR Analyst Lisa Chill, Admin Support Supervisor, HR Other Attendees: Board Attorney Carrie O'Brien Court Reporter Donna Terrell 3. CITIZEN COMMENTS There were no citizens present. 4. ADMINISTRATION OF LOYALTY OATHS A. Board Secretary Jim Brown stated that the Mayor was absent to administer the ceremonial verbal portion of the Loyalty Oath, but that newly re-elected Fire Board member Anthony Love needed only to sign the Boards and Commission Loyalty Oath, and Mr. Brown would forward it to the Clerk's office. B. Board Secretary Jim Brown stated that the Mayor was absent to administer the ceremonial verbal portion of the Loyalty Oath, but that newly re-elected Police Board member Justin Harris needed only to sign the Boards and Commission Loyalty Oath, and Mr. Brown would forward it to the Clerk's office. 6. APPROVAL OF THE MINUTES The joint Boards approved the Public Safety Personnel Retirement System Local Fire and Police Board Joint Meeting Minutes of October 22, 2020 Motioned by Board Member Anthony Love, seconded by Board Member Cody Carmichael AYE: Board Member Kevin Phelps Board Member Charles Erickson Board Member Anthony Love Board Member Paul Morales Board Member Cody Carmichael Board Member Justin Harris Other: Mayor Jerry Weiers (ABSENT) Passed 6. ADJOURN THE JOINT MEETING OF THE LOCAL FIRE AND POLICE BOARDS Chair Erickson adjourned the joint meeting at 9:33 a.m. 7. CALL TO ORDER THE LOCAL FIRE BOARD Chair Erickson called the meeting to order at 9:34 a.m. 8. ROLL CALL Present: City Manager & Board Member Kevin Phelps Board Member & Chair Charles Erickson Fire Board Member Paul Morales, Fire Captain Fire Board Member Anthony Love, Fire Fighter Absent: Mayor Jerry Weiers Staff Present: Jim Brown, Board Secretary & Director of Human Resources & Risk Mgmt. L. Michael Hamblin, Assistant City Attorney Gary Benson, Assistant Fire Chief Scott Ernster, Fire Battalion Chief Police Board Member Cody Carmichael, Police Sergeant Police Board Member Justin Harris, Police Officer Vicki Moss, HR Administrator, Benefits Nancy Rodriguez, HR Analyst Lisa Chill, Admin Support Supervisor, HR Other Attendees: Board Attorney Carrie O'Brien Court Reporter Donna Terrell 9. CITIZEN COMMENTS There were no citizens present. 10. APPROVAL OF THE MINUTES The Board approved the Public Safety Personnel Retirement System - Local Fire Board Minutes of January 27, 2021 Motioned by Board Member Anthony Love, seconded by Board Member Paul Morales AYE: Board Member Anthony Love Board Member Charles Erickson Board Member Paul Morales Board Member Kevin Phelps Other: Mayor Jerry Weiers (ABSENT) Passed 11. NEW BUSINESS A. Board Secretary Jim Brown read the pertinent information from the application and the Board reviewed the Application for Retirement from the Deferred Retirement Option Plan (D.R.O.P.) submitted by Paul Gill, Fire Fighter. Paul Gill has elected to retire from the D.R.O.P. and will terminate his employment with the City of Glendale Fire Department on February 28, 2021. On March 23, 2016, the Local Fire Board had approved his Application for Enrollment into the D.R.O.P. and he had elected to participate on February 28, 2016. At that time, he had completed 21.653 years of credited service. He was required to terminate employment with the City of Glendale Fire Department on or before February 28, 2021. Paul Gill is eligible to retire from the D.R.O.P. and to receive a Lump Sum distribution. The Board voted to approve the application. Motioned by Board Member Anthony Love, seconded by Board Member Paul Morales AYE: Board Member Anthony Love Board Member Charles Erickson Board Member Paul Morales Board Member Kevin Phelps Other: Mayor Jerry Weiers (ABSENT) Passed B. Mr. Brown read the pertinent information and the Board reviewed the Application for Survivor's Benefits from the Public Safety Personnel Retirement System (PSPRS) submitted by Pansey McCuistion, spouse of deceased Glendale Fire Fighter, Carl McCuistion. Carl passed away on January 14, 2021. The Board voted to approve the application. Motioned by Board Member Anthony Love, seconded by Board Member Paul Morales AYE: Board Member Anthony Love Board Member Charles Erickson Board Member Paul Morales Board Member Kevin Phelps Other: Mayor Jerry Weiers (ABSENT) Passed 12. EXECUTIVE SESSION Upon a public majority vote of a quorum of the Local Fire Board, the Board may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of records exempt by law from public inspection (A. R.S.§38-431.03(A)(2)); (ii) discussion or consultation for legal advice with the Board's attorney (A.R.S.§38-431.03(A)(3)); During Executive Session the Board reviewed Medical Evaluations for thirteen (13) New Fire Personnel: 1. Taylor Surovec 2. Elvis Malfabon 3. Cody Lee 4. Stratton Williams 5. Antonio Macias 6. Alexandro Delgadillo 7. Nicholas Gorman 8. Samuel Lynch 9. Jordan Abbate 10. Aaron Mikolic 11. Luke Toman 12. Kody Swencki 13. Brice Beutner 13. ADJOURN EXECUTIVE SESSION AND RECONVENE IN OPEN SESSION 14. CONSIDERATION AND POSSIBLE VOTE ON EXECUTIVE SESSION ITEMS There was initially a motion by Board Member Anthony Love, and a second by Board Member Paul Morales, to accept the thirteen (13) new Fire Personnel into the Public Safety Personnel Retirement System (PSPRS); however, Board Member Kevin Phelps had a concern about tobacco use by one of the new employees listed in the medical history questionnaire. Mr. Phelps made a motion to include 12 of the 13 new employees, but there was no second on the motion. Board Secretary Carrie O'Brien stated that the Board's role with new employees is to verify that any pre-existing medical conditions listed by the employee and the doctor are noted on the Pre -Existing Conditions Form for the purpose of protecting the system from future disability claims caused by a pre-existing condition. It was determined that tobacco use is not a pre-existing condition. Chair Erickson stated that they would move on with the original motion and second. The Board voted to accept thirteen (13) New Fire Personnel into the Public Safety Personnel Retirement System (PSPRS) with any pre-existing conditions noted in their confidential medical records: 1. Taylor Surovec 2. Elvis Malfabon 3. Cody Lee 4. Stratton Williams 5. Antonio Macias 6. Alexandro Delgadillo 7. Nicholas Gorman 8. Samuel Lynch 9. Jordan Abbate 10. Aaron Mikolic 11. Luke Toman 12. Kody Swencki 13. Brice Beutner Motioned by Board Member Anthony Love, seconded by Board Member Paul Morales AYE: Board Member Anthony Love Board Member Charles Erickson Board Member Paul Morales NAY: Board Member Kevin Phelps Other: Mayor Jerry Weiers (ABSENT) Passed 15. BOARD COMMENTS AND SUGGESTIONS There were no Board comments or suggestions. 16. NEXT MEETING The next regular meeting of the Public Safety Personnel Retirement System Local Fire Board will be held on March 24, 2021 at 9:30 a.m., in the HR Training Room, located at 5850 W. Glendale Ave., Glendale, Arizona, 85301. 17. ADJOURN THE LOCAL FIRE BOARD MEETING Chair Erickson adjourned the meeting at 9:49 a.m. The Public Safety Personnel Retirement System Local Fire Board meeting minutes of February 24, 2021 were submitted and approved this 24th day of March, 2021. /s/Jim Brown Jim Brown Recording Secretary