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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 2/16/2021City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 COk IS07 Glendale A R I Z O N A Meeting Minutes Tuesday, February 16, 2021 9:00 A.M. Budget Workshop Meeting Civic Center City Council Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Vice Mayor Hugh called the meeting to order at 9:00 a.m. ROLL CALL Present: Councilmember Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Vice Mayor Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Absent: Mayor Jerry Weiers Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Jack Friedline, Assistant City Manager WORKSHOP SESSION FY21-22 BUDGET WORKSHOP Presented by: Lisette Camacho, Director, Budget and Finance Amy Lindsay, Budget Administrator, Budget and Finance Ms. Bower read the item by title. Ms. Camacho provided an overview of the presentation: • February 2, 2021 Workshop Follow Up Items • General Obligation (G.O.) Bonds • Parks and Recreation • Cultural Facility • Open Space / Trails • General Government • Council Feedback and Questions Councilmember Aldama asked if it was staff's intention for Council to discuss the food tax. Ms. Camacho said Council requested information on the food tax revenue. Ms. Rios said the discussion could be held during the meeting, if Council desired. Councilmember Aldama asked for opinions from Council on reducing the amount, decreasing the tax to half the amount, or considering the matter later. Councilmember Tolmachoff was open to further discussion, however Council had not seen the budget and she preferred to see the whole picture before having the discussion. Councilmember Malnar agreed. He wanted to see where the reduction of $658,000 would be in the budget. He suggested staff provide scenarios for future Council discussion. City Council Meeting Minutes - February 16, 2021 Page 2 of 8 Councilmember Tolmachoff asked if the 2.5% food tax allocations on page six of the presentation, were accurate. Ms. Camacho said the allocations were accurate. Councilmember Clark asked if Council decided on a 0.1 % reduction, could it be directed to be reduced only in the General Fund. Ms. Camacho said it could. The Public Safety and Transportation allocations had been approved by the voters. Councilmember Aldama asked staff to determine the appropriate time to hold a discussion regarding the tax within the budget process. Councilmember Tolmachoff asked where the Glen Lakes funds were in the "Parks Funding by Source" slide. Ms. Camacho said the proceeds for the sale of Glen Lakes went into the General Fund. Projects had not yet been identified. The proceeds would be considered pay-as-you-go. Councilmember Tolmachoff asked how to identify pay-as-you-go on page 103. Ms. Camacho said Fund 1080 was the pay-as-you-go. Councilmember Tolmachoff asked if there was an infusion in Parks capital projects as a result of the proceeds from the sale of Glen Lakes. Mr. Phelps explained the sale of Glen Lakes was reflected in the General Fund Unreserved Fund balance. A discussion was held in the fourth quarter regarding strategies on what to do with the funds. He said from a policy level, it was best to use one-time revenue for one-time capital, rather than ongoing expenses. Ms. Rios stated the proceeds were recorded during the current fiscal year. Councilmember Tolmachoff recalled it was Council's clear intention to reinvest the proceeds in parks. She asked if the $6.5 million was part of the presentation regarding capital investment in parks. Ms. Rios said when the fund balance discussion took place, it was in anticipation of the sale of Glen Lakes, and the pay-as-you-go calculation included the proceeds. Ms. Lindsay continued the presentation providing an overview of the G.O. Bond CIP- • Overview of G.O. Bond CIP • Projects previously in the CIP and within existing bond authority • Staff recommendations within existing authority • Staff recommendations not within existing authority • Prioritize projects (Yellow Worksheet) • Capacity — Amount of debt that could be issued while keeping the secondary property tax levy flat • Authorization — Voter authorization to issue debt • Council Consensus City Council Meeting Minutes - February 16, 2021 Page 3 of 8 Councilmember Clark asked for the total amount of debt capacity the City had within the budget. She asked if all debt capacity was expended by projects, either previously approved or submitted, within the current budget. She asked if there was any debt capacity left if a Councilmember wanted to suggest a project for this year's budget or if there was Council consensus to move a project up from an out -year. Ms. Camacho said for FY22, there was capacity to issue debt of approximately $30 million while keeping the levy flat. Councilmember Clark asked how much of the $30 million was approved for the current fiscal year. Ms. Camacho said staff would follow up with the information. Ms. Rios said it would be helpful for Council to indicate which projects it would like moved up or back. Councilmember Clark was not only speaking of moving a project forward but rather the introduction of a new project not previously listed in the CIP. It would be helpful to know if there was any debt capacity remaining for Council to consider. Councilmember Tolmachoff said discussions needed to be held in public and early enough in the process for the Councilmembers to weigh in. Jim Burke, Public Facilities and Special Events Director, explained staff's process in preparation for the CIP presentation. He said there were over thirty new projects, twenty-eight of which were new lighting, six irrigation projects, and a number of projects over the next five years. He highlighted the bond -funded projects for the next five years. Councilmember Clark said according to the Parks Master Plan assessment, there were no parks in the Yucca District with needs. Mr. Burke said there were parks in the Yucca District in the total CIP, however, the projects displayed were only for G.O. bonds. He said the final draft of the Parks Master Plan would be reviewed with the City Manager and a workshop would be scheduled in the near future. Councilmember Clark said it would have been helpful to review the final version of the Master Plan before reviewing the items presented. Councilmember Tolmachoff asked if the prioritization of the projects was based on the Parks Master Plan. Mr. Burke said it was partly based on the Master Plan plus other factors. Councilmember Tolmachoff requested a GIS mapping of the park projects in order to see the locations. Councilmember Clark said if there was additional debt capacity for Council to consider, she would like a larger community meeting room at the Heroes Regional Park Library within the next five years. Councilmember Tolmachoff requested a breakdown of the $46 million Heroes Park build -out. Mr. Burke would provide the breakdown to Council. City Council Meeting Minutes - February 16, 2021 Page 4 of 8 Councilmember Aldama requested data that supported the need for a larger space. Councilmember Clark said there was only one meeting room at the library, and it was not large enough. Councilmember Turner agreed with Councilmember Aldama's request for data showing demand. How often a space would be used needed to be considered when prioritizing. Councilmember Aldama said the data would most likely support Councilmember Clark's request and if it was needed, it should be done. The Yucca District did not have many community centers, but there were other locations that could be used for meetings in other areas. Councilmember Clark said the room was the only meeting space in the Yucca District and there was no other meeting space unless renting from a local school. Councilmember Turner said he often collaborated with a local school for larger space. Mr. Phelps said in the current Five -Year Plan, there was no project identified to expand the Heroes Park Library. He recommended determining a CIP timeframe for the project. Staff could scope the project and address financing based on Council's direction. Councilmember Tolmachoff asked for the dollar amount for the community center plan. She would rather move up the community center than expand the library. Councilmember Clark said there was $12 million in carryover and asked if staff was proposing to use all of the carryover in the coming fiscal year. Mr. Burke said staff was working to expend the funds. A large amount of it would be spent with a small amount carried over to the following fiscal year. Councilmember Clark asked if most of the $12 million would be spent by July 1st. Mr. Burke estimated half would be spent. Councilmember Clark asked if the other half would be spent in FY2022. Mr. Burke said that was correct. Councilmember Clark asked if the FY2022 carryover was allocated to specific projects. Mr. Burke said that was correct. Council had already reviewed the projects and directed staff to begin work. Councilmember Clark requested an explanation of how staff planned to spend the $6 million by the end of the fiscal year and how the rest of the funds would be spent. Mr. Phelps said the $12 million was being spent on Council -approved projects. It was a matter of timing for project completion. Councilmember Tolmachoff asked for clarification of the changes in the Parks' construction figures for FY22. City Council Meeting Minutes - February 16, 2021 Page 5 of 8 Ms. Rios said the first three pages showed the changes from year to year. Councilmember Tolmachoff asked if the playground improvements included removing the sand. Mr. Burke said the sand would be removed and replaced with Fibar, which was shredded wood that was ADA compliant. Councilmember Clark asked if staff saw no need to improve any park in the Yucca District in the next six years. Mr. Burke said there were different funding sources and the projects presented were funded by G.O. bonds. There were other major projects in the Open Space section. Councilmember Clark asked if there were development impact fees (DIF) funds for any of the Yucca District improvements. Mr. Burke said there were DIF funds for additional amenities at Heroes Park. Councilmember Clark asked if there were improvements for any other park in the Yucca District. Mr. Burke said staff was focusing on parks developed over 50 years ago. Mr. Phelps said the fifty or sixty -year old parks had more glaring needs. The recommendations were for areas with the highest need demonstrated by assessment and other feedback. Councilmember Malnar asked whether the plan would have changed or just moved up the Heroes Park project if the bonds had passed in November 2020. Mr. Burke said it would have changed the plan significantly. Councilmember Malnar said Council should consider another bond election. Ms. Lindsay provided information on the Cultural Facilities Voter Authorization. Mr. Burke provided information on the Cultural Facilities bond -funded projects. Councilmember Tolmachoff asked if the renovation of the amphitheater could be moved out of Parks if it qualified for cultural facilities or economic development bond funds to free up capacity within Parks. Ms. Camacho said staff would have the bond attorney review the request. Ms. Lindsay and Mr. Burke provided information on the Open Space and Trails G.O. Bond Funded CIP Projects. Councilmember Tolmachoff asked if the Thunderbird Conservation Park project included paving of the 55th Avenue parking lot. Mr. Burke said the project included a new trailhead with a new design. More information would be provided to Council. Councilmember Clark asked when the Skunk Creek Linear Trail Improvements, Grand Canal, and Thunderbird Paseo projects would be completed. City Council Meeting Minutes - February 16, 2021 Page 6 of 8 Mr. Burke provided the following: • Skunk Creek Linear Trail planned - FY25 • Grand Canal Linear Park planned - FY23 and FY24. • Thunderbird Paseo Project- FY24 and FY25 Ms. Lindsay provided information on the Government Facilities Voter Authorization. Councilmember Clark asked if a temporary visitor's kiosk could be located at City Hall. She and Councilmember Tolmachoff had previously requested that it be considered. Mr. Phelps did not recall specific Council direction on a temporary visitor center. Councilmember Tolmachoff said the request was in the meeting minutes multiple times during last year's budget and CIP discussions. Ms. Woytenko, Field Operations Director, presented the following: • Government Facilities Bond Funded Projects (FY22-FY25) • Government Facilities Bond Funded Projects (FY26-FY31) Ms. Woytenko said the amount for the Glendale Operations Campus had not been updated since the February 9th Council Workshop. Councilmember Tolmachoff said it was from the February 2nd workshop and asked if the change document was current. Ms. Camacho said everything on the change document was current except for the Glendale Operations Campus. Councilmember Tolmachoff asked if the other figures on the change document were correct, except for the Operations Campus. Ms. Camacho said that was correct. Ms. Woytenko said the City Hall Remodel Project included a one-stop customer service center. Councilmember Turner asked if there was any interest in providing shaded parking that included solar collection on the uppermost deck of the City Hall parking structure. Ms. Woytenko said the project was for structural repairs. Staff could look shading with direction from Council as part of the City Hall exterior project. Councilmember Clark supported Councilmember Turner's request. She said the upper level of the parking structure should be shaded and could have solar collection panels to reduce some electricity costs. Councilmember Turner asked if there was any project in place to upgrade the sound and lighting at the amphitheater. Mr. Phelps said there would be a discussion during the operations budget regarding future investment. Councilmember Aldama requested a plan for events going forward post-COVID. City Council Meeting Minutes - February 16, 2021 Page 7 of 8 Councilmember Tolmachoff asked if Camelback Ranch was included in pay-as-you-go and if staff was working on requests from the management. Ms. Woytenko said that was correct. Councilmember Clark considered the amphitheater project a priority. Ms. Camacho said the next workshop was March 2, 2021. Councilmember Tolmachoff asked if Council would receive more pages for the binder. Ms. Camacho said the missing pages would be sent to Council. ADJOURNMENT Vice Mayor Hugh adjourned the meeting at 10:37 a.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 16th day of February, 2021. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 3rd day of March, 2021. Julie K. Bower, MMC, City Clerk City Council Meeting Minutes - February 16, 2021 Page 8 of 8