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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 2/9/2021City of Glendale 5850 West Glendale Avenue Glendale, AZ 85309 C Glendale A R I Z O N A Meeting Minutes Tuesday, February 9, 2021 5:30 P.M. Workshop Meeting Civic Center City Council Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aidama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Vice Mayor Hugh called the meeting to order at 12:31 p.m. ROLL CALL Present: Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Absent: Mayor Jerry Weiers Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Jack Friedline, Assistant City Manager WORKSHOP SESSION 1. DISCUSSION AND DIRECTION REGARDING THE GLENDALE OPERATIONS COMPLEX MASTER PLAN Presented by: Michelle Woytenko, Director, Field Operations Ms. Bower read the item by title. Ms. Woytenko said the item was an update on the Operations Campus Master Plan. She asked for consensus on the Master Plan. The presentation included the following topics: • History • Current Use • Future Needs • Proposed Phased Master Plan • Next Steps with Staff's Recommendations Councilmember Clark asked for the estimated square footage and cost of the proposed building. Ms. Woytenko said the estimated cost for the 50,000 square foot, single -story building and all the associated demolition, site improvements, and utilities, was $11.8 million. The approximate cost per square foot for the building only was $236 and did not include some of the utilities. Councilmember Tolmachoff requested clarification of the departments that would be using the building. Ms. Woytenko said the building would house Water Services, Transportation, Parks Maintenance, and Solid Waste and had the flexibility to accommodate other departments, if needed. Councilmember Tolmachoff said the cost of the building should be distributed among all users, City Council Meeting Minutes - February 9, 2021 Page 2 of 6 not only the enterprise funds or General Fund. Ms. Woytenko said the method of cost allocation was based on square footage with three different levels of employees. Costs would be refined and split out further once the project moved into full design. Councilmember Tolmachoff said the cost shown was $3.5 million each for Water Services, Solid Waste, and Transportation. Based on different needs for office space, it seemed odd that the cost allocation was identical for all three departments and $1.3 million for G.O. bonds. Mr. Phelps said if the project moved forward, staff could work with Council to prepare a more exact breakdown. Staff did not have an option of arbitrarily choosing an amount for enterprise funds. It must be fair to rate payers, as it was built into the rate structure. Councilmember Tolmachoff did not use the term "arbitrary" but had made the point that the other departments using the facility were not listed in the cost-sharing model. Councilmember Malnar said Council would need to approve the project if it was a Capital Improvement Plan (CIP) expenditure. Ms. Rios said that was correct. Councilmember Tolmachoff said the site was owned by Water Services. Ms. Rios said it was a matter of Council policy whether or not the property could be transferred. Staff would review the appropriate way to allocate the costs to all of the campus users in an equitable manner that reflected campus usage. Councilmember Tolmachoff asked how much Water Services paid for the property. Craig Johnson, Director of Water Services, stated Water Services paid $1.5 million in 2005. Councilmember Tolmachoff did not want the rate payers to compensate for the cost. There was a Council policy that if a property owned by an enterprise fund was sold, the money went back to the enterprise fund. Ms. Rios said that was correct. Councilmember Turner asked if the purchase of the property through bond indebtedness put more of a restriction on the property if the City decided to repurpose it. Ms. Rios said that was correct. If the City used certain types of debt instruments to purchase land, there could be restrictions as to what could be done with the proceeds of a sale. It varied by type of bond used and the bond covenants, which staff would need to research. Councilmember Turner requested information on how the police evidence building would function. Rick St. John, Assistant City Manager, provided a summary of the process of evidence storage and retrieval. Councilmember Turner asked for the number of employees in the Evidence Department. Mr. St. John said there was one supervisor, five property evidence custodians, and one City Council Meeting Minutes - February 9, 2021 Page 3 of 6 contract employee who was responsible for purging evidence. Councilmember Clark asked for the estimated square footage, estimated total cost, and estimated cost per square foot for the proposed evidence storage building. Ms. Woytenko said the proposed building was 30,000 square feet. The cost was $10.3 million, $343 per square foot, which did not include land, but included a loading dock, bay for vehicles, and secured storage. Councilmember Clark asked if Water Services would need to be reimbursed for the cost of the land for the evidence storage building. Ms. Woytenko said only 5 of the 42 acres had been purchased directly by Water Services. The rest of the land was purchased with General Fund or G.O. bond funds. Mr. Phelps said the refrigeration requirements for evidence storage added to the cost of the building. Councilmember Tolmachoff asked if the evidence storage building would have capacity for expansion and if there would be a forensic lab. Mr. St. John said the property design would be sufficient for the immediate long-term. The property had ample space for a crime lab and the appropriate time to build a crime lab into the CIP was being discussed. Councilmember Aldama supported the project. He asked if the budget included furniture, fixtures, and equipment. Ms. Woytenko said the items were included in the budget. Councilmember Clark asked for the estimated time for completion for each phase. Ms. Woytenko estimated the design would be completed in the next fiscal year and completion of Phase 1A and 1 B construction in the year after that. It would take three years before Phase 2 would begin. Councilmember Aldama asked about the cost to add a few amenities in the area. There were no neighborhood parks in the area. Vice Mayor Hugh said there was Council consensus to move forward. CITY MANAGER'S REPORT Mr. Phelps said Jessi Pederson, Assistant Director of Economic Development, had been named one of America's Top 50 Economic Developers in 2020. The award winner was selected by the private sector, specifically consultants who worked with cities, jurisdictions, site selectors, and other large users. Mr. Phelps said IT security training was progressing via a series of comprehensive classes. A detailed presentation had been developed and the IT director would be meeting with Councilmembers individually. City Council Meeting Minutes - February 9, 2021 Page 4 of 6 CITY ATTORNEY'S REPORT Mr. Bailey said the Arizona Supreme Court had issued an opinion regarding the City of Peoria gift clause matter. Staff was reviewing the opinion and would provide Council with an update. COUNCIL ITEMS OF SPECIAL INTEREST Councilmember Clark had received several complaints regarding fireworks. Staff had reached out to other Valley councilmembers to determine if there was support to develop a package of amendments to submit to the state legislature regarding the issue. MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION A motion was made by Vice Mayor Ray Malnar, seconded by Councilmember Lauren Tolmachoff to hold an executive session. AYE: Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed EXECUTIVE SESSION Council met in executive session at 2:04 p.m. for: Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with APN# 143-44-025A pursuant to A.R.S. §§ 38-431.03 (A)(3)(4)(7) Discussion/consultation to consider its position, and to provide instruction/direction regarding city -owned property at 5141 W. Lamar, Glendale, Arizona and discussion/consultation for legal advice with the City Attorney pursuant to A.R.S. §38431.03(A)(3)(4) Discussion and or consultation, to receive legal advice and to consider its position, regarding a proposed development near Northern Avenue and Reems Road pursuant to A.R.S. §38-431.03(A)(3) Discussion regarding appointments and matters relating to various boards, commissions and other bodies pursuant to A.R.S. § 38-431.03(A)(3)(4) ADJOURNMENT Vice Mayor Hugh adjourned the meeting at 3:45 p.m. City Council Meeting Minutes - February 9, 2021 Page 5 of 6 hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 9th day of February, 2021. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this 1st day of March, 2021. r� Julie K. Bower, MMC, City Clerk L City Council Meeting Minutes - February 9, 2021 Page 6 of 6