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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 3/2/2021City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Caft� &7 Glendale A R I Z O N A Meeting Minutes Tuesday, March 2, 2021 9:00 A.M. Budget Workshop Meeting Civic Center Citv Council Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Vice Mayor Hugh called the meeting to order at 9:00 a.m. ROLL CALL Present: Mayor Jerry Weiers Councilmember Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Vice Mayor Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Jack Friedline, Assistant City Manager Vice Mayor Hugh introduced retired Los Angeles Dodgers outfielder Andre Ethier. Mr. Ethier was a Phoenix native who graduated from St. Mary's High School, attended Arizona State University, and played baseball for the Los Angeles Dodgers from 2006 through 2017. He was a two-time Major League Baseball All Star, Silver Slugger and Gold Glove winner. Mayor Weiers proclaimed recognition for the World Championship Los Angeles Dodgers for the team's hard work and dedication to win the 2020 World Series. Mr. Ethier thanked Council and Glendale residents for providing the Dodgers organization with a first-class spring training facility at Camelback Ranch Stadium. Mayor Weiers left the meeting. WORKSHOP SESSION 1. FY21-22 BUDGET WORKSHOP Presented by: Lisette Camacho, Director, Budget and Finance Amy Lindsay, Budget Administrator, Budget and Finance Ms. Bower read the item by title. Ms. Camacho said the presentation would provide information on the following: • City Court Remodel Update • Department presentation of CIP projects by Project Type with the following funding sources: • Pay -As -You -Go • Highway User Revenue Fund (HURF) • Transportation Sales Tax • Development Impact Fees • Grants City Council Meeting Minutes - March 2, 2021 Page 2 of 10 • Council Feedback and Questions Mr. Phelps said the existing City courthouse facility had a number of significant issues to be addressed. He had worked with new Presiding Judge Nicholas DiPiazza, on a plan to redevelop and repurpose the existing court facility. Ms. Woytenko, Field Operations Director, presented the City Court Remodel Project, which included an overview of: • City Court Remodel • Public Safety Building Remodel • City Court Remodel (New) • Needs Assessment • Court Requirements • New Presiding Judge • State requirements for courts • Building Assessment • Future Needs/Usage Judge DiPiazza said critical, immediate and long-term needs had been identified which included technology, storage, restrooms for visitors and staff, and security. Judge DiPiazza said the current facility had difficulty maintaining the temperature in the data closet. It was a critical issue due to technology, health, and safety needs. The completion of the project would provide improved technology and also uninterrupted power and service. The electrical service at the facility was not sufficient to support current technology needs. Ms. Woytenko continued the presentation with storage needs in the Court building. Judge DiPiazza said it was critical to move the storage out of the hallways and suggested a short-term fix of moving the storage to the Prosecutor's Office until a long-term solution could be found. Ms. Woytenko continued the presentation with the restroom needs in the Court building. Judge DiPiazza said there were three stalls for fifty staff members and staff had to sometimes leave the building to use other restrooms. Judge DiPiazza said investment in the building was needed to bring it up to standard and make it safe and secure for users and visitors. It was not a matter of aesthetics but safety. Councilmember Aldama said the exterior of the building also needed to be addressed. He asked staff and the City Manager to consider addressing the exterior and curb appeal as well. Councilmember Tolmachoff asked if what was presented was the first phase of the project. Ms. Woytenko said that was correct. Councilmember Tolmachoff said the project was removed from Public Safety and asked where it had been allocated. Ms. Camacho said the project would be added in the next draft of the CIP. Councilmember Clark asked what staffs proposal was to increase the data closet space and storage space. City Council Meeting Minutes - March 2, 2021 Page 3 of 10 Ms. Woytenko said an area was found where square footage could be added. The next steps would be for an architect to determine whether it could be done. Judge DiPiazza would like to address the aesthetics as well, if the budget allowed. Councilmember Tolmachoff asked if Council would receive another binder with information on the project. Ms. Camacho said the updated binders would be ready before the meeting for the tentative CIP adoption. Ms. Woytenko provided the following information on the Facility Maintenance Capital Improvement Projects: • Facility Maintenance CIP by Funding Source • Facility Maintenance CIP Projects Rick St. John, Deputy City Manager, provided information on the Security Camera Improvement Project and reported site walks were conducted at 25 Phase I facilities. He said the scope and proposal would come to Council on March 23rd and next year's Phase II would focus on facility access controls. Councilmember Tolmachoff recalled the first CIP for Camelback Ranch was to be scaled back from the $1.7 million request and a yearly set aside would be done instead. A discussion should be held regarding a set aside each year for big ticket items. Councilmember Turner agreed with Councilmember Tolmachoff and was surprised to see such a large number for annual maintenance. He did not want residents to carry any more of the burden than the contract called for, and to continue encouraging the teams to take a more active role in the community. Councilmember Clark requested information on the City's obligations regarding major and daily maintenance at Camelback Ranch. Mr. St. John introduced the Public Safety CIP Projects topics. Chief Briggs gave an overview of the Unmanned Aerial Vehicles Project. Councilmember Clark asked if the drones were fast enough to follow a vehicle fleeing a scene. Chief Briggs said the drone might be able to track the vehicle, but not maintain the same speed. There would be some distance restrictions due to software and Federal Aviation Administration (FAA) requirements. Councilmember Clark asked if the drones could be used to monitor illegal fireworks. Chief Briggs said it was possible for fireworks to shoot down a drone. Councilmember Clark said it was a good use for the drones if the concerns could be worked out. Councilmember Tolmachoff asked if drones could be used for traffic control at events or work in conjunction or in place of a helicopter. City Council Meeting Minutes - March 2, 2021 Page 4 of 10 Chief Briggs said drones would be used for person and vehicular crimes and could possibly be used for special events. Councilmember Tolmachoff asked if the project budget included officer training on the use of the drones. Chief Briggs said the budget was for the purchase of the drones though there was a sub -budget for ongoing software, which included training. Mr. St. John said the drone program and the far west station were part of the Development Impact Fee (DIF) funds. Councilmember Turner asked if the initial drones would be deployed from a static location to a Class 1, high priority event and later requests for additional drones would be more site-specific. Chief Briggs said that was correct and there would be other drones. There were distance issues and as the program expanded, other sites further north or west would be needed to achieve the desired coverage. Chief Briggs gave an overview of the Growth Police Vehicles Project. The Police Department was running out of vehicles. The School Resource Officer (SRO) program had increased and the Community Service Officer (CSO) program was added without adding vehicles. Councilmember Clark asked how many vehicles were requested. Chief Briggs said the request was for three vehicles for FY22. Councilmember Clark asked if the Department anticipated requesting more vehicles in the future. Chief Briggs said the request was for the next year's DIF funds. There were other out -years for the DIF in Public Safety. Ms. Camacho added there was also a Vehicle Replacement Fund which was funded by the General Fund for new and replacement police vehicles. Councilmember Clark asked if a number of new vehicles were purchased each year. Mr. St. John said that was correct. The Department was on track to replace approximately forty-three police vehicles per year. Ms. Woytenko presented the Parking Lot Capital Improvement Projects. She said as the specific parking lot needs were identified, staff would add specificity to the plan. The amounts currently budgeted were placeholders. Councilmember Clark asked whether there was a separate project for the City Hall parking garage. Ms. Woytenko said that was correct. The project was previously discussed in the General Obligation Bonds presentation. Ms. Lindsay presented the Arts CIP projects. City Council Meeting Minutes - March 2, 2021 Page 5 of 10 Councilmember Clark asked for clarification of the arts program. Mojgan Vahabzadeh, Arts & Culture Program Manager, said the program was established in the 1980's and directed one percent of qualified capital improvement projects completed each year through the City into the fund. The fund balance was the sole source of funding to administer and support the programs and projects of the Arts and Culture Program. The deposits averaged approximately $428,000 annually. Council approved the operating budget and any arts projects over $50,000 recommended by the Arts Commission were approved by Council. Councilmember Tolmachoff asked if there was a reason for maintaining a $1.2 million balance. Ms. Vahabzadeh said there were opportunities for staff to request public art as part of the improvement of the building. Councilmember Clark recalled the City borrowed approximately $1 million from the Arts Program and asked if the funds were replaced. Ms. Vahabzadeh said it was determined that the funds were removed with authorization and were not required to be paid back. Councilmember Clark said there was an obligation to repay the Arts Program. Councilmember Malnar asked if an art project could be placed anywhere in the City at any point in time. Ms. Vahabzadeh said public art was to be placed in the most visible areas for the benefit of the public. There was also a performing arts component, which needed to be presented free of charge to the public. Councilmember Turner said the City's inventory of art appreciated on an annual basis and had been a contribution to the quality of life. He recalled a Councilmember had a question years ago about borrowing from the Arts Program and at that time, there was no audit trail showing the borrowing had actually occurred. He asked for clarification from staff on the matter. Ms. Rios said staff would research the matter. Ms. Lindsay presented the project for the Finance CIP, which was established as a contingency for CIP projects that needed additional funding. Councilmember Tolmachoff wanted to discuss turning the lobby into a customer service center. It would not require a new staff member, rather additional training of current staff. Councilmember Clark said it was a good short-term solution and would like staff to pursue the cost implications. Mr. Phelps said the suggestion could be handled as a Council Item of Special Interest and staff would work with Councilmember Tolmachoff to scope the specifics of the proposal. Councilmember Tolmachoff asked if she needed to bring the matter up as a Council Item of Special Interest at the March 9th Workshop. Mr. Phelps said it was not necessary. The request would be noted. City Council Meeting Minutes - March 2, 2021 Page 6 of 10 Mr. Don Bessler, Chief Capital Development Officer, presented the projects for the Drainage CIP Projects. • Drainage Improvements — Glenn Drive 59th to 52nd Avenues • Bethany Home Road, 43rd Avenue to 51st Avenue • Local Drainage Problems •Ongoing program Councilmember Clark asked if matching funds were required for drainage or flooding projects with grants received form Maricopa County Flood Control District. Mr. Bessler said generally a fifty percent match was required. Ms. Rios said the Parks projects presented did not include the projects funded by General Obligation Bonds which were previously discussed. Councilmember Clark requested the amount of capacity available for Cultural Facility authorization. Ms. Camacho said there was approximately $13 million in remaining voter authorization under Cultural Facility. Councilmember Clark asked if there was enough debt capacity to approve design of the amphitheater in the next fiscal year. Ms. Rios reminded Council the bond authority was for one cultural facility and if the authority was used for the amphitheater, it would be the only facility for which it could be used. There was capacity to complete at least a study and possibly architectural design. Councilmember Clark asked for consensus to consider the amphitheater to use the authorization and consider an appropriate design in the upcoming fiscal year. Councilmember Malnar supported Councilmember Clark's suggestion. He asked if there were plans for other cultural facilities that the amphitheater project would remove from consideration. Councilmember Aldama felt it would be better to have a holistic conversation about the amphitheater and City Hall. Councilmember Tolmachoff said Council was to discuss the vision for downtown and if Council decided to feature the amphitheater, it gave the opportunity to move up the project as part of the vision. Councilmember Clark said waiting until Council's downtown discussion might not be beneficial if the discussion was held after the budget was approved. She requested support to at least fund the design as it would not commit major dollars to construction and could still be part of the downtown discussion. Councilmember Turner asked if the amphitheater qualified for economic development funding. He asked if the cultural facility needed to be a new facility or would rehabilitation of an existing facility qualify for bond funding. Councilmember Aldama said it made sense to move up the amphitheater project. Councilmember Tolmachoff supported Councilmember Clark's idea to allocate funding for the City Council Meeting Minutes - March 2, 2021 Page 7 of 10 design and discuss a funding source during the downtown discussion. Mr. Phelps said the City Hall remodel and amphitheater remodel should be designed to interface well. Staff would meet with Facilities and prepare a scope of work for a design team. Ms. Rios said, per bond counsel, the cultural facility did not have to be a new facility, as long as the existing facility was substantially changed. The addition of backstage amenities could be sufficient to qualify for the bond. She said staff would check with bond counsel regarding the use of economic development funds for the amphitheater. Jim Burke, Public Facilities and Special Events Director, gave a general overview of the list of projects for Parks CIP. Councilmember Turner asked for confirmation the budget for the Sahuaro Ranch fence painting was now $75,000. Mr. Burke said that was correct. Mr. Ebersole, Transportation Director, gave a general overview of the Airport CIP. • Airport CIP Projects by Funding Source • Airport Grants • Transportation Capital Projects • Airport CIP Projects Councilmember Tolmachoff asked about the funding sources for the South Apron Pavement Reconstruction and the Taxiway Pavement Rehab and Preserve and whether the projects were funded by the Pavement Management Program or an FAA grant. Mr. Ebersole said the projects received ninety percent or more in funding from the FAA and the local match was from the Transportation Sales Tax. Councilmember Tolmachoff asked about the difference between the auto parking rehabilitation and the airport auto parking lot. Mr. Ebersole explained the difference as landside versus airside parking, which were prioritized differently by the FAA and the landside was a very low priority. Councilmember Tolmachoff clarified part of the project was broken out in order to receive grant funding. Mr. Ebersole said that was correct. Councilmember Aldama asked if any renovations were required for the restaurant at the airport. Carl Newman, Airport Administrator, said the airport restaurant was currently unoccupied and it was a challenge to find an operator. He anticipated more success locating an operator after COVID. Councilmember Clark said an issue which needed to be addressed was signage for the restaurant at the airport. Councilmember Turner asked if a restaurant at a local airport was considered a nicety or a necessity. City Council Meeting Minutes - March 2, 2021 Page 8 of 10 Mr. Newman said it was not a necessity, but it would draw people and pilots to the airport. Mr. Ebersole continued the presentation with the Streets CIP. Councilmember Clark asked about the number of bridges in Glendale. Mr. Ebersole said there were forty-three bridges in the City. Councilmember Turner asked for the boundaries of the Central Core Sidewalk Gaps Project. Mr. Ebersole said the boundaries were Palmaire to the north, 46th Avenue to the east, Bethany Home Road to the south, and Grand Avenue to the west. Councilmember Clark asked what the cost was for one High -Intensity Activated Crosswalk (HAWK). Mr. Ebersole said the cost of one HAWK was approximately $300,000. Councilmember Turner asked what the cost was for one bus pullout project. Mr. Ebersole said the cost of one bus pullout was approximately $125,000. Design was planned in FY22 with ongoing design and construction thereafter. Councilmember Clark requested staff find a way to allocate additional funding to the bus pullout program for shade, bench and trash receptacle. Councilmember Aldama said the Infill Lighting Project description read as if the lighting requests needed to be initiated by residents or staff. Mr. Ebersole said that was correct. The lights were identified by residents and staff had an ongoing list of the locations. Councilmember Turner asked how a resident could request the addition of an item to the list. Mr. Ebersole said the request could made through Glendale One or by contacting the Transportation Department directly. Councilmember Clark asked Council to consider reinstating the scalloped street program for the next fiscal year's budget. Ms. Camacho said page 240 of the CIP included a scalloped street project funded by the General Fund. Mr. Ebersole provided an overview of the Transit CIP Projects. Councilmember Clark requested an explanation of the Bus Stop Access Enhancements Project. Mr. Ebersole said ten bus stops would be improved to include ADA accessibility and the locations were identified to be ADA -compliant. There was a bus stop project that would address ongoing needs. Councilmember Clark asked how much it cost to enhance one bus stop. City Council Meeting Minutes - March 2, 2021 Page 9 of 10 Mr. Ebersole said the cost for a shelter, bench, trash can, and the concrete pad was approximately $25,000. Councilmember Tolmachoff asked how the use of a lease for the North Glendale Park and Ride Project would work with one-time funding. Mr. Ebersole said a lease was no longer necessary. Staff was still in negotiations with the management of the facility. Councilmember Tolmachoff said the project might not move forward if it could not be accomplished with a reasonable amount of funding, however, Council should explore what it committed to explore. Councilmember Turner said the previous potential locations seemed to serve residents outside of the City. He supported a location that most logically served Glendale residents. Councilmember Tolmachoff said close proximity to a freeway was the ideal location for a park and ride. Councilmember Aldama asked for information regarding the number and locations of park and rides currently in the City. Ms. Camacho reviewed the dates for the next presentations and next steps in the CIP timeline. ADJOURNMENT Vice Mayor Hugh adjourned the meeting at 11:35 a.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 2nd day of March, 2021. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 16th day of March, 2021. Juli ower, MMC, City Clerk City Council Meeting Minutes - March 2, 2021 Page 10 of 10